NAVC CONFERENCE 2016 DATES TO REMEMBER New Exhibitor Applications will be accepted through December 15, 2015. Make your commitment early! Space is limited. Visit NAVC.com/Exhibits to apply. MARCH.2015 APRIL.2015 MAY.2015 JUNE.2015 JULY.2015 OCTOBER.2015 NOVEMBER.2015 DECEMBER.2015 JANUARY.2016 FEBRUARY.2016 March • Renewal contracts to exhibitors with opportunity to request changes due May 31 • Pay booth rental in full and receive 2 points • Pay 50% of booth rental in full and receive 1 point July 1 • Exhibit renewal contracts (including requests for increase size and relocation) and 50% payment due July 5 • Certified letter to all unpaid 2015 exhibitors providing a July 10 last chance before booths relinquished July 15 • Renewing exhibitors received confirmation letters and NAVC.com exhibitor login and password due November 1 • Last day to cancel your booth for a 50% refund November 15 • Exhibitor description and product category key words due for Official Program Guide (go to portal) January 15 • Lead retrieval (B. Card) orders due (see Freeman Service Kit) • Badge orders deadline (with final booth personnel) • Shipping accepted at the Gaylord Palms Resort January 15-16 • Booth set up at Gaylord (8:00 AM – 5:00 PM) January 15-20 • Gaylord — Badge pick-up at the Exhibitor Registration Desks January 16 • Shipping accepted at the Marriott • Booth set up at Marriott (8:00 AM – 5:00 PM) January 17 • Welcome Sponsor Packets are delivered to exhibit booths prior to opening. (This will include your Official Program Guide, general flyer of NAVC Conference information, sponsor ribbons if applicable, animal identifications if applicable and NAVC Passport stamps if applicable.) January 16-20 • Marriott — Badge pick-up at the Exhibitor Registration Desks January 20 • Booth dismantle (Marriott) by 10:00 PM January 21 • Booth dismantle (Gaylord) by 10:00 AM 8 EXHIBITOR GUIDE April 15 • Power Partner Guide will be available June 1 • Hotel, Meeting Space available. See NAVC.com October 1 • Full payment due from renewal exhibitors October 15 • Badge ordering process open (through January) December 1 • Exhibitor Certificate of Insurance and EAC Form due December 16 • Shipping accepted at the Freeman Warehouse through January (See Freeman Booth Service Kit for details) Additional fees will apply for materials received after January 11 December 28 • Order Freeman Online to gain discounts February • Contracts for NAVC Conference will be sent to sign up for booth space at the OCCC by appointment, for all NAVC Conference 2016 exhibitors based on point system 2016 WHAT MOVES YOU?