1. art and entertainment
2. shows and events
3. fair

15-17
APRIL
2015
MA DRID-SPAIN
THE
RIGHT PLACE,
AT THE
RIGHT TIME
#vendingexperiences
EXHIBITOR´S GUIDE
S P E C I F I C A N D A S S E M B L I N G R E G U L AT I O N S
TURNKEY STAND PACKAGE CHARACTERISTIC S
CALENDAR
ORGANISED BY
1
DATES AND OPENING HOURS
1.1 VENDIBÉRICA will be held in Feria de Madrid, from the 15th to 17th
April of 2015.
"Exhibitors area" (on www.vendiberica.ifema.es) to consult and
manage the information related to the participation in the trade fair.
1.2 Opening hours: from 10.00 am. to 7.00 pm.
The cost of this service is €120 + VAT (1) and It is included in both
participation fees Premium and Basic stands.
2
EXHIBITOR APPLICATION FORM
2.1 All companies whose activities are included in the sector of the
trade fair can apply to participate.
2.2 The admission of applications, as well as the space allowance will
be approved by the Organizing Committee and ratified by the
Management of the trade fair.
2.3 VENDIBÉRICA management shall reserve the right to take the final
decision about the definitive allocation of the stands
3
5.2 SERVICES CATALOGUE
Once exhibitor has been allocated, any complementary services (if
wished) can be hired through "Exhibitors Area”. These services
hired via on-line will have a discount of 15%.
5.3 ADVERTISING SERVICES
A set of services which allow you to maximize your participation in
the trade fair and obtain the maximum return on your investment.
Consult different options on [email protected] or on the
telephone number (34) 91 722 53 08 / 40.
HOW TO PARTICIPATE?
3.1 To apply as an exhibitor, you will have to fill in the on-line exhibitor
application form available on the trade fair web:
www.vendiberica.ifema.es
3.2 The presentation of this application form constitutes the
acceptance of the General Rules on Participation of IFEMA and
other general dispositions which may be introduced by the
exhibition organizers.
3.3 The cancellation of participation by any exhibitor will be in
accordance to the General Rules on Participation of IFEMA.
3.4 In case the EXHIBITOR COMPANY designates other bank to carry
out the payments for its participation, it shall provide all the data
necessary for billing. In case the designated bank does not execute
the payments within the stipulated deadlines, the EXHIBITOR
COMPANY, will execute them, when requested by IFEMA.
4
Exhibitor holder will have the option of including any of its co-exhibitor
firms in promotional items by paying €120 + VAT (1) each one.
PROMOTIAL MATERIAL
6
6.1 Direct sale of products exhibited in the stand is totally forbidden. In
case you violate this regulation, you will automatically lose all the
participation rights for next editions.
6.2 The maximum allowed sound level is 60 decibels, thus, it is
forbidden to install individual sound systems, whose range goes
beyond the stand and always providing that it does not disturb
other exhibitors or visitors.
7
Stands up to 50 sq.m. . . . . . . . . . . . . . . . . . . . . 10 passes
Stands from 50.5 to 100 sq.m. . . . . . . . . . . . . . . . 25 passes
Stands of more than 100 sq.m. . . . . . . . . . . . . . . 40 passes
• Unlimited digital invitations for its clients.
5
COMPLEMENTARY SERVICES
5.1 INCLUSION IN THE PROMOTIONAL SERVICES AND MATERIAL
The fact of being exhibitor implies the inclusion of the exhibitor
company in the promotional materials, advertising and other
services offered by the Fair Organization in order to advertise and
promote the exhibitor and its products/services. It includes the
incorporation in the Exhibitors on-line Official Catalogue and the
Preview of the Exhibitors List on www.vendiberica.ifema.es;
Visitors Guide, interactive information points and Planner - guides
in the Fair halls; promotion via Social Nets, On-line and Off-line
Media, and monthly Newsletter; usage of the Virtual Press Centre
in order to publish press releases or the exhibitor company
novelties; as well as other specific services available in the
TO BRING IN AND REMOVE GOODS
DURING THE TRADE FAIR
If the exhibitor applies for it, he /she will receive a permit, issued by the
Exhibition Services Department, to allow to bring in and remove
objects and material during the Fair. The entry/exit of these objects
and materials has to be carried out between 9.30-10.00 am and
between 7 and 7.30 pm.
Each exhibitor will receive:
• Exhibitor passes according to the following conditions:
ACTIVITIES
8
ASSEMBLY AND DISMANTLING
GOODS DURING THE TRADE FAIR
8.1 DELIVERY OF STANDS:
BASIC: 13th April at 8.30 am.
PREMIUM: 12th April at 8.30 am.
8.2 TO BRING IN GOODS AND DECORATION MATERIALS:
BASIC: 13th and 14th April from 8.30 am. to 9.30 pm.
PREMIUM: days 12th, 13th and 14th April from 8.30 am. to 9.30 pm.
8.3 TO REMOVE OF MERCHANDISE AND DECORATION MATERIAL:
17th April from 7.30 pm. to midnight and 18th April from 8.30 am. to
9.30 pm.
8.4 Exhibitors will not be allowed to occupy stands if the payment has
not been made in full for the rental of the space and the services
requested.
8.5 Exhibitors will not be allowed to remove exhibiting material if the
payment has not been made in full for any additional expenses
incurred during the exhibition.
(1) For companies established in the Spanish territory (excluding Canaries, Ceuta and Melilla): 10% VAT not included. For the rest of the companies, this operation is not subject to Spanish VAT. For
European Union Companies, the exhibitor will be responsible for paying the applicable VAT in the country of incorporation.
9
TURNKEY STAND PACKAGE DESCRIPTION
9.1 BASIC TURNKEY STAND PACKAGE (of 16 sq. m.all included)
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9.2 PREMIUM TURNKEY STAND PACKAGE (of 64 sq.m. all included)
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STAND DESCRIPTION:
• Stand open to aísles.
• Aluminium frame structure.
• Hardboard wallspainted in white colour and built according to
the design.
• Storeroom with door as follows:
Up to 16 sq.m. . . . . . . . . . . . . . . . . . . . . . . . . . . 1 x 1
From 16.5 to 32 sq.m. . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 x 1
Over 32,5 sq.m. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 x 1
• Furniture per each 16 sq meters (2 groups max.): 1 table,
4 chairs, 1 stool and 1 counter.
• Green standard trade fair carpeting.
• Daily stand cleaning.
LIGHTING
• General lighting based on 300W halogen spotlight in rails, one
spotlight every 4 sq meters of stand.
• Electrical switchboard equipped with magnetotherm differential
and with an outlet of 500 W prepared for up to 130 W /sq meters.
LETTERING
• Sign in standard letters with the name of the exhibitor and the
stand number, placed on the front facing each passageway.
(maximum 20 characters ).
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STAND DESCRIPTION:
• Stand open to aísles.
• Hardboard walls painted in white colour.
• Cloth frame as front part.
• Stand ceiling covered with cloth.
• Storeroom of 3 x 2 meters with a door.
• Furniture: 2 tables, 8 chairs, 2 stools and 2 counters.
• White melamine flooring laminate.
• Daily cleaning.
LIGHTING
• Lightening with 150w halogen spots at the rate of 1 spot each 3
sq. meters of stand.
• Electrical installation consisting of an electrical switchboard
equipped with a magnetotherm and a 500 W outlet each 16 sq
meters, prepared for up to 130W/sq meters.
LETTERING
• Lettering with the exhibitor image and logotype and the stand
number on each front facing a corridor.
EXHIBITORS AREA IN INTERNET
Set of services available for the exhibitor, which you may access on
www.vendiberica.ifema.es. IFEMA allows the access to the "Exhibitors
Area" with user name and password..
• If you have been previously exhibitor, please use the user name and
password in your possession (contact the IFEMA CALL CENTER, if you
do not keep your password)
• If this is your first time as exhibitor, IFEMA will notify you the user name
and password, when your stand has been allocated.
The information available in the "Exhibitors Area" and the access ID are
confidential. It is responsibility of the signatories avoid the misuse of
third person. IFEMA accepts no liability in this regard.
EXHIBITOR
CALENDAR
WHEN
HOW
CONTACT
Complete the
Exhibitor
Application Form.
• On-line application form:
www.vendiberica.ifema.es
BEFORE
March 13th,
2015
• Second payment of the total contracted space
and services.
• Payment of the 50% of the stand. The booking
will not be confirmed until the corresponding
payment of the 50% has been done.
• Basic and Premium turnkey stand:
Sending the stand assembling plan to the IFEMA
Technical Department.
• Sending the Applications forms of services or
improvements for the turnkey stand to
SERVIFEMA.
• If you contract any service through the Exhibitor´s
Area, you will get a discount of the 15% on the price.
Please, remember that any contractings made from
15 days before the beginning of the assembling of
the trade fair will have a surcharge of the 25%.
APRIL, 12th and
13th, 2015
• Delivery of Stands:
Turnkey Basic: April, 13th at 8.30 am.
Turnkey Premium: April 12th at 8.30 am.
APRIL, 12th, 13th
and 14th, 2015
• Goods and decoration material entrance: From
8.30 am. to 9.30 pm.
Turnkey Basic: April 13th and 14th , 2015.
Turnkey Premium: April 12th, 13th and 14th, 2015.
Commercial Department
Fax: (+34) 91 722 58 03
[email protected]
Servifema
[email protected]
Fax: (+34) 91 722 57 95
Technical Department
[email protected]
Fax: (+34) 91 722 51 27
Servifema
[email protected]
Fax: (+34) 91 722 57 95
To obtain the merchandise entrance permit it is
necessary to have paid the total amount of the stand.
APRIL 15th - 17th,
2015
• Celebration of the trade fair:
from 10 am. to 7 pm.
APRIL 17th - 18th
2015
• To remove goods and decoration material:
April 17th: from 7.30 pm. till midnight.
April 18th: from 8.30 am. till 9.30 pm.
Promoted by:
Commercial Department
Fax: (+34) 91 722 58 03
[email protected]
Coinciding with:
IFEMA CALL CENTRE
Collaborators:
CALLS FROM SPAIN
INFOIFEMA
INTERNATIONAL CALLS
[email protected]
902 22 15 15
(34) 91 722 30 00