Jackson Municipal Airport Authority
Procurement Manager
The Jackson Municipal Airport Authority is accepting applications from highly motivated and skilled
candidates for the position of Procurement Manager to manage the daily activities of the
Procurement Department functions. Develops procedures related to the procurement of goods
and services in compliance with policy, regulations and statutory requirements. Manages
service provider and supplier resources including the management of existing and proposed
agreements, general descriptions of goods and services offered, and other data to ensure:
competitive pricing, fulfillment of contractual obligations, and equal opportunities for
participation. Retains overall management responsibility for purchasing decisions, orders, and
vendor contracts/service agreements and assists other management staff with the development,
review and status of annual budgets, and forecasts. Starting salary is $80,000.00 annually. JMAA
is an Equal Opportunity Employer.
Essential skills include but not limited to:
Procurement Procedures
Ensures the proper implementation of procurement procedures per the JMAA Procurement
Procedures Manual. Responsible for collecting data from a wide variety of vendors and staff for
the purpose of analyzing issues, ensuring compliance with purchasing policies and procedures,
and/or monitoring purchasing processes;
Routinely reviews the JMAA Procurement Procedures Manual for sufficiency, functionality,
applied methodology and accuracy, recommending modifications to the Chief Financial Officer
as deemed necessary to remain in compliance with governing laws and regulations, JMAA
Policies, or other relevant guidance. Implement improvements as directed.
Provides training to staff regarding the use of the JMAA Procurement Procedures Manual, JMAA
Signatory Authority, proper use of account codes, and other procurement related topics deemed
appropriate or necessary from time to time.
Establishes relationships with key suppliers; identifies new suppliers, and where appropriate
utilizes available sources for reduced prices and ensures the distribution of information to
Departmental staff. Collecting data from a wide variety of vendors and staff to ensure customer
needs are addressed in a timely and well planned fashion.
Manage surplus materials and equipment disposition procedures.
Routinely prepare status reports on the Procurement function.
Procurement Administration
Manage and administer all phases of the purchasing program for retaining and analyzing
information which facilitates management control; include responsibility for supervising the
purchasing of supplies and equipment for various department of Jackson Municipal Airport
Authority.
Manages procurement requirements, specifications, quantity, and quality of equipment,
furniture, supplies, and services, and their associated delivery requirements, with JMAA
departmental leadership with the goal of streamlining procurements, forecasting expenses, and
ensuring sufficient inventory is readily available.
Responsible for maintenance of purchasing information, files and records for the purpose of
ensuring the availability of documentation and compliance with established Jackson Municipal
Airport Authority’s policies and regulatory guidelines;
Responsible for processing purchasing-related information for the purpose of updating and
distributing information, authorizing for action and/or complying with established accounting
practices;
Responsible for managing the status of electronic purchase orders entered into the purchasing
system and for the input of electronic purchase orders for goods and supplies requested by
various departments.
Reviews the work of subordinate purchasing agents to include routine reviews of: draft
procurement solicitations; generally required procurement documentation; of costs/pricing of
supplies; and other daily activity undertaken by staff to ensure compliance with the procurement
program.
Purchasing Card and Cardless Travel Account Management
Manages and controls the use of the JMAA Purchasing Card, to facilitate purchases and
consolidate invoicing.
Manage and analyze the procurement of travel services for staff, to include assistance with
identification of appropriate services in compliance with JMAA’s Travel Policy for Airport
Authority Staff including preparation of JMAA Training and Travel Request forms.
Retains documentation on staff travel to include approved:
Requests for Participation in Trade/Industry Association Leadership
Staff Travel Reports
Staff Travel Advance/Expense Report Status Notices
Coordinate training on travel and training procurement as deemed appropriate or necessary
from time to time.
In coordination with the Executive Assistant assists with the procurement of travel services for
Board of Commissioners, to include assistance with identification of appropriate services in
compliance with JMAA’s Travel Policy for Airport Authority Commissioners including
preparation of:
Airport Authority Commissioner’s Travel Reports
Request for Participation in Trade/Industry Association Leadership
Airport Authority Commissioners
Vendor Management
In coordination with DBE (Disadvantaged Business Enterprise) Program Office, Capital
Programming, the Properties Manager, and JMAA staff project managers, maintains current
information on active professional and non-professional service providers, and product vendors.
Assists in identifying opportunities for new providers/vendors.
Coordinates the maintenance of Non-DBE providers’/vendors’ records in JMAA’s vendor
management systems.
Coordinates with all departments concerning supplies/materials and maintains contacts with
vendors to keep abreast of new products, changes in existing products and changes within the
vendor’s company.
Maintains appropriate reference catalogs, price listings, vendor references, product lines, and
updates appropriate files and logs in support of the procurement function.
Meets with vendors to resolve service/performance issues.
Warranties and Service Packages
Coordinates with all departments to procure appropriate warranties and service packages as part
of initial purchase options.
Coordinates with all departments to procure routine or recurring non-professional services.
Maintains information on available service providers for various equipment, to include rates, and
manufacturers’ authorizations.
Special Events and Catering
Responsible for maintaining information on caterers, decorators, linen suppliers, florists,
entertainers, and other services generally utilized for special events and programs.
Develops and maintains Special Events and Catering service request forms, and other
documentation to assist in planning for and procuring resources for events and catered functions
to include: furnishings, audio visual requirements and other support materials (signs, banners,
commemorative and printed materials, etc.)
Ability to:
Follow policies and procedures set forth in JMAA Procedures Manuals
Work without direct supervision
Operate a ten (10) key calculator by touch
Maintain regular attendance
Possess strong time management skills
Understand and carry out oral and written instructions
Communicate clearly and concisely, both orally and in writing
Establish and maintain effective working relationships with those contacted in the course of the
work.
Possess computer skills (proficient in Windows, MS Office and MP2 applications). Proficient in
Excel and Word.
Close visual attention needed 98% of scheduled workday
Remain confidentiality on all business matters
Follow all JMAA and general safety rules.
Knowledge of:
Federal and State statues governing procurement by public entities, specifically Airport
Authorities in the State of Mississippi; and their application to the procurement process.
Basic Account Management/Bookkeeping;
Records management techniques;
Negotiation techniques;
Telephone etiquette;
Numeric recognition, correlation and analysis;
Training techniques;
Report preparation and presentation.
Education and Experience:
Bachelor’s degree from an accredited college or university in the field of Business Administration
with a focus on Accounting and/or Finance.
AND
Five (5) years of experience in the field of public entity/governmental procurement; a minimum of
two years in a supervisory or management position responsible for the daily functional
management of a division or department with the primary function of procurement.
Substitution Statement:
Graduation from a standard four-year high school or equivalent (GED), directly related education
and directly related experience may be substituted on an equal basis, except four (4) years must
have included direct supervision.
License or Certificate:
Must be eligible for and maintain unescorted access privileges to all controlled areas of JMAA facilities
as established by the Airport Security Program; possess and retain a valid Mississippi operator’s license,
and a JMAA Non-Movement Area Driver’s permit.
Excellent Benefits include, but are not limited to:
Public Employees’ Retirement System (PERS)
Employer pays 100% of employees’ medical, dental, life, long term disability and accidental death and
dismemberment insurance
Employees earn vacation and medical leave on a monthly basis.
Employees receive pay for 10 holidays and any other day proclaimed as a holiday.
Educational Reimbursement available to all full time employees for educational expenses.
Applications and/or resumes will be accepted through May 22, 2015. The starting salary offered will be
$80,000.00 and will include a generous benefits package. Please direct inquiries or application materials,
including a letter of interest, resume, and three (3) professional references to:
Procurement Manager
Post Office Box 98109
Jackson, MS 39298-8109
Fax: (601) 664-3514
Email: [email protected]
Acceptance deadline: May 22, 2015
EOE
**WE ARE AN EQUAL OPPORTUNITY EMPLOYER**
EOE, M/F, D/V
APPLICANT DATA RECORD
All applicants are considered for the applied position without regard to race, color, religion, sex, national origin, age,
marital status, veteran status, disability (if performance ability coincides with job requirements), or any other legally
protected status.
Solely to help us comply with government record keeping, reporting and other legal requirements, we ask that you
complete this Applicant Data Record. We appreciate your cooperation. The completion of this Data Record is
optional. If you choose to volunteer the requested information, please note that all Data Records are kept in a
Confidential File and are not a part of your Application for Employment or your personnel file. Periodic Reports are
made to the government on the following information.
YOUR COOPERATION IS VOLUNTARY.
INCLUSION OR EXCLUSION OF ANY DATA WILL NOT AFFECT ANY
EMPLOYMENT DECISION.
Position Applied For:
Today’s Date:
Name
(Last)
(First)
(MI)
Social Security Number:
Address:
City
Telephone Number:
State
Zip
Date of Birth
Male
Check One:
Female
Check one of the following: (Ethnic Origin)
White
African American
American Indian/Alaskan Native
Hispanic
Asian/Pacific Islander
Marital Status:
Referral Source:
College/Tech School
Friend/Relative
Other ___________________
Married
Employment Agency
Single
Newspaper
Walk-In
Other-Specify________________
100 INTERNATIONAL DRIVE*SUITE
300*JACKSON, MISSISSIPPI*39208
Application For Employment
(Please Print or Type in Black Ink)
WE ARE AN EQUAL OPPORTUNITY EMPLOYER
Applicants are considered for all positions without regard to race, religion, gender, national origin, age, veteran status, the presence of a
non-job related physical or mental condition, handicap, or disability, or any other legally protected status. If you require accommodation
or assistance in completing this application or in any stage of the employment process, please let us know.
APPLICATION FOR: PROCUREMENT MANAGER
ADVERTISEMENT PERIOD: 04/29/2015 – 05/22/2015
PERSONAL
NAME___________________________________________________________________________
(Last)
(First)
(Middle Initial)
ADDRESS________________________________________________________________________
(Street Address)
(City)
HOME PHONE NO. (____) _______________
(State)
(Zip)
ALTERNATE PHONE NO. (____) _____________
SOCIAL SECURITY #_______________________________
DRIVER LICENSE #_________________ Class________ Expiration____________ State ________
When will you be available to begin if selected for the position? _______________________________
Are you available to work shifts?
Yes _____ No_____
Are you authorized to work in the U.S. on an unrestricted basis?
Yes_____
No_____
Yes_____
No_____
(Proof of citizenship or immigration status will be required upon employment)
Have you ever been employed with JMAA before?
If yes, give dates______________________
Have you ever been convicted of a crime other than minor traffic violations?
Yes_____
No_____
If yes, state nature of offense, when, where and disposition__________________________________
_________________________________________________________________________________
(A conviction will not necessarily disqualify an applicant from employment)
Do you have any relatives presently employed by the Jackson Municipal Airport Authority?
Yes_____No______
If yes, list names and relationship______________________________________________
Employment with the Jackson Municipal Airport Authority is contingent upon the ability to be granted and maintain ID/secure media
badge as regulated by TSA, and a valid drivers license and motor vehicle report in compliance with JMAA’s Drivers Policy.
A
comprehensive pre-employment background check includes an education/experience investigation, a medical physical exam, a
drug/alcohol screen, a motor vehicle report and a fingerprint-based criminal history record check.
NAME: _____________________________________
SOCIAL SECURITY NO.: ______________________________
Education & Training
High School
College/Technical/Business
Graduate School
School Name & Location
Years Completed
9
(Circle)
10
11
12
1
2
3
4
1
2
3
4
5
Diploma/Degree (Verification of education required)
Describe Course of Study:
Describe Specialized Training, Apprenticeships, Skills, Extra-Curricular Activities, Foreign Languages:
Employment Experience
Start with your present or last job. If unemployed, start with your immediate past employment. Be specific and complete. Include
military service assignments and volunteer activities. Any military service must be documented by providing a DD214 along with this
application. Exclude organizational names that indicate race, color, religion, gender, national origin, disabilities or other protected
status.
Explain any gaps between employment.
Failure to explain any gaps in employment will be justification for your
disqualification from the selection process. Use additional sheets if necessary.
Your Job Title________________________________________
Telephone No. (_______) __________________________
Company Name______________________________________
Employed (Indicate Month, Day and Year)
Address____________________________________________
From __________________
To ___________________
____________________________________________
Annual Salary
Name of Supervisor___________________________________
Start __________________
Describe Your Duties__________________________________
Reason for Leaving _______________________________
___________________________________________________
______________________________________________
___________________________________________________
May We Contact This Employer? Yes
___________________________________________________
If No, Please Explain _____________________________
___________________________________________________
______________________________________________
Full Time_______________
Part-Time_____________
Last ___________________
No
Your Job Title________________________________________
Telephone No. (_______) __________________________
Company Name______________________________________
Employed (Indicate Month, Day and Year)
Address____________________________________________
From __________________
To ___________________
____________________________________________
Annual Salary
Name of Supervisor___________________________________
Start __________________
Describe Your Duties__________________________________
Reason for Leaving _______________________________
___________________________________________________
______________________________________________
___________________________________________________
May We Contact This Employer? Yes
___________________________________________________
If No, Please Explain _____________________________
___________________________________________________
______________________________________________
Full Time_______________
Last ___________________
No
Part-Time_____________
Your Job Title________________________________________
Telephone No. (_______) __________________________
Company Name______________________________________
Employed (Indicate Month, Day and Year)
Address____________________________________________
From __________________
To ___________________
____________________________________________
Annual Salary
Name of Supervisor___________________________________
Start __________________
Describe Your Duties__________________________________
Reason for Leaving _______________________________
___________________________________________________
______________________________________________
___________________________________________________
May We Contact This Employer? Yes
___________________________________________________
If No, Please Explain _____________________________
Full Time_______________
Part-Time_____________
Last ___________________
No
Your Job Title________________________________________
Telephone No. (_______) __________________________
Company Name______________________________________
Employed (Indicate Month, Day and Year)
Address____________________________________________
From __________________
To ___________________
____________________________________________
Annual Salary
Name of Supervisor___________________________________
Start __________________
Describe Your Duties__________________________________
Reason for Leaving _______________________________
___________________________________________________
______________________________________________
___________________________________________________
May We Contact This Employer? Yes
___________________________________________________
If No, Please Explain _____________________________
Full Time_______________
Last ___________________
No
Part-Time_____________
Your Job Title________________________________________
Telephone No. (_______) __________________________
Company Name______________________________________
Employed (Indicate Month, Day and Year)
Address____________________________________________
From __________________
To ___________________
____________________________________________
Annual Salary
Name of Supervisor___________________________________
Start __________________
Describe Your Duties__________________________________
Reason for Leaving _______________________________
___________________________________________________
______________________________________________
___________________________________________________
May We Contact This Employer? Yes
___________________________________________________
If No, Please Explain _____________________________
___________________________________________________
______________________________________________
Full Time_______________
Part-Time_____________
Last ___________________
No
Additional Skills
State any additional information you feel may be helpful to us in considering your application.
___________________________________________________________________________________________
___________________________________________________________________________________________
___________________________________________________________________________________________
Indicate any professional licenses or certificates, license numbers, their expiration dates and issuing agency.
___________________________________________________________________________________________
___________________________________________________________________________________________
___________________________________________________________________________________________
References:
List the name, address, and telephone number of at least three references who are not related to you and are not
previous employers.
Name
Address
Telephone Number
Applicant’s Statement
I certify that answers given herein are true and complete to the best of my knowledge.
I understand that an investigation of all statements contained in this application for employment will be conducted, to include at a
minimum: personal and business references; employment history; education/technical training; and military service. If a conditional
offer of employment is extended, I understand that my hiring may be contingent upon successful completion of job-related testing, a
medical examination, an alcohol and drug screening, a criminal background investigation, and a motor vehicle report. I agree, upon
request, to sign all necessary authorization and consent forms.
____________________________________________
Signature of Applicant
_________________
Date
THIS APPLICATION FORM MUST BE COMPLETED IN FULL, SIGNED AND DATED.
Jackson Municipal Airport Authority
Human Resources Department
Post Office Box 98109
Jackson, MS 39298-8109
Fax: (601) 664-3514
Authorization to Release Employment Information
I hereby authorize the Jackson Municipal Airport Authority to obtain information pertaining to my employment,
attendance, performance reports, and disciplinary records from previous or current employers.
I hereby authorize
release of this information. This release is executed with full knowledge and understanding that the information is for
the official use of the Jackson Municipal Airport Authority only as may be necessary in arriving at an employment
decision.
I hereby release you, as the custodian of such records, from any and all liability for damages of any kind because of
compliance with this authorization, and request you to release the information requested.
Please print all information legibly with black ink.
_______________________________________________
________________________
Full Name
Social Security Number
_______________________________________________________________________________
Current Address
_______________________________________________________________________________
Telephone Number(s)
(Day)
(Evening)
_____________________________________________
______________________________
Signature of Applicant
Date