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Rooms with a View: Production Manager brief
Freelance contract: April – November 2015
Inclusive Project Fee: £3000
Magic Me is the UK’s leading providers of intergenerational arts, bringing
together younger and older people across East London, for mutual learning,
enjoyment and benefit. Our pool of artists design, lead and evaluate projects
using the performing, visual, media and literary arts. Last year we worked with
550+ participants and volunteers.
Our weekly programme of workshops runs in schools, older people’s centres
and cultural venues including Wilton’s Music Hall and BFI. Our Cocktails in Care
Homes project runs monthly parties in 8 locations. All activities run in
partnership with other organisations. Recent partners include: LIFT, Duckie,
and Spitalfields Music.
We are seeking a freelance Production Manager to work with Magic Me artists
and staff on the Rooms with a View project, starting in April 2015.
This role is to production manage Rooms with a View, a devised piece of
interactive live theatre, created and performed by local people of all ages from
Bethnal Green, which will be performed in a non-theatre space in November
2015.
The Production Manager will:
 Source a suitable venue for the performance, work closely with the
Programme Director, lead artists and design team meeting the following
requirements:
o Be in the borough of Tower Hamlets
o Have at least 6 rooms/areas for performances
o Have space for tea and community conversations
o Have something that can be used be as a green room
o Be accessible and warm
o Be near public transport
 Liaise with Programme Director, lead artists, visual and sound designer
and the venue in order to understand the creative ambitions, technical
specifications and access needs of rehearsals, performances and
community conversations for the project.
18 Victoria Park Square London E2 9PF 020 3222 6064 [email protected] www.magicme.co.uk
Registered Charity: 328331 Magic Me Ltd. is registered in England: Company No 2394189
Rooms with a View: Production Manager brief
 Cost all production requirements and to manage the
production budget.
 Liaise with Programme Director and Magic Me staff team to order
supplies and hire equipment.
 Facilitate production meetings.
 Liaise with all relevant people as listed above to create schedules,
technical specifications and equipment lists.
 Facilitate the design process by providing ground plans, technical
drawings and advising on feasibility. To cost, plan and resource the
build/make/sourcing and installation of the designs as presented by the
set, lighting, sound, digital and/or costume designers.
 Take overall responsibility for the management of the production
process including crew calls, hire and return of equipment, get-ins and
outs and health and safety.
 Undertake a comprehensive risk assessment for the rehearsals,
performance, productions and community conversations.
 Liaise with other members of the team and the venue to problem solve
production issues outside of and in advance of production meetings
where possible.
 Work with the Programme Director to draft contracts with the venue to
be approved by the General Manager.
 Create and manage all documents and lists needed for the team to work
from in preparation and during the performance, productions,
participatory activity or event.
 Supply, brief and manage all crew (including stage managers and
technicians) in rehearsals and during productions, performances and
community conversations. To liaise with the General Manager on HR
requirements.
18 Victoria Park Square London E2 9PF 020 3222 6064 [email protected] www.magicme.co.uk
Registered Charity: 328331 Magic Me Ltd. is registered in England: Company No 2394189
Rooms with a View: Production Manager brief
 On production day, ensure that the fit-up,
rehearsals, performances and get-out run to time.
 Ensure that artists are given the necessary information, welcome and
facilities in order to work at their best.
 Take part in monitoring and evaluation for the project.
To apply for this role, please send a CV and a covering letter outlining how your
previous skills and experience relate to this role description.
Please send your application to [email protected] by 12 noon on
Wednesday 18 March 2015.
18 Victoria Park Square London E2 9PF 020 3222 6064 [email protected] www.magicme.co.uk
Registered Charity: 328331 Magic Me Ltd. is registered in England: Company No 2394189