SUBMIT QUOTATIONS TO: Request for Quotation Pasco-Hernando State College 10230 Ridge Road New Port Richey, Florida 34654 Attn: Purchasing Department Room E-114 Contact: Richard Boragine Purchasing Manager Phone: (727) 816-3443 Fax: (727) 816-3315 E-mail: [email protected] RFQ No.: 14-Q03 RFQ Title: Electronic Student Evaluations Website Homepage: http://phsc.edu/departments/purchasing the College Calendar: http://phsc.edu/calendar Maps/directions: http://phsc.edu/campuses Scope of Service Pasco-Hernando State College is soliciting requests for quotations/proposals for a technology software product that will integrate an electronic student course evaluation process in with the current Learning Management System (Canvas) Issue Date: Proposal Due Date and Time: April 17, 2015 April 27, 2015 – 4:30 p.m. (EST) RFQ 14-Q03 Pasco-Hernando State College – Electronic Student Evaluations 1 Introduction The intent of this Request for Quotation (RFQ) is to select one company to provide a technology software product that will integrate an electronic student course evaluation process in with the current Learning Management System (Canvas) for Pasco-Hernando State College campuses located at: West Campus – 10230 Ridge Road, New Port Richey, FL 34654 East Campus – 36727 Blanton Road, Dade City, FL 33523 North Campus – 11415 Ponce de Leon Blvd., Brooksville, FL 34601 Spring Hill Campus – 450 Beverly Court, Spring Hill, FL 34606 Porter Campus at Wiregrass Ranch – 2727 Mansfield Blvd., Wesley Chapel, FL 33543 Submitted quotes are subject to the terms, conditions, and specifications contained herein and are hereby made part of this request. The quotation must be received and physically located at/in the purchasing department or electronically received no later than 4:30 p.m. on April 27, 2015. Quotations not submitted in accordance with the terms, conditions, specifications, and other instructions contained herein may be subject to rejection. Any quote that arrives in the purchasing department after this time will be disqualified. All proposing firms shall carefully examine the RFQ documents. Any ambiguities or inconsistencies shall be brought to the attention of PHSC in writing prior to the due date; failure to do so, on the part of the proposing firm, will constitute an acceptance by the proposing firm of any subsequent decision. Any questions concerning the intent, meaning and interpretations of the RFQ documents shall be requested in writing, and received by PHSC at least seven (7) calendar days prior to the due date for response. It is requested that all questions be e-mailed to [email protected], using the following subject line: RFQ 14-Q03 Electronic Student Evaluations. Such inquiries regarding this RFQ must be submitted in writing to PHSC’s Purchasing Manager. PHSC will provide written answers to the questions in the form of written addendum to all proposing firms who have received the RFQ. PHSC will not be responsible for any oral instructions made by any employee(s) of PHSC in regard to this RFQ. The contract period will be a five (5) year term subject to two (2) additional one (1) year terms, upon mutual agreement. The College reserves the right to add services, reduce the scope of work, or conduct work in phases during the contract period under the same conditions and terms of this agreement. Additional services may be included in the future under the same contract. Public Records: Quotes become "public records" and shall be subject to public disclosure consistent with Chapter 119, Florida Statutes. Proposers must invoke the exemptions to disclosure provided by law in the quote, and must identify the data or other materials to be protected and must state the reasons why such exclusion from public disclosure is necessary. Proposers will be responsible for all costs, including attorney's fees, associated with defending such asserted exemptions from disclosure. Proposals may be reviewed at the purchasing office during normal working hours by appointment. Trade Secret Information: PHSC will comply with Florida Statue 815.045 in regards to trade secret information. The Proposer is required to clearly identify each item of the quote that they deem to be trade secrets as defined in s.812.081, and as provided for in s.815.04(3).This information will be expressly made confidential and exempt from the public records law. Proposer will be responsible for all costs incurred in defending the claim of trade secrets, including Attorney's fees and shall indemnify the Board, its agents, officers and employees for any and all civil or criminal fines imposed pursuant to Chapter 119, Florida Statutes. Proposer shall have no right to participate in the defense of such positions but may be invited to participate by the Board, at the Board's discretion. RFQ 14-Q03 Pasco-Hernando State College – Electronic Student Evaluations 2 . 1. Scope of Work Pasco-Hernando State College is soliciting requests for quotations for a student course/instructor evaluation software product that will integrate with the current Learning Management System (Canvas). 2. Minimum Requirements The individual or company submitting the proposal must produce: 3. Work in the Canvas environment Cloud-based solution ADA compliant Submission Requirements Please submit an electronic (PDF) proposal to: [email protected] no later than 4:30 p.m. on April 27, 2015 with the following information: 1. Firm Overview/Experience a. Proposer Information Form (attached) b. History Overview of Company c. Firm References (attached form for three to five companies) 2. Product Overview/Minimum Criteria Capabilities: a. Send 3rd party reminders to students via email and/or Canvas mail. b. Issue notification in Canvas to alert student to the evaluations via pop-up. c. Restrict the student access to courses in Canvas to assist with mandatory completion of evaluation. This feature can be turned on/off as needed. d. LTI interface for single pass through to the evaluation software passing student and course enrollment information e. Able to use evaluation software on a mobile device f. Interface to the College Student information system for demographic and course information using file imports. g. Customized questions per discipline h. Software Updates i. Free pilot j. Describe any additional features 3. Cost The costs for performing: a. Initial set up b. Maintenance cost, and the bases for requesting an increase in cost for the subsequent years c. Software update cost RFQ 14-Q03 Pasco-Hernando State College – Electronic Student Evaluations 3 4. Evaluation Process A meeting of the Proposal Evaluation Committee will occur on or around Tuesday, April 28th, 2015 from 9:30 a.m. to 10:30 a.m., to review and rate all submitted quotations initially deemed to be responsive. The Evaluation Team One Representative from Instruction Services One Representative from Academic Technology One Representative from Management Information Services Two Representatives from Institutional Research and Grants Criteria for Reviewing Quotations Firm Experience (20%) Product Capabilities/Features (60%) Cost (20%) Results will be posted on the College’s website at: http://PHSC.edu/departments/purchasing once the evaluation process is complete The College shall be the sole judge of its own best interests, the proposals, and approval of the resulting contract. The College’s decisions will be final. RFQ 14-Q03 Pasco-Hernando State College – Electronic Student Evaluations 4 Proposer Information Form Proposer Name: Formerly: Mailing Address: City, State, Zip: Street Address: City, State, Zip: Contact Person: Title: E-mail Address: Website Home Page: Type of Business: (Check one) Incorporated in the State of: Date: Corporation # of Years: Proposer is a M/WBE/SDVBE: Yes No Sole-Proprietorship Partnership Federal Employer Identification Number: __ __ - __ __ __ __ __ __ __ Joint Venture SSN (if Sole-Proprietorship or Partnership): __ __ __- __ __- __ __ __ __ Only required if FEIN is not provided Telephone Number: ( ) Toll Free Telephone Number: ( ) Fax Number: ( ) RFQ 14-Q03 Pasco-Hernando State College – Electronic Student Evaluations 5 Reference Form Company: Contact Name: E-mail Address: Address: City, State, Zip + 4: Phone Number: ( ) Fax Number: ( ) Contract Term: Summary of Work: Comments: Proposer: ______________________________________ This form may be copied as needed. RFQ 14-Q03 Pasco-Hernando State College – Electronic Student Evaluations 6 RFQ 14-Q03 Pasco-Hernando State College – Electronic Student Evaluations 7
© Copyright 2024