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OFFER DOCUMENT FOR ACQURING COMMERCIAL PREMISES FOR HIMCON AT SHIMLA
PAGE 1 OF 15
OUTRIGHT PURCHASE OF COMMERCIAL PREMISES
FOR HOUSING OFFICE AT SHIMLA
INSTRUCTIONS TO BIDDERS
These instructions shall form part of the Offer Document to be submitted by the bidders to
Himachal Consultancy Organization Limited hereinafter termed as “HIMCON”. The offer is
under "Two Bid" system / concept – the "Technical Bid" and the "Price Bid" - which shall be
submitted in separate envelopes as detailed elsewhere in this document.
1. The Bid Document consists of the following:
A. Technical Bid: (to be in the first envelope fully sealed)
Notice Inviting bids,
The Instructions to Bidders,
Bid offer,
General Terms and Conditions,
Schedule A: HIMCON’s Requirement,
Schedule B: Information about the Bidder
Schedule C: Technical details & Specifications.
B. Price Bid: (to be second envelope properly sealed): Only the priced bid with rates and
amount filled shall be in this bid.
The Bidder has to submit all the documents duly filled and signed along with other
additional information, drawings etc as detailed in the Technical Bid.
2. Offers submitted not in accordance with these terms and conditions are liable to be
rejected.
3. Qualification of Bidders: The bidders shall have proper title to the property/authority to
put through the sale transaction and shall produce Documentary evidence to establish
their ownership/authority along with the Technical Bid.
4. Submission of Offers:
A. TECHNICAL BID: The completed Technical Bid along with all the documents, shall be
put into an envelope (1st envelope) super scribed "TECHNICAL BID - OUTRIGHT
PURCHASE OF COMMERCIAL PREMISES FOR HOUSING OFFICE AT SHIMLA BY HIMCON"
In this envelope all details shall be furnished.
B.
PRICE BID: The Price Bid shall be placed separately in another envelope, sealed and
super scribed "PRICE BID - OUTRIGHT PURCHASE OF COMMERCIAL PREMISES FOR
HOUSING OFFICE AT SHIMLA BY HIMCON". In this envelope ONLY PRICE BID
TO BE ENCLOSED and no other details etc shall be enclosed.
OFFER DOCUMENT FOR ACQURING COMMERCIAL PREMISES FOR HIMCON AT SHIMLA
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The two envelopes containing the Technical Bid and the Price Bid shall be placed in a 3rd
larger envelope duly super-scribed "OFFER FOR OUTRIGHT PURCHASE OF COMMERCIAL
PREMISES FOR HOUSING OFFICE AT SHIMLA BY HIMCON” should reach HIMCON or dne
dropped in a Tender Box available in the premises of HIMCON on or before 4.P.M. on
22nd June, 2015 at office of HIMCON, New Bridge View Estate, The Mall, Shimla171001.
The name of the bidder should be mentioned at the bottom left hand corner of all
envelopes. All envelopes should be addressed to MANAGING DIRECTOR and submitted so as
to reach the HIMCON on or before the specified date and time.
5. The Technical Bids will be opened on 22nd June, 2015 at 4.30 P.M. in presence of available
bidders or their authorized representatives who may choose to be present at the time of
opening. After scrutiny and assessment of the Technical Bids including eligibility criteria
and inspection of the properties, Price Bids of short-listed eligible bidders will be opened
with prior intimation to the shortlisted bidders.
6. All items in the offer document must be duly filled in and no column should be left blank.
Nil or Not applicable should be written where there is nothing to report. The authorized
signatory of bidder should sign all the pages of the offer documents and additional
documents, if any, enclosed. The HIMCON reserves its right to reject the incomplete
offers or in cases where information submitted is found incorrect.
7. In case the space in the offer document is found insufficient, the bidder may use separate
sheets to provide full information.
8. The offers should remain valid for acceptance for a period of 120 days from the date
of opening of technical bids. During the validity period of the offer the bidder should not
withdraw/modify the offer in any way.
9. Property offered should satisfy the HIMCON’s minimum requirements specified in Schedule
A: “HIMCON’s requirements”.
10. HIMCON would give preference to purchase Commercial premises /complete independent
building/ space in exclusive floor of a commercial complex on free hold basis. HIMCON
reserves its discretion for assessing suitability of the property as per its own requirements.
11. The property offered should be non-encumbered and should have clear and marketable
title. Adequate documentary evidence to this effect should be furnished along with the
Technical Bid. All the legal documents required by HIMCON for verification of the title
clearance of the property should be submitted. Offers of extended constructions /
construction in deviation to sanctioned plans that are not properly regularized shall not be
considered.
12. The vendors at their own cost shall obtain income Tax and other statutory clearances as
and when required.
13. The following documents should be enclosed with the Technical Bid :
13.1. Documentary evidence to establish the bidder’s qualifications.
13.2. A copy of Title deeds.
OFFER DOCUMENT FOR ACQURING COMMERCIAL PREMISES FOR HIMCON AT SHIMLA
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13.3. A copy of sanctioned building plan including site plan and layout.
13.4. Structural Stability Certificate from licensed structural engineer of
Municipal
Corporation / Local authority.
13.5. Report of the Solicitor / Advocate for marketability of titles.
13.6. Signed copy with company’s stamp of Tender Document with all Schedules A, B & C.
14. Bidders may submit separate offers for different sites/locations. However, for each such
offer, separate Schedule C should be submitted. In such cases, the Technical Bid should
contain one set of complete bid document with separate Schedules C for each
site/location. Only one Schedule B is required for each bidder. The price bids of all offers
of a single bidder may be submitted in one envelope.
15. The bidder shall disclose at the technical bid stage itself the names of any close relatives
working with HIMCON.
16. OPENING & EVALUATION OF THE OFFERS RECEIVED
All the offers received will be screened and shortlisted by the in-house Committee of the
HIMCON based on the requirements specified and the details submitted by the bidder, if
required by carrying out inspection of the offered sites. All such shortlisted offers will be
further inspected by the Committee of the HIMCON.
The offers meeting the eligibility criteria will be shortlisted for opening of the price bids.
With a view to bring all the eligible offers on common platform / payment terms etc,
if required, HIMCON at its discretion can call further price bids from all such
shortlisted bidders.
The decision of HIMCON in selection of the Bidder shall be final and binding on the
participating applicants.
HIMCON reserves the right to accept or reject any or all the bids or to split the total
requirement and purchase from different bidders without assigning any reason
whatsoever.
17. The decision of HIMCON shall be final, conclusive and binding on all the tenderers
concerned and upon all questions relating to all matters/conditions/ instructions/clauses
and their interpretations.
18. Tender Document can be down loa ded from HIMCOM’s website –
www.h imcon.org .
19. Corrigendum/Addendum, if any, will be available on HIMCON’s website.
20. HIMCON reserves the right to reject all or any Tender wholly or partly without
assigning any reason whatsoever.
Sd/Managing Director
Signature of the Bidder
OFFER DOCUMENT FOR ACQURING COMMERCIAL PREMISES FOR HIMCON AT SHIMLA
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BID - O F F E R
We have read and examined and understood the Notice Inviting bid, Instructions to bidders,
General Conditions of Contract, and all other documents in the bid document for “OUTRIGHT
PURCHASE OF COMMERCIAL PREMISES FOR HOUSING OFFICE AT SHIMLA TO HIMCON.
We hereby submit our offer in the prescribed form including all schedules in accordance in all
respects with the bid document.
We agree to keep the bid open for 120 days from the due date of opening of Technical Bids
thereof and not to make any modifications in its terms and conditions.
We hereby declare that we treat the bid documents, drawings and other records connected
with the work as secret/confidential documents and shall not communicate
information/derived there from to any persons other than a person to whom We are
authorized to communicate the same or use the information in any manner prejudicial to the
safety of HIMCON.
We fully understand and agree that you are not bound to accept our or any bid and that you
are free to cancel the bid process without assigning any reason whatsoever.
We agree that until a formal agreement on stamp paper is prepared and signed, this bid with
your written acceptance thereof shall constitute a binding contract between us.
Dated the: ..........
Signature of Bidder
Name & address
Including Pin Code and
Telephone No
:
:
Signature, name and address of Witness (1)
:
Witness (2)
:
OFFER DOCUMENT FOR ACQURING COMMERCIAL PREMISES FOR HIMCON AT SHIMLA
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GENERAL TERMS & CONDITIONS
1. Submission of offers: The entire set of offer document should be submitted completed in
all respects and signed at relevant places together with initials on all other pages. No
modifications, writing (except where provided for) or corrections can be made in the bid
papers by the bidder. The Bids shall be submitted in the manner specified in the
Instructions to Bidders. The bidder shall note that the bids shall remain open for
consideration for the period mentioned in the Bid Documents under head of
“INSTRUCTIONS TO BIDDERS”.
2. Scope: This offer is for handing over vacant possession of the ready built commercial
premises as committed in the offer document by the bidder and accepted by HIMCON with
all services and amenities and appurtenant land including getting all sanctions and
approvals from appropriate authorities and local bodies and including registration of
documents, transferring the title with Completion/Occupancy Certificate from the local
statutory authorities and satisfactory completion of the Defect Liability Period.
3. Conveyance Deed/Sale Agreement: The successful bidder whose offer is accepted should
execute the conveyance deed simultaneously with the handing over of possession of the
property complete in all respects within the time frame informed by HIMCON.
4. Taxes, Cess, Duties and other charges: The quoted rate must include all duties,
royalties, cess, service tax, sales tax, VAT or any other taxes or local charges if applicable
but excluding registration and stamp duty charges. The bidder shall agree and undertake
to pay all taxes, cess and other public charges payable to statutory and other bodies
pertaining to the property up to the date of handing over possession. The bidder shall
indemnify HIMCON against such liabilities and shall be responsible for any claims and
liabilities.
5. Registration, Stamp duty charges: HIMCON shall pay for all stamp duty, registration fees
and such other expenses incidental thereto for registration of the property in the name of
HIMCON.
6. Escalation: The rate quoted shall be firm throughout the tenure of the contract and will
not be subject to any fluctuation due to increase in cost of materials, labour, sales tax,
Octroi etc.
7. Government & Local Rules: The bidder shall conform to the provisions of all the local
laws and Acts relating to the work and to the Regulations etc. of the Government and
Local Authorities. The cost, if any, shall be deemed to have been included in the quoted
rates, taking into account all liabilities for licenses, fees etc. that are payable in this
regard and shall indemnify HIMCON against such liabilities and shall be responsible for all
actions arising from such claims or liabilities.
8. Inspection of the property: The short listed properties based on the documents
submitted, will be visited by HIMCON Officials/empanelled
valuers, Architect for
assessing the valuation and to verify the quality of construction, materials used etc. The
bidder should make necessary arrangements and provide the requisite information/
documentary proof to them for which no payment will be made.
OFFER DOCUMENT FOR ACQURING COMMERCIAL PREMISES FOR HIMCON AT SHIMLA
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9. Payment Terms: Unless otherwise specified in the Sale Agreement or otherwise agreed
to, normally, HIMCON will make no advance payment and payment will be made at the
time of registration of the conveyance deed and handing over vacant possession.
The payment will be based on the Built-up-area. No separate payment will be made for
the items/areas/ amenities, which are not included in the Built-up-area. The cost of such
items/ areas/ services/ amenities, which are not specifically included, is deemed to be
included in the rates quoted in the price bid unless a specific rate has been quoted and
accepted. The rates should be quoted accordingly.
10. Built-up-area: The built up area of the premises alone will be measured at its floor level
by measuring out to out dimensions between exterior plastered surfaces of exterior walls.
Joint measurements (correct to one centimeter) will be taken in the presence of HIMCON
officials and vendor’s authorized representative for finalizing the exact Built-up-area.
11. Time for completion and handing over: Time is the essence of this contract. The time
stipulated in the Sale Agreement or elsewhere for handing over complete possession of
the premises in all respects including the various services shall be followed strictly.
12. Successful bidder to Provide for Everything Necessary: The bidder shall provide every
thing necessary as per the intent and meaning of the sale agreement and as per the
agreed makes and or schedules of materials specifications taken together whether the
same may or may not be particularly mentioned or fully described therein, provided that
the same can be reasonably inferred there from and if the bidder finds any discrepancies
therein he shall immediately and in writing, refer the same to HIMCON whose decision
shall be final and binding. The successful bidder shall allow any third party inspections to
ascertain the building related stability, soundness, quality of the materials used and their
testing and such other inspections.
13. Materials, Workmanship, Sampling, Testing of Materials: All the works specified and
provided for in the specifications or which may be required to be done in order to perform
and complete the work shall be executed in the best and most workmanlike manner with
materials of the best and approved quality with particulars contained in and implied by
the specifications. HIMCON at its discretion may seek testing of the materials used in the
construction to verify the quality. The successful bidder shall make arrangements for such
materials testing at their cost so as to prove that the materials are meeting the requisite
quality standards as per the relevant BIS codes.
14. Access & Inspection: Any authorized representative of HIMCON shall at all reasonable
times have free access to the works site and the bidder shall give every facility to them
for inspection, examination and testing the quality of materials and workmanship if so
desired by the HIMCON.
15. Legal opinion: HIMCON reserves its right to obtain legal opinion from its advocate to
ensure that the property proposed to be purchased is free from encumbrances, is free
hold property, necessary permission and clearances are obtained, the bidder has clear and
OFFER DOCUMENT FOR ACQURING COMMERCIAL PREMISES FOR HIMCON AT SHIMLA
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marketable title to property etc. The bidder shall furnish all necessary information and
details including copies of relevant documents for this purpose.
16. SETTLEMENT OF DISPUTES AND ARBITRATION:
All disputes or differences of any kind whatsoever which shall at any time arise between
the parties hereto touching or concerning the works or the execution or maintenance of
this contract or the rights touching or concerning the works or the execution of
maintenance of this contract or the construction remaining operation or effect thereof or
to the rights or liabilities of the parties or arising out of or in relation thereto whether
during or after determination foreclosure or breach of the contract (other than those in
respect of which the decision of any person is by the contract expressed to be final and
binding) shall after written notice by either party to the contract to the other of them and
to HIMCON hereinafter mentioned be referred for adjudication, in accordance with the
Arbitration and Conciliation Act, 1996, to a Sole Arbitrator to be appointed by HIMCON.
The decision of the Arbitrator shall be final and binding on the parties.
OFFER DOCUMENT FOR ACQURING COMMERCIAL PREMISES FOR HIMCON AT SHIMLA
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SCHEDULE ‘A’ - HIMCON’S REQUIREMENTS
A. DETAILS OF COMMERCIAL PREMISES REQUIRED:
SN
REQUIREMENT
1
Commercial
premises
/complete
independent
building/
space
in
exclusive floor of a commercial
complex on free hold basis.
APPROX. BUILT-UP
AREA OF PREMISES
3500-4500 sft
Preferably in
Ground
Floor/Independent
Property
LOCATION
Preferably located in
the Prime areas of
Shimla
Drive in and
Parking Space.
TOTAL
The built up area mentioned in the above table is approximate built up area including
covered balconies and does not include common areas like passages, corridors, lift,
staircase and such other common facilities / utilities areas, which will not be measured
but the cost of such common areas to be loaded in the unit rate of the premises to be
quoted in the price bid.
B. PREFERENCE OF EXCLUSIVITY: As mentioned already, HIMCON proposes to seek offers in
the following order of preference.
1. Owners of existing premises suiting HIMCON’s requirement.
2. Ready built Commercial premises / space in exclusive floor of a commercial complex
on free hold basis.
C. LOCATIONAL PREFERENCE
i) Preferably located in the Prime areas of Shimla
ii) Locality should not be prone to noise/air pollution, unauthorized hutments,
encroachments, slums etc.
D. Building Design: It is preferable to have fully RCC framed column, beam structure. The
masonry walls both external & internal partition walls preferably built with burnt bricks and
plastered with cement mortar. The planning of the building blocks shall be made duly
considering the natural ventilation to the premises with adequate privacy.
Sd/Managing Director
OFFER DOCUMENT FOR ACQURING COMMERCIAL PREMISES FOR HIMCON AT SHIMLA
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COMPLIANCE OF THE REQUIREMENTS (IN SCHEDULE A) OF THE PROPERTY OFFERED
A. DETAILS OF ACCOMMODATION OFFERED
SN
1.
REQUIREMENT
Commercial
premises
/complete
independent
building/
space
in
exclusive floor of a commercial
complex on free hold basis.
APPROX. BUILT-UP
AREA OF PREMISES
LOCATION
Street/Road
_________
_____ sft
Preferably in
_______Floor
With _____Nos
parkings
Locality
_________
City
________
TOTAL
A. PREFERENCE OF EXCLUSIVITY:
1. Whether Owners of existing premises suiting the HIMCON’s requirement.
2. Whether Ready built Commercial premises / space in exclusive floor of a commercial
complex/ on free hold basis.
B. LOCATIONAL PREFERENCE : (give details)
i) On ___________________Road in ______________locality or nearby location with good
commercial potential preferably on main roads.
ii) Whether locality should not be prone to noise/air pollution, unauthorized hutments,
encroachments, slums etc.
C. Building Design:
SIGNATURE OF THE BIDDER
OFFER DOCUMENT FOR ACQURING COMMERCIAL PREMISES FOR HIMCON AT SHIMLA
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HIMCON,
PREMSIES & ESTATE SECTION
SCHEDULE ‘B’: INFORMATION ABOUT BIDDER & PROPERTY OFFERED
1. Details of bidder / firm / builder /owner
1.1. Name:
1.2. Address :
1.3. Phone No., FAX No. & E-mail address:
1.4. Name of the contact person/s:
1.5. Constitution of bidder / firm:
2. Marketability of Title of the land and the property
2.1. The details of the land and landowners / legal heirs:
2.2. Solicitor's / Advocate's Legal scrutiny report.
2.3. Details of marketability and title of the bidder to be enclosed:
2.4. Details of encumbrances, if any:
3. Broad Details of the Property Offered
3.1 Location with land mark:
3.2 Approximate Built Area of the property offered:
3.3 Description of the property offered (like Number of floors,
whether exclusive property, Parking facility, etc):
3.4 Time duration required for handing over vacant possession/
ready for occupation, from the submission date:
3.5 Any other constraints/ information which are very relevant and has
Bearing on the completion or handing over possession of the offered property:
Signature of Bidder
OFFER DOCUMENT FOR ACQURING COMMERCIAL PREMISES FOR HIMCON AT SHIMLA
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SCHEDULE ‘C’: TECHNICAL DETAILS & SPECIFICATIONS
(Separate Schedule ‘C’ must be submitted for each property offered)
1. Reference No. (This reference number is to be filled by the Vendor. The same reference
number is to be quoted in the corresponding price bid also.)
2. Locality/area where offered:
2.1. Type of locality: Commercial /Shopping Complex /Industrial (Tick one).
2.2. Whether the locality/ plot is prone to hazards like fire, flood, etc:
2.3. Whether the locality has protection from adverse influence such as Encroachments,
unauthorized hutments, noise, etc:
3. Details of Property
3.1. Name of the owner:
3.2. Location & Address of the property:
3.3. Name of the scheme:
3.4. Usage of property (as approved by Competent Authority): Residential/ Commercial/
Shopping Complex
(Tick one).
3.5. Right of way of approach.
4. Details of land / site / plot
4.1. Tenure of the land: Whether Freehold/ leasehold/other
4.2. If lease hold, give name of title holders, annual lease rent and period of lease.
4.3. Area of the plot (Enclose site plan with dimensions and calculation of area)4.3.1. Total plot area
:
4.3.2. Open area
:
4.3.3. Ground Coverage permissible:
4.3.4. Ground coverage actual:
4.3.5. Area of land proposed to be transferred to HIMCON:
4.4. Boundaries and adjacent buildings on:
4.4.1. North :
4.4.2. East :
4.4.3. South :
4.4.4. West :
4.5. Boundary wall provided?
5. Building offered
5.1. Type of Construction: {Load Bearing/RCC/Steel framed}
5.2. Type of Foundation:
5.3. No. of Floors and height of each floor including basement, if any:
5.4. Clear floor height from floor to ceiling:
5.5. Any structural provision for additional floors in future?
5.6. Total area constructed/under construction:
5.6.1. Basement:
5.6.2. Ground Floor:
5.6.3. First Floor:
5.6.4. other floors ( furnish floor-wise details):
5.6.5. Area of premises offered :
5.6.6. Carpet area
sft
OFFER DOCUMENT FOR ACQURING COMMERCIAL PREMISES FOR HIMCON AT SHIMLA
5.6.7. Built-up-area
5.6.8. Undivided share of land
PAGE 12 OF 15
sft.
sft
6. Age / condition of the construction / building
6.1 Already completed6.1.1. Date of completion:
6.1.2. Present condition:
7. Internal fittings and fixtures provided if any – indicate nos/details .
7.1. Fans
:
7.2. Electrical Fittings
:
7.3. Tube lights etc.
:
7.4. Washbasins and mirrors
:
7.5. Internal furnishings
:
7.6. Any other amenities
:
8. Sanctioned plans / Certificates
8.1. Whether structural stability certificate enclosed? Name
of
the
Structural
Consultant with license number:
8.2. Name, Phone, address of Architect/Engineer:
8.3. Whether the construction plan of the building is sanctioned by Competent
Authority (enclose copy):
8.4. Validity of sanction:
8.5. Is the construction as per applicable byelaws?
8.6. Is there any deviation from the bye laws/sanctioned plan? Give details:
8.7. Have these deviations been regularized?
8.8. Is permission under urban land Ceiling Act obtained?
8.9. Whether completion / occupation certificate is issued by the competent authority
(enclose copy):
8.10. Designation of the authority which has issued the completion / occupation
certificate:
9. Any other information not covered above
I / We declare that the information furnished above is true and correct and
conforms to the HIMCON's specifications.
Place:
Date:
SIGNATURE OF BIDDER WITH SEAL
OFFER DOCUMENT FOR ACQURING COMMERCIAL PREMISES FOR HIMCON AT SHIMLA
PAGE 13 OF 15
PRICE BID
HIMCON, SHIMLA
OUTRIGHT PURCHASE OF COMMERCIAL PREMISES
FOR HOUSING OFFICE AT SHIMLA)
(Excluding stamp duty and registration charges)
REF. NO.
LOCATION
DETAILS OF
PREMISES
OFFERED
TOTAL BUILT
UP AREA (SFT)
(SEE NOTES
BELOW)
RATE (Rs) PER SFT. OF BUILT UP
AREA/ COST OF EACH COVERED
CAR PARK
IN
FIGURES
AMOUNT (Rs)
IN WORDS
COMMERCIAL
SPACE
Notes:
i)
Bidders shall quote rate and amount excluding registration and stamp duty charges.
ii)
Price bid shall be placed in a sealed envelope superscribed "Price Bid". Please see Instructions to Bidders.
iii) The offer shall be valid for minimum of 120 days from the date of opening of technical bids. During the validity period of the
offer the Bidder shall undertake not to withdraw / modify the offer in terms of price and other terms and conditions.
iv) The rates quoted per sq.ft. of Built up area should be inclusive of all charges whatsoever.
PLACE:
DATE:
Signature of the Bidder
OFFER DOCUMENT FOR ACQURING COMMERCIAL PREMISES FOR HIMCON AT SHIMLA
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SHORT TENDER NOTICE
Outright Purchase of Commercial Premises for Office by HIMCON on Freehold Basis
HIMCON requires office premises admeasuring aprox. 3500-4500 sq feet in Shimla for outright purchase. The property should be
freehold, having clear title of ownership and without any encumbrances.
Bids are invited from the interested parties. Detailed Bid Document can be obtained from HIMCON Office as per the address below
between 10:00 a.m. to 04:00 p.m. on all working days. The same is also available on our website www.himcon.org
Important Dates:
Last date for obtaining bid document: June 20, 2015
Last Date for submission of bids: June 22, 2015 by 04:00 p.m.
Managing Director
Himachal Consultancy Organisation Limited
New Bridge View Estate, The Mall, Shimla-171001
Phone No.: 0177-2654537,2652488
E-mail: [email protected]
OFFER DOCUMENT FOR ACQURING COMMERCIAL PREMISES FOR HIMCON AT SHIMLA
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