Role Profile Procurement Administrator Reports to Head of Procurement Department Procurement Grade Band 8 Days / shifts Days Hours 40 hours per week Location / travel Edinburgh Airport Role overview This is an exciting opportunity to join the EAL Procurement Team. The role is to facilitate the procurement team and the business by ensure the governance of the local procurement systems & processes whilst ensuring value for money, quality of service & continuation of supply to the airport. Principal accountabilities Assist the Procurement team in carrying out, (but not limited to) the following duties:Facilitate the contract governance process by:Engaging with internal and external customer for document sign off. Document management – scanning and filing documents Posting, tracking, scanning and filing of contracts Ensure adherence to process and policy’s whilst ensuring business continuity Facilitating the P2P (purchase to pay) process by:Liaise/ assist internal and external customers with queries Set up suppliers on SAP, this entails liaising with internal and external customers. Data entry Ensure adherence to process and policy’s whilst ensuring business continuity Tender process Email tender documentation to suppliers Role Profile Set up meetings with internal and external customers Book meeting rooms Take and circulate supplier meeting minutes Supplier performance reviews Set up meetings with internal and external customers Book meeting rooms for the Procurement team Take and circulate meeting minutes General duties Answer and facilitate telephone calls for the Procurement team Book meets with internal and external customers Characteristics of principle accountabilities include: Team player Excellent interpersonal and communication skill (both verbally an written) Self-starter able to work under their own initiative Good and confident telephone manner Good at organising yourself and others Function well in a busy environment Have the ability to prioritise when under pressure Keen to evolve in a changing environment Understand and accept governance Keen to learn and develop procurement skills Qualifications and experience Experience of SAP Business One Experience of IDOC’s (nice to have) Good working knowledge of Microsoft Word and Excel experience and Outlook or Excel