January 2015 Message from Ian Hall, Group Chief Executive Officer Welcome to January’s edition Magazine and has been named as one of the UK’s best energy suppliers for 6 years in a row. of the Interr newsletter. Director of Risk, Deborah Sheath is working I hope that you also managed closely with them to ensure that our bespoke to have some quality time training course, policy development and safe through the Christmas period operating procedures are delivered and trained in with family and friends if you on time, and on budget. This new partnership is were not working. For all those of you who highly valued by Interr and we welcome the worked for Interr across the various divisions chance to work with such an industry leader. our thanks for your important efforts in once again delivering an excellent service to the HMS President, the 1918 First World War former clients. battleship now moored on the Thames as a 2015 promises to be another exciting year for Interr. Following on from the successes and business growth of 2014, we start with the announcement that we have opened an office in Berlin, to oversee our European operations that will be run by our new Head of Overseas Operations – Teresa Gleeson. You can read more about her in this newsletter. We welcome Teresa and also Sarah Anderson who joins the group as National Operations Manager, based in the North east, and who is also featured in this month’s newsletter. Both excellent additions to an already strong management team enabling us to better manage our UK and European portfolio. I am delighted to advise that Roderick Arnold announced the award of our first business with Cath Kidston as another prestigious name on the group portfolio and we have started with them this month in London, following detailed discussions with Chris Hartridge and himself over a number of weeks. Utility Warehouse has chosen Interr Risk Management for health and safety guidance on its latest group initiative. The UKs only energy, broadband, telephone and mobile service provider has over half a million customers and has won many 'Best Buy' and 'Recommended Provider' awards from Which? restaurant and event space, has also signed Interr Risk Management to develop and implement a full suite of health and safety and fire safety policies and procedures, together with a comprehensive auditing plan for the coming year. HMS President CEO Lee Wells said “having worked with Tony and Interr for many years on previous projects in licensed leisure I know that we have picked a very safe pair of hands to look after us”. This is yet another unusual portfolio to the diverse areas we work in. Contents Special Interest Articles Welcome to January’s Newsletter Health and Safety at Work by Deborah Sheath Message from Client Director, Yolande Frederick Employees of the Month Security Workshop Top Scores Employees of the Year Team of the Year Message from CCO Tony Sheath Message from Sarah Anderson, Operations Manager Message from HR Director, Sarah Pucenot Message from Client Director Darren Leigh Message from CFO Chris Dean Contact Details Linton House 39-51 Highgate Road London NW5 1RT Telephone: 020 7837 2012 As I know many of you will be aware by now we are soon to move to new offices in Aldgate. This is well underway and we hope to be in them by the end of March and so I will leave Chris to update you on that in next month’s newsletter. Finally I am also excited to announce that we launched our new website this month at www.interr.com and I welcome you all to have a look at it. It is a very dynamic website and will be constantly reviewed and updated to keep it bang up to date with all our news and events. Fax: 020 7837 1221 Email: [email protected] Web Site: www.interr.com Therefore can I just start another exciting year for the group by wishing all our employees and clients a very happy, prosperous and healthy New Year for 2015. Mission Statement To develop and supply outstanding and innovative solutions to diverse customers through dedication and a companywide commitment to excellence. 1 2 5 6 6 6 7 7 8 9 10 11 12 2 Health and Safety at Work by Deborah Sheath CMIOSH, Director of Risk, Interr Group Safe Driving When you drive you’re in charge of a fast-moving chunk of metal that can do a lot of damage to you and other people. That’s why you have a particular ‘BRAKE’ SURVEY REVEALS RISING IGNORANCE ON VEHICLE MAINTENANCE responsibility to do everything you can to be safe and protect the people around you. The good news is there are some really simple steps you can take to hugely reduce your chances of being in a serious crash. Planning for safety Thousands of accidents happen every year due to drivers’ lapses in concentration or people Almost half (45%) admit having driven with at least one risky vehicle problem or defect in the past year, with men and young drivers the worst offenders. driving when they are tired. A driver who falls asleep at the wheel will usually be involved in a much more serious accident, because they will fail to brake or swerve before collision. Research shows people are most likely to feel tired when: Driving between 2am and 6am After drinking alcohol On long journeys on monotonous roads After taking medication that causes drowsiness After having less sleep than normal Between 2pm and 4pm Avoid driving if you are taking medication that makes you feel sleepy. Never drive if you have More than a quarter are not confident they know how to make essential checks like ensuring tyres are in safe and legal condition (27%) and brakes are working properly (26%), with confidence lowest among women and young drivers. For tyres, this is up from one in five (20%) three years ago. One in three (37%) do not ensure their tyres have 3mm tread (recommended in wet weather). been drinking alcohol. Check the weather forecast before you set off, and check traffic reports to avoid getting caught up in a serious jam. Try to make sure you are well rested the night before you are due to drive. Are you fit to drive? If you drive as part of your job, your employer should ask to see your driving licence before you start work, and should also check your licence periodically, in case you have received any endorsements. As paper licences are no longer issued (from January 2015), they’ll need to check directly with DVLA by filling in the appropriate form and sending a cheque for £5. Your physical health, emotional state and personal circumstances can all affect your fitness to drive. Only a minority carry some important emergency items in winter, like a high-vis vest (27%), food and water (20%) and blanket or warm clothes (38%). One in seven (15%) do not make basic checks such as correct oil and water levels or working lights, indicators, or brakes before long journeys, with women less likely to make checks than men. 3 Health and Safety at Work by Deborah Sheath CMIOSH, Director of Risk, Interr Group Fitness to drive covers these main issues: Eyesight: You need to be able to read a number plate at If you feel you have any condition, temporary or otherwise, which means you will not be as safe to drive as you would like to be, DON’T. around 20m distance. If you need glasses to read from this distance, they should be worn when you are driving and you should have a spare pair with you at all times. Pre drive vehicle checks Alcohol: Driving after drinking kills more than 400 people per year. Drinking the night before driving can still impair your ability to drive, and could see you losing your licence if breathalysed. It takes around one hour for one unit of alcohol to leave the body, and the only way to safely stay under the limit is not to drink before you plan to drive, even on the night before. Even if your vehicle is maintained by your employer, you are responsible for checking that it is safe to drive on the day. This means you will need to carry out certain pre driving safety checks to ensure everything is as it should be. Before you go anywhere, make sure you check: Tyres: Correctly pressured, no cuts or bulges, enough tread Drugs: Using illegal drugs has the same effect on your Bodywork: No obvious damage to panels driving that alcohol can. Your reaction times will be Fluids: Oil, water and windscreen washer fluids are reduced, and your decision making abilities affected. sufficient Lights: All lights and indicators in working order Brakes: Working, not fading or feeling spongy Windows: All windows and windscreen are free from damage and not filthy Wipers: Windscreen wipers and washers are working Mirrors: Are undamaged and correctly positioned Medicines: If you are taking a prescribed medicine, check with your GP or pharmacist whether that medicine is likely to affect your driving. Illness: Common illnesses such as flu, migraine, sickness and hay fever can all impact on your ability to drive. Don’t be tempted to just ‘soldier on’, talk to your employer about how you are feeling and avoid driving until you are better if possible. Safe driving tips Accidents on the road can often be avoided. Some are the result of simple mistakes or lack of judgement, whereas others are caused by dangerous driving or illegal manoeuvres on the road. Becoming aggressive, impatient or selfish when driving is advice Breakdown 4 Health and Safety at Work by Deborah Sheath CMIOSH, Director of Risk, Interr Group a recipe for disaster. Losing control of our emotions can make us more inclined to speed, tailgate, undertake or disobey the rules of the road. Sometimes these moods can be carried over from other situations, such as arguments at home or problems with money. Whatever is going on in your personal life, when you sit down behind the wheel, you need to shake it off and start afresh. Breakdown advice If your vehicle breaks down, contact the breakdown service and wait with the vehicle. If you are on a motorway or dual carriageway, you should get out of the vehicle and wait the other side of the crash barrier. Safe driving is also eco driving. When you drive safely, you are driving more efficiently and therefore reducing the cost of fuel and the amount of carbon emissions your journey is producing. Here are some tips: Accelerate gently Decelerate smoothly Change gear at 2000rpm in a diesel car, or 2500rpm in a petrol car In the event of an accident Anticipate red lights, crossings, stopping at roundabouts etc. Sometimes accidents happen, and should something happen while you are in charge of the vehicle, you’ll need to know what to do. to avoid harsh braking Keep in as high a gear as possible Obey speed limits – cruising at 80mph can use 25% more offence to leave the scene of an accident fuel than at 70mph Driving distractions Don’t let yourself become distracted while behind the wheel. Never answer your mobile phone, fiddle with the satnav, retune the radio or try to eat and drink while you are moving. STOP: Whether it was your fault or not, stop. It is an Lights: Put your hazard lights on and switch off the engine Leave: If anyone is injured, do not attempt to move them unless they are in immediate danger from other vehicles, explosion or fire Call: Phone the emergency services with as much information about the accident as possible Wait: Wait for the emergency services to arrive. If you are competently trained in first aid, give it, but do not attempt to do anything you are not confident with Smoking is not allowed in any work’s vehicles. Smoke-free legislation means that smoking is not allowed in any workplace, and workers can be fined up to £200 for smoking in a work vehicle, so plan your cigarette breaks outside! Details: Take names and addresses of all the people involved in the accident, and of any independent witnesses if there were any 5 Message from Client Director, Yolande Frederick Operations Department update We discussed his educational background and it is very apparent As we have had a few changes in our Operations Department recently I would like do a monthly that he is making great use of his Bachelor’s Degree in International Relations on a daily basis - and that’s just in the office. feature of the team. This will help you to put a face to the “voice” with whom you often communicate That’s enough of the serious stuff, so what about his hobbies? Well he loves everything to do with football, playing as well as for support. My first “Getting to know you” candidate is Denis watching, he simply cannot get enough of the “Game”. So which Entchev, Operations Supervisor Retail. Club does he support? Some of you will rejoice, others will say why? Well Denis is a HUGE Man United supporter since childhood. He Denis has worked in the security industry for also loves anything computer-technology related. Will he be one of those people who camp outside Apple for the latest gadget? Ask a number of years and has had experience in various client facing roles. Denis’ most recent role him when you next call, however I must warn you he may not di- was as a Security Operative at the Café Royal. A large part of his remit was to manage the con- vulge. The sites Denis covers as an Operations Supervisor are as follows: trol room, supervise the security team and to provide support in the general day to day running of the Security Department. Prior to this role Denis worked as an Estate Agent, managing a portfo- Sports Direct lio of investors within the UK. Tiffany & Co UK Liberty of London Sunglass Hut David Clulow Benetton UK This role tested his sales and influencing skills as he would be expected to advise his clients and accompany them abroad to conduct viewings on properties. He also admits to have dabbled in the world of recruitment, one of his first roles, although this was a short term contract. The high level of work and his commitment to the role, soon gained him notoriety within the office which subsequently led to increased responsibility. As always, I ask my colleagues for feedback on my team and it is If you have any burning questions for Denis about the above sites no surprise that the words “passion, commitment and a great he can be contacted on the usual Office number: 0207 8372012 or his business Mobile: 07244 142128. I sincerely hope that you communicator” were used to describe Denis, in addition to “precise” and “quietly confident.” A team member also described him as a “a gentle giant” - the photo is misleading and yes he is relatively tall. now have a better understanding of one of our valued team members and I look forward to introducing you another member in February’s addition. 6 Vacancies We are currently recruiting for the following positions: RETAIL LOSS PREVENTION OFFICERS CORPORATE & HOTEL SECURITY OFFICERS Employee of the Month Congratulations Gadafi Abdul Gadafi Abdul started with Interr only recently, however, since day one Gadafi has been leaving the 'I want him back' impression with every client he works with. He has been very accommodating, flexible and his internal customer service with his colleagues and office is only superseded by his external customer service to our clients. COVERT OFFICERS LICENCED LEISURE DOOR SUPERVISORS OPERATION MANAGER SCHEDULER CLEANING SUPERVISORS CLEANERS If you know anyone that is / will be looking for a full time or part time security or cleaning position who you feel is a good fit for Interr and has the relevant knowledge and experience, please ask them to send their CV to: The latest feedback we received from the Tiffany Selfridges supervisor is that he is a great officer, very dedicated to work, happy to train his colleagues when they start, takes his job seriously and was a brilliant addition to the team during Christmas. It's no wonder the store managers arranged a fast track route for his Selfridges full store induction and got him the full time Selfridges card less than three months in. The latest commendation about Gadafi showed how he acted to help a store customer who was followed by a stalker. This demonstrates him going an extra mile, helpfulness and great example of being pro-active in using investigation skills. Security Workshops To book your place on a workshop, please send an email to Simona Capogna, HR Officer [email protected] Date Time Course Name 28th February 2015 14:00 Customer Service 5th March 2015 10:00 Report Writing 24th March 2015 11:00 Security Awareness [email protected] Please include your name and the course (s) you would like to attend. Please note booking is done on a first come first service basis. Therefore please do not show up for a workshop without a confirmation email from Simona. Top Scores Employee of the Month Recommendations If you are a member of staff, a client, customer, consumer or a wider stakeholder we would love to hear from you. We value your opinion and if you think that a member of the Interr Security team deserves to win Employee of the Month please send an email with the name of the employee, the reason for your nomination to: These are the scores given by our clients for the security teams of each location. These are based on performance, time keeping, reporting and communication. Feedback is collected from our clients each month based on performance, timekeeping, reporting and communication skills. Well done to this month’s top scorers at the following locations: January’s Top Scores: Tiffany Sloane Square Tiffany Harrods Tiffany Selfridges [email protected] Tiffany Westfield 7 Vacancies We are currently recruiting for the following positions: RETAIL LOSS PREVENTION OFFICERS Employee of the Year Congratulations Daniel Marshall CORPORATE & HOTEL SECURITY OFFICERS COVERT OFFICERS LICENCED LEISURE DOOR SUPERVISORS OPERATION MANAGER SCHEDULER CLEANING SUPERVISORS CLEANERS If you know anyone that is/ will be looking for a full time or part time security or cleaning position who you feel is a good fit for Interr and has the relevant knowledge and experience, please ask them to send their CV to: We are proud to present the Employee of The Year accolade to Daniel Marshall. Daniel has been with us at Interr for two years and within this time he has worked at numerous Stores and Events representing himself and Interr as an exemplary Officer and setting a standard for others to follow. Daniel has worked as a Supervisor for JCrew, Uniqlo, Mulberry, most recently Tiffany as well as taking on an Operations Supervisor role within office. He was also part of the team who covered the very prestigious Victoria Secrets Fashion show. Daniel personally expressed his gratitude of being asked to support this Event. On numerous occasions feedback from our clients has been "we want an Officer like Daniel" who is now known as "Mr Fix it' . We always take the time to ask our clients for feedback about our officers and can conclude with Daniel the traits that shine through are..... "He quickly builds confidence and trust with everyone he works with and has an easy going, Can Do attitude, he always has a smile on his face which is infectious" Team of the Year Congratulations Wholefoods Market Covert Team [email protected] or in writing to our HR department It gives us great pleasure to announce that the team at Wholefoods are the winners of the Team of The Year. Bartek who has been with us for five years is the Supervisor of the Wholefoods contract and holds the responsibility of staff scheduling and planning. He will also support with recruitment for his site when vacancies arises and has also been an Operations Supervisor in Head Office. Every great leader will have a right hand man and for Bartek this is Mauricio who came to Interr three years ago with a wealth of undercover experience. Bartek has credited Mauricio with imparting his knowledge which in turn he has passed onto his undercover team. Employee of the Month Recommendations If you are a member of staff, a client, customer, consumer or a wider stakeholder we would love to hear from you. We value your opinion and if you think that a member of the Interr Security team deserves to win Employee of the Month please send an email with the name of the employee, the reason for your nomination to: [email protected] We have a number of undercover officers across the stores and, in no order of length of service or experience, the team comprises Romero, Rana, Amanda, Marcus, Fola, Fonnie and Duhanie. The team is made up of 18 Officers of various experiences spanned over 7 sites. The Uniform Officers are Abde, Micheal, Denise, Lamin, Chowdhury, Shazid, Jackek and Emmuel. Last, but not least, is Rado the Night Supervisor. He has been with us for the past 7 years and was one of the original team when the site opened. If you are an officer in need of action Wholefoods is definitely the place to be. In December alone they had 23 stops within 4 stores which is seen as normal to the team. I have seen them in action and they are fearless and professional in their approach. Our client feedback has been very positive about the level of service Bartek and his team continues to deliver. We would like to extend our congratulations to you all. 8 Message from Tony Sheath, Chief Compliance Officer Pub Manager and Chef Sent To Jail After Food Poisoning Death plus £1.5 Million fine for Mitchells and Butlers Mitchell & Butlers who own the Ember Inns brand under which the Della Callagher, 46, died after eating a Christmas dinner at the Mitchells & Butlers owned Railway Hotel in Hornchurch, east London in December 2012. Interr Risk Management says “this is a classic, and all too common, Chef Mehmet Kaya and Ann-Marie McSweeney were found guilty of perverting the course of justice on 23rd January 2015 and jailed at Snaresbrook Crown Court for 12 and 18 months respectively. The Court heard that they had fabricated food safety records after 33 out of 128 customers eating Christmas dinner at the pub suffered food poisoning. Prosecutor Andrew Campbell-Tiech QC said it was "highly likely that other food-related records were fabricated". clients to ensure that not only do they have the relevant Food pub operated were fined £1.5 Million for placing unsafe food on the market. case of thinking that the safety checks and Hazard Analysis & Critical Control Points (HACCP) documents required when preparing food are nothing more than a nuisance. We work very closely with our Safety Management Systems in place, together with detailed due diligence record sheets, but that all staff fully understand the importance of accurate and timely recording. Food poisoning bacteria do not affect the taste, smell or appearance of food and so are an invisible killer – controlled only by effective food hygiene and handling. Being able to demonstrate to the Court that you have genuinely His Honour Judge Alastair Hammerton said the evidence revealed "systematic failings" in record keeping and that McSweeney was "in charge and in control of the cover-up". Judge Hammerton said M&B took "manifestly inadequate steps" to address the risks of inadequate cooking, cooling and reheating of turkey. taken all reasonable steps to prevent the transmission of food poisoning through reliable and genuine documentation and Fearing an Environmental Health Officer (EHO) investigation, the manager and her chef retrospectively completed due diligence record sheets relating to the cooking of turkey meat. Bacteriological examination showed that Clostridium perfringens, a spore forming pathogen, was the cause of the illness that claimed the life of one diner and left others seriously ill. to [email protected] and we’ll be happy to help you turn operating practices can be a defence in law. If you feel that your kitchen standards are not quite where they need to be then please do give us a call on: 0207 837 2012 or email things around. Don’t wait until it is “too late”. 9 Message from Sarah Anderson, Operations Manager We Do Great Loos! According to RED popular (www.barchick.com) blog site BarChick Interr Cleaning Services keeps two out of the top ten loos in London looking great (and there are A LOT of loos in London I can YELLOW for sinks, counters and washroom surfaces; also used for speciality cleaning (such as service counters, mirrors, gym areas and metal works). BLUE in lower risk areas of a building, such as desktops, ledges, walls & tiles, window cleaning and high and low dusting. GREEN used in food processing and food serving areas, such as kitchens & canteens, as well as bar areas. tell you!). Our team of hardworking cleaners take time and effort to get your stainless steel gleaming, your tiles titivated and your bowls and basins smelling sweetly and shining bright. Even if your washrooms aren’t opulent and intricate like China Tang at most often used in high-sanitary (high risk of spreading infection) applications or in restroom cleaning, such as with toilets and urinals. The Dorchester or funky and eclectic like The Exhibit Bar in Balham and may never be heralded as toilets of distinction like those two, we still take pride in making the customer experience a memorable one – for all the RIGHT reasons! Colour Coding is the way to go With an ever increasing eye on prevention of cross contamination not only in hospital environments (think MRSA / C.diff etc) but also in bars, restaurants and offices too, the way forward is colour coding mops, cloths and equipment to ensure that only those relevant to the area are employed. The drawing below indicates how that works in reality. The British Institute of Cleaning Science (BISCs) recommends the following coding: Of course for this system to work effectively it is essential that the client provides a safe and secure lockable store for the equipment so that only trained professionals use it as intended. All the colour coding in the World won’t work if free access to the equipment is given on a grab and go basis to clients staff! We are investing heavily in replacing our equipment with colour coded variants as it wears out or breaks and will be leading the way in daily contract cleaning in the licensed leisure industry as we do so. For more information about this topic or how we can help you with your cleaning needs please do not hesitate to contact me on [email protected] 10 m t ctor, Sa m Pucenot SIA Update Frequently asked questions about SIA licence renewals We have had a number of calls to the HR team recently about SIA licence renewals, therefore I thought I would take this opportunity to answer some questions about renewing your SIA licence. Who is responsible for my SIA licence renewal? It is your responsibility to ensure that you have a valid SIA licence for any work your undertake in the Private Security Industry. Although the SIA and Interr will write to you when your licence is due for renewal, you should not rely on these reminders. Instead we encourage all our employees with licences to keep track of their SIA expiry date. When can I renew my SIA licence? The SIA advise that licence renewal applications can be made up to four months in advance of the expiry of your current licence. The SIA also currently advise that renewal applications can take up to 6 weeks. You need to apply for a new one before your current licence expires or you will not be able to continue working until your new licence is received. Therefore the sooner you renew your licence the better. Can Interr complete my SIA licence renewal on my behalf? An employer can manage their employee’s renewal on their behalf. This may include processing an application for renewal and/or paying of a renewal through deducting the cost from their employee’s wages. However these are not currently services that Interr provide. We will advise our staff if this changes in the future. How much does my SIA licence cost to renew? The cost of an SIA licence varies depending on the licence you obtain. These costs can be found on the SIA website. However did you know that if you need more than one licence, the second licence will be discounted by 50%. For example, if you apply for a Security licence (at a cost of £220) and you also need a Public Space Surveillance (CCTV) licence, the second licence will cost £110. Our New Staff Members We are pleased to welcome two new members of staff to the head office team: Sarah Anderson MBICSc – Operations Manager Sarah joins Interr with many years’ experience working as a Customer Services Manager for Tesco regional office before gaining her degree and joining the NHS as a specialist staff nurse on the critical injury / crisis team. Sarah is qualified in contract cleaning and is a Member of HR management, first aid and health and safety and will be working with Interr as National Operations Manager overseeing cleaning operations for our key clients and delivering First Aid training on behalf of Interr throughout the business. She has already been a big hit with a number of our clients who have commented on her Can Do approach and friendly nature. Teresa Gleeson — Head of International Operations Teresa joined Interr in January 2015 as Head of International Operations and will be the point of contact for international clients and service partners, ensuring that contractual expectations are met and our high level of service is delivered at all times. In addition, she is responsible for the selection and vetting of potential service partners across the UK and overseas. Teresa comes from an IT background and joined the security industry in 2006. In her previous tenure at a German security consulting company, she worked for multinational clients having specialized in international Due Diligence. Teresa holds a Diploma in Management and is fluent in Portuguese, English, German and Spanish. 11 Message from Client Director, Darren Leigh Focus of the Month Jan 2015 Some advice and tips to help you with your time management I know you are all working very hard and we are constantly receiving great feedback from our Plan your journey to reach your site 15 minutes ahead. clients on how well you are doing. Check for transport closure on the day of work. In light of this positivity, I get even more frustrat- Ensure you account for busy travel times/peak hours for ed when we are let down by some officers with their below par 07:30-09:00 in morning and between 17:00-19:00 in the time and attendance. evening. I would, therefore, like remind all our teams that Interr expect all staff to report to duty 15 minutes prior to the start of their shift, as our clients and the Interr management expect you all to make sure you are briefed and ready to start your shift on Ensure that on Sundays you look at your shift times and plan accordingly. Use other TFL travel tools, such as websites, mobile apps and live board to manage your travel time. time. You must ensure that you report for duty 15 minutes before start of shift. This will be taken in consideration and discussed during your annual appraisals and you will be scored on your timekeeping. For those in the TFL areas: Check for weekend closures if you are working over the weekend, you can subscribe for underground weekend closure alerts at http://www.tfl.gov.uk/forms/12424.aspx It is also very important that you clock on off correctly on Timegate and that where time sheets are in use, they are sent to us on time. Currently the operations team is sometimes having to chase officers for timings and correcting working hours. This can inevitably lead to an increase in complaints from our clients for incorrect billing and payroll errors for you. Interr is committed to delivering the best possible service to our clients and staff. In order to accurately process your wages each month and keep our management costs to our clients at a minimum we have substantially invested in the upgrade of the Timegate system. It is therefore unfortunate that there are still a handful of officers not logging on and off via the Timegate Autocall system. In order to encourage this small minority to not let the rest of us down we will be introducing an administration charge for those officers still failing to comply with the Autocall and timekeeping protocols. 12 Contact Details Linton House 39-51 Highgate Road London NW5 1RT Fax: 020 7837 2012 Telephone: 020 7837 1221 Select from the following options: 1. HR & Recruitment 2. Payroll 3. Security Operations Option 1—Retail & Residential Option 2—Corporate and Message from the Chief Financial Officer, Chris Dean Informing HMRC and your employer about a change of personal details Many employees are under the impression, quite understandably, that if they change their name and / or address and tell payroll and HR then we will advise HMRC. This is not the case and was never the case, even in the days before we started sending information in real time (RTI). Personal information changes are a personal responsibility. If you as the employee give your employer information to be recorded, it is still your obligation to tell HMRC to change your records. This is even more important following the introduction of RTI. With the advent of reporting in real time, aligning information between the employer and HMRC has gained more significance. When we send in our Full Payment Submissions, HMRC ‘match’ employee information from the FPS to their own records that are stored on the National Insurance and PAYE Service (NPS). When the information matches, the information from our FPS updates the individual’s record on the NPS – no match equals no update or, even worse, the possibility of the creation of a duplicate employment. The key matching information is your name, date of birth and National Insurance Number but your address also pays a part in the matching process and HMRC have always said that inconsistencies between the employer and the NPS cause the majority of their problems. Therefore, both employer and employee have a part to play in trying to make this matching process as smooth as possible. We are therefore advising employees how you can easily update HMRC’s records if there is a change to your personal details. HMRC have an online form that you, the employee, can use to update your information at HMRC. This will update the following services in addition to those held on the NPS for tax and NICs: Hospitality Construction Industry Scheme 4. Reception & Concierge Child Benefit 5. Risk Management Child Trust Fund (though individuals will still need to update their account provider separately) Student loan (though individuals will still need to tell the Student Loans Company separately, as HMRC is unable to pass your change details on to them) Tax credits 6. Cleaning Operations 7. Accounts Email: [email protected] Web Site: www.interr.com Payroll Cut Off Dates Pay day will continue to be 1st of each month with pay period 11th of the month to 10th of the following month. For example: Pay Period Pay Day 11th December 14 – 10th December 14 - Paid Monday 2nd February 15 11th January 14 – 10th January 15 – Paid Monday 2nd March 15 th th 11 February 15 - 10 February 15 – Paid Monday 2nd May 15 Where the pay date falls on a weekend or a bank holiday the pay day will be on the next working day. Should you have any questions about your breakdown, wage slip or payment, you should call the office or make an appointment with Payroll and they will be happy to help you. Remember to ‘Like’ us on Facebook and to send us a ’Tweet’ on Twitter.
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