The North Central New Mexico Economic Development District (NCNMEDD), the council of governments for a seven county region based in Santa Fe, is seeking an Administrative Assistant. The responsibility of the position is to provide secretarial and administrative support to the agency and to work closely with the Non – Metro AAA Director to provide administrative support. This is a Non-Exempt position located in the Santa Fe office. NCNMEDD is an equal opportunity employer and offers a comprehensive benefits package. A background check and drug test will be required for employment. Salary is dependent on education and experience. Resumes will be accepted until June 5, 2015. A full job description and associated requirements is available at www.ncnmedd.com. To apply send a cover letter and resume via email to: [email protected]. NORTH CENTRAL NEW MEXICO ECONOMIC DEVELOPMENT DISTRICT Job Description JOB TITLE Administrative Assistant JOB DESCRIPTION The responsibility of the Administrative Assistant is to provide secretarial and administrative support to the agency and to work closely with the Non – Metro AAA Director to provide administrative support. This is a Non-Exempt position located in the Santa Fe office. DUTIES & RESPONSIBILITIES Duty Receptionist for phone calls and walk-in customers including documentation of activity Provide administrative support for the AAA Director and Executive Director including administrative support for the Advisory and other Committees as directed Responsible for office equipment and fleet maintenance in the Santa Fe Office Responsible for preparation of minutes Percent of total 35% 30% 20% 15% This position will require a highly motivated and responsible individual that can perform repetitive as well as non-routine assignments. This individual must be a self-starter capable of performing work with minimal direct supervision. The responsibilities of this position will require the individual to attend some meetings at the discretion of the AAA Director. Some travel may be required. The Administrative Assistant must have knowledge of the agency’s organization: who the key personnel are and the agency’s mission and programs. EXAMPLES OF WORK PERFORMED  Screening and logging telephone calls, inquires and requests, directing them to the appropriate staff or agency  Manage referrals from the Resource Center in a timely and accurate manner  Send out notices for meetings conducting quorum determinations and assisting with preparations for the AAA Advisory Council  Taking minutes as necessary at training, meetings and other pertinent functions  Ensure all important information is updated and accurate (i.e. mailing labels, telephone numbers, email addresses)  Ensures operation of equipment by completing preventive maintenance requirements following manufacturer's instructions troubleshooting malfunctions calling for repairs maintaining equipment inventories evaluating new equipment and techniques  Managing the vehicle fleet for necessary maintenance  Perform a wide variety of executive secretarial and administrative duties as required in daily operations  Various administrative responsibilities assigned by AAA Director or Executive Director  Maintains confidence and protects operations by keeping information confidential  Maintains professional and technical knowledge by attending educational workshops reviewing professional publications establishing personal networks and participating in professional societies 1   Contributes to team effort by accomplishing related results as needed Other duties as assigned or necessary to meet the goals and objectives of NCNMEDD QUALIFICATIONS AND SKILLS REQUIRED  Basic office and computer skills, particularly MS Office suite programs  Ability to make good, sound-judgment decisions  Ability to assess and prioritize multiple tasks, projects and demands  Ability to establish priorities  Knowledge of problem solving techniques  Ability to interpret and apply agency policies and procedures  Ability to complete tasks within deadlines  Maintain effective working relationships with NCNMEDD staff, contractors, and Board members  Good oral and written communication skills  Ability to communicate well with the general public  Ability to develop a reasonable understanding of agency programs  Ability to work and perform in conflict/crisis environments  Demonstrate behavior that maintains the organization credibility, integrity, and positive image in the community SUPERVISORY RESPONSIBILITIES This position does not require any supervisory responsibilities. PHYSICAL DEMANDS This position requires basic physical demands for working in an office environment including, sitting for long periods, using computers and other typical office equipment, driving a car/van, carrying documents, and walking. TRAINING No special training is required for this position. Standard training for all employees will be applied to this position as well as any training deemed beneficial by management in the future. DECISION-MAKING This position does not require decision-making responsibilities beyond those required in a typical dayto-day working environment. COMMUNICATIONS Reports to the AAA Director and interacts with NCNMEDD employees and contractors, New Mexico State agencies staff, Federal agencies staff, state and local elected officials, the public, and private and/or corporate entities. EQUIPMENT USED Typical office equipment will be used such as computers, calculators, phones, copier/printers, projectors, and cars/vans. WORK ENVIRONMENT This position will work in a standard, smoke-free, indoor office environment with other staff. 2 CONDUCT The District has a direct and vital impact on the quality of life for those we serve. Accordingly, the services we provide require honesty, impartiality, and fairness, and must be dedicated to the protection and promotion of the public health, safety, and welfare. As an employee and representative of the North Central New Mexico Economic Development District and its Board of Directors, all personnel are required to exhibit and practice the highest standard of honesty and integrity and must perform under a standard of professional behavior that requires adherence to the highest principles of ethical conduct in all aspects of the position. STATEMENT OF UNDERSTANDING I have read and understand the above position description. I assert that I am able to perform all stated functions of the position, meet the requirements of the position, will adhere to the conduct requirements and regular attendance, and will give complete service in equal value to compensation. _____________________________________________________________________________ Administrative Assistant Signature Date ____________________________________________________________________________ Executive Director Signature Date 3