1. hobbies and interests
2. games
3. board games and puzzles

Minutes of the
Marquette Food Co-op Board of Directors
March 17, 2015 Meeting
Start time:
Meeting was called to order by president Tom McKenzie at 6:03 p.m.
Roll call:
Tom McKenzie, Phil Britton, Barbara Krause, Janna Lies, Brad Jackson, Cori
Noordyk, Mike Potts.
Brian Brady (excused), Emily Wright (excused).
GM Matt Gougeon, Natasha Lantz, Kelly Cantway.
Beth Millner, Ashley Pales, Anita Pales.
Absent:
Staff:
Public:
II. Preliminaries:
Approval of Agenda & Additions: The agenda was reviewed and no changes were made.
Motion: To approve agenda without changes (motion by M. Potts, second J. Lies).
Action: Motion passed unanimously.
During the course of the meeting the sequence in which the GM Monitoring reports were
presented was modified, and the Outreach Reports were moved before the break.
Review of February Minutes and Annual Meeting Minutes: No changes were made.
Motion: To approve both sets of minutes without changes (motion by P. Britton, second B.
Jackson).
Action: Motion passed unanimously.
Electronic Communications: None.
III. First Public Comment: Beth Millner introduced herself and addressed the board. She
complimented the board for the success of the expansion and inquired about local meat. She
commented that the MFC previously stocked local meat from Seeds and Spores at the old
location and Phil’s Lake Superior whitefish is also no longer stocked at the new store. She
inquired if the MFC could give more weight to farms that use organic feed and commented that
stocking more local and organic meat could be a major selling point for the store, and that there
is room to make the store even better in this regard. The board thanked Beth for sharing her
concerns and shared that the board does not make decisions on an operational level but that it
was good for her to bring her concerns to the meeting. Anita and Ashley Pales were also in
attendance. Ashley is a new MFC member.
IV. GM Monitoring
(a) G11 – Treasurer’s Role (B. Krause): The board discussed G11.10 and considered whether it
is necessary to ensure a review is conducted on a biennial basis or if it would be better to ensure
that a review is considered on a biennial basis. If nothing has changed, a review might not
always be necessary. The board also considered that there may not always be a CPA or financial
expert on future boards. It is the board’s understanding that there is no legal requirement related
to conducting reviews. The GM commented that he intends to have the cash handling system
reviewed later this year since the MFC is in its new location. The board decided to change the
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language of G11.10 to read, “Ensure consideration of a review of ‘agreed upon procedures’ on at
least a biennial basis” (with quotations on “agreed upon procedures”).
(b) G8 – Vice President’s Role (M. Potts): G8.4 was reviewed. The role of Parliamentarian was
discussed as someone who knows Robert’s Rules of Order very well and sits next to the
President during meetings to ensure the meeting follows the rules of order. The board discussed
that it is not currently doing this, however if this responsibility is removed from the Vice
President’s Role it would need to be added to the President’s responsibilities. The board agreed
to change G8.4 to read “Will assist the President as Parliamentarian at Board meetings.” G7.1.3
will be changed to include “Will serve as Parliamentarian at Board meetings” at the beginning of
the paragraph. G8.2.2 was discussed and its relevance to online elections was considered. No
changes were made to G8.2.2.
(c) L4 – Membership (M. Gougeon): The board received the report in advance and had no
questions. The GM shared with the public that the report documents how the MFC collects
information from members and how that information is used.
Interpretation Reasonable: Yes.
Adequate Data: Yes.
The report was accepted as in compliance.
(d) L10 – Board Logistical Support (M. Gougeon): The board received the report in advance and
had no questions. The GM shared that logistical support provided to the board includes the Board
Recorder (Emily Weddle) and Natasha Lantz and her staff.
Interpretation Reasonable: Yes.
Adequate Data: Yes.
The report was accepted as in compliance.
(e) Store Report/Expansion Report (M. Gougeon): GM provided several articles and documents
for the board to review prior to the May board meeting. The GM reported that sales are doing
very well. The sales average per day in March is currently about $22,500. If this pace continues,
the GM reported that March may be the first $700,000 month. The wage schedule is being
reviewed. A new pay level will need to be added now that the store has more supervisors and
specialized skill sets. The store is looking at opportunities for staff advancement and raising the
entry-level wage, which is currently $8.50. The GM reported that these changes will be made
within budget and with consideration of the sales per labor hour metric. HR is proposing a shift
to merit-based pay, which would result in changes in the evaluation process. The GM is
rewriting the disclosure document for the Capital Campaign and has involved the help of
Michelle Halley. The MFC is working with the Marketing Department for a new messaging
campaign for TV, radio, and print advertisements. The reset of the bulk department is being
planned. The cost is expected to be under $10,000. Pricing strategy is being reviewed. The board
is encouraged to read about pricing in the latest issue of the “Cooperative Grocer.” The GM
reported that attitudes about co-op pricing are shifting. NCG is conducting a study to look at coop competitors. The MFC is preparing for the possibility of future competition. The GM reported
that there have been challenges in the past with the store’s point of sales (POS) system so it is
creating a dedicated position for a POS Coordinator who will be responsible for keeping the
system updated. This should eliminate opportunity for mistakes. The GM shared about his visit
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to the Phoenix Earth Foods Co-op in Toledo, Ohio. The board discussed co-ops and competitors
and how the owner-based model sets co-ops apart.
(f) CCMA Planning: The conference will be in Boise, Idaho from June 11-13. The board is
encouraged to attend. Registration is discounted in April.
V. Second Public Comment Period: Natasha Lantz requested to move Outreach Reports before
the break.
VI. Outreach Reports
(a) U.P. Food Exchange Report (N. Lantz): The UPFE website has been launched. The
Wholesale Success Training for produce suppliers was held last weekend and was very
successful. It was followed the next day by Farm Food Safety Training. Twenty-eight established
farms, four beginning farms, and GAP educators and stores were in attendance. Partnerships are
forming and connections are being made in the online marketplace. N. Lantz and P. Britton are
chairing a group that will be advising the state about the Group GAP rollout.
(b) Outreach Report (N. Lantz): The MFC is entering events season, with health fairs and tours
of the store. The MFC made its first donation to the warming shelter and will be participating in
the Community Baby Shower. The Annual Meeting was on Friday, March 13. Attendance was
up from last year, with 209 adults at the event. Feedback has been positive. Next year there will
be more time for music and drinks after the business meeting. The MFC is developing a Local
Supplier Report Card to educate consumers about how things are sourced, animal practices and
feed quality, whether an item is organic, etc. This will allow consumers to make educated
choices. New signage and/or brochures will be needed. Growers were on board with the idea at
the supplier meeting. Natasha addressed the complexities of meat supply and shared that Clayton
is looking into stocking whitefish. She also explained that written comment cards are logged and
tracked in a spreadsheet.
VII. Break
VIII. Board Monitoring & Discussion
(a) Committee Reports:
(i) GM Evaluation (J. Lies, B. Brady, and T. McKenzie.): No report.
(ii) Finance Committee (B. Krause, J. Lies, and B. Brady): The committee reviewed
financials and focused on the Capital Campaign. Michelle Halley attended the meeting.
B. Krause reported that this campaign will be much easier than last time. The terms will
be the same but the limit will be $10,000 instead of $25,000. A minimum must be set and
money cannot be spent until the minimum is met. It was discussed that if the minimum is
set at an arbitrary amount, a higher number may be misunderstood as a campaign goal.
The campaign will not require a review like last time.
(iii) Communications Committee (P. Britton, E. Wright, and B. Jackson): Did not meet.
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(iv) Bylaws Committee (T. McKenzie, B. Krause, and P. Britton): Did not meet.
(v) Orientation Committee (E. Wright, M. Potts, and C. Noordyk): Did not meet.
B. Krause and P. Britton were reelected and will not need orientation.
(vi) Elections/Nominations (B. Jackson, C. Noordyk, and M. Potts): Reported that the
elections went smoothly. There were 102 total votes with three write-ins. The board
discussed low voter turnout.
(b) Board Education:
(i) Parliamentarian Review (T. McKenzie): Handouts were provided about Robert’s
Rules of Order. There are three pages in the board books that address parliamentary
procedures that should be reviewed. The President encouraged the board to review the
handouts and be responsible for following the rules of order.
IX. Third Public Comment: The GM shared that he was recently elected President of the Board
of Directors for the new Marquette Chamber of Commerce. Dues will be proportional to the size
of the business, and the MFC is a large employer. The Chamber will provide opportunities for
small businesses in the community. Jason Schneider is the Chamber’s Executive Director. The
board would like to invite him to attend the April MFC board meeting to share more about the
Chamber.
X. Closings
(a) April Assignments:
i. Store/Expansion Report (M. Gougeon)
ii. L8 – Communication and Counsel to the Board (M. Gougeon)
iii. G10 – Secretary’s Role (B. Brady)
iv. Outreach Report (N. Lantz)
v. UP Food Exchange Report (N. Lantz)
vi. Board Education – Set Retreat Date; Begin BOD Orientation
vii. Update Directory
viii. Jason Schneider, Marquette Chamber of Commerce
XI. Motion to adjourn at 8:15 p.m. (motion by P. Britton, second J. Lies).
Action: Motion passed unanimously.
Next Board Meeting: April 21, 2015 at 6:00 p.m.
Emily Weddle
Board Recorder
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