The 29th Annual Joint Insurance Seminar
Exhibitor & Sponsor Guide The 29th Annual Joint Insurance Seminar Extra Exposure! 1 Lunch Sponsor $1,000 3 Break Sponsors $300 1 Reception Sponsor $500 Sponsorship Benefits: Recognition as a meal sponsor from the podium Recognition as a sponsor on the main screen projector Signage with company logo and name on the food tables 2 complimentary full conference registrations to use for colleagues, partners, clients, and/or industry contacts SIGN UP TO SPONSOR ON THE EXHIBITOR CONTRACT INSIDE! Thursday, April 30th, 2015! The Hamilton Convention Centre—Chedoke Room 1 Summers Lane, Downtown Hamilton Join us for this year’s 29th Annual Joint Insurance Seminar, proudly presented by the Hamilton Law Association and the Ontario Insurance Adjusters’ Association (Hamilton Chapter). Interact and network with over 350 professionals from the legal, medical and insurance industries. This educational seminar and exhibitor tradeshow is a great way to showcase your company’s services and to establish meaningful connections in the Hamilton legal community. In addition, your representatives will gain valuable knowledge and insights from our highly respected speakers and presenters. For conference agenda visit: www.hamiltonlaw.on.ca/events-cpd Questions? Contact Dana Brown, CPD Coordinator at The Hamilton Law Association The Hamilton Law Association & The OIAA (Hamilton Chapter) present... The 29th Annual Joint Insurance Seminar Regular Premium $ 1,600 (including HST) $ 2,700 (including HST) A 6 foot table/booth space (on a first come/first pay basis) located along the perimeter of the meeting room (see map) Admittance of two representatives per booth Complimentary continental breakfast, lunch, refreshment breaks and drink tickets to the cocktail reception 1 page (double-sided) of advertising material in seminar binders Logo featured in seminar binders and on screen during breaks and lunch One copy of the seminar binder per company A 6 foot table/booth space with reserved and priority placement in meeting room (see map) Admittance of three representatives per booth Complimentary continental breakfast, lunch, refreshment breaks and drink tickets to the cocktail reception Up to 3 pages (double-sided) of advertising material in seminar binders Logo featured on ALL promotional material Logo featured in seminar binders and on screen during breaks and lunch Two copies of the seminar binder per company Enhance Your Visibility! All exhibitors: A chance to interact with over 350 legal professionals from Hamilton, Niagara and Toronto regions and various other professionals from the medical and insurance industries All exhibitors: Advertising materials featured in seminar binders, which will be distributed to over 350 attendees All exhibitors: A copy of the materials from the seminar will be catalogued and kept in the HLA library, and a copy will be forwarded to our two local Administrative Justices of the Superior Court and the Ontario Court. We will also be sending a copy of the materials to the County of Carleton Law Association in Ottawa, the Middlesex Law Association in London, and the Great Library at the Law Society of Upper Canada in Toronto for inclusion in their collections All exhibitors will have their company mentioned by name during the conference, and have their logo displayed on the main screen during breaks and lunch Access to the final registration list of conference attendees Premium Exhibitors will have their logos featured in The Hamilton Law Association Journal (the August and October issues)—distributed to over 950 members of the legal community in Hamilton and the surrounding area, and available online to the public Premium Exhibitors will have their logos featured in our advertisement in Ontario Reports — a weekly report delivered to 46,400 members of the Law Society of Upper Canada, including every lawyer, judge, and law association in Ontario—and in an issue of Without Prejudice, the OIAA Magazine Premium Exhibitors will have their logos on seminar flyers (advertised online, by fax and by mail), post cards and all advertising posters; flyers will be linked on our website, Facebook and Twitter accounts The Hamilton Law Association & the OIAA (Hamilton Chapter) present... The 29th Annual Joint Insurance Seminar Booth Information Each exhibitor is assigned a booth around the perimeter of the Chedoke Room or in the foyer. The room can fit a total of 30 exhibitor booths, and the foyer can fit up to 8 exhibitor booths. Each booth is assigned a number, please refer to ‘Chedoke Room Map’ to see where each booth is located (last page). Booths are a six foot long table (with table cloth and chairs) and include room behind and beside to set up additional marketing equipment. We encourage exhibitors to bring: Extra lighting Extension cords (extra long extension cords for booths locations 12 to 21) Any other marketing materials or equipment that you may need Please let us know of any special requirements you will need prior to the conference date. Booth Assignments Premium Exhibitors Premium Exhibitors will be able to choose their preferred booth location in the order in which the Exhibitor Contract is received. You may request your top three choices for booths on the Exhibitor Contract. We will do our very best to ensure that one of your choices is assigned. Regular Exhibitors Regular Exhibitors will be assigned booths in the order in which payment is received. You may request your top three booth preferences, however there is no guarantee that you will be assigned one of those booths. Once again, we will do our best to meet all of our exhibitors’ needs. OTHER REQUESTS If you have any other booth related requests please include them at the bottom of the Exhibitor Contract. The Hamilton Law Association & The OIAA (Hamilton Chapter) The 29th Annual Joint Insurance Seminar Thursday, April 30th, 2015 Exhibitor Contract Company Name: ______________________________________ Contact Person: _____________________________________ Address: ____________________________________________City: _______________________________Province: ________ Postal Code: ___________________________Telephone: _______________________________________________________ Fax: ______________________________________________ E-mail: ______________________________________________ Website: _______________________________________________________________________________________________ Names of Booth Representatives: 1._____________________________________________________________ 2. _____________________________________________________________ ( Premium Only)3. _____________________________________________________________ Exhibitor Level : REGULAR $1,600 (including HST) PREMIUM $2,700 (including HST) Payment Information Payment by Cheque (Payable to The Hamilton Law Association) Payment by Credit Card | VISA MasterCard Card Number: ____________________________________________ Amount: _____________________________________ Expiry Date: __________________CVV Number: _______ Cardholder Name: __________________________________________ Booth Location Preference First Choice: _____________ Second Choice: ______________ Third Choice: _______________ Other Booth Requests: ______________________________________________________________________________________________________ ______________________________________________________________________________________________________ _____________________________________________________________________________________________________ Meal Sponsor Preference (all including HST) AM Break 1 ($300) | AM Break 2 ($300) | Lunch ($1000) | PM Break ($300) | Cocktail Reception ($500) Total Sponsorship Amount: ______________________ Signature: ______________________________ Date: _____________________________ Terms & Conditions: The Hamilton Law Association (HLA) reserves the right to decline any exhibitor application. Booth assignments are based on the order in which the original applications are received (premium) or when payments are received (regular) by the HLA office. The HLA cannot guarantee that your competitors’ booths will not be in near or close proximity during a conference/event . The Hamilton Law Association & The OIAA (Hamilton Chapter) Chedoke Room Map Joint Insurance Seminar The 29th Annual Chedoke Room Map ** The room set up and booth set up are subject to change. All exhibitors will be notified of the final booth assignment/ layout at least a week in advance of the seminar.
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