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CMS’ CROWNWeb Application
CROWNWeb 4.7 A Sneak Peek
With CROWNWeb Outreach,
Communication, and Training
March 26, 2015
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Streaming Audio
Audio for this event is available via INTERNET
STREAMING. - No telephone line is required.
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to streaming audio.
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are available if you are experiencing
poor audio quality – send us a
chat message!
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Submitting Questions
Type questions in the “Chat with Presenter” section, located in the
bottom-left corner of your screen.
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Note: Some questions may require additional research. Unanswered questions may be
submitted to [email protected].
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Poll Questions
When responding to poll questions:
1. Make your selection/entry.
2. Click “Submit” located immediately below the poll question.
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Today’s Host
Janis Grady, RHIT, CPHQ
Contract Officer’s Representative (COR)
CROWNWeb Outreach, Communication, and Training (OCT) Contract
Centers for Medicare & Medicaid Services
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Limited telephone lines are available for users who cannot stream. Send a chat message.
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Today’s Presenters
CROWNWeb Outreach, Communication, and Training Team
Matthew McDonough, MS, CTT+
Project Director
Oniel Delva, BA, CTT+
Communications and Training Manager
Michael Seckman, CTT+
Senior Trainer
Katie McDonald, BS
Communications Coordinator
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Latest News
and Reminders
Clinical Submission Reminder
• Facilities now have two months to report data for any Clinical
Month in CROWNWeb.
• Going forward, CROWNWeb data submissions will follow a
monthly submission schedule.
• See the CROWNWeb Clinical Submission table below for details.
Clinical Month(s)
Date of Closure for Clinical
Submissions
January 2015
March 31, 2015 at 11:59 p.m. ET
February 2015
April 30, 2015 at 11:59 p.m. ET
March 2015
May 31, 2015 at 11:59 p.m. ET
April 2015
June 30, 2015 at 11:59 p.m. ET
May 2015
July 31, 2015 at 11:59 p.m. ET
June
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2015
August 30, 2015 at 11:59 p.m. ET
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CMS-2744 Submission
• Facilities must complete CMS-2744 Annual Facility Surveys once
all patient activities are in CROWNWeb for 2014.
• Facilities must work to correct errors prior to submitting their
CMS forms for “Acceptance.”
• ESRD Networks will have local submission deadlines to help
ensure that CMS-2744 forms are “FINALIZED.”
• When completing the CMS-2744 Annual Facility Survey via
CROWNWeb, select “2014” for the Survey Year.
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CMS-2744 Submission Deadlines
Submission deadlines for the 2014 CMS-2744 form by ESRD
Network:
NOTE: Date indicates when facilities’ 2014 CMS-2744
forms must be (or have been) “Submitted for
Acceptance” to be “FINALIZED.”
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NW1: March 31, 2015
NW2: March 15, 2015
NW3: April 1, 2015
NW4: April 1, 2015
NW5: April 1, 2015
NW6: April 1, 2015
NW7: March 2, 2015
NW8: April 1, 2015
NW9/10: April 1, 2015
NW11: April 1, 2015_
NW12: April 1, 2015
NW13: April 1, 2015
NW14: April 1, 2015_
NW15: April 1, 2015
NW16: March 6, 2015
NW17: April 1, 2015
NW18: April 1, 2015
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CROWNWeb v4.7
Sneak Preview
CROWNWeb Updates
• CMS implements updates to CROWNWeb
based on planned enhancements and user
feedback.
• Enhancements are scored based on user
need, impact to CROWNWeb, importance, etc. and planned for a
release.
• On May 6, 2015, CMS will release the latest version of the
CROWNWeb system—CROWNWeb 4.7.
• CROWNWeb 4.7 will include behind the scenes updates that:
 Support enhancement requests
 Incorporate design updates
 Resolve overall system needs
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CROWNWeb Updates
• Number of updates applied as part of CROWNWeb 4.7:
 Enhancement Requests – 3
 Design Updates – 5
 Overall System Updates – 70
• This release was purposed to primarily address back-end needs,
but it includes features that are designed to improve the user
experience.
• Some of the planned updates will impact the following areas:

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
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Phosphorus drop (Plasma or Serum)
Notifications and Accretions
Facility
Report
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Phosphorus
CROWNWeb 4.7 features updated selections in the Phosphorus
section:
 Allows selection of Pre-dialysis Plasma or Serum for Phosphorus
values via drop-down menu.
 Allows “Unable to be Determined” method entry.
 Allows units and date to be specified.
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Notifications and Accretions
• Notifications and Accretions that are no longer valid may be
automatically removed from Action List.
• Some Action List items no longer require action because the
actions required to perform them have been completed.
• These items will be addressed automatically, reducing the
Action List burden on facilities.
• The Action List updates will support:
 Auto-acceptance of HICNUM notifications from REMIS.
 Auto-rejection of Date of Death (DOD) notifications when the CW
DOD is within the same month/year as the REMIS DOD value.
 Ignoring of case sensitivity in the creation of notifications on fields:
last name, HICNUM, gender and first name.
 Prevention of duplicate notifications from being generated.
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Additional Services
• The Facility screen in CROWNWeb contains fields editable by a
facility-level Editor and fields editable by Network-level Editors.
• Facility-level Editors work with Network-level Editors to apply
necessary updates to grayed out fields.
• With CROWNWeb 4.7, CMS updated the Facility screen to allow
Facility-level Editors to apply necessary updates to the
“Additional Services (Non-Medicare)” section.
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Other Modifications
• In CROWNWeb 4.7, the development team also focused on
correcting existing issues in all areas of the application
• Detailed information on these behavior modifications (and
others) will be provided during the April 30th Town Hall and
“What’s New in CROWNWeb 4.7” Training.
• Areas to be discussed:


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Facility Close Date errors in CMS-2744
Duplicate patients admitted via EDI
Transient Patient report in PART corrected
Incorrect auto-update of discharge dates
Clinical Data and Missing Labs report corrections
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CROWNWeb 4.7
Educational Opportunities
CROWNWeb 4.7 Training
• Three “What’s New in CROWNWeb 4.7” Training Events will be
held the first and second weeks of May, 2015.
• Two events to be held just prior to the CROWNWeb 4.7 release
to prepare users immediately prior to the Friday 5/6 release.
• One event to be held after the 5/6 release of CROWNWeb 4.7 to
accommodate “last minute” learners.
• The first Training Event will be recorded and published for 24/7
viewing no later than 3 business days after the event.
• Visit the Education tab of www.projectcrownweb.org and click
on the virtual calendar for May to see dates once scheduled.
• So what’s the best day and time? Tell us!
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CROWNWeb Website
The Next Step
History of Website
• The CROWNWeb system was released as a soft launch in
2009; with a full, Nation-wide launch in 2012.
• The ProjectCROWNWeb.org website was launched as well to
support program.
• Named “project” to reflect soft-launch and phase-in statuses.
It:
 Implies “beta testing”
 Hints at instability
• CROWNWeb has evolved tremendously since 2009.
The system is now:
 Stable
 National
 No longer a “project”
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Time for Change!
• Introducing….
• http://www.MyCROWNWeb.org.
• .com and .net also work - Redirect to .org.
• Existing ProjectCROWNweb.org site remains.
• Redirects to MyCROWNWeb.org.
• Transition to new site to occur over next few months.
• [email protected] will continue to work.
• Announcements will go out before old site and
email are taken offline.
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Final
Comments and Wrap-Up
Final Comments
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Questions
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Our Next Session
CROWNWeb Community WebEx:
Topic: CROWNWeb 4.7 –
In Depth
Date: April 30, 2015
Time: 2pm - 3pm ET
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Thank You
For Further Information…
Help Me Form: http://help.mycrownweb.org/
QualityNet Help Desk: 1-866-288-8912
Website: http://www.mycrownweb.org
This material was prepared by FMQAI, the CROWNWeb Outreach, Communication, and Training contractor,
under contract with the Centers for Medicare & Medicaid Services (CMS), an agency of the U.S.
Department of Health and Human Services. The contents presented do not necessarily reflect CMS
policy. OCT contract # HHSM-500-2011-00157G.
Publication Number: FL-OCT-OCT-03262015-01
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