INVITATION TO EXHIBIT 32nd Primary Care Update May 1 - 2, 2015 Red Lion Hotel at the Park, Spokane, WA Register Online Sponsorships Available! RESERVE YOUR SPOT AT THE LARGEST GATHERING OF PRIMARY CARE PROVIDERS ON THE WEST COAST! Register early for best placement. Long-time exhibitors report this is the conference of choice with more than 400 health care providers attending year after year. STANDARD EXHIBITOR BOOTH: $1,100 “Includes: One conference registration, meals, and break refreshments, 6’ X 8’ draped booth with 6’ table, sign and one chair. ABOUT THE CONFERENCE The Inland Northwest Academy of Family Physicians, and the Family Medicine Spokane Residency Program, are proud to sponsor the 32nd Annual Primary Care Update. Typical attendance at Primary Care Update is 400+ family physicians, PAs, NPs, and other providers. The conference is held on Bloomsday Weekend, which typically attracts over 55,000 people to Spokane each year. APPLICATION & PAYMENT DEADLINE: APRIL 3, 2015 https://www.regonline.com/pcu2015exhibitor SUPPORTER CONTRIBUTIONS PLATINUM: $11,000+ Full conference registration for four people & four exhibitor tables. Logo recognition and co-branding on conference materials. Insert included in registration packet. GOLD: $7,500 Full conference registration for three people & three exhibitor tables. Sponsor signage at the conference. Insert included in registration packet. SILVER: $5,000 Full conference registration for two people & two exhibitor tables. Speaker featured in the program. Insert included in registration packet. BRONZE: $2,000 Full conference registration for one person and one exhibitor table. Sponsor signage at the conference. Insert included in registration packet. Supporter requests on INWAFP letterhead is available at www.primarycareupdate2015.com Contact: Sheri Sinn [email protected] 509-844-2150 ALL LEVELS INCLUDE: •Recognition in the conference syllabus, announcements, and special conference signage. EXHIBIT SPACE INFORMATION, CONTRACT & CONDITIONS LUNCH ARRANGEMENTS Your full conference registration will entitle you to one lunch at the conference. Additional lunches may be purchased for $25 each. CONFERENCE LOCATION The conference will be held at the Red Lion Hotel at the Park in Spokane, WA. The Red Lion is located centrally in the downtown area and provides easy access to a wide variety of shopping, eateries and cultural activities. Room blocks have been set aside at the Red Lion Hotel. Please note that due to Bloomsday Weekend, hotel rooms and complimentary parking will be at a premium. Reservations made after April 3, 2015 will be subject to room availability and current prices. SERVICE COMPANY LCD Expo: 509-325-9656. Please contact LCD Expo for shipping instructions and information on furniture & carpet rental, electrical supplies, labor and drayage. PCU is a non-profit conference designed to provide continuing medical education to primary care physicians, residents and other primary care providers. In accordance with ACCME accreditation guidelines and statues, speakers are selected by the planning committee. Final decision about allocation of funds is a the discretion of the planning committee. The Inland NW Academy of Family Physicians, Family Medicine Spokane, and the primary care providers who attend PCU are appreciative of your contributions to this conference. Your participation makes attendance affordable and provides support for high quality continuing medical education for regional professionals. •Prime placement in the exhibit hall determined by the conference office (based on supporter level). Invitation to Exhibit: Primary Care Update May 1-2, 2015 :: PAGE 2 EXHIBIT SPACE CONDITIONS AND REGULATIONS EXHIBITOR ON-SITE ARRIVAL AND REGISTRATION Each exhibitor and employees of the exhibiting company or their representatives agree to abide by the terms of this contract. It being understood and agreed that the sole control of the exhibit hall rests with Inland NW Academy of Family Physicians (hereinafter know as INWAFP). The INWAFP assumes no liability for any negligent act or omission of the exhibit, the service contractor, or other. Further, the INWAFP will not be responsible for any loss, injury or damage, including that by fire and theft, which may occur to any exhibitor or their agents or employees, or to their property or wares, arising from any cause whatsoever prior, during, or subsequent to, the period of this exhibit. Each exhibitor, by signing this contract to exhibit, expressly understands that they release INWAFP from, and agrees to indemnify it against any and all claims for any such loss, injury or damage. The official opening of the exhibit hall will be at breakfast, May 1st , 7 AM. Exhibitors are expected to set up on the prior day between 3-6:30 PM. Closing of the exhibit hall will be Noon, May 2nd. Exhibitors are encouraged not to break down exhibits prior to this time. Exhibitor registration packets will be available at the hotel on Thursday, April 30th, 3-6:30 PM and Friday, May 1st . SECURITY EXHIBIT SCHEDULE Routine security is provided by the hotel for the exhibit hall. All exhibitors are responsible for their own exhibit materials and should insure their exhibits against loss or damage. All property of exhibitors is understood to remain in their care, custody, and control in transit to or from or within the confines of the exhibit hall. CANCELLATION OR RELOCATION Upon cancellation of the Primary Care Update Conference, INWAFP’s liability shall be limited to a refund of the booth payment. Upon relocation of the conference, notice will be sent to registered exhibitors in writing. CANCELLATION BY EXHIBITOR All cancellations must be forwarded in writing to INWAFP. A fee equal to 50% of the full fee will be assessed if the cancellation is postmarked by April 3, 2015, no refunds after this date. EXHIBIT SPACE INWAFP will determine placement of all exhibit space. Exhibit booths are 6' x 8' with 6' table, 2 chairs and identification sign. Exhibitors must bring their own extension cords. Exhibitors will be assigned space on a first come, first served basis except for those companies providing additional conference support. The exhibit hall is open 7 AM-5 PM, May 1st and 7 AM-Noon, May 2nd. Regular breaks are scheduled each day to provide an opportunity for conference attendees and exhibitors to meet. DOOR PRIZES Opportunities to give away door prizes will be available on both days. More information will be available from the conference office. CHANGES The interpretation and application of these regulations are the responsibility of INWAFP. Any violations by the exhibitor of any of the terms and conditions herein shall subject exhibitor to cancellation of the contract to occupy booth space and to forfeiture of any monies paid on the account thereof. In the event that unforeseen events make it necessary, INWAFP will have the right to amend these rules or make additions hereto, and all such amendments or additions shall be made known promptly to each exhibitor. Invitation to Exhibit: Primary Care Update May 1-2, 2015 :: PAGE 3 REGISTRATION Complete registration form or register online at https://www.regonline.com/pcu2015exhibitor REGISTRATION DEADLINE: APRIL 3, 2015 Standard Exhibitor Booth: $1,100 $_______ Additional Booth Staff) Non-Profit Organization (Limit 1 Table): $600 $_______ Name_______________________________________ Additional Lunch(es) Friday $25 $_______ Prefix (Mr., Mrs., etc.)____ Credentials_________________ $240 $_______ Title_________________________________________ Additional Booth Staff Registration Email_________________________________________ Supporter Levels Please complete additional representative’s info at right. Platinum: $11,000+$_______ Gold: $7,500$_______ Silver: $5,000$_______ Bronze $2,000$_______ TOTAL$_______ Special Meal Request: Vegetarian Vegan Gluten Free Other__________________ Name_______________________________________ Prefix (Mr., Mrs., etc.)____ Credentials_________________ Title_________________________________________ Email_________________________________________ Special Meal Request: Conference Attendee Vegetarian Vegan Gluten Free Other__________________ ____________________________________________ Name_______________________________________ Email_________________________________________ Prefix (Mr., Mrs., etc.)____ Credentials_________________ Credentials (MD, DO, RN, MHPA, etc.)________________ Title_________________________________________ Title/Position___________________________________ Email_________________________________________ ____________________________________________ Special Meal Request: Company/Organization___________________________ Vegetarian Vegan Gluten Free Other__________________ Business Mailing Address__________________________ Payment Pay by credit card (VISA or MasterCard), check or by PO. All forms of payment are accepted with the online registration. City______________________ State______ Zip_______ Work Phone________________ Fax________________ Check enclosed VISA MasterCard PO Cell Phone____________________________________ Credit Card #__________________________________ Special Meal Request: Security Code (on back of card)_____ Exp. Date_________ Vegetarian Vegan Gluten Free Other__________________ Name on Card_________________________________ Bill to Mailing Address____________________________ Choose the best fitting category: Health Care Provider Pharmaceutical Medical Equipment/Supplies Other_____________ Contact Person completing registration if different than above: ____________________________________________ Signature______________________________________ Purchase Order #_______________________________ PO Billing Address_______________________________ Name________________________________________ I have read and agree to the terms in the Exhibitor Contract Phone________________________________________ ____________________________________________ Email_________________________________________ Signature required Make check/PO payable to PCU Mail to: PCU, P.O. Box 748, Liberty Lake, WA 99019 Phone: 509-844-2150 Email: [email protected] FAX: 509-924-4794 Invitation to Exhibit: Primary Care Update May 1-2, 2015 :: PAGE 4
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