INDUSTRY SUPPORTER &
EXHIBITOR PROSPECTUS
INVITATION
The Human Proteome Organization (HUPO) and the
Local Organizing Committee are pleased to invite you to
th
the 14 HUPO Congress, to be held September 27 – 30,
2015 at the Vancouver Convention Centre, East Building
in Vancouver, British Columbia, Canada.
Vancouver is an exceptional location for the Congress.
It is renowned as one of the world’s most outstanding
convention cities, with the sparkling Pacific Ocean and
towering Coast Mountains providing a unique and
spectacular setting. The HUPO 2015 Congress will be
held in the East Building of the Vancouver Convention
Building on the success of preceding Congresses in Sydney, Boston, Yokohama and Madrid, the theme of the
2015 meeting ‘Translating Proteomics and Allied -Omics
to the Clinic’ will underpin the need for collaboration
Centre right under the famous sails and perched on
the edge of the Pacific Ocean with wonderful space for
both scientific presentations and commercial exhibition.
and cooperation of individuals from a wide range of
professional backgrounds. Beyond a strong scientific
program featuring new applications, findings and
technologies in proteomics, the thematic focus of the
Congress will include the integration of genomics and
metabolomics in proteomics research and translation of
The HUPO 2015 Congress will provide a wonderful
forum for you to meet and interact with the leading
scientists and researchers. We hope you will join us for
a symphony of outstanding science and great networking opportunities in beautiful Vancouver.
proteomics into the clinic and the biotechnology sector.
We will bring together a truly international and diverse
representation of scientists across the proteomics,
metabolomics, genomics and life sciences community
including clinical scientists and those from biotechnology
Christoph Borchers
HUPO 2015 Congress Chair
and pharmaceutical organizations.
ABOUT HUPO
The Human Proteome Organization (HUPO) is an international scientific organization representing and
promoting proteomics through international cooperation and collaborations by fostering the development of
new technologies, techniques and training. HUPO’s Mission Statement is to define and promote proteomics
through international cooperation and collaborations by fostering the development of new technologies,
techniques and training to better understand human disease.
www.HUPO2015.com
Updated: April 29, 2015
2
ABOUT HUPO 2015
HUPO 2015
HUPO 2015 will be a hallmark event in proteomics and genomics and will allow sponsors and
exhibitors to connect with in excess of 1,500 delegates from around the world. The Congress offers a
unique platform for you to interact with an international group of decision makers.
HUPO 2015 PROGRAM
CONGRESS LOCATION
Vancouver is not only consistently ranked
as one of the most liveable cities; it is also
renowned as an excellent convention city.
The Scientific Committee is working tirelessly to create a meeting with high quality and a wide range of
presentations that will be of interest and benefit to
everyone interested in proteomics and genomics.
The HUPO 2015 Congress will be held in
the East Building of the Vancouver Convention Centre. The newly renovated facilities
provide the perfect venue for the HUPO
2015 Congress. Almost all hotels contracted by the official Housing Bureau are
within walking distance to the Convention
Centre, with the Pan Pacific Hotel (headquarter hotel) directly connected to the
Convention Centre East Building.
Importantly, the scientific program will span the latest developments and best practice in proteomics
and will be delivered by renowned international,
national and local speakers. The scientific program
is being designed to facilitate the exchange of ideas,
knowledge and information. In addition to that several functions are incorporated into the program
offering extensive networking opportunities for
sponsors, exhibitors and delegates.
HOTEL ACCOMMODATION
The Congress Secretariat (International Conference
Services Ltd.) is the official housing bureau for the
HUPO 2015 Congress and will offer assistance with
the coordination of housing requirements for the
Congress. Discounted room rates have been negotiated. The majority of hotels is within a short walking distance of the Convention Centre. All sponsors
and exhibitors are asked to support the Congress by
booking accommodations via the official Housing
Bureau. Priority selection of hotel rooms will be
granted to sponsors.
www.HUPO2015.com
3
FACTS & FIGURES FROM PREVIOUS
HUPO WORLD CONGRESSES
Year
Location
# Delegates
2011
Geneva, Switzerland
1,472
2012
Boston, USA
1,156
2013
Yokohama, Japan
1,580
2014
Madrid, Spain
1,453
2015
Vancouver, Canada
1,500 expected
Beijing 2004
Amsterdam
2008
Vancouver 2015
Toronto 2009
Seoul 2007
Munich 2005
Boston 2012
Yokohama
2013
Long Beach
2006
Geneva 2011
Madrid 2014
Sydney 2010
FIELDS OF EXPERTISE REPRESENTED
Molecular Genetics
Biochemistry
Microbiology
Biochemical
Genetics
Molecular Biology
Mass Spectrometry
Proteomics
Medical Genetics
Pharmaceutical Research
Computational
Biology
Genetics
www.HUPO2015.com
4
Some Statistics from HUPO 2014 and HUPO 2012
Sectors
HUPO 2014
HUPO 2012
Academics
84%
63%
Industry
13%
33%
Other
3%
4%
Europe
66%
21%
Asia
16%
17%
Americas
14%
59%
Other
4%
3%
Geography
Past Sponsors and Exhibitors






















AB SCIEX
Abcam
Agilent Technologies
Anaspec
Avacta Life Sciences
Beckman Coulter
Biognosys
Bioinformatics Solutions
BiOptix Diagnostics
Bio-Rad Laboratories
Bruker Daltonik
Cambridge Isotope Labs
Caprotec Bioanalytics
Cell Signaling Technology
Covaris
Decodon
Denator
GE Healthcare
GENEBIO
Iba Life Sciences
Intavis
Invitrogen





















JPT Peptide Technologies
Luminex
Matrix Science
Merck EMD Millipore
Miltenyi Biotec
Minerva Biotechnologies
New England Peptide
New Objective
NH DyeAGNOSTICS
Novartis
Olink Bioscience
Parker Balston
Pressure BioSciences
Promega Corporation
Randox Laboratories
Roche Diagnostics
Shimadzu Scientific Instruments
Sigma Aldrich
Silantes
Thermo Fischer Scientific
Waters Corporation
www.HUPO2015.com
5
SCIENTIFIC PROGRAM
Keynote Session Topics




























Cancer Proteomics
Cardiovascular and Haematological Proteomics
Chemical Proteomics and Drug Discovery
CNPN
Epigenetics and Histone Landscape
Glycomics in Biology And Diseases
Human Proteome Project
Imaging Mass Spectrometry
Integrated OMICS
Membrane Proteomics
Metabolomics and Metabolic Diseases
Neurological Disorders
New Advances in Biomarker Discovery
New Technological Advances In Proteomics
Phosphoproteomics and Cell Signaling
Protein Modifications (Other Than Phosphoproteins)
Protein Networks and Computational Biology
Proteogenomics
Proteomics and Cell Immunity
Proteomics at Pharma
Proteomics of Microbes and Infectious Diseases
Regenerative Medicine and Stem Cells
Sample Preparation for Proteomics
Standardization in Proteomics
Structural Proteomics
Subcellular Proteomics
Top Down Proteomics and Macromolecular Complexes
Translational Proteomics
Confirmed Plenary Speakers







Aled Edwards, Canada
Emma Lundberg, Sweden
Fuchu He, China
John Yates, USA
Reudi Aebersold, Switzerland
Steve Carr, USA
Uta Roessner, Australia
www.HUPO2015.com
6
* Subject to change
PROGRAM AT A GLANCE*
www.HUPO2015.com
7
MARKETING OPPORTUNITIES
Why you should participate as an Industry Supporter and/or Exhibitor
The HUPO 2015 Congress will be THE event in proteomics worldwide and provide a unique opportunity to interact with a truly international and diverse representation of scientists across the proteomics, metabolomics,
genomics and life sciences community including clinical scientists.




Increase your brand’s strength and image in the marketplace
Gain differentiation from your competitors
Target your message and marketing
Increase access to national and international markets
What we can do for you
The following pages in this package provide flexible a la carte opportunities for you to choose from to maximize corporate brand recognition and customer contact. The outlined marketing opportunities are available
as stand-alone items, or can be grouped together to create a package. Additional benefits are available for
companies who reach one of the various supporter levels, as outlined on page 17.
Exhibit booths, scientific posters, internet cafes, networking breaks as well as the welcome reception are
scheduled to take place in the Exhibit Hall giving exhibitors as much exposure and delegate traffic as possible.
Your company’s objectives are highly regarded by the Organizing Committee, and we would be pleased to discuss and accommodate any suggestions that you feel would improve your representation and participation in
HUPO 2015.
Contact
For any questions regarding this package or additional information, please contact:
Cali (Carine) Vindeirinho
HUPO 2015 Sponsorship & Exhibit Manager
International Conference Services Ltd. (ICS)
2101—1177 West Hastings Street
Vancouver, BC, V6E 2K3 CANADA
Phone: +1 604 639 3919
Fax: +1 604 681 1049
Email: [email protected]
www.HUPO2015.com
8
LIST OF MARKETING ITEMS
VIRTUAL MEETING (EXCLUSIVE)
CAD 40,000
The Virtual Meeting of the HUPO 2015 Congress will feature all oral presentations including presentation
slides as well as audio recordings. Delegates can purchase the Virtual meeting at the time of registration at a
discounted rate while non attendees will be able to purchase the Virtual Meeting as well. The Virtual Meeting
can be accessed through the Congress website at www.hupo2015.com for at least one year after the HUPO
2015 Congress.
As the sponsor of the Virtual Meeting, you will:
 Have your company logo/banner displayed on the access page of the Virtual Meeting
 Be acknowledged with your logo in the Onsite Program as the sponsor of the Virtual Meeting
ONSITE MOBILE APPLICATION (EXCLUSIVE)
CAD 30,000
The onsite mobile application will be provided to delegates free of charge and will be available for most
mobile devices such as iPhone, iPad, Blackberry and Android. The application will include the full scientific
program, exhibit floor plan including exhibitor biographies as well as general congress, venue and local
information. Timely congress updates about program changes or important announcements will also be sent
through the mobile application via notification alerts.
As the sponsor of the Onsite Mobile Application, you will:
 Have your custom graphic/banner displayed on the access page of the Mobile Application
 Be acknowledged with your logo in the Onsite Program as the sponsor of the Onsite Mobile Application
DELEGATE BAGS (EXCLUSIVE)
CAD 30,000
All registered delegates will receive a Delegate Bag with the Congress materials such as the Onsite Program,
seminar information, etc.
As the sponsor of the Delegate Bag, you will:
 Have your company logo on the delegate bag or the strap of the bag along with the Congress logo (bags
provided by Congress)
 Be acknowledged with your logo in the Onsite Program as the sponsor of the Delegate Bags
LANYARDS/BADGE HOLDERS (EXCLUSIVE)
CAD 20,000
Each delegate will receive a name badge and lanyard to be worn for identification during the Congress.
As the sponsor of the Lanyards, you will:
 Have your company logo on the lanyards along with the Congress logo (lanyards provided by Congress)
 Be acknowledged with your logo in the Onsite Program as the sponsor of the Lanyards
www.HUPO2015.com
9
CONGRESS NIGHT (EXCLUSIVE)
CAD 20,000
The Congress Night will take place on Tuesday, September 29, 2015. All delegates are invited to attend this
event at an additional charge. The Congress Night will provide a great opportunity for delegates, sponsors and
exhibitors to mix and mingle.
As the sponsor of the Congress Night, you will:
 Receive six (6) complimentary tickets to the Congress Night
 Have your company logo placed on the tickets and menu cards
 Be verbally acknowledged during the event as the sponsor of the Congress Night
CONGRESS DIRECTIONAL SIGNAGE (EXCLUSIVE)
CAD 15,000
With more than 10,000 sq ft of contracted meeting and exhibit space, sufficient directional signage throughout the Vancouver Convention Centre, East Building is very important and one of the key components to make
the Congress a worthwhile experience for delegates.
As the sponsor of the Congress Directional Signage, you will:
 Have your company logo placed on all Congress directional signs
 Be acknowledged with your logo in the Onsite Program as the sponsor of the Congress Directional Signage
AUDIO-VISUAL EQUIPMENT (EXCLUSIVE)
CAD 10,000
High quality audio-visual equipment is crucial and one of the key components of the Congress.
As the sponsor of the Audio-Visual Equipment, you will:
 Have your company logo displayed on all relevant signage associated with AV equipment
 Be acknowledged with your logo in the Onsite Program as the sponsor of the Audio-Visual Equipment
WIRELESS INTERNET (EXCLUSIVE)
CAD 10,000
Wireless Internet will be available throughout the entire convention centre at no charge allowing delegates to
use the Congress’s onsite mobile application, to access abstracts and to connect with other delegates and colleagues.
As the sponsor of the Wireless Internet, you will:
 Have your company logo displayed on all relevant signage associated with the wireless internet
 Be acknowledged with your logo in the Onsite Program as the sponsor of the Wireless Internet
HOTEL KEY CARD BRANDING
CAD 10,000 PER HOTEL
Several hotels contracted by the Congress Secretariat offer the opportunity to custom brand their hotel key
cards. Please contact us for further information on this option. The sponsorship price does not include the
production of the key cards. This item is only available to official level sponsors and exhibitors of the Congress.
www.HUPO2015.com
10
WELCOME RECEPTION (EXCLUSIVE)
CAD 10,000
The Welcome Reception will take place on Sunday, September 27 in the Exhibit Hall. Being the official opening
of the Exhibit Hall, it will provide delegates and exhibitors with the opportunity to mix and mingle while enjoying refreshments.
As the sponsor of the Welcome Reception, you will:
 Have table top cards with your logo on all food & beverage stations in the Exhibit Hall during the Welcome
Reception
 Be acknowledged with your logo in the Onsite Program as the sponsor of the Welcome Reception
FACULTY DINNER (EXCLUSIVE)
CAD $10,000
The Faculty Dinner will take place on Wednesday, October 30 offsite. All speakers will be invited to this event,
providing them with a unique opportunity to mix and mingle during their busy Congress schedule.
As the sponsor of the Faculty Dinner, you will:
 Receive ten (10) complimentary invitations to the Faculty Dinner
 Have your company logo placed on the invitations, tickets and menu cards
 Be verbally acknowledged during the dinner as the sponsor of the Faculty Dinner
WATER STATIONS (EXCLUSIVE)
CAD 10,000
Water stations will be provided throughout the convention centre with your company logo on all stations.
As the sponsor of the Water Stations, you will:
 Have the water stations branded with your company logo
 Be acknowledged with your logo in the Onsite Program as the sponsor of the Water Stations
CHARGING STATIONS
SOLD
Charging stations will allow delegates to power up their mobile phones, tablets, laptops and other electronic
devices for free. The charging stations will be in high demand and can be placed in the Exhibit Hall near your
booth or in a public area in the convention centre.
As the sponsor of a Charging Station, you will:
 Have a charging station branded with your company logo
 Have the opportunity to position a custom freestanding banner at the charging station (banner supplied
by sponsor, maximum size 5’ high x 3’ wide)
 Have the opportunity to place promotional material in designated places within the charging station area
 Be acknowledged with your logo in the Onsite Program as the sponsor of a Charging Station
www.HUPO2015.com
11
POSTER SESSIONS (EXCLUSIVE)
CAD 18,000
All abstracts accepted for poster presentation will be displayed on poster boards in the Exhibit Hall for the duration of the Congress. Presenters are asked to set up their Poster in the morning of the first day, and stand by
their poster during the morning and afternoon networking breaks to answer questions and discuss their research with delegates.
As the sponsor of one of the Poster Sessions, you will:
 Have your company logo displayed on the poster numbers on that day
 Be acknowledged with your logo in the Onsite Program as the sponsor of a Poster Session
NETWORKING BREAKS (6 AVAILABLE)
CAD 7,500 EACH/ CAD 40,000 ALL 6
Each day the Congress will provide snacks and refreshments during the morning and afternoon networking
breaks served in the Exhibit Hall for all attendees free of charge.
As the sponsor of a Networking Break, you will:
 Have your company logo displayed on table top cards placed on all food and beverage stations during your
selected networking break
 Be acknowledged with your logo in the Onsite Program as the sponsor of a Networking Break
DELEGATE HELP DESK (EXCLUSIVE)
CAD 5,000
The delegate help desk will be located within the registration area at the convention centre. Multilingual staff
will be available to assist delegates with any questions they may have regarding the Congress, the scientific
program or the convention centre.
As the sponsor of the Delegate Help Desk, you will:
 Have the desk branded with your custom design/banner
 Be acknowledged with your logo in the Onsite Program as the sponsor of the Delegate Help Desk
FELLOWSHIP TRAVEL AWARDS (50 AVAILABLE)
CAD 5,000 EACH
The Congress will provide a certain number of travel awards to abstract submitters whose abstract has been
accepted for presentation. Each travel award consists of a complimentary registration and a fixed amount to
help offset travel and accommodation expenses. Award winners will be selected by the scientific committee
based on the scientific content of their abstract.
As the sponsor of a Fellowship Travel Award, you will:
 Have a representative of your company meet with the fellow and hand out the Travel Award Certificate
 Be acknowledged with your logo in the Onsite Program as the sponsor of this Award
www.HUPO2015.com
12
SPEAKER READY ROOM (EXCLUSIVE)
CAD 5,000
All speakers and oral abstract presenters are required to report to the speaker ready room to submit their
slides prior to their presentation. The speaker ready room will be equipped with more than 10 computer stations and a lounge area where refreshments will be provided throughout the day.
As the sponsor of the Speaker Ready Room, you will:
 Have mouse pads with your company logo (supplied by sponsor) at each computer station
 Have your custom desktop image/screen saver on all computer stations in the speaker ready room
 Have table top cards with your logo placed on all food and beverages stations in the speaker ready room
 Be acknowledged with your logo in the Onsite Program as the sponsor of the Speaker Ready Room
HUPO COUNCIL DINNER (EXCLUSIVE)
CAD 5,000
The HUPO Council Dinner will take place on Saturday, September 26 at an offsite venue. All HUPO council
members are invited to discuss new plans and strategies for the HUPO organization.
As the sponsor of the HUPO Council Dinner, you will:
 Have the opportunity to provide a promotional piece for each council member
 Have the opportunity for a representative to address council members at the beginning of the dinner
 Have your company logo displayed on the invitations and menu cards
EXHIBIT INFORMATION BOOTH (EXCLUSIVE)
CAD 5,000
The exhibit information booth will be located directly at the entrance to the Exhibit Hall. Multi lingual staff will
be available at any time during the opening hours of the Exhibit Hall to assist exhibitors and delegates with
any questions they may have. The information booth will also accommodate the offices for the official show
service provider and customs broker.
As the sponsor of the Exhibit Information Booth, you will:
 Have your company logo placed on the exhibition information booth
 Be acknowledged with your logo in the Onsite Program as the sponsor of the Exhibit Information Booth
VANCOUVER INFORMATION DESK (EXCLUSIVE)
CAD 5,000
The Vancouver Information Desk will be located within the registration area at the Vancouver Convention
Centre. A local representative will assist delegates with any information about Vancouver. They will also offer
assistance in booking tours, restaurants, airport transfers, etc.
As the sponsor of the Vancouver Information Desk, you will:
 Have the desk branded with your company logo or custom banner
 Be acknowledged with your logo in the Onsite Program as the sponsor of the Vancouver Information Desk
www.HUPO2015.com
13
DELEGATE LOUNGES (4 AVAILABLE)
CAD 5,000 EACH
Several delegate lounges will be located in the Exhibit Hall to provide delegates a comfortable seating area to
conduct meetings or check emails.
As the sponsor of a Delegate Lounge, you will:
 Have the opportunity to place promotional materials in the delegate lounge
 Have the carpet match your company color and have a graphic sticker of your company logo placed on the
lounge floor
 Be acknowledged as the sponsor of a Delegate Lounge in the Onsite Program as well as on the exhibit floor
plan
STAFF & VOLUNTEER SHIRTS (EXCLUSIVE)
SOLD
CAD
5,000
More than 40 staff and volunteers are necessary to ensure a smooth running HUPO 2015 Congress. All
support staff and volunteers wear shirts for clear identification.
As the sponsor of the Staff & Volunteer Shirts, you will:
 Have your logo placed on the shirts along with the Congress logo
SOLD
CAD
5,000
NOTEPADS (EXCLUSIVE)
Notepads will be included in each delegate bag (supplied by sponsor).
As the sponsor of the Notepads, you will:
 Have the opportunity to provide your custom branded notepads for inclusion in the delegate bag
SOLD
CAD
5,000
PENS (EXCLUSIVE)
Pens will be included in each delegate bag (supplied by sponsor).
As the sponsor of the Pens, you will:
 Have the opportunity to provide your custom branded pens for inclusion in the delegate bag
MEETING/OFFICE SPACE
CAD 4,000 / ROOM / DAY
Limited meeting/office space is available at the Convention Centre for you to host slide reviews, hospitality
suites, staff offices, press rooms, etc. The office/meeting space comes with a basic AV package including
projector and screen.
For further information, please contact the Congress Secretariat at [email protected].
www.HUPO2015.com
14
DELEGATE BAG INSERT
CAD 2,000 EACH
The Congress offers the possibility to include a promotional piece in the delegate bag. Materials need to be
supplied by your company and must be approved by the Scientific Committee prior to printing (maximum size:
one letter-size page).
PUBLICATION DISPLAY
CAD 1,500 EACH
A publication table will be located in the Exhibit Hall. Only materials approved by the Congress Secretariat will
be displayed. Any materials distributed or displayed without prior approval will be removed.
CONGRESS PROGRAM SUPPORT
Clinical Day on Sun Sept 27 (exclusive)
CAD 10,000
Education Day on Sun Sept 27 (exclusive)
CAD 10,000
Plenary Sessions
Sunday, September 27
Monday, September 28
CAD 10,000 each
Available
Available
Available
18:00-19:30
09:15-10:00
17:30-18:15
Tuesday, September 29
09:15-10:00
17:30-18:15
Available
Available
Wednesday, September 30
09:15-10:00
Available
Keynote Lectures
CAD 5,000 each
Monday, September 28
Tuesday, September 29
Wednesday, September 30
11:30-13:00
14:30-16:00
11:30-13:00
14:30-16:00
5 available
5 available
5 available
5 available
11:30-13:00
14:30-16:00
5 available
5 available
Support includes acknowledgement in Onsite Program, on Congress website and on any Congress schedule
when relevant; Company logo on screen and verbal acknowledgment by moderator at beginning and end of
talk, session or lecture.
www.HUPO2015.com
15
INDUSTRY SEMINARS
CAD 20,000 EACH
The Congress offers a number of opposed opportunities for your company to host an Industry Seminar during
breakfast, lunch or in the evening. Companies are welcome to use these slots for invitation-only events or for
programs that are open to all attendees.
13:15-14:15
11 Remaining
remaining
18:30-19:30
44 Remaining
remaining
Tuesday, September 29
13:15-14:15
33 Remaining
remaining
Wednesday, September 30
13:15-14:15
5 available
Monday, September 28
The Seminar package includes:
 Meeting Room at the Vancouver Convention Centre, East Building (You are permitted to hold the
meeting at another property; however, the fee still applies and meeting space and AV package will
not be available through the Congress, but will be at your own expense.)

Basic AV package with single LCD projector and screen, one microphone at the podium, two audience
microphones and a head table for six with three microphones

Opportunity to include a promotional piece for your seminar in the delegate bag

Opportunity to send an invitation mailer or dedicated e-Blast to all registered delegates prior to the
Congress (mailer to be produced by sponsor and sent through Congress mailing house; e-Blast
content/design provided by sponsor and sent through Congress Secretariat)

Posting on the Congress website with seminar description and hyperlink to company’s own event
registration (if desired)

Listing in the Onsite Program
Important Information:
 Prices above do not include food and beverage; any food and beverage for your seminar will have to
be ordered through the Congress Secretariat
 Basic audio-visual equipment is included (see above); additional audio-visual equipment can be
ordered from the official Congress AV supplier via the Congress Secretariat
NO INDUSTRY SEMINAR MAY BE HELD OUTSIDE THESE SEMINAR SLOTS (EITHER AT THE CONVENTION
CENTRE OR ANY OTHER LOCATION) FROM SUNDAY, SEPTEMBER 27 AT 08:00 THROUGH TO WEDNESDAY,
SEPTEMBER 30 AT 20:00.
www.HUPO2015.com
16
ONSITE PROGRAM ADVERTISING
SOLD
Outside Back Cover (Exclusive)
Inside Front Cover (Exclusive)
CAD 7,500
Inside Back Cover (Exclusive)
CAD 7,500
Pocket Program/Program at a Glance (Exclusive) CAD 7,500
Full Page
CAD 5,000
Half Page
CAD 3,500
Supporter will be responsible for providing the advertisement in high-resolution, print-ready format as per
specifications to be communicated by the Congress Secretariat.
ONLINE ABSTRACT BOOK
Inside Front Cover (Exclusive)
SOLD SOLD
Outside Back Cover (Exclusive)
CAD 5,000
Inside Back Cover (Exclusive)
CAD 5,000
Supporter will be responsible for providing the advertisement as per specifications to be communicated by
the Congress Secretariat.
DIGITAL ADVERTISING
Banner in pre-Congress E-Blast1
CAD 2,000 for 1 e-blast
CAD 3,500 for 2 e-blasts
CAD 5,000 for 3 e-blasts
Banner in daily Congress E-News2
CAD 3,500 for 1 e-news (Exclusive)
3 REMAINING
Advertisement on Congress Website
CAD 2,000 per month
1
The Congress Secretariat will send e-blasts to more than 10,000 interested parties on a regular basis prior
to the event to update on newest developments about the Congress. Your custom banner will be displayed at
the top of the e-blast.
2
Every morning (Sunday - Wednesday), the Congress Secretariat will provide delegates with an email update
highlighting the best sessions and presentations scheduled for that day. It will also include any session or
room changes to make sure delegates always have the most up-to-date information. Your custom banner
will be displayed at the top of the e-News.
Supporter will be responsible for providing the advertisement as per specifications to be communicated by
the Congress Secretariat.
www.HUPO2015.com
17
EXHIBIT OPPORTUNITIES
The exhibition is a vital part of the HUPO 2015 Congress. Every effort will be made to ensure that all exhibitors
receive prime exposure and direct marketing opportunities with key players and decision makers in the field. Efforts
include but are not limited to:
 Welcome Reception on Sunday, September 27 in the Exhibit Hall
 Extended morning and afternoon networking breaks with refreshments in Exhibit Hall on all Congress days
 Delegate Lounges and Poster presentations in the Exhibit Hall
 Food & beverage stations with seating areas and charging stations spread throughout the Exhibit Hall
EXHIBIT OPTIONS
Early Rate, per booth
Late Rate, per booth
Height restrictions
Description
Inline
Publisher
Corner
CAD 4,500
CAD 5,500
8.0 ft (2.5 m)
one side exposed to
an aisle, generally
arranged along a
straight line
CAD 1,500
CAD 2,500
8.0 ft (2.5 m)
same as Inline, special rate for magazine or journal publishers
CAD 5,000
CAD 6,000
8.0 ft (2.5 m)
two sides exposed to an aisle
Late Rate: after February 15, 2015
Peninsula/Island
(min. 4 booths)
CAD 5,000
CAD 6,000
11.8 ft (3.6 m)
three or more sides
exposed to aisles,
must order 4
booths minimum
EXHIBIT HOURS
Included with each Exhibit Booth purchase
2
 One 10’ x 10’ exhibit space (9 m )
 One table, two chairs, wastebasket
 Panel with company name
 Two (2) exhibitor badges incl. Congress materials, exhibit hall access only
 Listing with logo, web link and 50-word biography on Congress website
 Listing with logo and 50-word biography in Onsite Program
 Max four (4) additional exhibitor badges per booth at CAD 250 per badge
Level sponsors have first choice in selecting booth location, followed by exhibitors
on a “first-paid, first-served” basis. No exhibitor may sub-let or share with another
exhibitor without the prior written approval of the exhibit manager.
Sunday, September 27
19:30 – 21:00
(Welcome Reception)
Monday, September 28
10:00 – 17:30
Tuesday, September 29
10:00 – 17:30
Wednesday, September 30
10:00 – 16:30
TABLE TOP DISPLAYS (NON-PROFIT ORGANIZATIONS)
Early Rate (until February 15, 2015)
Late Rate (after February 15, 2015)
CAD 500
CAD 750
Exhibitors who are defined as a non-profit organization are eligible to receive the reduced exhibit price for a
maximum of one tabletop display. Assignment of space will be confined to a specific area on the floorplan.
Non-profit exhibitors do not have the option to choose space in other locations on the exhibit floor at this
reduced rate. If subsequent booths are requested, these are charged at the regular booth price.
www.HUPO2015.com
18
GENERAL TERMS & CONDITIONS FOR
EXHIBITORS
ICS International Conference Services Ltd. is the official Con- d) Floorplan
gress Secretariat for the HUPO 2015 Congress.
The floorplan is a working draft and changes may be made up
until one (1) week prior to the event. No warranties, either ex1. Acknowledgment
pressed or implied are made with respect to the floorplan. It is
By submitting an Order Form, the exhibitor acknowledges the the sole responsibility of the exhibitor to verify all dimensions
present “General Terms & Conditions for Exhibitors”, the domi- and locations.
ciliary rights, and the rules and regulations of the event venue
as binding. Upon completion of the exhibit space rental, the 5. Exhibit Construction
applicant will receive access to the Exhibitor Manual.
The exhibitor is liable for any damage it causes to building,
floors, walls, columns, and to standard exhibit equipment. Un2. Registration
der no circumstances may the weight of any equipment or exSubmission of the Order Form is legally binding and not an in- hibit material exceed the maximum floor load weight of the
quiry. The Hosts and the Congress Secretariat reserve the right Exhibit Hall. The exhibitor accepts full and sole responsibility
to reject an exhibit Order Form at any time. Exhibit opportuni- for any injury or damage to persons or property resulting from
ties may be changed or substituted without notice.
failure, knowingly or otherwise, to distribute the load of his
exhibit material to conform to maximum floor loading specifi3. Inclusions
cations. All exhibits must comply with all regulation established
Exhibit space rental does not include any of the following: car- by the safety authorities.
pet, electricity, internet connection, labour, shipping or any The exhibitor should not operate in a way that violates the
other services. Once your Order Form has been processed, the rights of another exhibitor. In particular, they may not obstruct
Exhibitor Manual will be sent, which includes order forms for the view or interfere with the traffic of other exhibitors. The
these services.
height of exhibits smaller than 400 square feet (36 square meters) is limited to 8.0’ (2.5m). All exhibitors with an exhibit
4. Exhibit Space Assignment
space in excess of 300 square feet (27 square meters) are rea) Initial exhibit space assignment
quired to get approval on their booth layouts/designs from the
Exhibit space assignments will be made by the Hosts and/or Congress Secretariat in written. If exhibit plans are revised afCongress Secretariat in keeping, where possible, with the pref- ter approval has been sent, the revised plans need to be reerences and priorities indicated by the exhibitor.
submitted for approval as soon as possible. The Congress Secretariat has the right to dispose of the exhibit at its own disb) Relocation
cretion, if the exhibitor has not commenced construction/
An exhibit may only be relocated for obligatory reasons. A relo- decoration one hour prior to event opening. The exhibitor is
cation notice shall be given. In case of relocation of the initial not entitled to damage claims.
exhibit space assigned, the exhibitor agrees that it has no right
to cancel its participation or to claim damages from the Hosts 6. Advertisements, Sales Activities and Presentations
and the Congress Secretariat.
The exhibitor may display products that they have manufactured. They agree to confine all products, service demonstrac) Exhibitor, Co-Exhibitor and Third Party
tions and other sales activities to the limits of the contracted
The exhibitor is not authorized to sublease or relinquish, in exhibit space and within the maximum height set by Subject 5.
whole or in part, the assigned exhibit space to a third party. Distribution of any material is likewise limited to said exhibit
Parent companies, affiliates, and subsidiaries are exceptions. space. Exceptions may be given by the Congress Secretariat in
Any agency representing a technical or professional exhibitor writing. The exhibitor may not accept cash, cheques or credit
must submit their client’s name, contact information, and sig- cards for merchandise in the Exhibit Hall; however, orders may
nature with their Order Form.
be taken. Exhibitors electing to take orders must do so in a
manner consistent with the professional nature of the exhibition.
www.HUPO2015.com
19
7. Giveaways, Contests and Raffle Drawings
The use of games of chance, lottery devices, musical instruments and other sideshow practices is permitted only with
written agreement from the Congress Secretariat. Giveaways
should be educational in nature and must be pre-approved by
the Congress Secretariat.
12. Force Majeure
If the event is cancelled for any reason beyond the control of
the Hosts and the Congress Secretariat, the latter shall not be
liable for any expenses incurred by the exhibitor and shall have
no other liability to the exhibitor than the refund of that portion of the rent actually received.
8. Sound and Light Restrictions
The use of amplifiers, musical performances and any other
sound generating equipment - even for advertising purposes requires an advanced written approval from the Congress Secretariat. Noisy demonstrations may be restricted or prohibited
after permission if such demonstrations are considered a disruption of the general order of the event. Earphones should be
provided, or devices should be enclosed in a special soundproof booth. Flashlights and revolving light equipment are prohibited. Lights from one exhibit should not disturb or damage
other booths.
13. Amendments & Severability Clause
Additional agreements are only legally binding if they are made
in writing and are confirmed with the Congress Secretariat. The
“General Terms & Conditions for Exhibitors”, the Exhibitor
Manual, and the Order Form will remain valid even if individual
conditions should become invalid. The respective condition
must then be replaced by a condition that corresponds as far
as possible to the original purposes.
9. Exhibit Personnel
Each exhibitor will receive two (2) complimentary staff registrations for every booth purchased in the event; if not outlined
any different in the Exhibitor Manual. Exhibit staff registrations
grant access to the Exhibit Hall. Further privileges may be described in the Exhibitor Manual. Once full payment is processed, the exhibitor will receive a link to an online form to register exhibit staff and book their accommodation. Badge pickup will occur during exhibitor registration. No person will be
admitted to the Exhibition area without a badge. The exhibitor
agrees to maintain a staff in its exhibit space during welcome
reception, networking breaks and overall show hours.
10. Food and Beverage
All food and beverage must be arranged through the venue
and must be contained within the exhibit space . Ordering information can be found in the Exhibitor Manual.
11. Liability Insurance and Security
The Exhibit Hall will be locked and/or guarded during non-show
hours. The exhibitor will not be allowed to enter the Exhibit
Hall during non-show hours without prior consent from the
Congress Secretariat. The Hosts, the Congress Secretariat and
its affiliates do not bear any insurance risk and will not be held
responsible for the loss, theft or damage to exhibitor supplies
at all times. The exhibitor must secure appropriate liability/loss
insurance at their own expense. The Congress Secretariat requires all exhibitors to provide proof of liability insurance prior
to move-in. Full coverage has to be in effect for the event. The
Exhibitor Manual will specify interest insured et al.
14. Cancelation/Rescission
a) By the exhibitor:
Please see the Order Form.
b) By the Hosts and the Congress Secretariat:
The exhibitor will be deemed to be in default, if and whenever
the exhibitor fails to perform any material condition of this
contract; refuses to abide by the show rules and regulations;
fails to install his product in exhibit space within the times set
for opening exhibits; fails to pay any amount of the contract
price for exhibit space on dates specified; becomes bankrupt or
insolvent or takes the benefit of any act now or hereafter in
force for bankrupt or insolvent debtors or files any proposal or
makes an assignment for the benefit of creditors or any arrangement or compromise; is appointed a receiver/manager
for the exhibitor's property; has any steps taken or any action
or proceedings instituted by the exhibitor or by any other party
to dissolve, wind up or liquidate exhibitor or its assets, then the
Hosts and the Congress Secretariat has the immediate right to
repossess the space and expel all persons and remove all property from the space, in addition to any other rights or remedies
available to it. In addition, the Hosts and the Congress Secretariat shall have the right to rent the space to others and any
amount or amounts paid by the exhibitor to the Hosts and the
Congress Secretariat as part of the contract price for the space
may be retained by the Hosts and the Congress Secretariat as
liquidated damages.
www.HUPO2015.com
20
HUPO 2015 CONGRESS
SUPPORTER/EXHIBITOR ORDER FORM (1/4)
To expedite your order, please fill this form on your computer, print and send a signed copy to:
Cali (Carine) Vindeirinho
International Conference Services, Ltd.
2101 – 1177 West Hastings Street
Vancouver, BC, CANADA V6E 2K3
Email: [email protected]
Phone: +1 604 681 2153 x 138
Direct: +1 604 639 3919
Fax: +1 604 681 1049
A. Marketing Items
Item
Price per Item (CAD)
Availability

Virtual Meeting (Exclusive)
$40,000
AVAILABLE

Onsite Mobile Application (Exclusive)
$30,000
AVAILABLE

Delegate Bags (Exclusive)
$30,000
AVAILABLE

Lanyards/Badge Holders (Exclusive)
$20,000
AVAILABLE

Congress Night (Exclusive)
$20,000
AVAILABLE

Congress Directional Signage (Exclusive)
$15,000
AVAILABLE

Audio-Visual Equipment (Exclusive)
$10,000
AVAILABLE

Wireless Internet (Exclusive)
$10,000
AVAILABLE

Hotel Key Card Branding (per hotel)
$10,000
AVAILABLE

Welcome Reception (Exclusive)
$10,000
AVAILABLE

Faculty Dinner (Exclusive)
$10,000
AVAILABLE

Water Stations (Exclusive)
$10,000
AVAILABLE
Charging Station, each
$10,000
SOLD

Poster Sessions (Exclusive)
$18,000
AVAILABLE

Networking Break, each Mon am Tue am Wed am
Mon pm Tue pm Wed pm
$7,500
6 AVAILABLE

Networking Breaks, all (6)
$40,000
AVAILABLE

Delegate Help Desk (Exclusive)
$5,000
AVAILABLE

Fellowship Travel Award, each
$5,000
50 AVAILABLE

Speaker Ready Room (Exclusive)
$5,000
AVAILABLE

HUPO Council Dinner (Exclusive)
$5,000
AVAILABLE

Exhibit Information Booth (Exclusive)
$5,000
AVAILABLE

Vancouver Information Desk (Exclusive)
$5,000
AVAILABLE

Delegate Lounge, each
$5,000
4 AVAILABLE
Staff & Volunteer Shirts (Exclusive)
$5,000
SOLD
Notepads (Exclusive)
$5,000
SOLD
Pens (Exclusive)
$5,000
SOLD

Meeting/Office Space, per room per day
$4,000
AVAILABLE

Delegate Bag Insert, per item
$2,000
AVAILABLE

Publication Display, per item
$1,500
AVAILABLE
Subtotal A - Marketing items
21
HUPO 2015 CONGRESS
SUPPORTER/EXHIBITOR ORDER FORM (2/4)
B. Congress Program Support and Industry Seminars
Congress Program Support
Price per Item (CAD)
Availability

Clinical Day (Exclusive)
$10,000
AVAILABLE

Education Day (Exclusive)
$10,000
AVAILABLE
Plenary Session, each
$10,000

Sunday, September 27
18:00-19:30
$10,000
AVAILABLE

Monday, September 28
09:15-10:00
$10,000
AVAILABLE

Monday, September 28
17:30-18:15
$10,000
AVAILABLE

Tuesday, September 29
09:15-10:00
$10,000
AVAILABLE

Tuesday, September 29
17:30-18:15
$10,000
AVAILABLE

Wednesday, September 30
09:15-10:00
$10,000
AVAILABLE
Keynote Lecture, each
$5,000

Monday, September 28
11:30-13:00
$5,000
5 AVAILABLE

Monday, September 28
14:30-16:00
$5,000
5 AVAILABLE

Tuesday, September 29
11:30-13:00
$5,000
5 AVAILABLE

Tuesday, September 29
14:30-16:00
$5,000
5 AVAILABLE

Wednesday, September 30
11:30-13:00
$5,000
5 AVAILABLE

Wednesday, September 30
14:30-16:00
$5,000
5 AVAILABLE
Price per Item (CAD)
Availability
Industry Seminars
Industry Seminar, each
$20,000

Monday, September 28
13:15-14:15
$20,000
1 REMAINING

Monday, September 28
18:30-19:30
$20,000
4 REMAINING

Tuesday, September 29
13:15-14:15
$20,000
3 REMAINING

Wednesday, September 30
13:15-14:15
$20,000
5 AVAILABLE
Subtotal B - Congress Program & Industry Seminars
C. Printed and Digital Advertising
Onsite Program Advertising
Price per Item (CAD)
Availability
Outside Back Cover (Exclusive)
$10,000
SOLD

Inside Front Cover (Exclusive)
$7,500
AVAILABLE



Inside Back Cover (Exclusive)
$7,500
AVAILABLE
Pocket Program/Program at a Glance (Exclusive)
$7,500
AVAILABLE
Full Page Ad
$5,000
AVAILABLE

Half Page Ad
$3,500
AVAILABLE
22
HUPO 2015 CONGRESS
SUPPORTER/EXHIBITOR ORDER FORM (3/4)
C. Printed and Digital Advertising (Cont.)
Online Abstract Book
Price per Item (CAD)
Availability
Inside Front Cover (Exclusive)
$7,500
SOLD

Outside Back Cover (Exclusive)
$5,000
AVAILABLE

Inside Back Cover (Exclusive)
$5,000
AVAILABLE
Price per Item (CAD)
Availability
Digital Advertising

Banner in pre-Congress E-Blast, each
$2,000
AVAILABLE

Banners in two pre-Congress E-Blasts (2)
$3,500
AVAILABLE

Banners in three pre-Congress E-Blasts (3)
$5,000
AVAILABLE
Banner in daily Congress E-News, each
Sun
Mon
Tue
Wed
$3,500
Advertisement on Congress Website, per month
$2,000

3 REMAINING
AVAILABLE
Subtotal C - Printed and Digital Advertising (incl. bottom prev. page)
D. Exhibit Booths
Booth Type
Price per Booth
# of Booths
Cost (CAD)
Early Rate
$4,500
X
X
Late Rate
$5,500
Publisher, 10’ x 10’ or 9 m2
Early Rate
$1,500
Max. 2 booths per exhibitor
Late Rate
$2,500
Corner
Early Rate
$5,000
Late Rate
$6,000
Peninsula, per 10’ x 10’
Early Rate
$5,000
Min. 4 booths per exhibitor
Late Rate
$6,000
Tabletop Display
Early Rate
$500
1 table only, for non-profits
Late Rate
$750
Inline
10’ x 10’ or 9 m
2
10’ x 10’ or 9 m2
Rate category
0
X
X
0
X
X
0
X
X
0
X
Subtotal D - Exhibit Booths
X
0
0
Late Rate: after February 15, 2015
www.HUPO2015.com
23
HUPO 2015 CONGRESS
SUPPORTER/EXHIBITOR ORDER FORM (4/4)
E. Amount Payable (CAD)
Sponsorship and Exhibit prices may be subject to GST or other taxes where applicable.
Total E: Subtotals A + B + C + D (from previous pages)
0
Supporter Levels
Based on your amount payable (Total E above), you will be granted a Supporter Level and be entitled to additional benefits as
outlined on the next page.




DIAMOND SUPPORTER LEVEL
GOLD SUPPORTER LEVEL
SILVER SUPPORTER LEVEL
BRONZE SUPPORTER LEVEL
Total E ≥ CAD70,000
Total E ≥ CAD50,000
Total E ≥ CAD35,000
Total E ≥ CAD25,000
Supporter / Exhibitor Information & Signature
Company Name
Company Name
(as to appear on Signage & Program)
Contact Person
Email
Address
City
State/ Province
Postal Code
Country
Phone
Web link
An invoice will be sent on receipt of this order. All items are sold on a first come-first paid basis. Items will be considered
sold only upon receipt of payment. In order to avoid delays, we highly recommend all orders/agreements be faxed or emailed. The Congress will not take any responsibility for late or undelivered Agreements via the mail. Items and rates are
subject to change without notice. PAYMENT: Due 30 days from date of invoice or as indicated. The Congress reserves the
right to render this order null and void without notice if payment is not received by the due date. CANCELLATION: Cancellation must be in writing. 25% cancellation fee will apply up to February 15, 2015. No refunds after this date. The Congress
reserves the right to resell any Sponsorship item and/or Exhibit booth.
Name
Signature
Date
www.HUPO2015.com
24
SUPPORTER LEVELS
In addition to the benefits listed for each opportunity on the previous pages, you will receive additional
benefits once your total commercial contribution exceeds a certain amount. Your total contribution to
HUPO 2015 is calculated based on the purchase of any items from the shopping list including exhibit
booth space and seminars. Kindly note that food and beverage expenditures or paid registrations for delegates and/or staff do NOT count towards your total contribution in determining your supporter level.
ADDITIONAL BENEFITS
DIAMOND
$70,000
GOLD
$50,000
SILVER
$35,000
BRONZE
$25,000
Complimentary full
Congress registrations
4
3
2
1
Comp invitations to
Congress Night
3
1
0
0
Complimentary
exhibit booths
2
1
0
0
One (1) delegate bag
insert (supplied by
Sponsor)
Link from Congress
website to your
company’s website
Acknowledgement as a
Level Sponsor on
website, onsite sponsor
signage, and Onsite
Program
www.HUPO2015.com
25
Phone: +1 604 639 3919
Fax: +1 604 681 1049
Email: [email protected]
www.HUPO2015.com