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An Official Conference by NCQA
PCMH
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An Official Conference by NCQA
PCMH
Congress
TM
2015
October 9-11, 2015
Hilton San Francisco Union Square • San Francisco, CA
THE MOST IMPORTANT EVENT IN 2015!
The Patient-Centered Medical Home Congress (PCMH Congress) is NCQA’s official national
conference for PCMH clinicians, experts, consultants, and quality managers dedicated to
transforming primary care practices into medical homes.
PCMH Congress is a live, national, annual meeting marketplace for exchanging ideas,
products, services, and best practices, all toward transforming entire systems of care.
Held at the Hilton San Francisco Union Square, San Francisco, CA from October 9-11, 2015.
This conference is designed for professionals devoted to transforming care through the medical
home model of care, including primary care physicians, allied health professionals, practice
administrators, quality managers, and primary care consultants. The congress is especially
beneficial to those who are or are thinking of becoming an NCQA Recognized PCMH, and
NCQA PCMH Certified Content Experts (CCEs).
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VISIT www.PCMHcongress.com
MARKETING THAT
DRIVES ATTENDENCE
Our aggressive marketing campaign
reaches more than 250,000 primary
care professionals and includes the
following channels:
Dedicated 2015 PCMH Congress website
Comprehensive direct mail campaign using journal mailing lists
Highly targeted e-marketing and fax campaigns
Public relations
Social networking advertising including Facebook, Twitter,
and LinkedIn
And much more!
We support our exhibitors in a variety
of ways:
Impression-driven sponsorships
Customized marketing programs
An experienced sales staff to assist with reaching your
marketing goals
VISIT www.PCMHcongress.com
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RESERVE YOUR BOOTH SPACE FOR 2015!
EXHIBIT HALL HOURS
The exhibits, an integral part of the PCMH Congress experience, complement the program and clinical sessions,
letting participants examine and evaluate the latest developments in PCMH transition, PCMH recognition, and
services in the field of PCMH.
Friday, October 9, 2015
12:40 p.m.–1:55 p.m.
Who should exhibit? Exhibiting is beneficial for any company that wants to reach professionals in the field,
including primary care physicians, allied health professionals, quality managers, and primary care consultants.
Lunch in Exhibit Hall
Saturday, October 10, 2015
BOOTH FEES
7:00 a.m.–8:00 a.m.
Booth
BadgesCost
Standard 7” × 44” booth identification sign
showing exhibitor name and booth number
10’ × 10’ booth
3 badges
$3,000
Draped 8’ back wall and 3’ side rails
10’ × 20’ booth
5 badges
$6,000
Exhibit description in the exhibition guide
5:45 p.m.–7:15 p.m.
BreakfastCocktail Reception
There will be almost four total exhibit hall
hours over two days, the majority of which do
not conflict with the CME/CE-accredited
educational sessions.
Hours subject to change.
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Exhibiting at the PCMH Congress will give you the opportunity to identify qualified leads on the spot, build and
develop new business relationships, and have unprecedented networking opportunities.
INCLUDED IN BOOTH FEES
Complimentary exhibit badges (quantity based
on the size of the booth space)
VALUE-ADDED EXHIBITOR BENEFITS
Recognition through a comprehensive and innovative
promotional campaign of emails, direct mail, and targeted
advertising
Hyperlink on the official conference website
Press opportunities on the official conference website
VISIT www.PCMHcongress.com
Exhibitors may add a draped table, two chairs,
and a wastebasket to their exhibit booth for a
fee of $300. Orders must be placed by
September 7, 2015. Please select the
corresponding box on the exhibit contract.
Additional furniture can be arranged through
the show decorator.
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An Official Conference by NCQA
Show Legend
All Booths 10'x10'.
Hall Is Carpeted.
Denotes Building
Column
2015
October 9-11, 2015
Hilton San Francisco Union Square
San Francisco, CA
100
ENTRANCE
VISIT www.PCMHcongress.com
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Exhibitor Agreement
PCMHCongress 2015
TM
PATIENT-C ENTER ED MEDIC AL HOME
An Official Conference by NCQA
October 9-11, 2015
Hilton San Francisco Union Square • San Francisco, CA
Complete this form to reserve exhibit space for the PCMH Congress 2015 at the San Francisco Hilton in San Francisco, California, October 9-11, 2015. Subsidiaries of one company may have more than one name. Unaffiliated companies may not have a combined listing.
EXHIBITING COMPANY INFORMATION (as it should appear in the Exhibit Guide)
EXHIBIT BOOTH
Company name_________________________________________________________________________________________________________________
Booth
sizes
Booth
rates
Number of badges
allocated per booth
Company address________________________________________________________________________________________________________________
10’ × 10’ booth
$3,000
3
10’ × 20’ booth
$6,000
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City__________________________________________________ State_______________________ Zip code_______________________________________
Company telephone________________________________________ Company fax______________________________________________________________
Company website________________________________________________________________________________________________________________
CONTACT INFORMATION
Preferred booth size: ________ × ________
Total booth cost: $ ____________________
Assigned booth number: ________________
Booth location
Contact name____________________________________________ Contact title_______________________________________________________________
1st choice: _____________
Contact email____________________________________________ Contact telephone___________________________________________________________
2nd choice: ____________
3rd choice: ____________
Authorized Signature_____________________________________________________________ Date__________________________________________
Please note that by submitting this form, you understand that your use of this space is subject to the conditions and terms provided, which upon acceptance by HMP Communications will become a binding contract between you, as the
exhibitor, and HMP Communications.
PAYMENT INFORMATION: We agree to pay the total booth cost as rental for the space allotted to us. We
understand that a 50% deposit must accompany the application with the balance due May 1, 2015. After this
date, payment in full must accompany all space applications. Make check payable to HMP Communications or
provide credit card information below.
 Only charge the deposit to my credit card at this time and approve automatically charging the balance to
this credit card on May 1, 2015.
 Charge the entire amount to my credit card at this time.
CANCELLATIONS: Notification of intent to cancel must be provided in writing. Cancellations before May 1,  Check Enclosed: Mail your application along with a 50% deposit or full payment and check made payable to
HMP Communications to PCMH Congress Exhibitor Booth Registration, HMP Communications, Dept. 1110039,
2015 will result in forfeiture of 50% of the total booth fee; cancellations after this date will result in the forfeiP.O. Box 150422, Hartford, CT 06115-0422.
ture of the total booth fee.
Credit card type:
 Visa
 MC
 Amex
Return completed agreement to:
Nick Lombardi
Group Director, National Accounts
North American Center for Continuing
Medical Education, LLC (NACCME)
Phone: 609-630-6216
Fax: 609-371-2733
Email: [email protected]
 Discover
Name on credit card (please print)_________________________________________________________________________________________________________________________________________
Credit card number_____________________________________________________________ Expiration date____________________________________ Security Code_____________________________
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“Xxxxxx xxx xxxx xx xxx
xxx xxxxx xxx xx xxx
xxxx xxx xx xxx xx xx x
xxxx xx x xx xxx xxxx x
x x xxxx.”
– Xxxxx Xxxxx, Xxxxxx
Xxxxxxx
Xxx Xxxx Xxxxxx
VISIT www.PCMHcongress.com
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SPONSORSHIP
OPPORTUNITIES
Sponsorships are an excellent way to enhance product awareness, drive more traffic
to your booth, and increase lead and revenue generation.
Your support of the educational program and other approved opportunities will
PRODUCT THEATER
Benefits include
One hour of dedicated promotional time
Up to 200 professional attendees
Listing on the PCMH Congress website and in regular email
messages to all pre-registered attendees
Meeting room at the hotel
Signage outside the meeting room
increase your brand awareness while supporting the educational goals of the PCMH
Congress. Each sponsor is recognized in publications, signs, and a variety of other
Email invitations distributed to pre-registered attendees
high-exposure ways during the conference.
Online registration
On-site registration and meeting management
Outlined herein is a list of the available sponsorship opportunities. If you would
like to propose an idea that is not listed, simply call your sales representative.
IN THIS PROSPECTUS, YOU’LL FIND INFORMATION
ON THE FOLLOWING OPPORTUNITIES:
— PRODUCT THEATER
— ADDITIONAL
SPONSORSHIPS
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Acknowledgement of support in the 2015 PCMH Congress syllabus
VISIT www.PCMHcongress.com
Food and beverage consisting of a plated meal and non-plated meal
options
Audiovisual support, including projection package and microphones
total cost: $55,000
Opportunities are limited. Please call your PCMH Congress
sales representative today to secure your preferred time slot from the
possible options below.
Sponsorship Opportunities
2015 PCMH Congress
Sponsorship Opportunities
PCMHCongress 2015
TM
PATIENT-C ENTER ED MEDIC AL HOME
An Official Conference by NCQA
October 9-11, 2015
Hilton San Francisco Union Square • San Francisco, CA
Company name___________________________________________________________________________________
Sponsorship Items
All sponsorships are EXCLUSIVE to one company unless
the item is marked with an asterisk.
PCMH Congress Sponsorship Opportunities
Contact person____________________________________________________________________________________
Mailing address___________________________________________________________________________________
City__________________________________________________State_______________ Zip code________________
Company telephone____________________________________ Company fax________________________________
 Grand Opening of Exhibits  Meter Boards
 Coffee/Beverage Station  Cyber Café  Daily e-Newsletter
 Guest Room Key Cards  Attendee Tote Bags  Badge Holders  Hanging Banner (up to 3 banners)
 Registration Desk Panels
 Footprints/Floor Decals  Advertising in Exhibition Guide  Conference Pen  Lighted Panels
 Table Stickers  Lanyards  Bag Insert  Room Drop  Mailing List  E-mail to Registrants  Passport to Prizes
$15,000
$12,500
Company email___________________________________________________________________________________
$10,000*
$9,500
$9,500
$9,500
$9,500
$9,500
$8,500*
$8,000
$7,500
Authorized Signature_________________________________________ Date________________________________
PAYMENT INFORMATION: We agree to pay the total sponsorship fee for
the item(s) we have selected. We understand that a 50% deposit must accompany the application with the balance due March 21, 2015. After this
date, payment in full must accompany all sponsorship selections. Make check
payable to HMP Communications or provide credit card information below.
nly charge the deposit to my credit card at this time and approve automatO
CANCELLATIONS: Notification of intent to cancel sponsorship must be
provided in writing. Cancellations before March 21, 2015, will result in
forfeiture of 50% of the total fee; cancellations after this date will result in
the forfeiture of the total fee.
payment and check made payable to HMP Communications to PCMH
Congress Exhibitor Booth Registration, Dept. 111003, P.O. Box 150422,
Hartford, CT 06115-0422.
ically charging the balance to this credit card on March 21, 2015.
 Charge the entire amount to my credit card at this time.
 Check Enclosed: Mail your application along with a 50% deposit or full
$6,500/page*
$6,000
$4,500
$4,500
$4,500
$3,500*
Credit card type:
 Visa
 MC
 Amex
 Discover
Name on credit card (please print)___________________________________________________________________
Credit card number____________________________________________ Expiration date_____________________
$3,500
$1,500
$1,500
$1,500*
Contact Nick Lombadi and Mike Holmes to inquire about these opportunities.
Return completed agreement to:
Nick Lombardi
Group Director, National Accounts
Office: 609-630-6216
Mobile: 732-890-6260
[email protected]
Mike Holmes
Manager, National Accounts
Office: 609-630-6265
Mobile: 732-684-4300
[email protected]
VISIT www.PCMHcongress.com
9
HOTEL INFORMATION
The PCMH Congress will be held at the Hilton San Francisco Union Square Hotel.
Located in the heart of downtown San Francisco, this stylish and sophisticated hotel
offers easy access to Nob Hill, Chinatown, and fantastic shopping, dining and
entertainment opportunities at Union Square. Enjoy proximity to local attractions
and easy access to public transportation such as MUNI, BART, and the famous
cable cars from this central San Francisco hotel.
Hilton San Francisco Union Square is located 30 minutes from San Francisco
International Airport. A cab to the hotel will cost about $40, depending on traffic.
Reservations are now being accepted for PCMH Congress. A limited block of
rooms is being held at Hilton San Francisco Union Square for conference attendees
and exhibitors at a discounted rate of $239 USD per night for single or double
occupancy. To receive the special reduced rate, you must reserve before Tuesday,
September 15, 2015 and reference the group name: PCMH.
We encourage meeting participants to book rooms early. Due to high attendance,
availability at these rates is limited. To reserve your room, call 1-800-HILTONS
(1-800-445-8667) or to book online, click here. The discounted rates are offered
on a first come, first served basis. Please be sure to reference PCMH.
Please note that one night’s deposit is required to hold your reservation. In the
event of cancellation, the hotel must be notified at least 14 days prior to your
arrival date. Failure to cancel your reservation at least 14 days in advance will
result in the forfeiture of your deposit of one night’s room and tax.
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VISIT www.PCMHcongress.com
PCMHCongress 2015
TM
PAT IE N T- C E N T E R E D M E D ICAL HO M E
An Official Conference by NCQA
October 9-11, 2015
Hilton San Francisco Union Square • San Francisco, CA
Terms and Conditions
TERMS AND CONDITIONS
This form indicates the policies and regulations set forth as part of the contract for sponsorship with HMP Communications and
its organizing committee, hereinafter referred to as HMP, for the PCMH Congress being held at the San Francisco Hilton, October
9-11, 2015 in San Francisco, CA. HMP reserves the sole right to render all interpretations, to amend and enforce these policies and
regulations, and to establish any and all further regulations not specifically covered below to assure the general success and well-being
of the conference. HMP reserves the right to decline, prohibit, and/or deny any sponsorship that in its sole judgment is contrary to the
character, objectives, and best interests of the conference or suitable for its attendee audience.
10.INSURANCE: HMP assumes no responsibility for the safety of the personnel and property of exhibitors or the personal property
of their officers, agents, servants, or employees. Any exhibitor wishing to insure his/her personnel or goods against injury, theft,
damage by fire, accident, or other cause must do so at his/her own expense.
1.
GENERAL EXHIBIT INFORMATION: All exhibits must be set up by 10:00 a.m. on Friday, October 9, 2015 without exception.
The exhibits officially close at 7:15 p.m. on Saturday, October 10, 2015. No exhibitors may dismantle exhibits until the official
closing time. HMP reserves the right to assign booth space. All booths must reflect a uniform image. Each exhibitor will be
permitted to display the following items only: literature, logos, company signs, and samples.
12.LIABILITY: HMP will not be liable for any damages in the event that performance of this contract is rendered impossible for any of
the following causes: destruction of the exhibit hall or any substantial portion thereof by fire, earthquake, the elements, a public
enemy, strikes or other public disorder, impossibility of performance created by lay or any public authority, and/or for any cause
beyond its control or the control of the San Francisco Hilton.
2. EXHIBITOR SERVICES: The following services will be provided for exhibitors at no additional charge: 7” x 44” identification sign,
eight-foot-high back wall, and three-foot side drape. The official decorating and drayage company of the PCMH Congress will
provide and distribute an exhibitor kit containing literature and rates for all services and equipment. All furnishings and special
requirements should be ordered through that decorating company.
13.CHILDREN: Under no circumstances will children under the age of 18 be allowed in the exhibit hall during installation or
dismantle. For reasons of insurance, children are not permitted on the show floor. Because of limited seating capacity and the
highly technical nature of the programs, children under the age of 18 are not invited to attend presentations.
3. CEILING HEIGHT: No hanging sign or booth display may exceed 8 feet in height with the exception of island booths and
perimeter booths. Companies in island or perimeter booths must contact show management for booth displays exceeding 8 feet
for restrictions. Contact show management for any specifics.
4. EXHIBIT COORDINATOR: The official decorating company will direct and manage all of the following services and will have a
service desk in operation at the time of installation and dismantle: • Exhibitor service manual distribution • furnishings • labor •
rent or exhibit displays • signage • material handling services • transportation services.
5. EXHIBITOR’S INFORMATION KIT: A complete Exhibitor’s Information Kit containing all the necessary order forms for drayage,
electrical service, furniture rental, carpeting, cleaning, etc., will be sent via email to each exhibitor 60 days prior to the conference. The
official decorating company of the PCMH Congress will also provide instructions within the kit so forms may be processed online.
6.
PHOTOGRAPHY IN THE EXHIBIT HALL: The use of cameras (including but not limited to cellular phones, film, digital, video
taking, or image or sound capturing) or audio taping equipment is prohibited anywhere during the conference without prior
permission from PCMH Congress and/or the presenting author.
7. SUBLETTING OF SPACE: The exhibitor agrees that the display will be confined to the area of space reserved and that subletting or
showing products other than those manufactured or represented by the exhibitor is strictly prohibited.
8. ARRANGEMENT OF EXHIBITS: The exhibitor agrees to manage his/her exhibits so as not to obstruct or interfere in any way with
the general view, the view of the exhibits of other exhibitors, or the free passage of spectators. The decision of HMP as to what
constitutes such obstruction or interferences will be final.
9. CARE OF SPACE: The exhibitor agrees not to deface, injure, or mar the exhibition hall of the San Francisco Hilton, any of the
furniture or fixtures contained therein, and/or any of the property of whatever nature placed therein. The exhibitor will be
liable to HMP and/or San Francisco Hilton for any damage resulting to such exhibition hall, furniture and fixtures contained
therein, and/or such property placed therein by HMP, which will occur by reason of the commission or omissions of any
exhibitor and/or its agents, servants, or employees. The exhibitor will defend and hold harmless HMP from all claims and
suits against HMP arising from the aforesaid commissions or omissions of the exhibitor, their agents, servants, or employees.
All material used by exhibitors must conform to the requirements of the Fire Department of San Francisco, California. X-ray
equipment is to be disconnected.
11.SECURITY: HMP will provide around-the-clock security to control access to the exhibit hall beginning Friday, October 9, 2015,
at 10:00 a.m. and continuing during exhibit hall hours only. HMP and the San Francisco Hilton are not responsible for loss of or
damage to exhibitor property. Exhibitors will be required to display proper credentials to gain access to the floor.
14.SHIPPING INSTRUCTIONS: Please ship early and prepay all transportation charges. Collect shipments will not be accepted and
all shipments should be labeled with return address. Additional shipping instructions and labels will be provided in the decorating
kit. All shipments should be packed securely and fully prepaid. Bills of lading should be forwarded to the drayage agent when
shipment is made. Each exhibitor agrees to ship his/her materials at the company’s own risk and expense.
15.CONDUCT OF EXHIBITS: All booths must be uniform. Interviews, demonstrations, and distribution of literature or samples must
be made within the booth area assigned to the exhibitor. Canvassing or distributing of promotional materials outside the exhibitor’s
own booth will not be permitted. Any and all educational activities conducted at the booth must be delivered via headsets — no
exceptions. HMP reserves the right to monitor and reduce the sound of any system so that it does not interfere with the show and/
or other exhibitors. Exhibitors may not serve or dispense food or beverages of any type from their booths or in the exhibit area without
the consent of HMP. No part of the display, including products, is permitted outside the exhibit space. Products and furnishings should
be arranged with the safety of the exhibitors and attendees in mind. Each exhibitor must make provisions for the safeguarding of his
goods, materials, equipment, and display at all times. The exhibit hall will be secure during closed hours, but neither HMP nor the San
Francisco Hilton will be held liable for personal injuries or for damage to property owned or controlled by the exhibitor in the rented
exhibition space. The exhibitor will indemnify and hold HMP and the San Francisco Hilton harmless against all such claims. All of the
exhibitor’s property should be deemed to remain under the exhibitor’s custody and control in storage, in transit to or from, or within
the confines of HMP or its service contractor. Each exhibiting company should acknowledge that it is responsible for obtaining insurance
coverage in such amounts as it deems appropriate to comply with its obligations hereunder and for its own protection. Each exhibiting
company that wishes to insure its exhibit and display materials against loss of any kind must do so at its own expense.
16.ELECTRICAL POWER AND UTILITIES: Rates and data on electrical power, telephone connections, etc., will be provided in the
Exhibitor Service Manual from the decorator.
17.TELECOMMUNICATION SERVICES: Rates and data will be provided in the Exhibitor Service Manual from the decorator.
18.BOOTH RELOCATION: Organizer reserves the right to rearrange the floor plan at any time. The organizer reserves the right to relocate exhibitors
should it become necessary for causes beyond the control of the organizer, or advisable in the best judgement of the organizer. After assignment
of space, exhibitor agrees to accept relocation to other comparable space if the organizer deems such a relocation to be necessary or appropriate.
19.CANCELLATION BY EXHIBITOR: Notification of intent to cancel must be provided in writing. Cancellations before May 1, 2015
will result in forfeiture of 50% of the total booth fee; cancellations after this date will result in the forfeiture of the total booth fee.
VISIT www.PCMHcongress.com
11
BOOK YOUR EXHIBIT
OR SPONSORSHIP
OPPORTUNITY
TODAY!
For sponsorship pricing,
please contact your sales representative.
Nick Lombardi
Group Director, National Accounts
Office: 609-630-6216
Mobile: 732-890-6260
[email protected]
Mike Holmes
Manager, National Accounts
Office: 609-630-6265
Mobile: 732-684-4300
[email protected]
83 General Warren Boulevard
Suite 100
Malvern, PA 19355
www.hmpcommunications.com