Ref. No. : ED/IICM/14-15/1813
Date : 25.03.2015
Sub : Request for quotation for printing of i) Annual Program Booklet
ii) Annual Desk Calendar iii) Pocket Note Book for the year 2015-16.
Dear Sir,
Indian Institute of Coal Management is proposing to publish three
publications as above for the year 2015-16. Quality, thickness of papers,
appearance, size, shape etc, of these publications will be as per the sample being
supplied along with this letter for ready reference. Broad specifications, however,
are as under:
i)
1.
2.
3.
4.
5.
Annual Programme Booklet: 1400 (One Thousand Four Hundred only)
copies.
The no. of pages would be around 100 . However, exact no. of pages will depend
upon the extent of contents, which will be confirmed during issue of Work
Order.
The shape, thickness , quality of papers ,size etc, would be that of the sample
provided i.e. 8.4” X 5.4”
The bidders are requested to submit their offers after assessing strictly the
standard of samples provided.
Covers will be in multi colour ( Front & back cover / first page no.). In addition,
there may be 10 / 11 colour pages containing photographs which will act as
divider pages. The GSM of other pages will be same as per sample
While submitting your offer please quote for 100 pages, and 12 divider
photographs may be in colour and rest in bi-colours) considering the
requirements as mentioned in Sl. No . 1 to 4.
ii) Annual Desk Calendar : 2200 (Two Thousand Two hundred ) copies
a) Total number of desk calendars will be 2200
b) The desk calendar will have 13 pages mounted on a hard board. The pages will
be clipped to the hard board. Size and shape of the proposed desk calendar will
be as per the sample provided.
c) The GSM of the calendar pages will be as per sample provided.
d) The shape and size will be as under :
i) Size of the total calendar would be 9” X 7.375” (height) (including stand)
ii) Size of calendar page : 9” X 6.375” (of which 0.375 would be kept blank on top of
the page to accommodate clip binding making thereby the effective page size for
lay out is 9” X 6”.
Page | 1
iii) At the bottom of the stand IICM name, address and logo would be printed.
(Height: 1”) in multi-colour. Print Area: 9” X 1”.
e) Spiral binding will be of “Clip type” along the top upper length of the calendar.
f) Each calendar will have to be inserted in an envelope (with IICM logo and
address written on the envelope in bi-colour) to be supplied along with the
calendar.
g) Please note that only ‘clip’ type spiral binding along the entire top length of the
calendar would be accepted. No “combo” or traditional spiral binding would
be accepted.
iii) IICM Pocket Note Book : 2200 (Two Thousand Two Hundred ) in nos.
a) The size of the book will be of 4 inch X 2.9 inch.
b) The pocket book will contain 75 leafs, out of these 15 leafs (on both sides ie 30
pages in the last ) will be printed in bi colour. Remaining will be of plain white
paper (preferably with a line in mono on white pages)
c) GSM of papers will be 50, except cover papers,
d) These papers will be tied by a spiral (clip type as in Annual Desk Calendar)
e) The covers will be of multi-colour and of around 250 GSM.
Very Important : Kindly note that all services including collection and supply
of related materials eg photographs , proof of printed materials etc , have to
be done at IICM door step.
2.0
TERMS & CONDITIONS :
2.1
Lowest bidder will be decided on the basis of rates quoted for all
the three publications taken together.
2.2
Rates are invited for all the three publications separately. Before quoting the
rates you are advised to go through our requirements carefully as detailed
above.
2.3
Lowest rate for Annual programme will be decided on the basis of rates
quoted for 98 (ninety eight) pages and the additional 8 (eight) pages taken
together.
2.4
Bidders who will not quote for all the three items will be summarily
rejected.
2.5
A self attested copy of the PAN (compulsory) & TIN (if applicable) have to
be submitted along with the offer.
Page | 2
2.6 Matter/text to be printed shall be provided by IICM to the printing firm/press
in the form of CD.
2.7 The printing firm/press shall get the proof duly approved by IICM authority
before final printing which shall be made available by the firm at IICM for
scrutiny and necessary approval.
2.8 Details about the firm, whether is proprietor or partnership firm or company,
is required to be submitted.
3.0
OTHER TERMS & CONDITIONS:
3.1
Price
:
The rate quoted shall be firm and taxes etc must be
shown clearly otherwise it will be presumed that
rates are all inclusive. No additional Charge in any
other form shall be accepted for payment.
3.2
Delivery period
:
a) The proof of printing matter must be made ready
and delivered to IICM authority within ten days
from the issuance of the matter in draft form.
b) 100 % delivery of printed materials shall be
made at IICM stores with dispatch advice / challan
within 7 (Seven) days from the date of approval of
proof by IICM authority.
3.3
Conditional Offer :
No conditional offer will be accepted.
3.4
Penalty Clause
:
If delivery is not completed within the period as
stipulated in clause 3.2 above, IICM shall deduct an
amount, to the tune of 1 % of the total work value
for delay of each ten days from the expiry of the
delivery schedule maximum up to 10 % of contract
value.
:
Dy GM (Academics), IICM, Ranchi
3.5 Consignee
4.0 PAYMENTS:
4.1
Paying Authority
:
Manager (Finance), IICM, Ranchi.
Page | 3
4.2
Payment terms
4.3
Submission
bills
4.4
Deductions
of
:
100% payment shall be made after the submission of
bill against satisfactory completion of the Quality and
delivery. Payment will be made through RTGS. A
format to be filled by successful bidder for payment.
:
Pre-receipted bill in duplicate is to be submitted duly
stamped and signed by the consigner after 100%
delivery of the consignment.
:
Deductions for works contract tax and Income Tax will
be made from the bill as per rule.
5.0 TENDER:
5.1
5.2
5.3
The offer should be neatly typed/hand written in the letterhead of the tenderer duly
signed by the tenderer in all the pages without any over writing, cutting and or
erasing unless authenticated by his signature.
Indian Institute of Coal Management reserves the right to accept/reject a tender
wholly or partly without assigning any reason whatsoever and the decision of IICM
in awarding the work shall be final.
The offers/quotations shall be addressed to the Dy. GM (Acad.), Indian Institute of
Coal Management, Kanke, Ranchi-834 006 (Jharkhand) latest by 3.00 PM of
04.04.2015 and will be opened at 4.00 PM of 04.04.2015 at his office.
The receipt of this may kindly be acknowledged.
Yours faithfully,
Sd/Dy GM (Acad.)
Page | 4