Producing Team Administrator
Hull UK City of Culture 2017
Salary: £17,500 – 22,500 Subject to Experience
In 2017, the eyes of the world will be on Hull as it becomes UK City of Culture. The delivery organisation
for the project, Hull 2017, has been set up to deliver 365 days of transformative culture through a range
of diverse and high-profile events and projects.
This new role of Administrator is key to the Hull 2017 project’s success; the Administrator will be critical
to the planning and realisation of the programme and co-ordination of the producing team. The
Producing Team Administrator will report to the Executive Producers.
Ferens Art Gallery: Hull Museums
project milestones, marketing / comms; data
collection and evaluation
Principle Aims
G
To assist and provide administrative and logistical
support to the Producing Team to ensure efficient
programming development and delivery of the Hull
2017 programme
Project Management
G
Develop and implement project management
systems with Producing Team covering programme
development as well as programme delivery
periods
G
Key Accountabilities
Develop and maintain the programming schedule
for Hull 2017 as well as logging schedule
information from organisations city-wide
Contracts
G
G
Maintain efficient contact relationship systems,
schedule and administration processes
G
To manage main project management system
G
Administrate development of producing contract
framework
G
Draft, issue, monitor and manage all contracts for
producing team
G
Liaison with partners through contract period re
Act as project lead for developing temporary
accommodation providers for producing and
technical teams, inputting into city readiness teams
Prepare systems for artist liaison and volunteer
involvement in projects
G
Finance
G
G
Previous Experience:
Administrate Hull 2017 financial systems for
producing team and projects in the programme
(from project budgets to keeping expenses up to
date)
G
2-3 years administration experience is essential
G
Ability to develop and maintain good working
relationships and effectively is essential
Support preparation of budgetary framework, and
its implementation across projects through delivery
and final reporting
G
Ability to deal with issues relating to diversity &
access is essential
G
Excellent IT, verbal, written and presentational skills
are essential
G
Office experience is essential
G
Experience in a busy arts or not for profit creative
department is desirable
G
Driving licence is desirable
G
Knowledge of Project Management software is
desirable
Administration
G
G
G
G
Provide general administrative support to the
Producers, Technical Director and future members
of the Producing Team
Organise agendas and attend meetings, take
minutes or notes and distribute information to
relevant individuals
Prepare and write reports, create and develop
databases of contacts and undertake other similar
administrative functions as and when required
Plan, research and maintain information for
producing and technical teams and manage
contacts integration with wider Hull 2017 team
Communications
G
G
G
G
Prepare and implement mass communications for
producing team
Support preparation, drafting and implementation of
copy, presentations and reports relating to the
programme for Hull 2017
Lead and implement regular communications
internally with Hull 2017 team and partnership
teams (City Arts, VHEY and Hull Events)
Act as a first point of contact for enquiries to the
producing team
General
G
Support and promote all company policy, with
specific attention to Equality & Diversity, Customer
Care, Health & Safety and Data Protection
G
Ensure a safe working environment is maintained at
all times with particular regard to the health, safety
and welfare of customers, visitors, staff and yourself
G
Support the organisation and its staff through the
effective use of management systems
G
Any other reasonable duties required to ensure the
smooth running of the business development
department
Personal attitudes:
G
Positive, proactive, self-motivated and flexible
approach
G
Genuine interest in the Arts
G
Able to manage time effectively, to enjoy developing
and implementing planning systems
G
Ability to cope with demanding workload while
maintaining good humour, diplomacy and
appropriate confidentiality
G
Be a logical and effective problem solver and
decision maker
G
A willingness to work evenings and weekends when
necessary
G
A desire to learn and develop
G
Be able to show initiative and resilience when
dealing with change
Producing Team Administrator - Hull UK City of Culture 2017
How to Apply
This is a full time position based in Hull. There will be a three month probationary period.
You will be entitled to 25 days holiday.
To apply for this exciting opportunity please complete the online form and send:
G
a CV
G
a covering letter or supporting statement which should be no more than two sides of A4
G
your current salary and salary expectations
Further information on Hull’s City of Culture programme is available at www.hull2017.co.uk
If you have any questions regarding the role please email [email protected]
Closing date:
Thursday May 28 2015
Interview date:
Wednesday June 3 2015
We are unable to provide a personal response to all applicants. If you have not had a response by
June 3 then sadly you have been unsuccessful.