the Sponsorship and Exhibit Package here
INDUSTRY SUPPORTER & EXHIBITOR PROSPECTUS INVITATION The Human Proteome Organization (HUPO) and the Local Organizing Committee are pleased to invite you to th the 14 HUPO Congress, to be held September 27 – 30, 2015 at the Vancouver Convention Centre, East Building in Vancouver, British Columbia, Canada. Vancouver is an exceptional location for the Congress. It is renowned as one of the world’s most outstanding convention cities, with the sparkling Pacific Ocean and towering Coast Mountains providing a unique and spectacular setting. The HUPO 2015 Congress will be held in the East Building of the Vancouver Convention Building on the success of preceding Congresses in Sydney, Boston, Yokohama and Madrid, the theme of the 2015 meeting ‘Translating Proteomics and Allied -Omics to the Clinic’ will underpin the need for collaboration Centre right under the famous sails and perched on the edge of the Pacific Ocean with wonderful space for both scientific presentations and commercial exhibition. and cooperation of individuals from a wide range of professional backgrounds. Beyond a strong scientific program featuring new applications, findings and technologies in proteomics, the thematic focus of the Congress will include the integration of genomics and metabolomics in proteomics research and translation of The HUPO 2015 Congress will provide a wonderful forum for you to meet and interact with the leading scientists and researchers. We hope you will join us for a symphony of outstanding science and great networking opportunities in beautiful Vancouver. proteomics into the clinic and the biotechnology sector. We will bring together a truly international and diverse representation of scientists across the proteomics, metabolomics, genomics and life sciences community including clinical scientists and those from biotechnology Christoph Borchers HUPO 2015 Congress Chair and pharmaceutical organizations. ABOUT HUPO The Human Proteome Organization (HUPO) is an international scientific organization representing and promoting proteomics through international cooperation and collaborations by fostering the development of new technologies, techniques and training. HUPO’s Mission Statement is to define and promote proteomics through international cooperation and collaborations by fostering the development of new technologies, techniques and training to better understand human disease. www.HUPO2015.com Updated: April 29, 2015 2 ABOUT HUPO 2015 HUPO 2015 HUPO 2015 will be a hallmark event in proteomics and genomics and will allow sponsors and exhibitors to connect with in excess of 1,500 delegates from around the world. The Congress offers a unique platform for you to interact with an international group of decision makers. HUPO 2015 PROGRAM CONGRESS LOCATION Vancouver is not only consistently ranked as one of the most liveable cities; it is also renowned as an excellent convention city. The Scientific Committee is working tirelessly to create a meeting with high quality and a wide range of presentations that will be of interest and benefit to everyone interested in proteomics and genomics. The HUPO 2015 Congress will be held in the East Building of the Vancouver Convention Centre. The newly renovated facilities provide the perfect venue for the HUPO 2015 Congress. Almost all hotels contracted by the official Housing Bureau are within walking distance to the Convention Centre, with the Pan Pacific Hotel (headquarter hotel) directly connected to the Convention Centre East Building. Importantly, the scientific program will span the latest developments and best practice in proteomics and will be delivered by renowned international, national and local speakers. The scientific program is being designed to facilitate the exchange of ideas, knowledge and information. In addition to that several functions are incorporated into the program offering extensive networking opportunities for sponsors, exhibitors and delegates. HOTEL ACCOMMODATION The Congress Secretariat (International Conference Services Ltd.) is the official housing bureau for the HUPO 2015 Congress and will offer assistance with the coordination of housing requirements for the Congress. Discounted room rates have been negotiated. The majority of hotels is within a short walking distance of the Convention Centre. All sponsors and exhibitors are asked to support the Congress by booking accommodations via the official Housing Bureau. Priority selection of hotel rooms will be granted to sponsors. www.HUPO2015.com 3 FACTS & FIGURES FROM PREVIOUS HUPO WORLD CONGRESSES Year Location # Delegates 2011 Geneva, Switzerland 1,472 2012 Boston, USA 1,156 2013 Yokohama, Japan 1,580 2014 Madrid, Spain 1,453 2015 Vancouver, Canada 1,500 expected Beijing 2004 Amsterdam 2008 Vancouver 2015 Toronto 2009 Seoul 2007 Munich 2005 Boston 2012 Yokohama 2013 Long Beach 2006 Geneva 2011 Madrid 2014 Sydney 2010 FIELDS OF EXPERTISE REPRESENTED Molecular Genetics Biochemistry Microbiology Biochemical Genetics Molecular Biology Mass Spectrometry Proteomics Medical Genetics Pharmaceutical Research Computational Biology Genetics www.HUPO2015.com 4 Some Statistics from HUPO 2014 and HUPO 2012 Sectors HUPO 2014 HUPO 2012 Academics 84% 63% Industry 13% 33% Other 3% 4% Europe 66% 21% Asia 16% 17% Americas 14% 59% Other 4% 3% Geography Past Sponsors and Exhibitors AB SCIEX Abcam Agilent Technologies Anaspec Avacta Life Sciences Beckman Coulter Biognosys Bioinformatics Solutions BiOptix Diagnostics Bio-Rad Laboratories Bruker Daltonik Cambridge Isotope Labs Caprotec Bioanalytics Cell Signaling Technology Covaris Decodon Denator GE Healthcare GENEBIO Iba Life Sciences Intavis Invitrogen JPT Peptide Technologies Luminex Matrix Science Merck EMD Millipore Miltenyi Biotec Minerva Biotechnologies New England Peptide New Objective NH DyeAGNOSTICS Novartis Olink Bioscience Parker Balston Pressure BioSciences Promega Corporation Randox Laboratories Roche Diagnostics Shimadzu Scientific Instruments Sigma Aldrich Silantes Thermo Fischer Scientific Waters Corporation www.HUPO2015.com 5 SCIENTIFIC PROGRAM Keynote Session Topics Cancer Proteomics Cardiovascular and Haematological Proteomics Chemical Proteomics and Drug Discovery CNPN Epigenetics and Histone Landscape Glycomics in Biology And Diseases Human Proteome Project Imaging Mass Spectrometry Integrated OMICS Membrane Proteomics Metabolomics and Metabolic Diseases Neurological Disorders New Advances in Biomarker Discovery New Technological Advances In Proteomics Phosphoproteomics and Cell Signaling Protein Modifications (Other Than Phosphoproteins) Protein Networks and Computational Biology Proteogenomics Proteomics and Cell Immunity Proteomics at Pharma Proteomics of Microbes and Infectious Diseases Regenerative Medicine and Stem Cells Sample Preparation for Proteomics Standardization in Proteomics Structural Proteomics Subcellular Proteomics Top Down Proteomics and Macromolecular Complexes Translational Proteomics Confirmed Plenary Speakers Aled Edwards, Canada Emma Lundberg, Sweden Fuchu He, China John Yates, USA Reudi Aebersold, Switzerland Steve Carr, USA Uta Roessner, Australia www.HUPO2015.com 6 * Subject to change PROGRAM AT A GLANCE* www.HUPO2015.com 7 MARKETING OPPORTUNITIES Why you should participate as an Industry Supporter and/or Exhibitor The HUPO 2015 Congress will be THE event in proteomics worldwide and provide a unique opportunity to interact with a truly international and diverse representation of scientists across the proteomics, metabolomics, genomics and life sciences community including clinical scientists. Increase your brand’s strength and image in the marketplace Gain differentiation from your competitors Target your message and marketing Increase access to national and international markets What we can do for you The following pages in this package provide flexible a la carte opportunities for you to choose from to maximize corporate brand recognition and customer contact. The outlined marketing opportunities are available as stand-alone items, or can be grouped together to create a package. Additional benefits are available for companies who reach one of the various supporter levels, as outlined on page 17. Exhibit booths, scientific posters, internet cafes, networking breaks as well as the welcome reception are scheduled to take place in the Exhibit Hall giving exhibitors as much exposure and delegate traffic as possible. Your company’s objectives are highly regarded by the Organizing Committee, and we would be pleased to discuss and accommodate any suggestions that you feel would improve your representation and participation in HUPO 2015. Contact For any questions regarding this package or additional information, please contact: Cali (Carine) Vindeirinho HUPO 2015 Sponsorship & Exhibit Manager International Conference Services Ltd. (ICS) 2101—1177 West Hastings Street Vancouver, BC, V6E 2K3 CANADA Phone: +1 604 639 3919 Fax: +1 604 681 1049 Email: [email protected] www.HUPO2015.com 8 LIST OF MARKETING ITEMS VIRTUAL MEETING (EXCLUSIVE) CAD 40,000 The Virtual Meeting of the HUPO 2015 Congress will feature all oral presentations including presentation slides as well as audio recordings. Delegates can purchase the Virtual meeting at the time of registration at a discounted rate while non attendees will be able to purchase the Virtual Meeting as well. The Virtual Meeting can be accessed through the Congress website at www.hupo2015.com for at least one year after the HUPO 2015 Congress. As the sponsor of the Virtual Meeting, you will: Have your company logo/banner displayed on the access page of the Virtual Meeting Be acknowledged with your logo in the Onsite Program as the sponsor of the Virtual Meeting ONSITE MOBILE APPLICATION (EXCLUSIVE) CAD 30,000 The onsite mobile application will be provided to delegates free of charge and will be available for most mobile devices such as iPhone, iPad, Blackberry and Android. The application will include the full scientific program, exhibit floor plan including exhibitor biographies as well as general congress, venue and local information. Timely congress updates about program changes or important announcements will also be sent through the mobile application via notification alerts. As the sponsor of the Onsite Mobile Application, you will: Have your custom graphic/banner displayed on the access page of the Mobile Application Be acknowledged with your logo in the Onsite Program as the sponsor of the Onsite Mobile Application DELEGATE BAGS (EXCLUSIVE) CAD 30,000 All registered delegates will receive a Delegate Bag with the Congress materials such as the Onsite Program, seminar information, etc. As the sponsor of the Delegate Bag, you will: Have your company logo on the delegate bag or the strap of the bag along with the Congress logo (bags provided by Congress) Be acknowledged with your logo in the Onsite Program as the sponsor of the Delegate Bags LANYARDS/BADGE HOLDERS (EXCLUSIVE) CAD 20,000 Each delegate will receive a name badge and lanyard to be worn for identification during the Congress. As the sponsor of the Lanyards, you will: Have your company logo on the lanyards along with the Congress logo (lanyards provided by Congress) Be acknowledged with your logo in the Onsite Program as the sponsor of the Lanyards www.HUPO2015.com 9 CONGRESS NIGHT (EXCLUSIVE) CAD 20,000 The Congress Night will take place on Tuesday, September 29, 2015. All delegates are invited to attend this event at an additional charge. The Congress Night will provide a great opportunity for delegates, sponsors and exhibitors to mix and mingle. As the sponsor of the Congress Night, you will: Receive six (6) complimentary tickets to the Congress Night Have your company logo placed on the tickets and menu cards Be verbally acknowledged during the event as the sponsor of the Congress Night CONGRESS DIRECTIONAL SIGNAGE (EXCLUSIVE) CAD 15,000 With more than 10,000 sq ft of contracted meeting and exhibit space, sufficient directional signage throughout the Vancouver Convention Centre, East Building is very important and one of the key components to make the Congress a worthwhile experience for delegates. As the sponsor of the Congress Directional Signage, you will: Have your company logo placed on all Congress directional signs Be acknowledged with your logo in the Onsite Program as the sponsor of the Congress Directional Signage AUDIO-VISUAL EQUIPMENT (EXCLUSIVE) CAD 10,000 High quality audio-visual equipment is crucial and one of the key components of the Congress. As the sponsor of the Audio-Visual Equipment, you will: Have your company logo displayed on all relevant signage associated with AV equipment Be acknowledged with your logo in the Onsite Program as the sponsor of the Audio-Visual Equipment WIRELESS INTERNET (EXCLUSIVE) CAD 10,000 Wireless Internet will be available throughout the entire convention centre at no charge allowing delegates to use the Congress’s onsite mobile application, to access abstracts and to connect with other delegates and colleagues. As the sponsor of the Wireless Internet, you will: Have your company logo displayed on all relevant signage associated with the wireless internet Be acknowledged with your logo in the Onsite Program as the sponsor of the Wireless Internet HOTEL KEY CARD BRANDING CAD 10,000 PER HOTEL Several hotels contracted by the Congress Secretariat offer the opportunity to custom brand their hotel key cards. Please contact us for further information on this option. The sponsorship price does not include the production of the key cards. This item is only available to official level sponsors and exhibitors of the Congress. www.HUPO2015.com 10 WELCOME RECEPTION (EXCLUSIVE) CAD 10,000 The Welcome Reception will take place on Sunday, September 27 in the Exhibit Hall. Being the official opening of the Exhibit Hall, it will provide delegates and exhibitors with the opportunity to mix and mingle while enjoying refreshments. As the sponsor of the Welcome Reception, you will: Have table top cards with your logo on all food & beverage stations in the Exhibit Hall during the Welcome Reception Be acknowledged with your logo in the Onsite Program as the sponsor of the Welcome Reception FACULTY DINNER (EXCLUSIVE) CAD $10,000 The Faculty Dinner will take place on Wednesday, October 30 offsite. All speakers will be invited to this event, providing them with a unique opportunity to mix and mingle during their busy Congress schedule. As the sponsor of the Faculty Dinner, you will: Receive ten (10) complimentary invitations to the Faculty Dinner Have your company logo placed on the invitations, tickets and menu cards Be verbally acknowledged during the dinner as the sponsor of the Faculty Dinner WATER STATIONS (EXCLUSIVE) CAD 10,000 Water stations will be provided throughout the convention centre with your company logo on all stations. As the sponsor of the Water Stations, you will: Have the water stations branded with your company logo Be acknowledged with your logo in the Onsite Program as the sponsor of the Water Stations CHARGING STATIONS SOLD Charging stations will allow delegates to power up their mobile phones, tablets, laptops and other electronic devices for free. The charging stations will be in high demand and can be placed in the Exhibit Hall near your booth or in a public area in the convention centre. As the sponsor of a Charging Station, you will: Have a charging station branded with your company logo Have the opportunity to position a custom freestanding banner at the charging station (banner supplied by sponsor, maximum size 5’ high x 3’ wide) Have the opportunity to place promotional material in designated places within the charging station area Be acknowledged with your logo in the Onsite Program as the sponsor of a Charging Station www.HUPO2015.com 11 POSTER SESSIONS (EXCLUSIVE) CAD 18,000 All abstracts accepted for poster presentation will be displayed on poster boards in the Exhibit Hall for the duration of the Congress. Presenters are asked to set up their Poster in the morning of the first day, and stand by their poster during the morning and afternoon networking breaks to answer questions and discuss their research with delegates. As the sponsor of one of the Poster Sessions, you will: Have your company logo displayed on the poster numbers on that day Be acknowledged with your logo in the Onsite Program as the sponsor of a Poster Session NETWORKING BREAKS (6 AVAILABLE) CAD 7,500 EACH/ CAD 40,000 ALL 6 Each day the Congress will provide snacks and refreshments during the morning and afternoon networking breaks served in the Exhibit Hall for all attendees free of charge. As the sponsor of a Networking Break, you will: Have your company logo displayed on table top cards placed on all food and beverage stations during your selected networking break Be acknowledged with your logo in the Onsite Program as the sponsor of a Networking Break DELEGATE HELP DESK (EXCLUSIVE) CAD 5,000 The delegate help desk will be located within the registration area at the convention centre. Multilingual staff will be available to assist delegates with any questions they may have regarding the Congress, the scientific program or the convention centre. As the sponsor of the Delegate Help Desk, you will: Have the desk branded with your custom design/banner Be acknowledged with your logo in the Onsite Program as the sponsor of the Delegate Help Desk FELLOWSHIP TRAVEL AWARDS (50 AVAILABLE) CAD 5,000 EACH The Congress will provide a certain number of travel awards to abstract submitters whose abstract has been accepted for presentation. Each travel award consists of a complimentary registration and a fixed amount to help offset travel and accommodation expenses. Award winners will be selected by the scientific committee based on the scientific content of their abstract. As the sponsor of a Fellowship Travel Award, you will: Have a representative of your company meet with the fellow and hand out the Travel Award Certificate Be acknowledged with your logo in the Onsite Program as the sponsor of this Award www.HUPO2015.com 12 SPEAKER READY ROOM (EXCLUSIVE) CAD 5,000 All speakers and oral abstract presenters are required to report to the speaker ready room to submit their slides prior to their presentation. The speaker ready room will be equipped with more than 10 computer stations and a lounge area where refreshments will be provided throughout the day. As the sponsor of the Speaker Ready Room, you will: Have mouse pads with your company logo (supplied by sponsor) at each computer station Have your custom desktop image/screen saver on all computer stations in the speaker ready room Have table top cards with your logo placed on all food and beverages stations in the speaker ready room Be acknowledged with your logo in the Onsite Program as the sponsor of the Speaker Ready Room HUPO COUNCIL DINNER (EXCLUSIVE) CAD 5,000 The HUPO Council Dinner will take place on Saturday, September 26 at an offsite venue. All HUPO council members are invited to discuss new plans and strategies for the HUPO organization. As the sponsor of the HUPO Council Dinner, you will: Have the opportunity to provide a promotional piece for each council member Have the opportunity for a representative to address council members at the beginning of the dinner Have your company logo displayed on the invitations and menu cards EXHIBIT INFORMATION BOOTH (EXCLUSIVE) CAD 5,000 The exhibit information booth will be located directly at the entrance to the Exhibit Hall. Multi lingual staff will be available at any time during the opening hours of the Exhibit Hall to assist exhibitors and delegates with any questions they may have. The information booth will also accommodate the offices for the official show service provider and customs broker. As the sponsor of the Exhibit Information Booth, you will: Have your company logo placed on the exhibition information booth Be acknowledged with your logo in the Onsite Program as the sponsor of the Exhibit Information Booth VANCOUVER INFORMATION DESK (EXCLUSIVE) CAD 5,000 The Vancouver Information Desk will be located within the registration area at the Vancouver Convention Centre. A local representative will assist delegates with any information about Vancouver. They will also offer assistance in booking tours, restaurants, airport transfers, etc. As the sponsor of the Vancouver Information Desk, you will: Have the desk branded with your company logo or custom banner Be acknowledged with your logo in the Onsite Program as the sponsor of the Vancouver Information Desk www.HUPO2015.com 13 DELEGATE LOUNGES (4 AVAILABLE) CAD 5,000 EACH Several delegate lounges will be located in the Exhibit Hall to provide delegates a comfortable seating area to conduct meetings or check emails. As the sponsor of a Delegate Lounge, you will: Have the opportunity to place promotional materials in the delegate lounge Have the carpet match your company color and have a graphic sticker of your company logo placed on the lounge floor Be acknowledged as the sponsor of a Delegate Lounge in the Onsite Program as well as on the exhibit floor plan STAFF & VOLUNTEER SHIRTS (EXCLUSIVE) SOLD CAD 5,000 More than 40 staff and volunteers are necessary to ensure a smooth running HUPO 2015 Congress. All support staff and volunteers wear shirts for clear identification. As the sponsor of the Staff & Volunteer Shirts, you will: Have your logo placed on the shirts along with the Congress logo SOLD CAD 5,000 NOTEPADS (EXCLUSIVE) Notepads will be included in each delegate bag (supplied by sponsor). As the sponsor of the Notepads, you will: Have the opportunity to provide your custom branded notepads for inclusion in the delegate bag SOLD CAD 5,000 PENS (EXCLUSIVE) Pens will be included in each delegate bag (supplied by sponsor). As the sponsor of the Pens, you will: Have the opportunity to provide your custom branded pens for inclusion in the delegate bag MEETING/OFFICE SPACE CAD 4,000 / ROOM / DAY Limited meeting/office space is available at the Convention Centre for you to host slide reviews, hospitality suites, staff offices, press rooms, etc. The office/meeting space comes with a basic AV package including projector and screen. For further information, please contact the Congress Secretariat at [email protected]. www.HUPO2015.com 14 DELEGATE BAG INSERT CAD 2,000 EACH The Congress offers the possibility to include a promotional piece in the delegate bag. Materials need to be supplied by your company and must be approved by the Scientific Committee prior to printing (maximum size: one letter-size page). PUBLICATION DISPLAY CAD 1,500 EACH A publication table will be located in the Exhibit Hall. Only materials approved by the Congress Secretariat will be displayed. Any materials distributed or displayed without prior approval will be removed. CONGRESS PROGRAM SUPPORT Clinical Day on Sun Sept 27 (exclusive) CAD 10,000 Education Day on Sun Sept 27 (exclusive) CAD 10,000 Plenary Sessions Sunday, September 27 Monday, September 28 CAD 10,000 each Available Available Available 18:00-19:30 09:15-10:00 17:30-18:15 Tuesday, September 29 09:15-10:00 17:30-18:15 Available Available Wednesday, September 30 09:15-10:00 Available Keynote Lectures CAD 5,000 each Monday, September 28 Tuesday, September 29 Wednesday, September 30 11:30-13:00 14:30-16:00 11:30-13:00 14:30-16:00 5 available 5 available 5 available 5 available 11:30-13:00 14:30-16:00 5 available 5 available Support includes acknowledgement in Onsite Program, on Congress website and on any Congress schedule when relevant; Company logo on screen and verbal acknowledgment by moderator at beginning and end of talk, session or lecture. www.HUPO2015.com 15 INDUSTRY SEMINARS CAD 20,000 EACH The Congress offers a number of opposed opportunities for your company to host an Industry Seminar during breakfast, lunch or in the evening. Companies are welcome to use these slots for invitation-only events or for programs that are open to all attendees. 13:15-14:15 11 Remaining remaining 18:30-19:30 44 Remaining remaining Tuesday, September 29 13:15-14:15 33 Remaining remaining Wednesday, September 30 13:15-14:15 5 available Monday, September 28 The Seminar package includes: Meeting Room at the Vancouver Convention Centre, East Building (You are permitted to hold the meeting at another property; however, the fee still applies and meeting space and AV package will not be available through the Congress, but will be at your own expense.) Basic AV package with single LCD projector and screen, one microphone at the podium, two audience microphones and a head table for six with three microphones Opportunity to include a promotional piece for your seminar in the delegate bag Opportunity to send an invitation mailer or dedicated e-Blast to all registered delegates prior to the Congress (mailer to be produced by sponsor and sent through Congress mailing house; e-Blast content/design provided by sponsor and sent through Congress Secretariat) Posting on the Congress website with seminar description and hyperlink to company’s own event registration (if desired) Listing in the Onsite Program Important Information: Prices above do not include food and beverage; any food and beverage for your seminar will have to be ordered through the Congress Secretariat Basic audio-visual equipment is included (see above); additional audio-visual equipment can be ordered from the official Congress AV supplier via the Congress Secretariat NO INDUSTRY SEMINAR MAY BE HELD OUTSIDE THESE SEMINAR SLOTS (EITHER AT THE CONVENTION CENTRE OR ANY OTHER LOCATION) FROM SUNDAY, SEPTEMBER 27 AT 08:00 THROUGH TO WEDNESDAY, SEPTEMBER 30 AT 20:00. www.HUPO2015.com 16 ONSITE PROGRAM ADVERTISING SOLD Outside Back Cover (Exclusive) Inside Front Cover (Exclusive) CAD 7,500 Inside Back Cover (Exclusive) CAD 7,500 Pocket Program/Program at a Glance (Exclusive) CAD 7,500 Full Page CAD 5,000 Half Page CAD 3,500 Supporter will be responsible for providing the advertisement in high-resolution, print-ready format as per specifications to be communicated by the Congress Secretariat. ONLINE ABSTRACT BOOK Inside Front Cover (Exclusive) SOLD SOLD Outside Back Cover (Exclusive) CAD 5,000 Inside Back Cover (Exclusive) CAD 5,000 Supporter will be responsible for providing the advertisement as per specifications to be communicated by the Congress Secretariat. DIGITAL ADVERTISING Banner in pre-Congress E-Blast1 CAD 2,000 for 1 e-blast CAD 3,500 for 2 e-blasts CAD 5,000 for 3 e-blasts Banner in daily Congress E-News2 CAD 3,500 for 1 e-news (Exclusive) 3 REMAINING Advertisement on Congress Website CAD 2,000 per month 1 The Congress Secretariat will send e-blasts to more than 10,000 interested parties on a regular basis prior to the event to update on newest developments about the Congress. Your custom banner will be displayed at the top of the e-blast. 2 Every morning (Sunday - Wednesday), the Congress Secretariat will provide delegates with an email update highlighting the best sessions and presentations scheduled for that day. It will also include any session or room changes to make sure delegates always have the most up-to-date information. Your custom banner will be displayed at the top of the e-News. Supporter will be responsible for providing the advertisement as per specifications to be communicated by the Congress Secretariat. www.HUPO2015.com 17 EXHIBIT OPPORTUNITIES The exhibition is a vital part of the HUPO 2015 Congress. Every effort will be made to ensure that all exhibitors receive prime exposure and direct marketing opportunities with key players and decision makers in the field. Efforts include but are not limited to: Welcome Reception on Sunday, September 27 in the Exhibit Hall Extended morning and afternoon networking breaks with refreshments in Exhibit Hall on all Congress days Delegate Lounges and Poster presentations in the Exhibit Hall Food & beverage stations with seating areas and charging stations spread throughout the Exhibit Hall EXHIBIT OPTIONS Early Rate, per booth Late Rate, per booth Height restrictions Description Inline Publisher Corner CAD 4,500 CAD 5,500 8.0 ft (2.5 m) one side exposed to an aisle, generally arranged along a straight line CAD 1,500 CAD 2,500 8.0 ft (2.5 m) same as Inline, special rate for magazine or journal publishers CAD 5,000 CAD 6,000 8.0 ft (2.5 m) two sides exposed to an aisle Late Rate: after February 15, 2015 Peninsula/Island (min. 4 booths) CAD 5,000 CAD 6,000 11.8 ft (3.6 m) three or more sides exposed to aisles, must order 4 booths minimum EXHIBIT HOURS Included with each Exhibit Booth purchase 2 One 10’ x 10’ exhibit space (9 m ) One table, two chairs, wastebasket Panel with company name Two (2) exhibitor badges incl. Congress materials, exhibit hall access only Listing with logo, web link and 50-word biography on Congress website Listing with logo and 50-word biography in Onsite Program Max four (4) additional exhibitor badges per booth at CAD 250 per badge Level sponsors have first choice in selecting booth location, followed by exhibitors on a “first-paid, first-served” basis. No exhibitor may sub-let or share with another exhibitor without the prior written approval of the exhibit manager. Sunday, September 27 19:30 – 21:00 (Welcome Reception) Monday, September 28 10:00 – 17:30 Tuesday, September 29 10:00 – 17:30 Wednesday, September 30 10:00 – 16:30 TABLE TOP DISPLAYS (NON-PROFIT ORGANIZATIONS) Early Rate (until February 15, 2015) Late Rate (after February 15, 2015) CAD 500 CAD 750 Exhibitors who are defined as a non-profit organization are eligible to receive the reduced exhibit price for a maximum of one tabletop display. Assignment of space will be confined to a specific area on the floorplan. Non-profit exhibitors do not have the option to choose space in other locations on the exhibit floor at this reduced rate. If subsequent booths are requested, these are charged at the regular booth price. www.HUPO2015.com 18 GENERAL TERMS & CONDITIONS FOR EXHIBITORS ICS International Conference Services Ltd. is the official Con- d) Floorplan gress Secretariat for the HUPO 2015 Congress. The floorplan is a working draft and changes may be made up until one (1) week prior to the event. No warranties, either ex1. Acknowledgment pressed or implied are made with respect to the floorplan. It is By submitting an Order Form, the exhibitor acknowledges the the sole responsibility of the exhibitor to verify all dimensions present “General Terms & Conditions for Exhibitors”, the domi- and locations. ciliary rights, and the rules and regulations of the event venue as binding. Upon completion of the exhibit space rental, the 5. Exhibit Construction applicant will receive access to the Exhibitor Manual. The exhibitor is liable for any damage it causes to building, floors, walls, columns, and to standard exhibit equipment. Un2. Registration der no circumstances may the weight of any equipment or exSubmission of the Order Form is legally binding and not an in- hibit material exceed the maximum floor load weight of the quiry. The Hosts and the Congress Secretariat reserve the right Exhibit Hall. The exhibitor accepts full and sole responsibility to reject an exhibit Order Form at any time. Exhibit opportuni- for any injury or damage to persons or property resulting from ties may be changed or substituted without notice. failure, knowingly or otherwise, to distribute the load of his exhibit material to conform to maximum floor loading specifi3. Inclusions cations. All exhibits must comply with all regulation established Exhibit space rental does not include any of the following: car- by the safety authorities. pet, electricity, internet connection, labour, shipping or any The exhibitor should not operate in a way that violates the other services. Once your Order Form has been processed, the rights of another exhibitor. In particular, they may not obstruct Exhibitor Manual will be sent, which includes order forms for the view or interfere with the traffic of other exhibitors. The these services. height of exhibits smaller than 400 square feet (36 square meters) is limited to 8.0’ (2.5m). All exhibitors with an exhibit 4. Exhibit Space Assignment space in excess of 300 square feet (27 square meters) are rea) Initial exhibit space assignment quired to get approval on their booth layouts/designs from the Exhibit space assignments will be made by the Hosts and/or Congress Secretariat in written. If exhibit plans are revised afCongress Secretariat in keeping, where possible, with the pref- ter approval has been sent, the revised plans need to be reerences and priorities indicated by the exhibitor. submitted for approval as soon as possible. The Congress Secretariat has the right to dispose of the exhibit at its own disb) Relocation cretion, if the exhibitor has not commenced construction/ An exhibit may only be relocated for obligatory reasons. A relo- decoration one hour prior to event opening. The exhibitor is cation notice shall be given. In case of relocation of the initial not entitled to damage claims. exhibit space assigned, the exhibitor agrees that it has no right to cancel its participation or to claim damages from the Hosts 6. Advertisements, Sales Activities and Presentations and the Congress Secretariat. The exhibitor may display products that they have manufactured. They agree to confine all products, service demonstrac) Exhibitor, Co-Exhibitor and Third Party tions and other sales activities to the limits of the contracted The exhibitor is not authorized to sublease or relinquish, in exhibit space and within the maximum height set by Subject 5. whole or in part, the assigned exhibit space to a third party. Distribution of any material is likewise limited to said exhibit Parent companies, affiliates, and subsidiaries are exceptions. space. Exceptions may be given by the Congress Secretariat in Any agency representing a technical or professional exhibitor writing. The exhibitor may not accept cash, cheques or credit must submit their client’s name, contact information, and sig- cards for merchandise in the Exhibit Hall; however, orders may nature with their Order Form. be taken. Exhibitors electing to take orders must do so in a manner consistent with the professional nature of the exhibition. www.HUPO2015.com 19 7. Giveaways, Contests and Raffle Drawings The use of games of chance, lottery devices, musical instruments and other sideshow practices is permitted only with written agreement from the Congress Secretariat. Giveaways should be educational in nature and must be pre-approved by the Congress Secretariat. 12. Force Majeure If the event is cancelled for any reason beyond the control of the Hosts and the Congress Secretariat, the latter shall not be liable for any expenses incurred by the exhibitor and shall have no other liability to the exhibitor than the refund of that portion of the rent actually received. 8. Sound and Light Restrictions The use of amplifiers, musical performances and any other sound generating equipment - even for advertising purposes requires an advanced written approval from the Congress Secretariat. Noisy demonstrations may be restricted or prohibited after permission if such demonstrations are considered a disruption of the general order of the event. Earphones should be provided, or devices should be enclosed in a special soundproof booth. Flashlights and revolving light equipment are prohibited. Lights from one exhibit should not disturb or damage other booths. 13. Amendments & Severability Clause Additional agreements are only legally binding if they are made in writing and are confirmed with the Congress Secretariat. The “General Terms & Conditions for Exhibitors”, the Exhibitor Manual, and the Order Form will remain valid even if individual conditions should become invalid. The respective condition must then be replaced by a condition that corresponds as far as possible to the original purposes. 9. Exhibit Personnel Each exhibitor will receive two (2) complimentary staff registrations for every booth purchased in the event; if not outlined any different in the Exhibitor Manual. Exhibit staff registrations grant access to the Exhibit Hall. Further privileges may be described in the Exhibitor Manual. Once full payment is processed, the exhibitor will receive a link to an online form to register exhibit staff and book their accommodation. Badge pickup will occur during exhibitor registration. No person will be admitted to the Exhibition area without a badge. The exhibitor agrees to maintain a staff in its exhibit space during welcome reception, networking breaks and overall show hours. 10. Food and Beverage All food and beverage must be arranged through the venue and must be contained within the exhibit space . Ordering information can be found in the Exhibitor Manual. 11. Liability Insurance and Security The Exhibit Hall will be locked and/or guarded during non-show hours. The exhibitor will not be allowed to enter the Exhibit Hall during non-show hours without prior consent from the Congress Secretariat. The Hosts, the Congress Secretariat and its affiliates do not bear any insurance risk and will not be held responsible for the loss, theft or damage to exhibitor supplies at all times. The exhibitor must secure appropriate liability/loss insurance at their own expense. The Congress Secretariat requires all exhibitors to provide proof of liability insurance prior to move-in. Full coverage has to be in effect for the event. The Exhibitor Manual will specify interest insured et al. 14. Cancelation/Rescission a) By the exhibitor: Please see the Order Form. b) By the Hosts and the Congress Secretariat: The exhibitor will be deemed to be in default, if and whenever the exhibitor fails to perform any material condition of this contract; refuses to abide by the show rules and regulations; fails to install his product in exhibit space within the times set for opening exhibits; fails to pay any amount of the contract price for exhibit space on dates specified; becomes bankrupt or insolvent or takes the benefit of any act now or hereafter in force for bankrupt or insolvent debtors or files any proposal or makes an assignment for the benefit of creditors or any arrangement or compromise; is appointed a receiver/manager for the exhibitor's property; has any steps taken or any action or proceedings instituted by the exhibitor or by any other party to dissolve, wind up or liquidate exhibitor or its assets, then the Hosts and the Congress Secretariat has the immediate right to repossess the space and expel all persons and remove all property from the space, in addition to any other rights or remedies available to it. In addition, the Hosts and the Congress Secretariat shall have the right to rent the space to others and any amount or amounts paid by the exhibitor to the Hosts and the Congress Secretariat as part of the contract price for the space may be retained by the Hosts and the Congress Secretariat as liquidated damages. www.HUPO2015.com 20 HUPO 2015 CONGRESS SUPPORTER/EXHIBITOR ORDER FORM (1/4) To expedite your order, please fill this form on your computer, print and send a signed copy to: Cali (Carine) Vindeirinho International Conference Services, Ltd. 2101 – 1177 West Hastings Street Vancouver, BC, CANADA V6E 2K3 Email: [email protected] Phone: +1 604 681 2153 x 138 Direct: +1 604 639 3919 Fax: +1 604 681 1049 A. Marketing Items Item Price per Item (CAD) Availability Virtual Meeting (Exclusive) $40,000 AVAILABLE Onsite Mobile Application (Exclusive) $30,000 AVAILABLE Delegate Bags (Exclusive) $30,000 AVAILABLE Lanyards/Badge Holders (Exclusive) $20,000 AVAILABLE Congress Night (Exclusive) $20,000 AVAILABLE Congress Directional Signage (Exclusive) $15,000 AVAILABLE Audio-Visual Equipment (Exclusive) $10,000 AVAILABLE Wireless Internet (Exclusive) $10,000 AVAILABLE Hotel Key Card Branding (per hotel) $10,000 AVAILABLE Welcome Reception (Exclusive) $10,000 AVAILABLE Faculty Dinner (Exclusive) $10,000 AVAILABLE Water Stations (Exclusive) $10,000 AVAILABLE Charging Station, each $10,000 SOLD Poster Sessions (Exclusive) $18,000 AVAILABLE Networking Break, each Mon am Tue am Wed am Mon pm Tue pm Wed pm $7,500 6 AVAILABLE Networking Breaks, all (6) $40,000 AVAILABLE Delegate Help Desk (Exclusive) $5,000 AVAILABLE Fellowship Travel Award, each $5,000 50 AVAILABLE Speaker Ready Room (Exclusive) $5,000 AVAILABLE HUPO Council Dinner (Exclusive) $5,000 AVAILABLE Exhibit Information Booth (Exclusive) $5,000 AVAILABLE Vancouver Information Desk (Exclusive) $5,000 AVAILABLE Delegate Lounge, each $5,000 4 AVAILABLE Staff & Volunteer Shirts (Exclusive) $5,000 SOLD Notepads (Exclusive) $5,000 SOLD Pens (Exclusive) $5,000 SOLD Meeting/Office Space, per room per day $4,000 AVAILABLE Delegate Bag Insert, per item $2,000 AVAILABLE Publication Display, per item $1,500 AVAILABLE Subtotal A - Marketing items 21 HUPO 2015 CONGRESS SUPPORTER/EXHIBITOR ORDER FORM (2/4) B. Congress Program Support and Industry Seminars Congress Program Support Price per Item (CAD) Availability Clinical Day (Exclusive) $10,000 AVAILABLE Education Day (Exclusive) $10,000 AVAILABLE Plenary Session, each $10,000 Sunday, September 27 18:00-19:30 $10,000 AVAILABLE Monday, September 28 09:15-10:00 $10,000 AVAILABLE Monday, September 28 17:30-18:15 $10,000 AVAILABLE Tuesday, September 29 09:15-10:00 $10,000 AVAILABLE Tuesday, September 29 17:30-18:15 $10,000 AVAILABLE Wednesday, September 30 09:15-10:00 $10,000 AVAILABLE Keynote Lecture, each $5,000 Monday, September 28 11:30-13:00 $5,000 5 AVAILABLE Monday, September 28 14:30-16:00 $5,000 5 AVAILABLE Tuesday, September 29 11:30-13:00 $5,000 5 AVAILABLE Tuesday, September 29 14:30-16:00 $5,000 5 AVAILABLE Wednesday, September 30 11:30-13:00 $5,000 5 AVAILABLE Wednesday, September 30 14:30-16:00 $5,000 5 AVAILABLE Price per Item (CAD) Availability Industry Seminars Industry Seminar, each $20,000 Monday, September 28 13:15-14:15 $20,000 1 REMAINING Monday, September 28 18:30-19:30 $20,000 4 REMAINING Tuesday, September 29 13:15-14:15 $20,000 3 REMAINING Wednesday, September 30 13:15-14:15 $20,000 5 AVAILABLE Subtotal B - Congress Program & Industry Seminars C. Printed and Digital Advertising Onsite Program Advertising Price per Item (CAD) Availability Outside Back Cover (Exclusive) $10,000 SOLD Inside Front Cover (Exclusive) $7,500 AVAILABLE Inside Back Cover (Exclusive) $7,500 AVAILABLE Pocket Program/Program at a Glance (Exclusive) $7,500 AVAILABLE Full Page Ad $5,000 AVAILABLE Half Page Ad $3,500 AVAILABLE 22 HUPO 2015 CONGRESS SUPPORTER/EXHIBITOR ORDER FORM (3/4) C. Printed and Digital Advertising (Cont.) Online Abstract Book Price per Item (CAD) Availability Inside Front Cover (Exclusive) $7,500 SOLD Outside Back Cover (Exclusive) $5,000 AVAILABLE Inside Back Cover (Exclusive) $5,000 AVAILABLE Price per Item (CAD) Availability Digital Advertising Banner in pre-Congress E-Blast, each $2,000 AVAILABLE Banners in two pre-Congress E-Blasts (2) $3,500 AVAILABLE Banners in three pre-Congress E-Blasts (3) $5,000 AVAILABLE Banner in daily Congress E-News, each Sun Mon Tue Wed $3,500 Advertisement on Congress Website, per month $2,000 3 REMAINING AVAILABLE Subtotal C - Printed and Digital Advertising (incl. bottom prev. page) D. Exhibit Booths Booth Type Price per Booth # of Booths Cost (CAD) Early Rate $4,500 X X Late Rate $5,500 Publisher, 10’ x 10’ or 9 m2 Early Rate $1,500 Max. 2 booths per exhibitor Late Rate $2,500 Corner Early Rate $5,000 Late Rate $6,000 Peninsula, per 10’ x 10’ Early Rate $5,000 Min. 4 booths per exhibitor Late Rate $6,000 Tabletop Display Early Rate $500 1 table only, for non-profits Late Rate $750 Inline 10’ x 10’ or 9 m 2 10’ x 10’ or 9 m2 Rate category 0 X X 0 X X 0 X X 0 X Subtotal D - Exhibit Booths X 0 0 Late Rate: after February 15, 2015 www.HUPO2015.com 23 HUPO 2015 CONGRESS SUPPORTER/EXHIBITOR ORDER FORM (4/4) E. Amount Payable (CAD) Sponsorship and Exhibit prices may be subject to GST or other taxes where applicable. Total E: Subtotals A + B + C + D (from previous pages) 0 Supporter Levels Based on your amount payable (Total E above), you will be granted a Supporter Level and be entitled to additional benefits as outlined on the next page. DIAMOND SUPPORTER LEVEL GOLD SUPPORTER LEVEL SILVER SUPPORTER LEVEL BRONZE SUPPORTER LEVEL Total E ≥ CAD70,000 Total E ≥ CAD50,000 Total E ≥ CAD35,000 Total E ≥ CAD25,000 Supporter / Exhibitor Information & Signature Company Name Company Name (as to appear on Signage & Program) Contact Person Email Address City State/ Province Postal Code Country Phone Web link An invoice will be sent on receipt of this order. All items are sold on a first come-first paid basis. Items will be considered sold only upon receipt of payment. In order to avoid delays, we highly recommend all orders/agreements be faxed or emailed. The Congress will not take any responsibility for late or undelivered Agreements via the mail. Items and rates are subject to change without notice. PAYMENT: Due 30 days from date of invoice or as indicated. The Congress reserves the right to render this order null and void without notice if payment is not received by the due date. CANCELLATION: Cancellation must be in writing. 25% cancellation fee will apply up to February 15, 2015. No refunds after this date. The Congress reserves the right to resell any Sponsorship item and/or Exhibit booth. Name Signature Date www.HUPO2015.com 24 SUPPORTER LEVELS In addition to the benefits listed for each opportunity on the previous pages, you will receive additional benefits once your total commercial contribution exceeds a certain amount. Your total contribution to HUPO 2015 is calculated based on the purchase of any items from the shopping list including exhibit booth space and seminars. Kindly note that food and beverage expenditures or paid registrations for delegates and/or staff do NOT count towards your total contribution in determining your supporter level. ADDITIONAL BENEFITS DIAMOND $70,000 GOLD $50,000 SILVER $35,000 BRONZE $25,000 Complimentary full Congress registrations 4 3 2 1 Comp invitations to Congress Night 3 1 0 0 Complimentary exhibit booths 2 1 0 0 One (1) delegate bag insert (supplied by Sponsor) Link from Congress website to your company’s website Acknowledgement as a Level Sponsor on website, onsite sponsor signage, and Onsite Program www.HUPO2015.com 25 Phone: +1 604 639 3919 Fax: +1 604 681 1049 Email: [email protected] www.HUPO2015.com
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