CMS’ CROWNWeb Application
Introducing CROWNWeb 4.7
With CROWNWeb Outreach,
Communication, and Training
April 30, 2015
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Streaming Audio
Audio for this event is available via INTERNET
STREAMING. - No telephone line is required.
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to streaming audio.
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chat message!
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Submitting Questions
Type questions in the “Chat with Presenter” section, located in the
bottom-left corner of your screen.
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Note: Some questions may require additional research. Unanswered questions may be
submitted to [email protected].
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Poll Questions
When responding to poll questions:
1. Make your selection/entry.
2. Click “Submit” located immediately below the poll question.
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Today’s Host
Janis Grady, RHIT, CPHQ
Contract Officer’s Representative (COR)
CROWNWeb Outreach, Communication, and Training (OCT) Contract
Centers for Medicare & Medicaid Services
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Limited telephone lines are available for users who cannot stream. Send a chat message.
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Today’s Presenters
CROWNWeb Outreach, Communication, and Training Team
Matthew McDonough, MS, CTT+
Project Director
Oniel Delva, BA, CTT+
Communications and Training Manager
Michael Seckman, CTT+
Senior Trainer
Katie McDonald, BS
Communications Coordinator
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Latest News
and Reminders
BREAKING NEWS
CROWN MEMO
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Clinical Submission Reminder
BREAKING NEWS
• CROWNWeb Data Submission Deadline extended to May 7, 2015.
Clinical Month(s)
Date of Closure for Clinical
Submissions
January 2015
March 31, 2015 at 11:59 p.m. ET
February 2015
April 30, 2015 at 11:59 p.m. ET
MAY 7, 2015 at 11:59 p.m. ET
March 2015
May 31, 2015 at 11:59 p.m. ET
April 2015
June 30, 2015 at 11:59 p.m. ET
May 2015
July 31, 2015 at 11:59 p.m. ET
June 2015
August 30, 2015 at 11:59 p.m. ET
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Done
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QIMS Registration Update
• CMS will update its
QIMS account
registration process to
include a new “ESRD
Application Access
Form.”
• This form replaces the “Part B” component of the account
registration effort.
• A QIMS account is required to access these CMS systems:
 CROWNWeb
 The ESRD Quality Incentive Program (QIP)
 The Renal Management Information System (REMIS)
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CROWNWeb Updates
• On May 6, 2015, CMS will release the
latest version of the CROWNWeb
system—CROWNWeb 4.7.
• This release was purposed to primarily
address back-end needs, but it includes
features that are designed to improve the user experience.
• CROWNWeb 4.7 will include behind
the scenes updates that:
 Support enhancement requests
 Incorporate design updates
 Resolve overall system needs
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CROWNWeb 4.7 Training
• Three “What’s New in CROWNWeb 4.7” Training Events will be
held the first and second weeks of May, 2015.
• Training registration links:
Date
Time
Monday, May 4
2pm–3pm ET
Wednesday, May 6 2pm–3pm ET
Friday, May 8
2pm–3pm ET
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Registration Link
What’s New in CROWNWeb 4.7 Session 1
What’s New in CROWNWeb 4.7 Session 2
What’s New in CROWNWeb 4.7 Session 3
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CROWNWeb v4.7
Updates
CROWNWeb Updates
• Number of updates applied as part of CROWNWeb 4.7:
 Enhancement Requests – 3
 Design Updates – 5
 Overall System Updates – 50+
• Any change applied to CROWNWeb must be documented and
incorporated as part of a “Release.”
• System changes range from minor updates (i.e., a missing period)
to new functionality (i.e., Phosphorus Method).
• All updates work together to improve
CROWNWeb’s overall data management
capabilities.
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Low-Impact Updates
Examples of low-impact CROWNWeb 4.7 updates:
Area
Patients
PART
PART screen will display correct day count for
Transient patients.
Patients
CMS-2728
Re-entitlement CMS-2728 form will display correct
ESRD Network number.
Patients
CMS-2728
The View ESRD Medical Evidence (2728) - Saved
screen will display after clicking the “Save.”
Reports
Patient Roster
Report
Selecting the sort type of “Treatment Type” will
correctly sort by the report by treatment type.
Personnel
Email Address
An error message will display if the value entered in
the Personnel Email field is less than 6 characters.
Facility
EDI
The Organization Fatality Code field will allow up to
255 characters.
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Update Applied
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High-Impact Updates
Examples of high-impact CROWNWeb 4.7 updates:
Area
Update Applied
Home Page
Log In Failure
Message
Users will be directed to the help.mycrownweb.org
form for assistance.
Clinical
Phosphorus
Users will specify if phosphorus method was
Plasma, Serum, or Unable to be Determined (UTD).
Action List
Notifications and
Accretions
System will now remove action list items that have
already been addressed by previous user actions in
CROWNWeb.
CMS-2744
Validations
Incorrect validations will be corrected.
Patients
PART
Verifying PART data will only update the specific
records being verified.
Facilities
Edit Facility
Facility Editors will be able to complete the NonMedicare Services fields for their facilities.
NOTE: Comprehensive list of CROWNWeb 4.7 updates will be provided via email on May 6, 2015.
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Phosphorus
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Require Phosphorus value if Method is selected.
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Notifications and Accretions
• The Action List screen was updated to improve Notifications and
Accretions alert process. Acceptance criteria:
Auto-acceptance of HICNUM notifications from REMIS.
Auto-rejection of Date of Death (DOD) notifications when the CROWNWeb DOD is within the same
month/year as the REMIS DOD value.
Ignoring of case sensitivity in the creation of notifications on fields: First Name, Last Name, HICNUM, and
Gender.
Prevention of duplicate notifications from being generated.
Prevent duplicate notifications from being generated.
Automatically inactivate for corresponding notifications or set the status to “accepted” for notifications
that are no longer relevant due to updated CROWNWeb data.
The user can select one to many facilities for the report from a list of facilities within their scope.
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CMS-2744 Updates
• CROWNWeb 4.7 will feature two major CMS-2744 validation
updates.
• Fixes have been implemented to resolve the following errors:
Error-the total
number of patients
attending school
(field 35) cannot be
greater than the total
number of patients
receiving Vocational
Rehabilitation
services (field 33).
The number of
patients attending
school is incorrect.
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Error-Total losses
(fields 08A through
13B) cannot be
greater than the total
patients (field 26).
Error-Total additions
(fields 04A through
07B) cannot be
greater than the total
patients (field 26).
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Live Demo
Let’s See it LIVE!
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Final
Comments and Wrap-Up
Final Comments
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Questions
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Thank You
For Further Information…
Help Me Form: http://help.mycrownweb.org/
QualityNet Help Desk: 1-866-288-8912
Website: http://www.mycrownweb.org
This material was prepared by FMQAI, the CROWNWeb Outreach, Communication, and Training contractor,
under contract with the Centers for Medicare & Medicaid Services (CMS), an agency of the U.S.
Department of Health and Human Services. The contents presented do not necessarily reflect CMS
policy. OCT contract # HHSM-500-2014-00371G.
Publication Number: FL-OCT-OCT-04292015-01
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