New York State Outdoor Education Association
NYS Outdoor Education Association 2015 Annual Conference “Solid Roots” November 5-8, 2015 Sharpe Reservation, Fishkill, NY Meal and Lodging Registration is separate!! See next page Name: Affiliation: Street: City: State: Phone numbers: Zip: Email: CONFERENCE REGISTRATION for Professionals: ***Note: registration rates include lunch and use of conference and recreational facilities for days you are registered (become a member, below, and register at the member rate). NYSOEA Member Non-Member Full Conference (Early bird until September 15th 2015) Full Conference (After September 15th) Friday Only Saturday Only ________$130 ________$150 ________$75 ________$75 SUB TOTAL - CONFERENCE REGISTRATION ________$155 ________$175 ________$100 ________$100 $ STUDENT/INTERN VOLUNTEER REGISTRATION for current College Students / Interns / SCA College/Internship/SCA Location_________________________________ Major ______________________ Circle Day(s) Attending Thursday Friday Saturday Sunday (Thursday and Sunday are free) ** By registering at the VOLUNTEER rate you agree to volunteer for up to 2 hours each day that you attend. Duties might include: registration, room setup/take down, computer help, hanging signs, displaying auction items, collecting workshop evaluations, etc. Info on volunteering will be sent with your confirmation packet. Per Day College Student/Intern/SCA Volunteer **# days_____x $25 / day = $ SUB TOTAL – VOLUNTEER CONFERENCE REGISTRATION (Maximum $50) $ MEMBERSHIP Start or Renew my NYSOEA Membership (Process at my renewal date and notify me): Individual - $45, Family - $55, Student - $10, Retired - $35, Affiliate A - $60, Affiliate B - $90 SUB TOTAL - NYSOEA MEMBERSHIP $ Past President Registration: Workshop Presenters may Subtract $20, or leave blank for donation. Donation Minus Total-Registration and Membership $ 1 $ - FOR OUR INFORMATION: Have you attended a previous NYSOEA conference? Approximate year of your most recent conference? How did you hear about this conference? N Y How many? 1, 2, 3, 4, 5+, 10+, 20+ RIDE SHARING: If you are willing to offer rides to people in your area, check here: If you would like to ride with someone in their car, check here: (we’ll do our best to arrange a ride!) PUBLIC TRANSPORTATION: Metro North provides service to Beacon. We can pick you up there. Metro North connects with Amtrak at Poughkeepsie station. Check here if you would like this option and we will get you more information: FOR YOUR INFORMATION: By registering for the conference you understand pictures will be taken during the conference and NYSOEA might use these photos on Facebook, www.NYSOEA.org, Pathways newsletter, and other promotional materials. To place an Advertisement in the Conference Booklet, be an Exhibitor (not selling), a Vendor (selling), or Donate a raffle or auction item, please download the appropriate form at www.nysoea.org. Click on ANNUAL CONFERENCE in the upper left. If you register for the full conference and would like a free exhibitor table space, please submit the same form. Conference Registration Includes: Lunch, Use of Recreational Facilities at Sharpe Reservation, Early Bird and Evening Activities, Workshops, Speakers, Receptions, and coffee breaks. Remember: Meal and Lodging registration is separate! If you plan to stay at Sharpe Reservation, please complete and submit the separate lodging form. There are dorm style (2 person) room and cabins (4 person) available at Sharpe. All lodging at Sharpe Reservation has shared bathroom facilities. Lunch is included in registration cost. If you are commuting you can purchase additional meals by filling Section A on page 3. If you prefer to stay at a local hotel, there are many options available about 5 minutes away on Route 9 in Fishkill. Please check a box below to indicate your lodging preference: □I plan to commute to the conference and do not wish to buy any additional meals (Only submit payment for amount from registration form) □I plan to commute to the conference and purchase additional meals (fill out section A of lodging form, add to total from registration for payment) □I plan to stay at Sharpe Reservation (fill out section B of lodging form, add to total from registration for payment) 2 Sharpe Reservation Lodging Form New York State Outdoor Education Associations 47th Annual Conference“Solid Roots” November 5-8, 2015 (Section A) COMMUTER PURCHASE ADDITIONAL MEALS Please check the options you would like to register for. All prices are per person. Thurday Friday Saturday Sunday Breakfast ________$12 ________$12 ________$12 ________$15 ________$20 Dinner ________$15 TOTAL –ADDITONAL MEALS $ (Section B) SHARPE LODGING INFORMATION: Bring your own linens, pillows, sleeping bags, and towels. All beds at Sharpe are bare! Cabin rooms will be assigned on a first come first served basis. Cabin rooms will be assigned by gender, unless you request a group of 4 people to stay together. Cabin Rooms have 4 twin beds with a bathroom attached to the room. If you have a group of 4 who would like to share a cabin, please list all names below. Must have the form in by October 1st to request roommates and we will do our best to accommodate. ______________________________ 3 _____________________________ ______________________________ _____________________________ Double Rooms have 2 twin beds with a bathroom down the hall that is shared with 2-3 other double rooms. Buildings with double rooms have common seating areas as well. If you would like to reserve a double, please provide the name of the person who you will be sharing it with: ____________________________________ Each stay includes dinner the night of arrival through breakfast the morning of check out. Lunch is included in registration fees. SHARPE LODGING REGISTRATION: Please check the option you would like to register for. All prices are per person. Cabin (4/room) Double (2/room) 3 nights (Full Conference) (Thursday dinner through Sunday breakfast) ________$140 ________$180 2 nights (Dinner first night of stay through breakfast morning of check out) ________$105 ________$130 $65 $80 1 night (Dinner night of staying through breakfast morning of check out) TOTAL –LODGING Payment: Check/Money Order $ Purchase Order (Payable to NYSOEA) You may pay with credit card on the NYSOEA Website (nysoea.org) and clicking on ANNUAL CONFERENCE in the upper left to fill out the registration form on line. Please include in your payment the total for your registration and lodging/meals. Total-Registration and Membership $ Total-Additional Meals $ Total-Lodging $ CONFERENCE TOTAL TO PAY: $ Please keep a copy of this completed form for your records. Mail this form and payment payable to “NYSOEA” to: NYSOEA Conference Registration C/O Darleen Lieber Dept of Recreation and Leisure PO Box 2000, Cortland NY 13045 NOTE: $25 Returned Check Fee. Lodging refunds minus $25 processing fee will be made if requested in writing before October 20, 2015. Refunds requested after October 20 are subject to committee approval. All people staying at Sharpe will receive a confirmation and further information. General Lodging Questions: Call Kate Brill at (845)489-6213 or email [email protected] Follow our updates on Facebook or at www.nysoea.org CONFERENCE REMINDERS: 4 Rooms are limited and will be assigned on a first come first serve. We have 11 double rooms and 24 cabin rooms, so send in your forms early. Each night’s stay includes dinner the night of arrival through breakfast the morning of check out. Lunch and facility use fees are included in conference registration.
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