Hospice and Palliative
Nurses Association
2015 Clinical Practice Forum
Clinical and Professional Issues
in Hospice and Palliative Care
Exhibitor Prospectus
October 23-24, 2015
Pittsburgh, PA
Exhibitor Prospectus
HPNA 9th Annual Clinical Practice Forum
“Clinical and Professional Issues in Hospice and Palliative Care”
October 23-24, 2015
Sheraton Station Square Hotel, Pittsburgh, Pennsylvania
The Hospice and Palliative Nurses Association (HPNA) will present the 9th annual Clinical Practice
Forum at the Sheraton Station Square Hotel, Pittsburgh, PA. The HPNA Clinical Practice Forum is the
premier educational and networking event for hospice and palliative nurses and members of the
interdisciplinary team who want to advance expert care in serious illness. The conference sessions will
highlight advances in clinical practice, professional development, and leadership.
Consider participating as an exhibitor and sponsor for the HPNA Clinical Practice Forum. You will have
the opportunity to connect with the professionals who are practicing in the field of palliative care and
who often influence decisions associated with improved quality of care. The exhibits give conference
registrants an opportunity to learn about the latest developments in medical supplies, educational
services, equipment, and pharmaceuticals.
2014 Attendees
New! Attendee passports!
To enhance the visibility and increase traffic to your exhibit area,
passports will be issue to each attendee. Mark the passport when an
attendee visits your exhibit. They will submit completed passports for a
prize drawing.
Represent administrative,
clinical, and academic
practice settings.
55% APRN’s
43% RN’s
57% Certified Nurses
58% Hospice Nurses
64% Palliative Care Nurses
69% over 10 years nursing
experience
New! Build your exhibit area your way!
Options are now available to customize your exhibit area.
Select from the following:
 1 - 6 ft. table with linen tablecloth & 2 chairs
 2 - bistro tables with linen tablecloth & 2 chairs
 Additional table ($100)
 Additional exhibitor badge ($100)
This forum offers an environment where participants and vendors have multiple opportunities to interact
with each other and learn about products and services available. Space is limited, send your application
immediately to reserve your exhibit area! Exhibits will be adjacent to the educational session rooms in
a 3,002 square foot carpeted exhibit hall.
Don’t have time to attend but still want to exhibit?
You can still be represented at the HPNA Clinical
Practice Forum with a Display Table. Send your
materials and we will set up your display on a 3 ft. table
top area – the fee includes all receiving charges at the
hotel. (Note: Any materials remaining will be discarded
after the conference.)
Exhibit Hours
Friday, October 23, 2015
Check in/set-up: 2:00 – 5:00 pm
Opening Reception with Exhibitors: 5:30 – 7:00 pm
Saturday, October 24, 2015
Breakfast: 7:00 – 8:00 am
Morning Refreshment Break: 9:00 – 9:30 am
Dismantle: 9:30 am – 12:00 pm
For additional information, please contact, Nancy Lynn Benninger at the HPNA National Office:
[email protected] or 412-282-8205.
Exhibitor Prospectus
Participation Level
Primary Benefits
Standard Exhibit Area
8 ft. x 8 ft. exhibit area
Listing in program guide – 50 word max
2 exhibitor badges*
Your choice of table options
WIFI in the exhibit hall
Pre-conference mailing list** 4 weeks prior to the conference
Post-conference mailing list** within 2 weeks of the conference
Name and logo on the HPNA website with link to your site
2 mentions on HPNA Social Media (Facebook, Twitter)
2 mentions in the HPNA E-News
First rights to reserve an exhibit table in 2016
$ 1000
Display Table
Table top area (3ft. x 2 ft.) display for your materials
Listing in the program guide – 50 words max
$ 200
Platinum Sponsorship
Association Newsletter (12 month subscription)
Recognition on event signage
Full page recognition with logo in program guide
Sponsor ribbon on badge
2 Full Conference registrations
Standard Exhibit Area (see description above)
Supporting the Opening Reception
$ 10,000
and
greater
Recognition on event signage
Full page recognition with logo in program guide
Sponsor ribbon on badge
1 Full Conference registration
Standard Exhibit Area (see description above)
Supporting the Saturday Luncheon
$ 5,000
to
$ 9,999
Recognition on event signage
Half-page recognition with logo in program guide
Sponsor ribbon on badge
1 Full Conference registration
Standard Exhibit Area (see description above)
Supporting the Daily Continental Breakfast
$ 2,500
to
$ 4,999
Recognition on event signage
Logo listing recognition in program guide
Sponsor ribbon on badge
1 Full Conference registration
Standard Exhibit Area (see description above)
Supporting the All Day Beverage Service
$ 1,500
to
$ 2,499
Gold Sponsorship
Silver Sponsorship
Bronze Sponsorship
* Exhibitor badges provide admission only to the exhibit hall and are required for all exhibit staff.
** Mailing lists include name, email, city and state of attendees who gave permission to disclose.
Exhibitor Registration Deadline – September 1, 2015.
If space permits applications will be accepted after deadline, call for information.
Visit http://hpna.advancingexpertcare.org/education/clinical-practice-forum/ for the
Clinical Practice Forum details and Exhibitors application. Thank you for your support of
the Hospice and Palliative Nurses Association.
For additional information, please contact, Nancy Lynn Benninger at the HPNA National
Office: [email protected] or 412-282-8205.
Investment
Exhibitor Prospectus
Exhibit Area Application
2015 HPNA 9th Annual Clinical Practice Forum
October 23-24, 2015
Sheraton Station Square Hotel, Pittsburgh, Pennsylvania
 Standard Exhibit Area – $1000
(See description in the Exhibitor Prospectus for details)
Table Type:
 6 ft. table, linen tablecloth & 2 chairs
 2 bistro tables, linen tablecloth & 2 chairs
 Additional Exhibit Table – $100
 Additional Exhibitor Badge* – $100
 Display Table – $200
SPONSORSHIP
OPPORTUNITIES
Please indicate your
interest & we will
contact you directly.
 Platinum Level
$ 10,000 and greater
Deadline – Submit - complete application and full payment September 1, 2015.
I/We agree to the TERMS and CONDITIONS
Supporting the Opening
Reception
I/We understand that this is not a binding contract until confirmed by HPNA
HPNA has the right to reject any exhibitor it deems inappropriate for the content of the conference.
 Gold Level
$ 5,000 to $ 9,999
Company Name: _________________________________________________________________
Supporting the Saturday
Luncheon
Submitted by: ___________________________________________________________________
Contact person if different than submitter: ____________________________________________
Contact Person Email: _____________________________________________________________
 Silver Level
$ 2,500 to $ 4,999
Supporting the Daily
Continental Breakfast
Address: ________________________________________________________________________
 Bronze Level
$ 1,500 to $ 2,499
City:
Supporting the All Day
Beverage Service
______________________________
State: ___________
Daytime phone: ______________________________
Zip: _____________________
fax: ______________________________
Payment Information
Total amount of payment: $
Form of Payment:
 MasterCard
 VISA
Credit Card Number:
 Discover
 American Express
 Check enclosed
_______________-_______________-_______________-_______________
Security Number: _________
Expiration Date: _____/_____
Phone: ___________________________________________
Cardholder Information
Name: ________________________________________
Email: ____________________________________________________
Billing Address: ____________________________________
• I authorize HPNA to charge the total amount deemed to
be accurate & appropriate.
• Payment must accompany this form for processing.
Return Form with payment to:
HPNA
One Penn Center West, Suite 425
Pittsburgh, PA, 15276
or via fax 412-787-9305
City: ___________________
State: ________
Zip: ___________
• Make checks payable to HPNA.
• Checks not in U.S. funds will be returned.
• A charge of $25 will apply to checks returned for insufficient
funds.
Please contact [email protected]
or 412-282-8205, for additional information
* Exhibitor badges provide admission only to the exhibit hall and are required for all exhibit staff.
Exhibitor Prospectus
Exhibit Area Application
2015 HPNA 9th Annual Clinical Practice Forum
October 23-24, 2015
Sheraton Station Square Hotel, Pittsburgh, Pennsylvania
Persons who will be representing your company at the exhibit
This will be used for name badges – Name & Credentials
1.
2.
Conference Listing
Please indicate the exact wording of how you wish the information to appear in the conference guide and on
signage. (Items marked with * are required.)
Company Name*:
City, State*:
Telephone number:
Contact E-mail:
Website:
Description*
Submit your product/service description (50 words or less).
Edits may be made for spacing.
Deadline for this information: September 1, 2015
Contact Nancy Lynn at 412-282-8205 or [email protected] with any questions.
Exhibitor Prospectus
Terms and Conditions
2015 HPNA 9th Annual Clinical Practice Forum
October 23-24, 2015
Sheraton Station Square Hotel, Pittsburgh, Pennsylvania
1. Cancellation of Booth Space. In the event that the exhibitor notifies the Association of the exhibitor’s
intent to repudiate the contract after acceptance but prior to September 1, 2015, a full refund of monies
received, minus a $250 administrative fee, per exhibit area. No refunds will be made or cancellations
accepted after September 1, 2015.
If for any cause beyond the control of the Association – such as, but not limited to, the destruction of the
exhibit facilities by an act of God, the public enemy, authority of the law, fire, or other force majeure –
the Association is unable to comply with the terms of this contract and deliver the space allotted
hereunder, this contract shall be considered terminated and any payments made hereunder by the
exhibitor shall be refunded to the exhibitor, less expenses incurred by the Association to the date of the
termination allocable to the exhibitor after proration thereof among all exhibitors.
2. Exhibitor Badges. Exhibitor Badges provide admission to the exhibit hall for representative(s), identified
on the Exhibitor Application or Sponsorship form and are required for all exhibit staff present. A Standard
Exhibit Area investment provides badges for two (2) staff members. Badges for additional staff members
can be purchased at $100 each.
3. Unacceptable Exhibits. The exhibitor agrees not to use any displays that the Association determines, in
its absolute discretion, will unreasonably endanger the person or property of the attendees or of the
exhibitors, are in bad taste, are liable to discredit or subject the Association to criticism or legal liability,
are inconsistent with the stated purposes of the Association and the interest and welfare of its members,
are inimical to the property rights of the Association, or violate the booth regulations or any other
provision of this contract. In the event the Association determines at any time that any exhibit may or
does violate this contract and the exhibitor is unable or unwilling to cure or correct such violation, the
Association may terminate this agreement immediately and forbid erection of the exhibit or may remove
or cause the exhibit to be removed at the exhibitor’s expense, and the exhibitor hereby waives any claim
for refund of the exhibit booth or other damages arising out of such termination and/or exhibit removal.
Any exhibitor who is uncertain as to whether an exhibit is in compliance with all applicable regulations
and requirements should contact the Association.
4. Insuring Exhibits. Exhibitors are encouraged to insure their exhibits, merchandise, and display materials
against theft, fire, etc., at their own expense. It is suggested by the Association that the exhibitor contact
the exhibitor’s insurance broker and obtain all-risk insurance covering exhibit property while absent from
home premises for exhibit purposes, or a rider to the exhibitor’s existing policy covering same.
5. Fire Regulations. No exhibitors shall use any flammable decorations or coverings, and all fabrics or other
materials used shall be flameproof.
6. Miscellaneous. The Association shall have the sole authority to interpret and enforce all terms and
conditions governing exhibitors and this exhibition. Any and all matters not specifically covered herein are
subject to decision by the Association. These terms and conditions may be amended at any time by the
Association upon written notice to all exhibitors. The exhibitor expressly agrees to be bound by the terms
and conditions set forth herein and by any amendments thereto adopted by the Association from time to
time. This contract shall be interpreted under the laws of the United States and of the State of
Pennsylvania.
Hospice and Palliative Nurses Association
One Penn Center West, Suite 425
Pittsburgh PA 15276
412-787-9301