CENTRAL CCAC BOARD OF DIRECTORS AGENDA Thursday, March 19, 2015 5:30 p.m. Dinner; 6:00 p.m. Meeting Richmond Hill, Boardroom No. 4 & 5 Teleconference: 1-866-440-8939 or 416-343-2658; Participant ID: 3598995# Board Members: *via teleconference Ms. Joyce Bailey Mr. Mike Dibden Mr. David Lai Mr. Charles Schade Mr. Eugene Cawthray Mr. Noam Goodman Mr. Al Luciani Ms. Julie Corden Mr. Nevzat Gurmen (Chair) Mr. Joe Parker Ms. Lynn Harrett Ms. Leigh Scott Ms. Tini Le CCAC Members: Mr. Trevor Clark Ms. Jo-anne Marr Recorder: Ms. Viola Leung Regrets: *Denotes Attachment(s) Time 6:00 p.m. Agenda Items 1. Preliminary Items 1.1. Call to Order 1.2. Quorum 1.3. Approval of Agenda* Objective Presenter Chair Decision MOTION: THAT the Board approve the agenda for the March 19, 2015 Board meeting. MOVED BY: SECONDED BY: CARRIED: 1.4. Declaration of Conflict of Interest 6:10 p.m. 2. Education Session Partnering to Meet the Needs of the Communities We Serve. Information Introduction: Mike Dibden Guests: Mr. Murray Perelman, Chair-Elect and Dr. Tim Rutledge, President & CEO, North 1 Time 6:45 p.m. 7:30 p.m. 7:45 p.m. Agenda Items 3. Consent Agenda (Any Board Member may request that any item be removed from this consent agenda and moved to the regular agenda) 3.1. Board of Directors’ Minutes: 3.1.1. January 15, 2015* 3.1.2. Board Retreat, Annual General Meeting, and Heroes in the Home Update* 3.1.3. Board Recruitment Status Update* 3.1.4. Financial Statements for December, 2014* 3.1.5. Financial Statements for January,2015* 3.1.6. Fiscal Forecast 2014-15 (as of January 2015)* 3.1.7. Balanced Scorecard Q3 Results* 3.1.8. Report on Research* 3.1.9. Report on Accessibility for Ontarians with Disabilities Act Implementation* 3.1.10. Human Resources Risks on Enterprise Risk Assessment* 4. Patient Story 4.1. Patient Story Presentation 5. Committee Reports 5.1. Governance Committee 5.1.1. Chair’s Report, Mike Dibden* 5.1.2. Governance Self-Assessment Questionnaire for Accreditation* 5.1.3. Board Members Performance and Renewal 5.1.4. Dr. Katherine Berg’s Resignation* 5.1.5. Board Recruitment: Daisy Wai Application* Objective Decision Information Information Presenter York General Hospital Chair MOTION: THAT the Board approve the consent agenda as circulated. MOVED BY: SECONDED BY: CARRIED: Information Information Information Information Information Information Information Information & Discussion VP, Patient Services & Care Coordination Committee Chair Information Information Information Decision MOTION: THAT the Board accept Katherine Berg’s resignation MOVED BY: SECONDED BY: CARRIED: Decision MOTION: THAT the Board approve the appointment of Daisy Wai 2 Time Agenda Items Objective Presenter to the Central CCAC Board of Directors, effective June 2015. MOVED BY: SECONDED BY: CARRIED: 5.1.6. Policy Change – Director’s Declaration* Decision MOTION: THAT the Board approve the Director’s Declaration Policy V-A-4 be replaced by the Annual Director’s Declaration and Consent. MOVED BY: SECONDED BY: CARRIED: 5.1.7. Amendment of by-law No. 5 – Board Member Term of Office Decision MOTION: THAT the Board approve the amendment of By-law No. 5 Term of Office to: (1) a director who has not completed six years on the board is eligible to be reelected for an additional term of such duration as required to satisfy the maximum consecutive term of six years, and (2) to provide for continuity of board and/or executive leadership roles, board members may be asked to extend their term up to a maximum of 9 years, in exceptional circumstances only. 5.2. Finance and Audit Committee 5.2.1. Chair’s Report, Julie Corden* 5.2.2. Financial Statements for February,2015* 5.2.3. Report on Privacy and Security Information* Committee Chair Information Decision Decision MOTION: THAT the Board receive the Financial Statements for the month ending February 28, 2015 as prepared and presented by staff. MOVED BY: SECONDED BY: CARRIED: MOTION: THAT the Board receive the Report 3 Time Agenda Items Objective Presenter on Privacy and Security Information as prepared and presented by staff. MOVED BY: SECONDED BY: CARRIED: 5.2.4. Audit Plan for Fiscal 2014-15 Audit* Decision MOTION: THAT the Board receive the Audit Plan for fiscal 2014-15 as prepared by BDO. MOVED BY: SECONDED BY: CARRIED: 5.2.5. Extension of Auditor’s Contract for Fiscal 2015-16* Decision MOTION: THAT the Board approve the appointment of BDO as Central CCAC’s external auditor for the 2015-16 annual audit of its Financial Statements. MOVED BY: SECONDED BY: CARRIED: 5.3. Quality & Client Services Report 5.3.1. Chair’s Report, Al Luciani* 5.3.2. Quality Improvement Plan Reviews (Q3)* 5.3.3. Annual Quality Improvement Plan 2015-16* Committee Chair Information Information Decision MOTION: THAT the Board approve the draft 2015-16 work plan indicators. MOVED BY: SECONDED BY: CARRIED: 5.4. Human Resources Committee 5.4.1. Chair’s Report, Joyce Bailey* 5.4.2. Terms of Reference* Information Decision Committee Chair MOTION: THAT the Board approve the Human Resources Committee Terms of Reference. MOVED BY: SECONDED BY: CARRIED: 5.4.3. HR Committee Work Plan* Decision MOTION: THAT the Board approve the Human Resources Committee 4 Time 8:00 p.m. Agenda Items 6. Information Reports 6.1. Chair’s Report 6.2. CEO’s Report* 6.2.1. Annual Business Plan* 7. Meeting Evaluation* 8:20 p.m. 8. Other Business 8:30 p.m. 9. Adjournment Objective Information Information Information Presenter Work Plan for 2015. MOVED BY: SECONDED BY: CARRIED: Chair CEO All NEXT MEETING: Thursday, April 16, 2015 5
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