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Dear Grant Applicant:
Project Bread is pleased to provide this 2015 Summer Food Service Program Sponsor Application packet to assist you
in applying for funding to ensure children 18 or under of all cultures and walks of life have reliable access to nutritious
food during the summertime. Please carefully read and follow the instructions on this page before completing your
grant application for 2015.
1. We strongly prefer that you use a computer to complete the application. Instructions for completing the
fillable electronic PDF version are found on page 4 of this package.
2. Applications must be complete. Please answer all questions that apply to your agency. Incomplete
applications will not be accepted.
3. Contact information must be accurate and spelled correctly. Please double check that the contact information,
mailing address, and name of the agency to which the check will be issued are accurate. If you receive funds,
checks will be sent to the mailing address you provide on page 6.
4. Providing accurate statistics is critical to your successful application. Statistics reported in this application
are for the duration of your SFSP program in 2014 as well as projected statistics for your SFSP program in
2015. Please contact Peter Steele at 617-239-2510 or [email protected] with any questions.
5. All required documents must be included and sent as separate attachments (see page 5). Do not scan and
merge required documents into the application.
6. Do not print the electronic version of this application to mail or fax. Please save the electronic file to your
computer and submit the completed application by email. If you can't email, contact Peter Steele at
617-239-2510 or [email protected] for further assistance.
7.
Be sure to make a copy of your completed application for your records.
8.
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Please avoid these common errors:
Do not use dollar signs ($) or decimal points when filling out the application.
Do not use all CAPS (text should be entered Project Bread not PROJECT BREAD).
Do not enter text, commas, or dashes into a number field.
Do not enter "Same" into any fields.
9. If you have any questions about completing this application please call Peter Steele at 617-239-2510 or email at
[email protected].
Sincerely,
Ashley Krebs, Director of Child Nutrition Outreach
Project Bread's 2015 Summer Food Service Program
Sponsor Grant
About Project Bread
• The mission of Project Bread is to alleviate, prevent, and ultimately end hunger in Massachusetts.
• Project Bread is committed to providing people of all ages, cultures, and walks of life with sustainable, reliable
access to nutritious food--because we believe the opposite of hungry is not simply full, but healthy.
Funding Criteria
• The purpose of Project Bread's Summer Food Service Program (SFSP) Grant is to ensure low-income children
in Massachusetts have access to nutritious, healthy food during the summertime.
• Grant requests are considered based on the need in the community, the impact on the targeted community
served, and the program's accessibility and efficiency in providing food to those in need.
• The program's assistance must promote the dignity and respect of those served.
1.
Who is Eligible
Sponsors can apply for up to $5,000 in grant funds. Funds may be used for one or more of the grant categories
listed below.
a.
Becoming a new sponsor: Funds may be used to help a first-time SFSP sponsor purchase required
materials/equipment needed to start a new program. It is expected that the sponsor will continue to
operate in future summers.
b.
Creating a new site(s): Funds may be used to help a SFSP sponsor purchase required materials/
equipment needed to start a new SFSP site(s) that will serve a minimum of 25 kids per day beginning in
the Summer of 2015. It is expected that the site will continue to operate in future summers.
c.
Improving the nutritional quality of SFSP meals: Funds may be used to improve the nutritional
quality of the meals served at your SFSP sites by following Project Bread's Better Summer Meals
guidelines. Funds can be used to purchase food preparation equipment needed to meet the Better
Summer Meals guidelines and materials for nutrition outreach. This grant cannot be used to purchase
food. Applicants must adhere to all of the Better Summer Meals nutritional guidelines (see document
located at meals4kids.org/sfsp-grants). Summer Menus and product labels must be submitted to Project
Bread with this application in order for your application to be considered.
d.
Incorporating locally grown food into your SFSP meals: Funds may be used to incorporate locally
grown produce into the meals served at your SFSP sites. Funds can be used to purchase equipment
needed to prepare the locally grown produce and/or materials for promoting and advertising the locally
grown food served at your summer sites. Grant recipients are expected to purchase some local produce
with every produce order placed throughout the duration of the summer feeding program. Sponsors or
vendors that apply must specify the name of the participating farm(s) in the grant application. For more
information on how to identify a local farm, please contact Massachusetts Farm to School Project,
(413-253-3844).
e.
Introducing a nutrition education campaign: Grants will be available for sponsors interested in
developing a nutrition education campaign to increase consumption of fresh fruits and vegetables.
Activities may include taste tests, fruit and vegetable of the week promotion, nutrition-related games,
and/or other nutrition education programming. A portion of these funds (maximum: $400) may be
used to purchase fresh produce. A nutrition education toolkit will be made available to grant
recipients.
f.
Developing a teen outreach plan: These funds must be used for activities and outreach efforts that
specifically attract teens and preteens to summer meal sites. Specifically, funds may be used to support
creative outreach strategies or innovative programming, to purchase equipment for sports, recreation,
and academic activities, and/or other program needs. All funds must be spent on items or activities
intended to draw teens and preteens to summer meal sites.
g.
Offering programming: Funds may be used to purchase recreation equipment as part of a
programming plan. Applicants may request funds to purchase new equipment for sports, arts and
crafts, academics, and other recreational activities. Twenty percent (20%) of a request for funding in
this category may be spent on staffing, transportation, or fees provided such expenses serve a strictly
recreational purpose. These funds cannot cover general administrative costs. A recreation toolkit will be
made available to recipients of programming grants.
2.
h.
Mobile Meals Initiative: A mobile meals program delivers meals to sites in underserved, low-income
neighborhoods while increasing visibility for the program through a “Food Truck” model. Meals are
distributed through the use of a refrigerated truck that travels to predetermined locations throughout the
community. Applicants may request funds to pay for new equipment, transportation, staffing,
or marketing that would go towards the implementation of a mobile meals initiative. This one time
only grant is intended to be a startup grant and will only be available to sponsors who have not
previously received grant funds in this category. This grant may not go towards funding
general administrative costs and must go directly towards implementing a mobile meals initiative.
Mobile meal programs must still meet the congregate feeding requirement while taking meal service
into eligible areas that may not otherwise have a site. Eligibility for this grant is limited to sites
approved for the Summer Food Service Program by the Massachusetts Department of Elementary and
Secondary Education.
Check out this helpful sponsor resource about Mobile Meals during your planning process:
http://bestpractices.nokidhungry.org/summer-meals/mobile-meals-playbook-about-mobile-meals
Grant Guidelines
1.
Priority will be given to low-income communities where the percentage of students qualifying for free or
reduced price school meals is 50% or higher and to programs that serve SFSP meals for at least 4 weeks.
2.
Priority will also be given to grant applicants requesting funds to purchase sustainable items, namely, items that
will be useful to the program not just in 2015 but also in subsequent years. These could include equipment for
food distribution; sports, recreation and academic activities; advertising and promotion; and/or to
support other program needs.
3.
Please give complete, specific responses to ALL questions.
4.
For programming grants only, up to 20% of requested funds may be used for non-sustainable expenses (see
guideline #2), as long as these expenses strictly relate to providing programming. Priority will be given to
sponsors/sites seeking to create a memorable experience for children at their sites, whether that takes the form
of having a farmer, educational speaker, or performer visit on one or more days; or taking a field trip. These
funds are intended to enhance programming at sites and are not to be used for day-to-day operating costs.
Operation of the site must not depend on these funds.
5.
Grant funds must be spent by the last day of the grantee's SFSP.
6.
Grant recipients will be required to return a grant award agreement, signed by the sponsor and business
manager. The agreement confirms an understanding that the grant funds must be spent as stated in the
application and by the allotted time frame.
7.
Along with the grant application, applicants must also complete and submit the Site and Budget Tracking
Spreadsheet, which also can be found on the CNOP website www.meals4kids.org/sfsp-grants.
8.
A sponsor and its site CANNOT apply for funds from the same grant category.
9.
The applicant will agree to complete an electronic grant reporting form to Project Bread by Friday,
September 4, 2015. Project Bread may conduct a site visit to the SFSP site(s) during the 2015 summer program.
3.
Application Deadline: April 10, 2015
• We require that you email your application.
• See submission instructions for detail.
Confirmation of Application
• Each applicant will be notified by email when your completed application is received.
• If you do not receive confirmation within a week, please contact Peter Steele at Project Bread 617-239-2510 or
email [email protected].
Notification of Award
• Grantees will be notified of their award in late May.
Submission Instructions
You must use Adobe Reader to open, print, save, and submit the application. If you do not already have Adobe Reader
the program can be downloaded for free at this link: http://get.adobe.com/reader/
To Open and Save Application
Save the attached file [2015 Summer Food Service Program Sponsor Grant] to your computer. Please name the file
with your agency's name. For example [Town Name] Boys and Girls Club rather than just 2015 Grant Application.
In most email servers you can click the right mouse button, select "Save As" and a box will pop up asking you where
you would like to save the file. Take note of where the file has been saved.
After saving to your computer:
■ Open Adobe Reader.
■ On the toolbar select File and then select Open.
■ Locate the saved file on your computer and double click. The 2015 application should open.
■ You can save your progress as you fill out the form by selecting File on the toolbar and then Save.
4.
To Submit Application Electronically
1. Attach the saved application to your email. Do not use a scanned version of this application.
2. Attach any supporting documents (budget, board of directors, etc) to your email. Do not scan and merge these to
the application PDF, please send as separate attachments.
PLEASE NOTE: Your agency may have a limit on the size of emails you can send. If you have
difficulty sending the email, you may want to try sending supporting materials individually in separate emails.
3. Type your agency name in the subject line of the email.
4. Email to [email protected]
If you experience difficulty filling out or emailing this application, you must call Peter Steele at 617-239-2510 for
technical assistance.
Do not print and mail this version of the application.
Required Documents
Along with this grant application, applicants must also complete and submit the Site and Budget Tracking
Spreadsheet, which can also be found on the CNOP website www.meals4kids.org/sfsp-grants. Please submit this
completed form in the same e-mail as this grant application.
Within this spreadsheet, there are two tabs. The first tab, "Site Information," asks for your site name(s), whether the
site is open or enrolled, the days of the week that meals are provided, the types of meals that will be served, and the
meal start and end times. You must complete this information for all sites.
The second tab, "Budget Tracking," asks you to list items to be purchased with the 2015 grant award from Project
Bread. Please indicate the items, quantity, and at what SFSP site(s) they will be used. Please follow the example at the
top.
5.
2015 SUMMER FOOD SERVICE PROGRAM SPONSOR GRANT
APPLICATION
Agency Name
Mailing Street Address
Mailing City
Mailing Zip Code
Program Name
Program City
Phone Number
Fax Number
Website
Agency Type
Grant Amount Requested
Name of the agency that the
grant check will be issued to:
Your agency Tax Identification Number (TIN)
Organization Type IRC (as reported on tax form 990) For example, 501c3
6.
Contact Information
Please record only one name in each field and make sure the spelling is correct.
If a person shares multiple roles, please enter that person's name in each field. Do not enter "same".
Program Director
First Name
Last Name
Title
Phone
Personal Title
Email
Select from drop down menu or enter
your own.
Business Manager
First Name
Last Name
Title
Phone
Personal Title
Email
Select from drop down menu or enter
your own.
Grant Writer
First Name
Last Name
Title
Phone
Personal Title
Email
Select from drop down menu or enter
your own.
While we are reviewing your application we may have questions about some of your answers. Please select the person
below who would be best to contact. Your application will not be processed until we have completed any follow-up.
Who is the best person to contact with questions regarding the services/statistics in this application?
Who to contact
Who is the best person to contact with questions regarding financial information in this application and required
documents?
Who to contact
7.
1. Indicate which of the following grant criteria you will meet this year (Check all that apply).
Becoming a new sponsor
Adding a new site
Adopting Project Bread's Better Summer Meals nutrition guidelines
Incorporating locally grown produce into your summer meals
Introducing a nutrition education program
Developing a teen outreach plan
Offering programming
Mobile Meals Initiative
2. Give a description of your agency and its role in the Summer Food Service Program (SFSP).
3. Have you completed the Sponsor Application and been approved by the MA Department of Elementary and
Secondary Education to be a SFSP sponsor?
3a. Did you apply for the Department of Elementary and Secondary Education's Start-Up and Expansion
grants?
4. If you are opening any new sites in 2015, please list them here.
4a. How many SFSP sites will you sponsor in 2015?
4b. How many SFSP sites did you sponsor in 2014?
8.
4c. If there are any sites you sponsored in 2014 that you will NOT continue sponsoring in 2015, please provide
the site name(s) and explain the reasons why the site will be discontinued.
5. What neighborhood/communities will your Summer Food Service Program serve in 2015?
6. In 2015, on what date will you begin serving meals and on what date will you end? If the dates differ by more
than a few days for any sites, please indicate in the notes field below.
Start Date
End Date
Notes
7. How many days will your site(s) be open in 2015? If the number of days differs by more than a few days for any
sites, please indicate.
8. Better Summer Meals
If you are NOT applying for funds to meet Project Bread's Better Summer Meals guidelines, skip to Question
9.
Returning SFSP sponsors MUST e-mail the following along with this application:
1. Your 2014 SFSP menu
2. Your proposed 2015 Better Summer Meals menu
3. Product labels for proposed 2015 menu items
New SFSP sponsors MUST e-mail the following along with this application:
1. Your proposed 2015 Better Summer Meals menu
2. Product labels for menu items
List the sites where the Better Summer Meals will be served and how you plan to use the requested funds.
9. Locally Grown Foods
If you are NOT applying for funds to incorporate locally grown produce into your program, skip to Question
10.
List the sites where locally grown produce will be served in 2015.
9.
9a. Which of the following meals will incorporate locally grown produce? Check all that apply.
Breakfast
Lunch
Snack
Dinner
9b. Please provide the name and address of the farm(s) from which you plan to purchase locally grown
produce.
9c. Sponsors or vendors requesting funds for incorporating locally grown produce are expected to purchase
some locally grown produce with every produce order placed throughout the duration of the summer feeding
program. What types of fruits and vegetables do you expect to purchase? Are any of these items new to your
SFSP menu? Please specify how you plan to use the requested funds.
10. Nutrition Education
Recipients will receive a nutrition education toolkit developed by Community Servings and Project Bread. If
you are NOT applying for funds to introduce a nutrition education campaign, please skip to Question 11.
Explain how you will educate kids about nutrition. Please provide examples of specific activities.
11. Teen Outreach
If you are NOT applying for funds to introduce a teen outreach plan, please skip to Question 12.
What types of outreach, programming, and/or advertising will you provide to attract teens to your SFSP site(s)?
10.
12. Programming
Recipients will receive a recreation toolkit developed by CNOP. If you are NOT applying for funds to
introduce programming at your site(s), please skip.
Please describe the types of programming and activities you will provide in detail. Activities may fall under the
categories of sports, arts/crafts, or academics.
13. Mobile Meals Initiative
If you are not applying for funds to introduce a mobile meals initiative, please skip to 14.
13a. Explain how you will implement a mobile meals initiative in your community. Please include
locations, staffing, and transportation plans.
13b. Please describe the type of promotion you will use to inform the public about the mobile meals
initiative.
13c. Please explain the need for the items requested through this grant.
14. Please leave any additional comments here:
11.
I have downloaded and completed the Site and Budget Tracking Spreadsheet and am including it with
this application.
This application must be sent via e-mail on or before Friday, April 10, 2015
Please e-mail to:
Peter Steele
[email protected]
Please contact Peter Steele with any questions regarding the guidelines and grant
application.
12.