IFCI LIMITED
Regd. Office: IFCI Tower, 61 Nehru Place, New Delhi-110019
Website: www.ifciltd.com
Telephone- 011-417928000/41732000
CIN : L74899DL1993GOI053677
(A Govt. of India Undertaking)
Dated: 18.05.2015
NOTICE INVITING QUOTATIONS
Holiday Homes Facility for IFCI Ltd.
IFCI Ltd. (earlier known as “Industrial Finance Corporation of India”) established under Act of Parliament was
corporatized in 1993 to a Company under the Indian Companies Act, 1956. Its Head Office is at New Delhi and
having other Regional Offices all over India. IFCI proposes to provide Holiday homes facility at Nainital, Udaipur,
Mt. Abu, Puri (Orissa) and Katra as a welfare measure to its staff, on actual usage of per room night basis.
The Category/Rating of the hotel shall not be below 3 Star.
Sealed proposals/quotations are invited for arrangement of IFCI‟s Holiday Home Facility from well established
and reputed Hotels/ Resorts located in convenient locations as per the details given in Annexure I and Schedule
A.
1.
The quotation document can be downloaded from our web site „www.ifciltd.com‟. Alternatively, the
same may be obtained from our Office, IFCI Ltd., HR Department, 15 th Floor, IFCI Tower, 61 Nehru
Place, New Delhi – 110 019.
2.
The sealed quotations should contain the details of the rooms, facilities available, a brochure of the
Hotel / Resort, printed room tariff and the rates offered to IFCI etc.
3.
The rate quoted per room per night should be (inclusive of all taxes and levies viz. luxury tax, service
tax and other charges etc., if any).
4.
Separate envelop each for Holiday Home at Nainital / Udaipur / Mt. Abu / Puri (Orissa) / Katra with
superscription “IFCI‟s Holiday Home at _____(location of holiday home)” should be sent to the following
address:
The Deputy General Manager (HR),
IFCI Ltd., IFCI Tower,
15th Floor, 61 Nehru Place,
New Delhi – 110 019
5.
The quotations should reach this Office not later than 2.00 P.M. on 17/06/2015. The quotations will
be opened at 4.00 P.M. on the same day, in the presence of the representatives of the bidders, who
choose to be present.
6.
The quotations which are incomplete, unclear, or do not conform to the specifications as mentioned
above and in the relevant Annexures shall be rejected.
7.
Neither this inquiry nor your offer confers any right for accepting the offer by IFCI Ltd. in toto. IFCI
reserves the right to reject any or all quotations partly or fully, without assigning any reason thereof.
8.
In case of any query, you may contact the undersigned at 9871072000.
Yours faithfully,
Sd/(Amar Dass Kharbanda)
Deputy General Manager (HR)
Encl: Annexure I, Schedule A and quotation format
Annexure I
Holiday Homes Facility at ________
(Name of location i.e. Nainital / Udaipur / Mt. Abu / Puri (Orissa) / Katra)
Request for offer of Rooms / suites on actual usage of per room night basis to IFCI
Preferred Location
railway station / bus stand
: Within the City / on the malls / easy accessible from
No. of Rooms / Suites
: As per the requirement which shall be initimated by IFCI
generally 5 days prior to occupancy through fax/e-mail.
No. of guests to be accommodated : Adults 2 and 2 children upto the age of 10 years
In each room
Initial Contract Period
: 3 years
Payments Terms:
An advance payment towards pre-purchase of 10 room nights on the contracted rates would be made
to the hotel. Upon utilisation of the same, the next 10 room nights would be purchased in advance
and so on.
Account Settlement:
Accounts would be settled at closing of each financial year i.e. on 31 st March. The advance amount
available with hotel towards pre-purchase of room nights would be carried forward and will be utilised
on further usage by IFCI in the next FY. Any advance amount available with hotel at the time of end
of contract would be payable to IFCI by the hotel.
Minimum room nights Commitment:
There would be no commitment on utilisation of minimum room nights in a calendar / financial year.
IFCI will pay only for the usage on actual basis.
Terms of the contract:
Please see schedule A
Schedule A
TERMS OF THE CONTRACT
1. Accommodation
(i)
The rooms shall be made available on intimation of booking by IFCI generally five days prior
to occupancy, which would be sent by fax/e-mail. A confirmation of the booking made,
shallbe sent to IFCI Ltd.
(ii)
The rooms shall be fully furnished as per Hotel norms and the same shall be made available
in the rooms that would be allotted to the person(s) authorized by IFCI during their period of
stay.
(iii)
The rooms shall have facility of 24 hours Hot & Cold running water in each room, each room
shall have a coloured TV/LCD with Dish connection, direct dialling telephone etc. The hotel
should provide car parking facility to the occupants, if required.
- Category /Rating of the Hotel shall not be below 3 Star.
(iv)
One extra bed will be provided per room without any extra charge as per the requirement/
request of the occupants (for children upto age group of 10 years).
(v)
Net Charges for extra person/s other than admissible may also be indicated.
(vi)
No person(s) other than those specified in the allotment letter shall be allowed to avail the
facility. (photo ID proof of visiting guest may be collected)
(vii)
Check in time shall be 12 noon.
(viii)
Early Check in will be provided subject to availability of Room without any extra charge.
2) Contract period: Contract should be for a period of 3 years, without any clause for
increase in room rent per night till 2 years of contract. However, in the 3rdyear of contract,
10% increase (net – inclusive of all taxes) in the room rent per night will be given.
3)
Contract Termination: The contract may be terminated after giving 1 month notice on
either side. In case of termination of contract by either side, the advance amount towards prepurchase of room nights available with hotel, if any, would be payable to IFCI.
4)
Morning Tea and Breakfast: shall be provided to all the occupants, on complimentary
basis, every morning, during their stay at the hotel.
5)
Use of facilities: Use of Activity Room (carom room/table tennis/gymnasium, library etc.)
will be without any charges to the occupants.
6)
Other Payments: Charges on food and beverages, laundry, health club or any other
services availed by the occupants during the stay shall be recovered directly from the occupants, at
the time of vacating the Holiday Home. IFCI shall not entertain any request for reimbursement of
such charges. However, a discount may be offered on these facilities.
7)
Recovery of Damages: Damages of any nature, fittings, crockery etc, if any, caused by the
occupants during the period of stay shall be recovered directly from occupants only.
8)
Cancellation Policy: Any cancellation done after 24 hours from the date of occupancy
(check in time) shall be charged one room-night.
IFCI LTD.
IFCI‟s HOLIDAY HOME AT _______
QUOTATION FORMAT
1. Name of the Suite / Hotel
2. Address
3. Name of the Owner / Director
4. Name of the Contact Person
5. Year of Establishment of Hotel
5. Phone Nos. / Contact Nos./ Mobile Nos.
6. Ambience in the Hotel (photographs to Hotel/Brochure to be enclosed)
7. Category / Rating of the Hotel(Certificate of Rating to be enclosed)
8. Distance from Bus Stand_____Railway Station ______Airport________kms.
9. Room Type_______ No.of rooms / suites ___
10. Facilities in the Room and Hotel / suite
11. Normal Tariff of the Room Rs. ______ per night
12. Offer price of the Room Rs. ______ per night (inclusive of all taxes)
13. No. of persons allowed in the Room__________
14. Rate for extra persons (only above 10 years old) Rs.______ per night (net)
15. Complimentary Bed Tea / Breakfast / Dinner ________________
16. Discount on Total Food Bill / Meals etc.________%
17. Providing free pickup and drop service from nearest railway station/bus stop _________
18. Other facilities offered * _______________
Signature of the Hotel / Suite Owner
Stamp / Seal
* Note: Other facilities could include the following and need to be specified
A) Welcome drink on arrival.
B) Complimentary Coffee/Tea maker in room.
C) Waiver of all service charges including serving food and beverages in the rooms
D) Complimentary Wi-Fi access in all the rooms.
E) Packaged Mineral water in each room.
F) Daily Newspaper as per choice.
G) Ironing board.
H) Doctor on Call.