Specific Role Profile
This Specific Role Profile sheet covers specific areas of activities that are not included in the Generic
Role Profile. It will include responsibilities, knowledge, skills, delivery and working arrangements
relevant to this role. Please ensure that this is read and in conjunction with the given family role for
the post.
Profile Owner:
POLICE STAFF
ROLE SPECIFIC INFORMATION
Job Title:
Exhibits & Disclosure Officer
Generic Role
Business Support
Profile:
Salary Band:
Band C
Operational /
Non Operational
Role
Vetting Level:
Reporting to:
Specific Role
Purpose:
Specific Role
Responsibilities:
Non Operational
Force Disclosure Manager
Working as part of the Homicide Investigation Team to perform the role of
exhibits officer and disclosure officer. As exhibits officer, responsible for the
management, recording, continuity and safekeeping of all exhibits taken on the
enquiry. As disclosure officer, responsible for assessing, summarising and
scheduling all material gathered on the enquiry.
As exhibits officer:
 Maintain accurate evidential records of all exhibits arising from an
investigation, ensuring both the continuity and integrity of all exhibits

Ensure that each item is considered for evidential value and
investigative opportunity to establish whether an action is to be raised

Responsible for all identification and prioritisation of forensic
submissions in liaison with the Senior Investigating Officer (SIO),
Forensic Area Managers, Forensic Scientists and other relevant experts

Control all movements of exhibits and following liaison with the SIO, to
prepare all forms for the submission of exhibits for further forensic
testing

Responsible for the secure storage and safekeeping of exhibits in
accordance with the Major Incident Room Standard Administrative
Procedures (M.I.R.S.A.P), Government Protective Marking Scheme and
Force Policy and Procedures

Maintain the HOLMES2 database recording all exhibit details including
their movements, storage and disposal. Ensuring that all continuity
statements are submitted to the MIR
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
Take appropriate action to supervise the rectification of any continuity
omission or failure

Ensure that timely copies of the documentary exhibits are passed to the
receiver

Be aware of contamination issues and to take appropriate preventative
measures

At the conclusion of the case to ensure that all exhibits are properly and
securely archived, returned to the owner or disposed of
As disclosure officer:

Be responsible for the examination and revelation of all relevant unused
material gathered during the criminal investigation by means of
accurate, comprehensive and ethical disclosure schedules

Provide detailed descriptions of relevant unused material, making
decisions as to the sensitivity in accordance with the Disclosure Manual

Apply the disclosure test and highlight material that meets this test by
means of the Disclosure Officer’s report (MG6E)

Be responsible for preparing material that meets the disclosure test,
editing this material appropriately if directed to disclose items to the
defence

Liaise with the Senior Investigating Officer (SIO), the Prosecutor and
Prosecuting Counsel in relation to disclosure issues

Advise the SIO and CPS in relation to third party issues, material that
undermines the prosecution case and material that assists the defence
case. Including identifying where there is a need to apply for a witness
summons in order to secure this type of material

Liaise with the Exhibits Officer on all matters surrounding disclosure of
exhibits
Joint responsibilities:

Execute search warrants, seize evidence and apply to a judge for access
to confidential material

Attend case conferences, where appropriate, with CPS and Prosecuting
Counsel in respect of all matters relating to the disclosure of material
and exhibits on behalf of the SIO


Attend court and give evidence as required
Carry out any other duties commensurate with the role/grade
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SPECIFIC COMPETENCIES REQUIRED FOR EFFECTIVE PERFORMANCE
Knowledge & Experience
This section should detail the requirement of previous experiences and knowledge gained from academic
qualifications if appropriate. e.g. significant experience of administrative duties, degree level educated.
Essential:
Desirable:
Working knowledge of legislation and guidelines, namely;

Criminal Procedure & Investigations Act 1996 (as amended)

Codes of Practice

Attorney General’s Guidelines

Disclosure Manual

Major Incident Room Standardised Administration Procedures (MIRSAP)

Health & Safety

Previous investigatory experience

Previous experience of working in a major incident room environment

Knowledge and practical experience of the Major Incident Room
Standardised Administration Procedures
Skills
This section should detail the competency requirement which could be developed through non formal training.
e.g. effective time management, influencing and negotiating, effective communication including written and
verbal.
Refer to skills database for core operational skills
Essential:

Effective communication skills using a variety of methods to ensure clear,
accurate and appropriate sharing of information

The ability to produce detailed, concise and accurate reports with
appropriate summaries
Requirement to hold a full UK driving license and pass the WMP driving
test to drive Police vehicles escorting members of the public where
necessary

Desirable:

Experience of delivering briefings, addressing meetings and giving
presentations
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Hours of Work
and Flexibility:
Requirement to travel out of the force area where required in an investigation,
taking account of individual circumstances
The hours of work are 36.5 hours a week at times agreed by management. Core
operating hours are 08:00-18:00. Duties may vary according to local operational
needs.
Restriction
Level:
Date:
Version: