Tender Document for Supply and Installation of Fire Proof Safes (FRRC & FRFC) at various locations of
IFCI Ltd.
TENDER DOCUMENT
FOR
Supply and Installation of Fire Resisting Record Cabinets (FRRC)
& Fire Resisting Filing Cabinets (FRFC) at various locations of
IFCI Ltd.
General Manager (Estates)
IFCI Limited
IFCI Tower
61 Nehru Place
New Delhi-110 019
IFCI LIMITED
Regd. Office: IFCI Tower, 61 Nehru Place, New Delhi-110019
Website: www.ifciltd.com
Telephone- 011-26487444/41732000
Page 1 of 23
Signature of the bidder/authorized person with date and company seal
Tender Document for Supply and Installation of Fire Proof Safes (FRRC & FRFC) at various locations of
IFCI Ltd.
Introduction: IFCI Background: IFCI Ltd., (IFCI) is the first Development Financial
Institution of India (DFI), was set up in 1948, having its Registered Office at IFCI Tower,
61 Nehru Place, New Delhi-110019 with pan-India presence across 16 key locations.
IFCI is a Government of India Undertaking under the Ministry of Finance.
INSTRUCTION TO BIDDERS (ITB)
1. Name of Work: Supply and Installation of Fire Resisting Record Cabinets (FRRC) &
Fire Resisting Filing Cabinets (FRFC) at various locations of IFCI Ltd.
2. Bids: IFCI Ltd. (IFCI) invites sealed bids in two bid system (Technical & Financial
Bid) from manufacturers/authorized and reputed suppliers/dealers for Supply and
Installation of Fire Resisting Record Cabinets (FRRC) & FRFC as under:1. Tender/NIT No. and date
2. Name of Work
1. Tender Document Cost
2. Pre Bid Meeting
3.
4.
5.
6.
Earnest Money Deposit (EMD)
Last Date of Submission of bid
Opening of Technical bid
Address for Submission of bids
: IFCI/Estates/Tender/2015-16/01
dated
30.04.2015
: Supply and Installation of Fire Resisting
Record Cabinets (FRRC) & Fire Resisting Filing
Cabinets (FRFC) at various locations of IFCI
Ltd.
: Rs. 1000/- (Non Refundable)
: On 06.05.2015 at 02:00 p.m. at IFCI Tower,
Nehru Place, New Delhi.
: Rs. 60,000/: Upto 12.05.2015 at 2.00 p.m.
: On 12.05.2015 at 2.30 p.m.
:
General Manager (Estates)
IFCI Limited
IFCI Tower
61 Nehru Place
New Delhi -110 019
The Tender Document along with terms and conditions can be downloaded from IFCI
website www.ifciltd.com. Corrigendum/addendum, if any will be available on IFCI Website
only. The bids received after last date and time of submission will not be considered. IFCI
reserves the right to reject all or any tender wholly or partly without assigning
any reason whatsoever.
3. Locations: List of locations mentioned in the Annexure-6 & 8.
4. Technical Specifications: As per Annexure-9.
5. Site Inspection: Bidders are advised to inspect and examine the site/s/locations and
its surroundings and satisfy themselves before submitting their bids as to site
conditions. The bidders are strongly advised to assess the site conditions and submit a
realistic offer for the execution of the work at their own cost without any liability on
Page 2 of 23
Signature of the bidder/authorized person with date and company seal
Tender Document for Supply and Installation of Fire Proof Safes (FRRC & FRFC) at various locations of
IFCI Ltd.
IFCI. Further, the bidder is advised to inspect floor level of building/office/site, where
FRRC and FRFC shall be actually installed.
6. Scope of Work:
a) Supply and Installation of Fire Resisting Record Cabinets (FRRC) & FRFC at various
locations of IFCI as per list of locations attached as Annexure-8 and as per
specifications mentioned in Annexure-9.
b) The bidder shall complete the entire job within 21 (twenty one) days from the date of
LOI/Purchase Order in all respect as per tender documents, specifications and to the
satisfaction of IFCI at Head Office New Delhi as per Annexure-6.
c) Initially, FRRC are to be supplied and installed at Head Office, New Delhi within the
stipulated delivery period as per tender.
d) Besides Head Office at New Delhi, IFCI is having its Regional Offices at Ahmedabad,
Bengaluru, Bhopal, Bhubaneswar, Chandigarh, Chennai, Delhi, Guwahati, Hyderabad,
Jaipur, Kochi, Kolkata, Lucknow, Mumbai, Patna & Pune. Further, new offices are
also being opened in Vijayawada and Raipur.
e) The quantities given in the tender/BOQ are approximate and may vary as per
requirement. The Vendor will not have any claim on this account and payment will
be made only as per actual supply.
f) It may be noted that there is tentative requirement of the FRRC/FRFC in near future
at some locations of IFCI as per Annexure-8. The bidder has to quote rates for the
said locations also in separate Optional Financial Bid as per Annexure-7. The bidder
may be required to supply and install the said items as per their requirements as per
quoted rates. This optional financial bid shall not be considered during
evaluation of financial bid.
g) The selected vendor, as per requirement of IFCI should also be able to supply
FRRC/FRFC at other locations of IFCI at (d) above but not mentioned in Annexure-8
at same quoted rates.
h) Rates quoted shall be inclusive of loading/unloading, transportation, excise, VAT and
all other levies/taxes etc.
i) Tender submitted by bidders shall remain valid for acceptance for a
minimum period of 90 (ninety) days from the last date of submission of bid.
However, IFCI may procure FRRC & FRFC on the same price as submitted in
financial bid. Accordingly, bidder may quote their rates.
j) The product should be covered under one year warranty from the date of supply and
installation.
k) Bidder shall also provide maintenance service support during the warranty period
directly by bidder/manufacturer.
If support is to provided directly by the
manufacturer then bidder has to submit certificate from the manufacturer to this
effect.
Page 3 of 23
Signature of the bidder/authorized person with date and company seal
Tender Document for Supply and Installation of Fire Proof Safes (FRRC & FRFC) at various locations of
IFCI Ltd.
7. Procedure for submission of bids: The bids shall be submitted as under:a) Envelope-A: Marked with “Technical Bid” consisting tender document cost
of Rs.1000/-(Rupees One thousand Only) (non-refundable) and EMD of
Rs.60,000/-(Rupees Sixty Thousand Only) in the form of Demand Draft/Pay
Order drawn on any Nationalized/Schedule bank in favour of “IFCI Ltd. ”
payable at New Delhi. Technical formats i.e. Annexure-1 to 4, 8, 9 all other
Annexures, relevant supporting documents including tender document duly
signed with date and stamped as token of acceptance of the terms &
conditions.
b) Envelope-B: Marked with “Financial Bid” consisting only financial bid i.e.
Annexure-5, 6 & 7 duly signed with date and stamped as token of acceptance
of the terms & conditions.
c) The Technical Bid and Financial Bids are to be submitted in separate sealed
envelopes and kept in another big envelope duly sealed and super-scribed on
top of all the envelopes ‘Name of the Work’.
d) Both the bids shall be submitted on the same day and time as explained
above.
e) All pages of bid including terms and conditions of tender document shall be
signed with stamp by authorized person only and serially numbered.
f) The tenders are to be dropped only in the tender box kept at Ground Floor,
IFCI Tower, 61 Nehru Place, New Delhi-110019. Please note that the tenders
shall not be accepted after the last date and time of submission of bids.
g) Last date of submission of Tender: upto 12.05.2015 by 2.00 p.m.
h) Address for submission of Bid:
General Manager (Estates)
IFCI Limited
IFCI Tower
61 Nehru Place
New Delhi -110 019
i)
Opening of Technical Bids: Envelope-A will be opened in IFCI Tower, Nehru
Place, New Delhi on 12.05.2015 at 2.30 p.m. by the Tender Committee. IFCI
shall evaluate the technical bids to pre-qualify the bidders.
j) Opening of Financial Bids: If firm fulfills the technical criteria, only their
Financial Bid will be opened. IFCI’s decision in this regard shall be final and
binding. Exact date and time shall be communicated through official e-mail
address given in the bid document.
k) The firm may depute their representatives during opening of bids by issuing
an authorization letter.
Page 4 of 23
Signature of the bidder/authorized person with date and company seal
Tender Document for Supply and Installation of Fire Proof Safes (FRRC & FRFC) at various locations of
IFCI Ltd.
8. Validity of Bids: Tender submitted by bidders shall remain valid for acceptance for
a minimum period of 90 (ninety) days from the last date of submission of bid.
9. IFCI reserves the right to reject any or all the offers without assigning any reasons
thereof.
10.Conditional bids would be summarily rejected.
11.Pre-bid Meeting: For any clarification on the Bidding Document, a pre bid meeting
will be held on 06.05.2015 at 02:30 p.m. at in IFCI Tower, Nehru Place, New Delhi.
12.Contact Person: In case of any query, you may contact any of the following
officials:
a) Shri Charanjeet Lal, AGM at New Delhi (09990725671) & E-mail:
[email protected]
b) Shri Amit Joshi, Manager at New Delhi (07042505087) & E-mail:
[email protected]
GENERAL CONDITIONS OF THE CONTRACT
1. Products will be supplied with BIS label on it, with complete details as engraved by
BIS.
2. The vendor should have valid BIS license for the product/s supplied. Copy of the
license to be enclosed.
3. The bidder has to enclosed certificate from the manufacturer that the
bidder/vendor is authorized dealer of that product.
4. The vendor shall make own arrangement for transportation & delivery of the items
up-to the given location of the office. No separate transportation will be paid for
delivery and installation.
5. In case of any damage to the above items before handing over the equipment, the
equipment is to be replaced or made good at the supplier expenses to the entire
satisfaction of the IFCI. In case of delay in rectification of defect, IFCI shall be free
to appoint another agency to get the job done at vendor’s risk & cost.
6. At any point of time if it is observed that requisite product supplied by the vendor
do not meet the standards of BIS or is sub-standard and specification mentioned in
tender document, the vendor has to replace it immediately. In such case, IFCI will
be at liberty to blacklist the vendor from supplying any product to IFCI.
7. All alterations in the tender should be initialed by the authorized signatory. Overwriting may invite disqualification of the tender.
8. IFCI reserves the right to accept or reject any or all tender/s without assigning any
reasons whatsoever and the said decision shall be final and binding upon the
bidder/s.
Page 5 of 23
Signature of the bidder/authorized person with date and company seal
Tender Document for Supply and Installation of Fire Proof Safes (FRRC & FRFC) at various locations of
IFCI Ltd.
9. Replacement under warranty clause shall be made by the bidder free of all charges
at site including freight, insurance and incidental charges.
10. Materials:
All materials to be provided by the Bidder shall be in conformity with the
specifications laid down in the tender and the Bidder shall, if requested by the
IFCI, furnish proof to the satisfaction of IFCI in this regard.
11. Insurance:
a) It is the sole responsibility of the bidder to insure his materials, equipments,
workmen, etc. against accidents and injury while at work and to pay
compensation, if any, to workmen as per Workmen’s compensation Act. The work
be carried out in protected area and all the rules and regulations of the IFCI in
the area which are in force from time to time will have to be followed by the
bidder.
b) If due to negligence and or non-observation of safety and other precautions by
the contactors, any accident/injury occurs to the property/manpower belong to
third party, the bidder shall have to pay necessary compensation and other
expense, if so impose by the appropriate authorities.
c) The bidder will take necessary precautions and due care to protect the material,
while in his custody from any damage/loss due to theft.
12. Liquidated Damages for Delay:
Time is essence of the contract. In case the Bidder fails to complete the whole
supply within the stipulated period, he shall be liable to pay liquidated damages @
0.5% (zero point five percent only) of the value of order per week and or part
thereof of the delay subject to a maximum of 10% (ten percent only) of the value of
the o rde r .
13. Acceptance / Rejection of Bid:
a)
b)
c)
IFCI does not bind itself to accept the lowest tender.
IFCI also reserves the right to accept or reject any tender in part or full
without assigning any reason whatsoever.
IFCI also reserves the absolute right to reject any or all the Bids at any time
solely based on the past unsatisfactory performance by the bidder(s). The
opinion/decision of IFCI regarding the same shall be final and conclusive.
14. Firm Rates: The rates quoted by bidder shall remain firm upto one year from the
date of submission of bid. It is provided that the bidder shall not change any of the
rates, quoted in the tender till one year from the date of submission of bid.
Page 6 of 23
Signature of the bidder/authorized person with date and company seal
Tender Document for Supply and Installation of Fire Proof Safes (FRRC & FRFC) at various locations of
IFCI Ltd.
SPECIAL CONDITIONS OF CONTRACT
1. Earnest Money Deposit(EMD):Bidder should pay specified amount towards
Earnest Money deposit as follows:
i) Rs. 60,000/-(Rupees Sixty Thousand Only) in the form of Demand Draft/PO drawn
any Nationalized /Schedule bank in favour of “IFCI Ltd. ” payable at New Delhi.
ii) EMD will not carry any interest.
iii) EMD will be refunded to unsuccessful bidders after finalization of bid.
iv) The Earnest Money Deposit made by the bidder will be forfeited if,
a) He withdraws his tender or backs out after acceptance,
b) He withdraws his tender before the expiry of validity period stipulated in the
bidding document,
c) He violates any of the terms and conditions of the tender,
d) He revises any of the items quoted during the validity period ,
e) Evidences are found to be fraudulent/non-genuine.
2. Criteria for Pre-Qualification:
The eligibility criteria for pre-qualification of bidder are as under:a) Average Annual financial turnover during the last 3 years, ending March 31, 2014
should be at least Rs.9.00 Lakhs
b) Experience of having successfully completed similar works during the last 5 years
either of the following:
i)
Three similar completed works costing not less than the amount equal to
Rs.12.00 Lakh
OR
ii) Two similar completed work costing not less the amount equal to Rs.15.00 Lakh.
OR
iii) One similar completed work costing not less than the amount equal to Rs.24.00
Lakh.
3. IMPORTANT NOTE:
i)
The bidder shall submit authenticated documentary proof in support of financial
turnover certificates/annual audited reports of last 3 years certified by Chartered
Accountant.
ii) Similar works means Supply & installation of FRRC & FRFC.
iii) The bidder shall submit PO Copies, Work order copies, completion/ performance
certificate issued by client in support of satisfactory completion of similar works during
the last 5 years.
iv) The bidder shall be summarily disqualified in case of non-submission of required
documents.
Page 7 of 23
Signature of the bidder/authorized person with date and company seal
Tender Document for Supply and Installation of Fire Proof Safes (FRRC & FRFC) at various locations of
IFCI Ltd.
4. Besides Head Office at New Delhi, IFCI is having its Regional Offices at Ahmedabad,
Bengaluru, Bhopal, Bhubaneswar, Chandigarh, Chennai, Delhi,
Guwahati,
Hyderabad, Jaipur, Kochi, Kolkata, Lucknow, Mumbai, Patna & Pune. Further, new
offices are also being opened in Vijayawada and Raipur.
5. Initially, FRRC are to be supplied and installed at Head Office, New Delhi within the
stipulated delivery period as per tender. It may be noted that present requirement
of FRRC only.
6. The quantities given in the tender/BOQ are approximate and may vary as per
requirement. The Vendor will not have any claim on this account and payment will
be made only as per actual.
7. It may be noted that there is tentative requirement of the FRRC/FRFC in near future
at above locations as per Annexure-8. The vendor has to quote rates for above
locations also in separate Optional Financial Bid as per Annexure-7 and supply and
installed the said items as per their requirements.
8. The selected vendor, as per requirement of IFCI should also be able to supply
FRRC/FRFC at IFCI other locations at 4 above but not mentioned in Annexure-8 at
same quoted rates.
9. Rates quoted shall be inclusive of loading/unloading, transportation, excise, VAT and
all other levies/taxes etc.
10.Technical Specifications: As per Annexure-9.
11.Authorization and Attestation:
The bidder has to submit an authorization letter or valid Power of Attorney on behalf
of company/firm for signing the document.
12. Completion of Work: The work is to be completed within 21 days from the date of
issue of LOI/Purchase Order to the satisfaction of IFCI.
13. Award of Work:
IFCI reserves the right to split the job into two or more parts and to award the work
to separate agencies/bidders subject to the work experience and fulfillment of other
terms & conditions and specifications.
14.Cancellation of Contract in Full or in Part: If the Bidder:
a) At any time makes defaults in proceeding with the Works with due to
negligence and continues to do so even after a notice in writing of seven (07)
days from the IFCI ; or
b) Commits default in complying with any of the terms and conditions of
Contract and does not remedy it or take effective steps to remedy it within
seven (07)days after a notice in writing is given to him in that behalf by the
IFCI ; or
Page 8 of 23
Signature of the bidder/authorized person with date and company seal
Tender Document for Supply and Installation of Fire Proof Safes (FRRC & FRFC) at various locations of
IFCI Ltd.
c) Fails to complete the works or items of work on or before the date(s) of
completion, and does not complete them within the period specified in a notice
given in writing in that behalf by the IFCI ; or
d) Violates any of the terms and conditions stipulated in this agreement.
15.Payment:
a) Hundred Percent (100%) payment to the vendor shall be made on successful
completion of the job by the selected bidder to the satisfaction of IFCI. The
successful completion of the job means that the entire job has been completed
to the satisfaction of IFCI, and repair/ maintenance/ changes/ modifications, if
any, have been carried out by the selected bidder.
b) All statutory deductions as applicable like TDS, sales tax/VAT shall be made
from the due payment of the bidder.
16.Taxes and Duties
The Bidders must include in their tender prices quoted for all taxes and duties
royalties, cess and sales tax, Freight & Insurance Charges, works contract tax or any
other taxes or local charges if applicable. No extra claim on this account will in any
case be entertained.
17.Comprehensive Warranty:
(a) The Bidder shall ensure that that equipments/ goods/materials to be supplied
shall be new, unused and free from all defects and faults in materials,
workmanship and manufacture and shall be in full conformity with the
specifications and in accordance with the tender documents.
(b) The product should be covered under one year warranty from the date of supply
and installation.
(c) Repair/Replacement under warranty clause shall be made by the bidder free of all
charges at site including freight, insurance and incidental charges etc..
(d) The bidder shall have a well established after sale service centre in all the
locations where goods have been supplied.
18.Arbitration & Reconciliation:
a) In case amicable settlement is not reached in the event of any dispute of
difference arising out of the execution of the contract or the respective rights
and liabilities of the parties or in relation to interpretation of any provision by the
bidder in any manner touching upon the contract, such dispute or difference
shall (except as to any matters, the decision of which is specifically provided for
therein) be referred to the sole arbitration of the arbitrator appointed by IFCI.
b) The award of the Arbitrator shall be binding upon the parties to the dispute.
c) Subject as aforesaid, the provisions of Arbitration and Reconciliation Act 1996
(India) or statutory modifications or re enactments thereof and the rules made
there under and for the time being in force shall apply to the arbitration
proceedings under this clause. The venue of the arbitration shall be the place
from which the contract is issued or such other place as the Arbitrator at his
discretion may determine.
d) The cost of arbitration shall be borne equally by both the parties.
e) The work under the Contract shall, however, continue during the arbitration
proceedings and no payment due to the bidder shall be withheld on account of
such proceedings.
Page 9 of 23
Signature of the bidder/authorized person with date and company seal
Tender Document for Supply and Installation of Fire Proof Safes (FRRC & FRFC) at various locations of
IFCI Ltd.
f) Failure to comply with any of the above conditions can result in termination of
the contract, forfeiture of the security deposit, penalty as may be decided by
IFCI and future blacklisting of the bidder.
*******
Page 10 of 23
Signature of the bidder/authorized person with date and company seal
Tender Document for Supply and Installation of Fire Proof Safes (FRRC & FRFC) at various locations of
IFCI Ltd.
BID SUBMISSION FORM
Annexure-1
Name of Work: Supply and Installation of Fire Resisting Record Cabinets (FRRC) & FRFC at
various locations of IFCI Ltd.
Dated: ______________
S.
No.
Particulars/Details
1.
Name of the Bidders/ Firm
2.
Communication Address
3.
Telephone No. Office
Mobile
Fax
E-Mail
Website
Authorised Person - Name
Designation
Mobile
E-Mail ID
Alternate Authorised Person - Name
Designation
Mobile
E-Mail ID
4.
5.
6.
PAN No.
7.
TIN No.
8.
Service Tax Registration No.
9.
Beneficiary Bank Details
Bank Account No
IFSC/NEFT Code
Name of Bank
Address of Branch
10.
Particular of Tender Fee
Amount
(DD/PO) No.
Date
Name of the Bank
Page 11 of 23
Rs.
Signature of the bidder/authorized person with date and company seal
Tender Document for Supply and Installation of Fire Proof Safes (FRRC & FRFC) at various locations of
IFCI Ltd.
Address of Bank
11.
12.
Particular of Earnest Money Deposit
(EMD)
Amount
(DD/PO) No.
Date
Name of the Bank
Address of Bank
Rs.
Furnish the names with address &
telephone nos. of three responsible
persons who will be in a position to
certify about the services/quality as well
as the past performance of your
organization.
Note: Furnish supporting documents in respect of information provided above.
Date:
Place:
Page 12 of 23
Signature of authorized person
Full Name & Designation:
Company’s Seal:
Signature of the bidder/authorized person with date and company seal
Tender Document for Supply and Installation of Fire Proof Safes (FRRC & FRFC) at various locations of
IFCI Ltd.
Annexure-2
1. Details of Similar Experience: Details of orders for Supply & Installation of FRRC &
FRFC executed during the last 5 years.
Sl.
No.
1
Name &
Address of
the client,
Concerned
Person and
contact/
Mobile No
Location
of supply
2
3
No. of
FRRC &
FRFC
supplied
Value
of
Work
(In
lakh)
Stipulated
Time of
Completion
5
6
4
Actual
time
completio
n with
date of
start &
completio
n
7
Completion/
Performance
Certificate
enclosed
‘Yes’ or ‘No’
Any other
information
you would
like to give
8
9
Note:
a) Attached separate sheet as per above format if space is not sufficient
b) Furnish supporting documents in respect of information provided above.
2. Financial Capability: Average Annual Turnover of the bidder in the last 3 years
SL. No.
1.
2.
Financial Year
2011-12
2012-13
3.
2013-14
Turnover (Rs. in lakh)
Average
(Fill up the above table and Enclose copy of Turn over certificates, profit/loss statement
certified by any Chartered Accountant.)
Date:
Place:
Page 13 of 23
Signature of authorized person
Full Name & Designation:
Company’s Seal
Signature of the bidder/authorized person with date and company seal
Tender Document for Supply and Installation of Fire Proof Safes (FRRC & FRFC) at various locations of
IFCI Ltd.
DECLARATION
Annexure-3
(TO BE TYPED ON A LETTER HEAD OF THE COMPANY/ FIRM)
Dated: ____ , 2015.
General Manager (Estates)
IFCI Limited
IFCI Tower,
61 Nehru Place
New Delhi -110 019
Re: Supply and Installation of Fire Resisting Record Cabinets (FRRC) & FRFC at
various locations of IFCI Ltd.
Dear Sir,
This is with reference to your Tender No. IFCI/Estates/Tender/2015-16/01 dated
30.04.2015 on the above subject that:1. We have carefully read and understood all the terms and conditions of the tender
and hereby convey our acceptance to the same.
2. The information / documents furnished along with the above offer are true and
authentic to the best of my knowledge and belief. We are well aware of the fact
that furnishing of any false information / fabricated document would lead to
rejection of our tender at any stage besides liabilities towards prosecution under
appropriate law.
3. We have apprised our self fully about the job to be done during the currency of
the period of agreement and also acknowledge to bear consequences to of
nonperformance or deficiencies in the services on our part.
4. We have no objection, if enquiries are made about the work listed by us.
5. We have not been blacklisted by IFCI or any other organization where we have
worked. Further, if any of the partners/directors of the organization /firm is
blacklisted or having any criminal case against them, our bid shall not be
considered. At any later point of time, if this information is found to be false, IFCI
may terminate the assigned contract immediately.
6. We have not been found guilty by a court of law in India for fraud, dishonesty or
moral turpitude.
7. We agree that the decision of IFCI in selection of Bidders will be final and binding
to us.
Date:
Place:
Signature of authorized person
Full Name & Designation:
Company’s Seal:
N.B: The above declaration, duly signed and sealed by the authorized signatory of the
company, should be enclosed with Technical Bid.
Page 14 of 23
Signature of the bidder/authorized person with date and company seal
Tender Document for Supply and Installation of Fire Proof Safes (FRRC & FRFC) at various locations of
IFCI Ltd.
Annexure-4
Technical Bid
The General Manager (Estates)
IFCI Limited
IFCI Tower, 7th Floor
61 Nehru Place
New Delhi -110 019
Dated: ____, 2015
Re: Supply and Installation of Fire Resisting Record Cabinets (FRRC) & FRFC at
various locations of IFCI Ltd.
Dear Sir,
This is with reference to your Tender No. IFCI/Estates/Tender/2015-16/01
dated 30.04.2015 on the above subject. After reading above documents, your requirement,
scope of work, site inspection and after discussions, we have understood them fully and we
accept all the terms and conditions mentioned therein.
We are also enclosing duly signed and stamped copy of the above letter along with
annexures as token of acceptance of the terms indicated therein.
Name & Address of
the Bidders
______________________________
______________________________
Contact phone Nos.
of the key person.
______________________________
Official E-mail ID:
______________________________
Signature of Authorized
signatory with date and seal
______________________________
Page 15 of 23
Signature of the bidder/authorized person with date and company seal
Tender Document for Supply and Installation of Fire Proof Safes (FRRC & FRFC) at various locations of
IFCI Ltd.
Annexure-5
Financial Bid
Dated: ____ , 2015
The General Manager (Estates)
IFCI Limited
IFCI Tower, 7th Floor
61 Nehru Place
New Delhi -110 019
Re: Supply and Installation of Fire Resisting Record Cabinets (FRRC) & FRFC at
various locations of IFCI Ltd.
Dear Sir,
This is with reference to your Tender No. IFCI/Estates/Tender/2015-16/01
dated 30.04.2015 on the above subject.
After reading above documents, your
requirement, scope of work, site inspection and after discussions, we have understood them
fully and we accept all the terms and conditions mentioned therein. We quote our lump
sum/consolidated
Price
(as
per
Annexure-6:
Bill
of
Quantities)
of
Rs._________________(Rupees
____________________________________________________________________________
_______________________________only) for the above said work.
We have also
understood the tentative requirement of other locations of IFCI as per Annexure-8 and will
supply and install FRRC/FRFC as per their requirement as per our quoted rates of Annexure7. Further, we are also agreeable to supply and install FRRC/FRFC at other locations of IFCI
on the same rates. Rates quoted by us will remain valid for one year from the date of
submission of bid. The price quoted by us are inclusive of all other charges, taxes & duties,
Freight & Insurance, incidental expenses, site visit to IFCI Head Office, New Delhi and other
locations of IFCI Regional Office/s etc.
We are also enclosing duly signed and stamped copy of the above letter along with
annexures as token of acceptance of the terms indicated therein.
Name & Address of
The Bidders
______________________________
______________________________
Contact phone Nos.
of the key person.
______________________________
Official E-mail ID:
______________________________
Signature of Authorized
signatory with date and seal
______________________________
Page 16 of 23
Signature of the bidder/authorized person with date and company seal
Tender Document for Supply and Installation of Fire Proof Safes (FRRC & FRFC) at various locations of
IFCI Ltd.
Annexure-6
Name of Work: Supply and Installation of Fire Resisting Record Cabinets (FRRC) & FRFC at
various locations of IFCI Ltd.
Location: IFCI Ltd., IFCI Tower, 61 Nehru Place, New Delhi-110019
Financial Bid
Bill of Quantities (BOQ)
Sl.No.
1-
Product Description/Item
Description
Name of
Manufact
urer/
Make
Supply & Installation of Fire
Resisting Record Cabinet (FRRC) as
per
Specifications given in Annexure-9
The rate shall include cost of
transportation and installation
complete as per specification and
satisfaction of IFCI
Total Amount(in Figure)
Godrej/
Gunnebo
/Steelage
Unit
Qty.
No.
15
Unit price
including
all taxes&
duties, F&I
etc. (Rs.)
Total Amount
(Rs.)
Total Amount in words:______________________________________________
Note:
1. Above items (FRRC) are to be supplied and installed at Head Office, IFCI Ltd., IFCI
Tower, 61 Nehru Place, New Delhi-110019 within the stipulated delivery period as per
tender.
2. The quantities given in the tender/BOQ are approximate and may vary as per
requirement. The Vendor will not have any claim on this account and payment will
be made only as per actual.
3. Rates quoted shall be inclusive of loading/unloading, transportation, excise, VAT and
all other levies/taxes etc.
4. Above rates will be valid for one year period from the last date of submission of bid.
5. Financial bid shall be evaluated on the basis of price mentioned in
Annexure-6 only.
Date:
Place:
Page 17 of 23
Signature of authorized person
Full Name & Designation:
Company’s Seal:
Signature of the bidder/authorized person with date and company seal
Tender Document for Supply and Installation of Fire Proof Safes (FRRC & FRFC) at various locations of
IFCI Ltd.
Annexure-7
Name of Work: Supply and Installation of Fire Resisting Record Cabinets (FRRC) & FRFC at
various locations of IFCI Ltd.
Locations: IFCI Ltd. Head office at New Delhi and Regional Offices: Ahmedabad,
Chandigarh, Bhubaneswar, Guwahati, Kochi & Pune as per address given in Annexure-8.
Optional Financial Bid
Bill of Quantities (BOQ)
Sl.No. Product Description/Item Description
1-
2-
A.-
Supply & Installation of Fire Resisting
Record Cabinet (FRRC) as per
Specifications given in Annexure-9
The rate shall include cost of
transportation and installation
complete as per specification and
satisfaction of IFCI
Supply & Installation of Fire Resisting
Filing Cabinet (FRFC) 4 drawers 2
hours rated as per
Specifications given in Annexure-9
The rate shall include cost of
transportation and installation
complete as per specification and
satisfaction of IFCI
Locations
1. New Delhi
2. Ahmedabad
3.Chandigarh
4. Bhubaneswar
5. Guwahati
6. Kochi
7. Pune
Name of
Manufact
urer/
Make
Unit
Tentative
Qty
(FRRC/
FRFC)
Unit price
including
all taxes&
duties,
F&I etc.
(Rs.)
FRRC
Unit price
including
all taxes&
duties,
F&I etc.
(Rs.)
FRFC
Godrej/
Gunnebo
/Steelage
Godrej/
Gunnebo
/Steelage
No.
No.
No.
No.
No.
No.
No.
1
7
3
1
1
1
1
Note:
1. Above items are to be supplied and installed at other locations of IFCI as per
Annexure-8. The bidder has to quote rate of both items i.e. FRRC and FRFC. IFCI
Page 18 of 23
Signature of the bidder/authorized person with date and company seal
Tender Document for Supply and Installation of Fire Proof Safes (FRRC & FRFC) at various locations of
IFCI Ltd.
at above locations may procure, as per requirement, in near future any items as per
quoted rates.
2. The bidder shall also supply and install FRRC/FRFC at IFCI locations other than
mentioned in Annexure-8, as per office requirement, on the same rates quoted
above.
3. The quantities given in the tender/BOQ are approximate and may vary as per
requirement. The Vendor will not have any claim on this account and payment will
be made only as per actual.
4. Rates quoted shall be inclusive of loading/unloading, transportation, excise, VAT and
all other levies/taxes etc.
5. Above rates will be valid for one year period from the last date of submission of bid.
6. This optional financial bid shall not be considered during evaluation of
financial bid.
Date:
Place:
Page 19 of 23
Signature of authorized person
Full Name & Designation:
Company’s Seal:
Signature of the bidder/authorized person with date and company seal
Tender Document for Supply and Installation of Fire Proof Safes (FRRC & FRFC) at various locations of
IFCI Ltd.
Annexure-8
Name of Work: Supply and Installation of Fire Resisting Record Cabinets (FRRC) & FRFC at
various locations of IFCI Ltd.
List and address of IFCI locations, where FRRC & FRFC are likely to be supplied
and installed in near future
Dated: ______________
S.
No.
Contact Persons
1.
Shri Satish Chandra, DGM (09990725963)
Shri Charanjeet Lal, AGM (09990725671)
2.
Shri Anil Vasava, Manager (09924441115)
Shri Vaishal Shah, AGM (09924445778)
Tel : 79-26405984 26445376
IFCI Ltd.
Ahmedabad Regional Office
501 IFCI Bhawan
C G Road
Ahmedabad-380 006.
3.
Shri S P Bhatt, DGM (09990725664)
Shri Sanjeev Jindal, Manager
(09988850605)
Tel : 172-2650878
4.
Shri Awadesh Kumar, DGM
Shri S K Mitra, Manager (09990725698)
5.
Shri Rajesh Singaria, AGM (09990725622)
Tel : 361-2343757
6.
Shri K L Rao, DGM
Tel : (09633270755)
7.
Shri Suneet Shukla, GM (07044002573)
Shri Vishal Sharma, AGM
Tel : 20-27291731
IFCI Ltd.
Chandigarh Regional Office
IFCI Bhawan
1-C, Sector 27-A
Madhya Marg
Chandigarh-160 019.
IFCI Ltd.
Bhubaneswar Regional Office
HIG 4/8, BDA Colony
Chandrasekharpur
Bhubaneswar-751 016.
IFCI Ltd.
Guwahati Regional Office
Christian Basti
Guwahati Shillong Road
Guwahati-781 005.
IFCI Ltd.
Kochi Regional Office
KochiIFCI Ltd.
Pune Regional Office
307, 3rd Floor
Amar Naptune
Near Big Bazar, Baner
Pune-411 045.
Page 20 of 23
Location
IFCI Limited
IFCI Tower
61 Nehru Place
New Delhi -110 019
Signature of the bidder/authorized person with date and company seal
Tender Document for Supply and Installation of Fire Proof Safes (FRRC & FRFC) at various locations of
IFCI Ltd.
Note:
1. Besides Head Office at New Delhi, IFCI is having its Regional Offices at
Ahmedabad, Bengaluru, Bhopal, Bhubaneswar, Chandigarh, Chennai, Delhi,
Guwahati, Hyderabad, Jaipur, Kochi, Kolkata, Lucknow, Mumbai, Patna & Pune.
Further, new offices are also being opened in Vijayawada and Raipur.
2. It may be noted that there is tentative requirement of the FRRC/FRFC in near
future at above locations as per Annexure-8. The vendor has to quote rates for
above locations also in separate Optional Financial Bid as per Annexure-7 and
supply and install the said items as per their requirements as per quoted rates.
3. Above rates will be valid for one year period from the last date of submission of
bid
Date:
Place:
Page 21 of 23
Signature of authorized person
Full Name & Designation:
Company’s Seal:
Signature of the bidder/authorized person with date and company seal
Tender Document for Supply and Installation of Fire Proof Safes (FRRC & FRFC) at various locations of
IFCI Ltd.
Annexure-9
Name of Work: Supply and Installation of Fire Resisting Record Cabinets (FRRC) & FRFC at
various locations of IFCI Ltd.
Technical Specification of FRRC & FRFC and Make List
Height
Width
Depth
(mm)
(mm)
(mm)
All the Dimensions are approximate in range
FRRC
Outside (mm)
Gross Weight (Kg)
FRFC
Outside (mm)
Gross Weight (kg)
1870
645
845
780
1600
500
555
830
Note: Tolerance : Dimensions: (+/- 3%) : Weight : (+/- 6%)
Manufacturer/Make: Godrej/Gunnebo/Steelage
Technical Specifications:
A. FRRC:

FRRC should be able to protects records and other documents against fire.

FRRC has a sturdy double-walled body, reinforced at vital points and a door
featuring multiband construction fabricated from prime quality steel. In-situ
insulation for reliable fire resistance.

Tongue & groove construction that can withstand temperature upto 1010 C. Fire
& impact resistant.

Strong bolt-work mechanism. Secure locking with 6 lever lock with dual control
key.

4 adjustable shelves are provided.

FRRC has successfully withstood severe fire and impact tests conduced at the
Central Building Research Institute (CBRI), Roorkee, UP. The fire impact test
involved heating the FRRC in a furnace to 1010 c dropping it from a height of 4
metres and subsequently heating it again in an inverted position to 1010 C. The
fire endurance test involved heating the FRRC in a furnace at a standard time
temperature curve for two hours while constantly monitoring the temperature
inside.
Page 22 of 23
Signature of the bidder/authorized person with date and company seal
Tender Document for Supply and Installation of Fire Proof Safes (FRRC & FRFC) at various locations of
IFCI Ltd.
B. FRFC:

FRFC with 4 drawer and two hour fire resistance.

FRRC should be able to protects records and other documents against fire.

FRRC has a sturdy double-walled body, reinforced at vital points and a door
featuring multiband construction fabricated from prime quality steel. In-situ
insulation for reliable fire resistance.

Tongue & groove construction. Each drawer of FRFC has an independent five side
enclosure heavily insulated with fire resisting compound that can withstand
temperature upto 1000 c.

Fire & impact resistant.

Secure locking with 6 lever lock with dual control key.

Drawer isolation catch, interlocking system, telescopic slides for smooth
movement, bush button handle and other standard features.

FRFC successfully tested at Underwriters Laboratories Ltd. (UL) for 2 hours rating
s for Fire endurance, fire and impact as well as explosion hazard as per UL 72
standard. UL test involved heating the cabinet in a furnace to 1850 F, dropping it
from a height of 9 metres and subsequently heating it again in an inverted
position to 1850 F.

FRFC has successfully test conduced at the Central Building Research Institute
(CBRI), Roorkee, UP for 2 hours of fire endurance, fire and impact as per BIS IS
14581:1998
Note:
1. The bidder has to submit detailed brochure/leaflet with picture of the product being
offered along with its technical specifications.
2. The bidder has to provide list of its network/ dealers at other locations.
3. IFCI may reject bids, if the same is not as per above specifications.
Date:
Place:
Page 23 of 23
Signature of authorized person
Full Name & Designation:
Company’s Seal:
Signature of the bidder/authorized person with date and company seal