EXHIBITOR INFORMATION EXHIBIT HALL LOCATION The exhibits will be located in the Potsdam II room and Potsdam Foyer just outside of the Scientific Sessions. Your exhibit fee includes the following:     Daily aisle cleaning Exhibit space Two exhibitor badges Program Book listing EXHIBIT HALL HOURS AND FUNCTIONS* Wednesday 3 June Welcome Reception Thursday 4 June Continental Breakfast: Morning Coffee Break Afternoon Coffee Break: Exhibit Hall Reception Friday 5 June Continental Breakfast: Coffee Break: Afternoon Coffee Break: 17.00 – 19.00 07.30 - 11.45 13.30 – 18.30 07.30 – 08.30 10.00 – 10.45 15.15 – 16.00 17.15 – 18.30 07.00 – 12.00 13.30 – 16.30 07.00 – 08.30 09.20 – 10.00 15.25 – 15.45 *Times are subject to change based on final program. PAYMENT Final payment on all space is now due in full. INSTALLATION OF EXHIBITS – Tuesday 2 June Wednesday 3 June * 12.00 – 20.00 08.00 – 16.00 * *On Wednesday Masters Day will be held in Potsdam I and III, which means attendees will be coming through the exhibit area between 08.00 and 16.00. Exhibits must be completely built on Tuesday and exhibitors may set their product on Wednesday. Any task that requires tools that will cause noise will not be permitted on Wednesday. OFFICIAL CONTRACTOR The official contractor is Messe Service Bau GmbH and you will find the forms you need to outfit your booth in the online service kit. EXHIBITOR REGISTRATION FORMS Exhibiting companies receive two (2) exhibit registrations per exhibit space. Additional exhibit badges may be purchased for $150 per badge. For preregistration, please return the Exhibitor Personnel Registration Form by Friday 8 May. . Exhibitors may also attend the Masters Day Courses. Additional registration will be required via the Exhibitor Event Registration Form, which can be found in the online service kit. The Attendee Reception tickets may also be found on that same registration form. We encourage exhibitors to attend. The Attendee Reception will be held at the Meistersaal Berlin. Masters Day Courses: Wednesday, May 28: CARDIAC MASTERS DAY 09.00 – 12.00 -Hybrid Procedures -Minimally Invasive Treatment of Aortic Disease -Transcatheter Mitral THORACIC MASTERS DAY -Thoracic -Young Surgeons Track 14.00 – 17.00 -Minimally Invasive Robotic Mitral Valve -Arrythmia -Surgical/Interventional Treatment of Heart Failure THORACIC MASTER DAY -Thoracic -Young Surgeons Track PRE-REGISTRATION MAILING LABELS Mailing List Agreement Forms are due May 8. The preregistration lists are available for $500 per set. All mailing pieces need to be approved by Show Management prior to the release of the mailing list. See online order form. DISMANTLING OF EXHIBITS Friday 5 June 17.30 – 19.00 All exhibits must remain intact until 17.30 on Friday and may not be dismantled or removed in whole or in part before that time. All materials must be removed by 19.00. Dismantling prior to the end of the show may result in a company not being invited to exhibit in future years. SHIPPING INFORMATION If you are not in need of a customs broker (European Exhibitors) you may ship directly to the contractor’s (Service Messe Bau) warehouse. Please address your shipments as follows: Messe Service Bau GmbH "ISMICS 2015" Company Name / Booth no. Am Hasensprung 12 16567 Mühlenbeck Germany OUTBOUND SHIPPING Outbound Shipping Options: You may either arrange shipping through the official Customs Broker, or arrange shipment through the business center of the hotel. ISMICS cannot be responsible for anything left in the exhibit hall. Please remove all materials. TELECOMMUNICATIONS & AUDIO VISUAL RENTAL Please contact the Intercontinental to arrange for any audio visual needs such as monitors and internet connections at the following email. [email protected]. HOUSING The Hotel reservation link can be found online under the ISMICS 2015 Annual Meeting webpage - housing. PRODUCT DESCRIPTIONS & GIVEAWAYS The Product Description & Giveaway Form is located in the online service kit. This form is due no later than March 28 2014. Product Descriptions: Your product description will appear in the ISMICS Insider which is the onsite Daily News. Giveaways: Promotional items to be distributed should be compliant with your company’s internal Advamed guidelines. ISMICS CONTACTS ISMICS 500 Cummings Center, Suite 4550 Beverly, MA 01915 USA +978.927.8330 +978.524.0461 Fax Yvonne Grunebaum [email protected] Director, Industry Relations Kristina Makoci [email protected] Exhibits Coordinator HOTEL: Intercontinental Berlin Budapester Straße 2 10787 Berlin Germany