ECOLINK Philippines PROJECT COMPLETION REPORT ON THE ANTI-CORRUPTION AND TRANSPARENCY INITIATIVE RE: GOVERNMENT VEHICLE MONITORING IN OROQUIETA CITY, MINDANAO PHILIPPINES September 21, 2007 ABBREVIATIONS ACT ABC ADB BAC CEO CLGOO CMO COA COMELEC CSO DepEd DILG FOND GPRA GSO JGW LGU LTO NGO OCCAC OMB PMC PNP PO PTF SP - Anti-Corruption and Transparency Project Association of Barangay Councils Asian Development Bank Bids and Awards Committee City Engineer’s Office- Oroquieta City City Local Government Operations Office City Mayor’s Office- Oroquieta City Commission on Audit Commission on Elections Civil Society Organization Department of Education Department of the Interior and Local Government Federation of NGO’s for Development Government Procurement Reform Act General Services Office- Oroquieta City Junior Graft Watch Local Government Unit Land Transportation Office Non-Governmental Organization Oroquieta City Coalition Against Corruption Office of the Ombudsman Mindanao Project Monitoring Committee Philippine National Police People’s Organization Partnership for Transparency Fund Sangguniang Panlungsod CURRENCY VALUES AND EQUIVALENTS Currency Unit: Philippine Peso (PhP) US $ Exchange Rate: At Appraisal: 1 US $ = 50 PhP At Project Completion: 1 US $ = 43 PhP CONTENTS BASIC DATA EXECUTIVE SUMMARY I. PROJECT DESCRIPTION II. EVALUATION OF PROJECT FRAMEWORK & IMPLEMENTATION A. Relevance of Project Framework B. Project Outputs C. Project Expenditures D. Project Timetable III. IMPACTS ASSESSMENT A. Relevance B. Efficacy in Achievement of Objectives 1. Increase of Citizens’ Participation 2. Reduction of Expenditures on Gasoline and Lubricants and Corrupt Practices in Vehicle Use 3. Strengthening LGU’s Compliance to Procurement Laws C. Efficiency in Achievement of Goal D. Sustainability E. Replicability F. Other Impacts 1. Local Policy and Administrative Reforms 2. Socio- cultural Impacts 3. CSO Empowerment 4. Addressing Other Specific Corruption Issues IV.OVERALL ASSESSMENT AND RECOMMENDATIONS A. Overall Assessment B. Problems Encountered C. Lessons Learned D. Recommendations APPENDIXES 1. Government Vehicle Monitoring Intervention Model 2. Project Logical Framework 3. Example of Approved Barangay LGU Ordinance on Vehicle Use & Maintenance Guidelines 4. Indicative Output Assessment 5. Draft City LGU Ordinance on Vehicle Use and Maintenance 6. Selected Photo Documentations 7. LGU Expenditure Data 8. Case Study: A Councilor’s Ecstasy 9. Final Audit Report i ii 1 2 2 6 7 10 10 10 12 12 13 14 17 BASIC DATA Project Title: Anti- Corruption and Transparency Project in Oroquieta City, Province of Misamis Occidental, Philippines (ACT- OROQUIETA) Estimated Project Period: December 2006- June 2007 (7 months) Estimated Total Budget: Total Cost: $21,657 (USD) Local Counterpart: $5,157 (USD) Amount Requested: $16,500 (USD) (Exchange Rate: $1: Php 50) - Php1,082,850 Php 257,850 Php 825,000 Proponent Name and Address: Environmental Cooperation and Linkages Inc. Main Office: Purok 1, JP Quijano St, Upper Loboc, Oroquieta City, Misamis Occidental, Philippines Website: www.ecolink-asia.org Email: [email protected] Date Founded: June 1995 Date Registered: May 29, 1996 Type of Registration: National Securities and Exchange Commission S.E.C. No. GNO 96-0018 EXECUTIVE SUMMARY The Anti-Corruption and Transparency Project is an initiative of the Environmental Cooperation and Linkages Inc. (ECOLINK) undertaken through a $16,500 grant support from the Partnership for Transparency Fund/ADB/WF. The Project is implemented in coordination with the Department of the Interior and Local Government, the City Government of Oroquieta and other concerned agencies. The project hopes to prevent and/or curb corruption in the local government through a series of components that will reduce wastages of funds as a result of corrupt practices relevant to vehicle procurement, use and maintenance, increase citizens’ participation in such efforts, and strengthen relevant local mechanisms. This evaluation report contains the assessment of outputs and impacts of key project activities as outlined in the Project Implementation Plan covering the period of December 1, 2006- July 31, 2007. Also included herein are the project’s lessons, recommendations and constraints within the period as well as the measures undertaken by ECOLINK to mitigate such constraints. The activities reported herein are closely integrated with the Project Grant Agreement covering the whole project implementation period. The issue of corruption in the procurement, use and maintenance of government vehicles by certain officials has gone to an extent where millions of pesos worth of public funds are wasted. For example, the Office of the Ombudsman has recently announced that it would file charges of corruption to 50 high-ranking government officials due to illegal use of government vehicles for private purposes. In addition to, the Office of the Governor of Misamis Oriental has just recently been reported to have spent at least 12 million pesos of public funds to illegal vehicle expenditures including diverting gasoline budgets into private uses. This means that on a nationwide scale, millions and even billions of pesos worth of public funds in the Local Government Units have been squandered, unchecked, concealed from public scrutiny. Republic Act 9184, otherwise known as the Government Procurement Reform Act, defines strict rules on procurement of goods. The law requires, among others: 1) posting and advertising of procurement, 2) easy accessibility of documents related to procurement transactions, 3) presence of third party observer in all stages of procurement. Yet, Local Government Units, including Oroquieta City, have visible gaps in the implementation of the procurement law. Specifically on the aspect of vehicle procurement, major requirements like the presence of third party observer in preprocurement, pre-bidding, bid submission/ bid opening, bid qualification and bid awarding have not been followed. This practice makes the whole procurement process vulnerable to corruption. The visible indicators of corruption include overpriced vehicles and dubious bid awards. Since the enactment of the Local Government Code of the Republic of the Philippines (Republic Act 7160), local government units are given autonomous dynamisms in its operations including budgetary allocations and revenue generations. But simply because there are weak, if not totally absent, mechanisms in preventing corruption, worsened by the minimal avenue of citizen participation in curbing corruption, corruption in the local government level can be as worst as those which are entirely visible on the national level. As the Anti-Corruption and Transparency initiative goes into full swing, many specific issues of corruption in the community have been dug out, discussed publicly and resolved through constructive reforms in existing policies and institutional structures. By and large, the ECOLINK has been able to achieve the objectives specified in the project framework. Citizen participation in anti-corruption activities as well in as issues concerning the services of the local government and local offices of national line agencies has extensively increased through the project. Local government expenditures in gasoline and lubricants have so far significantly reduced and corrupt practices in vehicle use have been effectively prevented. The presence of both a conscious and vigilant citizenry and a reform-oriented government effectively combats the seemingly invincible culture of corruption. But the challenge ahead is more serious than the initiative itself. The ECOLINK and its partner institutions including the newly-established anti-corruption network – the Oroquieta City Coalition Against Corruption- must translate the initial gains of the project into a much wider and more sustainable scope encompassing a larger number of government agencies and cities and involving several more civil society organizations within a very limited list of potential funding resources. I. PROJECT DESCRIPTION The culture of corruption in the Philippines is undeniably rampant and seemingly incurable. Public funds are being wasted in several ways and basic services and developmental programs aimed at uplifting the lives of people are being set aside. Despite several anti-corruption programs initiated by the government over the past two decades, bureaucracies from the national to down the local offices remain resilient against the initiatives against corruption. Thousands of corruption cases are hardly moving forward in the Office of Ombudsman. In such a condition, no amount of International Aid can help ease up the country’s widespread poverty and the never-ending insurgency, most especially in the island of Mindanao. The City of Oroquieta is a sub-rural/ sub-urban area in the northern part of Mindanao. Agricultural production remains the backbone of its economy with majority of its population depending on individual, traditional farm production for a living. There are no significant industrial or commercial plants operating in the locality and nearby municipalities. The Local Government of Oroquieta City depends mainly on the central government’s Internal Revenue Allotment for the delivery of services to its constituents. But it can be observed that despite its having a limited budget, public funds are also wasted in several ways and dimensions. A particular aspect of this is on the practices of and expenditures for government vehicle procurement, use and maintenance. Budgetary allocations intended for community-level socio-economic development are squandered instead for the purchase of gasoline, overpriced vehicle costs and vehicle misuse. The existing local mechanisms on curbing internal corruption are weak, if not totally absent. Also, citizens of the city do not have the available medium to express criticism on corruption. If such abuses continue unchecked, millions of pesos from people’s taxes will be totally pocketed by a few greedy officials and personnel. This project hopes to prevent/ curb corruption in the local government level through a series of components that will increase citizen participation on the issue, strengthen local mechanisms, and reduce funds The ECOLINK has adopted the following Key Project Implementation Strategies to achieve the identified goal and objectives: 1. Measure the extent of funds wasted/ corrupted on vehicle procurement, use and maintenance by the Local Government of Oroquieta. 2. Develop a culture of vigilance in the locality against corrupt practices of government offices including the misuse of government vehicles. 3. Design and implement creative activities that will foster the active participation of the youth, media and local artists in the campaign against squander of public funds. 4. Develop and utilize the Filipinos’ obsession to “texting” (SMS) services of cellular phone technology. 5. Develop and utilize Local AM Radio as a major communication channel to the rural villages in the active campaign against misuse of government vehicles and corruption, per se. 6. Develop cooperation among CSO’s, NGO’s, people’s organizations and private institutions in the anti-corruption campaign. 7. Design and implement interventions and activities that will generate positive responses to the local initiatives against corruption. 8. Utilize the inner expertise of the ECOLINK personnel for voluntary services in the project. 9. Regularly supervise and monitor the different programs and evaluate the progress of every activity in order to assure success of the project. The Components of this project are as follows: 1. Capability-building 1.1. Expenditures Analysis Workshops 1.2. B.A.C. GPRA Compliance Training 1.3. Conference on Corruption in the LGU 1.4. MOA Signing/ Project Launching 2. Information and Education Campaign(IEC)/ Advocacy 2.1. Photojournalism Contest 2.2. Newsletter Publication 2.3. Local Radio Program 2.4. Short-play Competition 2.5. Posters 3. Policy Formulation and Reforms 3.1. Citizen’s Feedback mechanism 3.2. Policy Reforms 4. Administration, Supervision, Monitoring and Evaluation II. EVALUATION OF PROJECT FRAMEWORK & IMPLEMENTATION A. Relevance of Project Framework The project design, which comprises four interrelated components: (1) advocacy/ awareness; (2) capability-building to strengthen institutions; (3) policy reform advocacy; and, (4) monitoring and evaluation- is noticeably sound and appropriately formulated. It addresses specific areas of corruption in the Philippine government particularly on the use, procurement and maintenance of vehicles in local government units. Consistent with the project criteria of the Partnership for Transparency Fund, the ECOLINK project has directly contributed to the reduction and prevention of corruption. In addition to, the project framework is unique as such that it utilizes simple and participatory processes in identifying and preventing corrupt practices in local government units and its intervention model can be replicated in any community-based anti-corruption initiatives anywhere in the world. Furthermore, it shows that sincerity and credibility of the institution and the key personalities within are equally important factors for the success of any initiative. Lastly, the project has empowered not only ECOLINK but the whole civil society of Oroquieta City in their involvement in the affairs of the local government especially in ensuring compliance to procurement laws, project monitoring and policy reforms. B. Project Outputs The evaluative assessment of project implementation is based on targeted outputs of identified activities at project development stage, mid-term assessment, and final periodic report. The logical framework of the project is used as the primary basis of analysis (See Appendix 2). 1. Capability –building 1.1. Expenditure Analysis Workshop The project has been able to attain the purpose of this activity thereby getting the reasonable proof of the extent of corruption in gasoline and lubricant expenses. 1.2. Bids and Awards Committee (B.A.C.) GPRA Compliance Training Through this component, the city will take a step further in promoting GPRA compliance. As of July 2007, the ECOLINK and members of the local transparency network have been sitting as regular observers in Bids and Awards Committees (BAC) of the City Government of Oroquieta, Department of Education- Oroquieta Division, Department of Education- Misamis Occidental Division, and the Department of Agrarian Reform. Also, BAC’s in the 47 Barangays of Oroquieta City have been activated with compulsory presence of CSO Representative. 1.3. Conference on Corruption in the LGU The combined outputs of all major components like the LGU Expenditures Analysis, Actual Vehicle Misuse Documentation and GPRA Compliance Assessment is a “bombshell” that will trigger the heated public participation on the issue of corruption. People’s organization, NGO’s, government offices and all other sectors will gather to come up with a unified voice. This component has been fully realized. The activity has been called Exit Conference and Network launching. The Exit Conference was held on July 4, 2007 at the Misamis Occidental Aquamarine Park and Resort in Sinacaban, Misamis Occidental. Ms. Rory Tolentino of the Asia Pacific Philanthropy Consortium (and a member of the PTF Board) was present during the activity. She gave a Keynote message. At least 78 representatives from NGO’s and PO’s and 24 guests were present during the Conference. The Department of the Interior and Local Government represented by its Provincial Director Teodoro M. Paller provided an Input entitled “Corruption in the LGU’s: Present Thrusts and Future Perspectives of the DILG. The input is quite important as it tries to establish a concrete connection between the mandates of the DILG and the ACT Project’s goal. Paul Pastrano Gangoso, ECOLINK Executive Director, presented a summary of the project which highlights some of the most important achievement and impacts of the project. Also, Dr. Gemma Losbaños of the Department of Education gave a very educational input: Teaching Young Citizens against the Culture of Corruption. The church and business sectors also gave their respective views on the impacts of the Act project as well as their commitment to end corruption in the public office. The Special Program for the Arts gave a number of cultural presentations in between inputs during the conference. The City Mayor through his Executive Assistant Mr. Carlito Decina gave a message of thanks and support to the ECOLINK for the latter’s programs including the ACT project. More importantly, the Ombudsman Mindanao himself, Mr. Humphrey Monteroso, was present during the conference. He gave a detailed insight on the importance of citizen-based anti-corruption efforts and promised to carry out precedent cases for those who have violated corruption laws as documented by the ACT Project. His presence provided the NGO’s and PO’s present during the conference a view of the seriousness of the Office of the Ombudsman in realizing the latter’s mandates. 1.4. MOA Signing/ Project Launching The MOU Signing/ Project Launching Ceremony was held on December 15, 2006 at the Bahay Kamayan Restaurant, Oroquieta City Proper. The City Mayor of Oroquieta failed to participate in the Launching Ceremony due to conflicting engagements. The Vice Mayor, however, had been able to attend representing in behalf of the whole Sangguniang Panlungsod (City Council). This development had prompted last minute adjustments to the original activity outputs. 2. Information and Education Campaign/ Advocacy 2.1. & 2.4 Photojournalism Contest and Short Play Competition (Plus Poster-making Contest) On March 26, 2007, the ECOLINK with the full cooperation of the Department of Education held the inter-school short-play and photojournalism contest. The Special Program for the Arts Guild (SPA) showed –off their skills with a number of cultural presentations. These come in the form of interpretative and contemporary dances. The City Mayor had extended his support to the project. Although beyond the target activity of the project, the Department of Education had initiated a poster-making contest on the same day of the short-play competition. The contest had been able to attract 23 artists from the high school and 11 future cartoonists/artists from the elementary. According to Department of Education attendance, at least 590 people (students, teachers, city hall employees) witnessed the whole –day event. And due to its success, the Department of Education had decided to include the short-play and photojournalism contest in their annual calendar of activities. 2.2. Newsletter Publication Four issues of “Corruption Watch” newsletter have been published with at least 100 copies per release. Since the time ECOLINK has created its website, the newsletter has recorded almost a thousand downloads on-line. Even as the project ends, the newsletter shall continue publication. 2.3. Local Radio Program “Bantay Kurapsyon” Since it first aired over the radio, the “Bantay Kurapsyon” has since then become the people’s favorite, and the most respected and credible public affairs radio program in the province. With the support of the Partnership for Transparency Fund (PTF), ECOLINK is proud of the program’s unexpected impacts to the daily lives of the people and the affairs of the local government of Oroquieta. Although focusing on the misuse of red-plated vehicles, expenditures on gasoline and procurement processes of the local government, the “Bantay Kurapsyon” also accommodates issues and concerns that affect the people most, especially those involving negligence of government agencies and personnel. For instance, the employees of the “Bunotex” Coconut Processing Plant in Barangay Upper Loboc, Oroquieta City complained that more than 200 of them have not been able to receive their respective salaries since November of 2006. Through the “Bantay Kurapsyon”, the labor sector and the management have come to terms of the problem. Another issue addressed by the “Bantay Kurapsyon” was the use of government vehicle by the Brgy Captain of Malindang for transporting corn produce from the community to the market and the alleged collection of “passenger fees” to those who would ride along. The people of Malindang thanked the program so did the Brgy. Captain for being given a chance to explain her side on the program. Another complaint acted upon by “Bantay Kurapsyon” was the alleged collection of money from ukay-ukay (2nd hand goods) by certain police officers. The broadcasters raised the issue to the PNP Council of Elders and the City Police acted on the issue. Although the officers involved were not sanctioned, the collection of money nonetheless had stopped. The “Bantay Kurapsyon” Radio Program shall continue to heat the waves even if the ACT project ends by July. Also, the said radio program continues to enjoy a very high listener’s rating and the numbers of responses in the form of text messages continue to soar even higher and higher every passing week. Within the period of June and July, three major issues are tackled in the program. These are: • Complaints of students, parents and teachers against a school principal allegedly inflicting psychological and physical harm to students. • Complaints against the rice distributed by the National Food Authority containing harmful wastes of insects and agri-animals and quota to stores. • Complaint against the failure of the Water District to finish road improvements caused by water pipeline repairs. The following are the results: • The Department of Education has already ordered a temporary relief of the principal after conducting an investigation triggered by the radio program. The “Bantay Kurapsyon” and the newly-established Oroquieta City Citizens Coalition Against Corruption facilitated the complainants to raise their complaints to the proper authorities. A new principal shall be delegated. • The NFA reviewed all rice distribution and cut-off maximum acquisition quota to stores. • The roads were immediately repaired. 2.5. Posters A “Conscience Poster”, designed to increase awareness among the people as well as develop ethical consciousness among those who have been using government vehicles improperly, was printed and distributed in 300 copies. 3. Policy Formulation and Reforms 3.1. Citizen’s Feedback mechanism The Bids and Awards Committee has already considered the presence of third party observer in all bidding processes. ECOLINK is proud that a member of the Citizens Coalition against Corruption sits in the BAC. Also the Project Monitoring Committee, a mandatory special body, has been activated and ECOLINK actually sits in the key position. The Project Monitoring Committee is the body that is empowered to monitor the implementation of all local government projects and formulated recommendations from time to time. 3.2. Policy Reforms Specific measures have been adopted by the LGU to prevent widespread corrupt practices like gasoline diversions/ theft, vehicle misuse, among others. The Sangguniang Panlungsod is now finalizing a Committee Recommendation on the Proposed “Ordinance Setting the Guidelines in the Use, Procurement and Management of LGU Vehicles”. Barangay LGU’s are now adopting a specially drafted ordinance for their vehicles. The City Mayor has already issued an Executive Order organizing the Project Monitoring Committee including ECOLINK’s Executive Director. Also, Bids and Awards Committees of DepEd, 47 Barangays and the Department of Agriculture have already considered representation from the CSO. Local government vehicles have already been labeled with huge logos of the City Government and a marking “for official use only”. Trip tickets have already been utilized most especially at the City Engineer’s Office. LGU Vehicles not assigned to heads of offices are also now being parked at the city hall premises every evening. 4. Administration, Supervision, Monitoring and Evaluation Timely monitoring and supervision have been carried throughout the whole project period implementation. ECOLINK has managed well the resources of the project and has been able to carry out the necessary adjustments from time to time. C. Project Expenditures The project is estimated to cost 1,082,850 pesos with 257,850 as ECOLINK equity and 825,000 PTF grant during the project development stage. ECOLINK has received two grant tranches at 366,039.20 pesos on December and 353,478.10 pesos on April. The total actual grant values received from PTF is 719,517.30 pesos. A remaining $1,700 receivable from PTF (est. 73,100) will give a total of 792,617.30 pesos PTF grant support to ECOLINK for the Project. Note that the actual value of grant is 32,382.70 pesos lesser that the agreed estimated amount at appraisal period. Total actual ECOLINK expenditure for the project is 285, 021.95, and about 27,171.95 higher than the project appraisal value. D. Project Timetable Figure 1: Actual Timeframe/ Schedule (Monthly) December January February March April May June-July Project Activities 1.MOA Signing / Project Launcing 2.Photo-journalism Contest 3. “Conscience Posters” Distribution 4.Inter-school short-play contest 5.Publish Monthly Newsletter 6. “Bantay Kurapsyon” Radio Program 7.Exit Conference/ Network Launching 8.Local Govt Expenditure Workshops 9.BAC GPRA Compliance Training 10.Evaluation Report 11.Equipment Purchase 12.TWG Meetings 13. Others x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x III. IMPACTS ASSESSMENT A. Relevance The Commission on Audit (COA) says that the Philippine government loses around 2 billion pesos every year due to corruption (Civil Service Commission: 1998). As Philippine Daily Inquirer reports on July 10, 1999, the government loses 1.4 trillion in a year in an average of 100 million pesos every day since the Office of the Ombudsman begins investigating corruption cases on 1998. Thus, the pervasiveness of corruption in the Philippines has plagued the whole system of bureaucracy from the highest levels of offices up to the lowest local government units. Based of rough estimates, the city government is spending 20% of its actual gasoline expenses for personal use of a officials and employees. So on 2006, 1,847,965.61 of the annual gasoline appropriations is lost to corruption. If all 136 cities in the Philippines lose the same amount, around 251,323,322.96 pesos is lost to corruption every year due to misuse of government-issued vehicles in local governments alone. The Government Vehicle Monitoring System intervention model (See Appendix 1) designed and used in the Anti-Corruption and Transparency is consistent with existing anti-corruption thrusts and principles of the Office of the Ombudsman, the Department of the Interior and Local Government and key non-governmental institutions including the Asian Development Bank and the World Bank, two major partners of the project. 1. Reinforcing the Office of the Ombudsman’s Oplan Red Plate The Office of the Ombudsman has an existing campaign dubbed as “Oplan Red Plate” geared towards penalizing government officials and employees using redplated government-issued vehicles. The campaign includes actual surveillance to gather material proof of vehicle misuse and filing of necessary administrative and criminal cases against erring government personalities. It also maximizes the powers of the Office of the Ombudsman to temporarily relieve these officials. As of June 2007, the Office of the Ombudsman has so far gathered no more than 200 photos and video footages of actual vehicle misuse all over the country as their website announces so. At least 27 government officials have so far been relieved of duty for their involvement in the prohibited act. The participatory approach of vehicle monitoring in this project reinforces a major shortcoming of the Ombudsman campaign. Instead of deploying governmentpaid personnel (who are often already loaded with excessive administrative worked) in actual surveillance and documentation of red-plates, the ACT initiative utilizes existing institutions and social strata to monitor, document and report vehicle misuse when and where it actually happens. These key players include public utility drivers, bartenders and waiters in entertainment houses, government employees, students and teachers. Installing a mechanism like the “Bantay Kurapsyon Radio Program” or Text Hotline to collect and consolidate the reports from citizens themselves completes the whole monitoring process at very minimal if not totally no cost at all. This very important aspect of the intervention framework utilized by ECOLINK has been appreciated by no less than Hon. Humphrey Monteroso, Deputy Ombudsman for Mindanao during his official visit to the project Exit Conference. 2. Reinforcing accounting and auditing systems The Commission on Audit (COA) is empowered to enforce the provisions of R.A. 7645 or Government Accounting and Auditing Manual. But the low pace of auditing process has provided elected officials the avenue to veer away from accountabilities during their term of service. Also, the retro-active characteristic of the agency in identifying corruption issues involving government funds and properties (ie. Excessive gasoline and lubricant expenses, overpriced procurement of automotive services and parts) cannot effectively prevent corrupt practices in the local government. With the independent expenditure monitoring approach used in the project, the public will be able to get a timely and actual view of public funds spending by a particular office despite the absence of computerized financial information systems. Moreover, random case studies of vehicles can compute an average reasonable corruption rating for each identified item and office. 3. Identifying major policy and administrative gaps in government and instituting necessary reforms The intervention model used in the project is very significant in terms of identifying major policy gaps at the local government in terms of implementing applicable guidelines in the use, procurement and maintenance of red-plated vehicles. It also figures out weaknesses of the LGU’s in terms of compliance to procurement laws and accounting and auditing rules as well as of involving the citizenry in the affairs of the government. The model ordinances for Barangay LGU’s and City LGU’s are crucial to the institution of necessary reforms in respective bodies. B. Efficacy in Achievement of Objectives 1. Increase of Citizens’ Participation in anti-corruption campaigns The project has extensively increased citizen participation in local government affairs most especially those concerning issues of corruption and anomalies. Before the start of the Anti-Corruption and Transparency initiative, there is not one means whether through media or institutions where people can express their views and opinion as well as directly participate in corruption issues. The following table best explains the figures of citizen participation in specific project activities. Table 1: Summary of Responses Month Calls Letters December Text Messages 47 Attendance in Activities Individuals Organizations 57-Launching/ 11-Workshop 7-Student Publications/ 11-NGO’s/ 3-Media/ LGU 4 1 January February March 216 78 27 7 2 6 3 1 0 April May June July 30 13 119 107 6 2 25 39 0 0 6 18 78-Exit Conference 27-NGO’s & PO’s/ DILG/ DepEd/ City Govt/ DENR/ Ombudsman August September Total 261 299 1197 76 12 179 21 5 55 48-Graft Watch Training 906 9- JGW’s 71 Organizations 13-Workshop 98-Contestants/ 590Audience/ 11-Workshop 8-Schools/ DepEd/ LGU As of September 5, 2007, ECOLINK has received a total of 1197 SMS, 179 Phone Calls and 55 Hand-carried letters relevant to the project. At least 906 individuals have directly participated in project activities. Also, ECOLINK has mobilized and partnered with 71 organizations- NGO’s, PO’s and important Government agencies. Table 2: Sources of SMS Reports Month Students/ JGW Drivers Waiters/ Bartenders Employees Anonymous Total December January February March April May June July August September Total 3 21 4 7 4 0 2 1 1 1 44 3 11 2 0 0 0 0 1 1 0 18 0 4 0 0 2 0 0 1 0 0 7 2 4 6 0 3 3 0 2 3 2 25 3 31 11 4 6 2 1 1 4 1 64 11 71 23 11 15 5 3 6 9 4 158 Most SMS reports received by the Project Management Team come from anonymous sources while students contribute 44 out of the 158 total messages. Government employees, public utility transport drivers and workers in entertainment houses contribute significantly. 2a. Reduction of Expenditures on Gasoline and Lubricants The following graph shows the comparative figures of mid-year expenditures in vehicle misuse as of June 2006 and by June 207. Figure 2: Comparative Data 2006/2007 Appropriations vs Actual Expenditures 5,000,000.00 2006 4,000,000.00 3,000,000.00 2006 2007 2007 2,000,000.00 1,000,000.00 - appropriations expenses On June 2006, the City Government has exceeded a total of 1,692,081.12 pesos from its original appropriation for the whole year. As of June 2007, the City Government still has remaining 311,572.27 from its calendar year appropriations. In brief, there is a pattern of savings in expenditures by the LGU. (Note: The data used herein are unofficial data derived from raw figures manually available. Other factors may include fewer projects within the period January – June 2007) It must be noted that the City Engineer’s Office (CEO) receives the highest amount of appropriations in terms of gasoline and lubricants as of years 2006 and 2007. It has the highest spending rate of 99.9 % of its annual budget. On the other hand, the City Social Welfare and Development claims the highest savings of 80.02% from its annual gasoline allocations. The Barangay LGU’s get the highest figures of expenditure reduction from January - June 2007, all 47 barangays have only spent a total of 276,000 pesos for gasoline and lubricants or 371,000 pesos lower than the previous year. 2b. Reduction of Vehicle Misuse This aspect of project objective gets the highest level of project accomplishment simply because ECOLINK has able to establish a material proof of reduction in cases of vehicle misuse reinforced by the results of the post-project perception survey conducted on July 2007. Table 3: Vehicle Misuse Report Month Photos Gathered Citizens ECOLINK 1 16 8 59 6 11 6 3 6 3 2 1 1 1 1 2 1 0 1 1 33 97 December January February March April May June July August September Total Total Photos Text Reports Total Reports of Vehicle Misuse 17 67 17 9 9 3 2 3 1 2 130 11 71 23 11 15 5 3 6 9 4 158 28 138 40 20 24 8 5 9 10 6 288 The table above shows the reducing figures of vehicle misuse cases in Oroquieta City. Even on May 2007 when the national and local elections fell, there are only 8 reports of vehicle misuse making Oroquieta the only city where not one government vehicle is used by administration political candidates. It also shows a trend of increasing percentage of photos submitted from citizens. To say that the reducing figures maybe caused by decreasing popularity of the project is absolutely incorrect as the graph below can attest. Figure 3: Comparative Data Citizen Responses vs. Vehicle Misuse Reports 400 358 226 316 300 200 138 100 52 28 0 D F 36 24 33 20 40 J 164 150 81 M A 15 8 M 9 5 J J 10 A Total Citizens Responses Total Reports of Vehicle Misuse 6 S As to the offices where the reported vehicles are assigned, the following data gives us the figures: Figure 4: Office Assignment of Reported Vehicles 120 100 80 60 40 20 0 D J F Oroquieta City Government M A Barangay LGU's M J J Provincial Govt. A S Others Most vehicles reported are assigned to the City Government of Oroquieta while a significant number belongs to other LGU’s visiting the City. The figure above also shows the decline in the number of vehicles assigned to the Provincial Government being reported. This means that the project’s impacts goes beyond the City Government of Oroquieta. It is, therefore, safe to say the project has completely reduced corrupt practices of government vehicle use by officials and employees of the LGU. 2c. Eradication of Gasoline Reselling Gasoline reselling is the worst form of corruption related to government vehicles for it involves a direct conversion of public funds (gasoline allocation) into personal financial benefits. It has wasted around 120,600 pesos since 1997. With the project involving citizen-based monitoring and reporting, cases of gasoline reselling has been totally eradicated. No less than the buying stations attest to this fact. Month December January February March April May June July August September Total Table 4: Gasoline Reselling Reports No. of Reports Est. Gasoline Quantity (L) 7 69 4 23 2 13 1 13 0 0 1 16 0 0 0 0 0 0 0 0 15 134 Value 3,105.00 1,035.00 585.00 585.00 720.00 6,030.00 The perception survey conducted for this purpose also shows that among 100 randomly selected people, all really believes that gasoline reselling no longer exists today citing the reason that those involved in such corrupt practice- both the buyer and seller- are afraid to be caught in actual act of reselling and to be reported on air and even to face criminal charges. Perception Increased Decreased Nothing has Changed Gone Table 5 Perception Survey Summary Vehicle Reselling of Overpriced Overpriced Misuse (%) Gasoline (%) Spare parts & Purchase of New Services (%) Vehicles (%) 0 0 0 0 11.00 0 0 0 1.0 0 9 0 88.00 100 91 0 3. Strengthening LGU’s Compliance to Procurement Laws Based on actual observations and in-depth interviews of key individuals on any development during the period covered by this report, the LGU’s Compliance to Procurement Laws has been significantly strengthened specifically on the following indicators: 1) presence of 3rd party observer in BAC and bidding processes, 2) posting and publication of bidding announcements, and 3) accessibility of bidding documents. Covering three specific government bodies, an evaluation matrix below is made and verified: Major GPRA Compliance Indicators CSO Representation in BAC Posting/ Publication of Bid Info Accessibility of Documents Table 6 Procurement Compliance Levels Pre- Project Intervention Post-Project Intervention Barangays City Govt Natl. Line Barangays City Govt Natl. Line Oroquieta Agencies Oroquieta Agencies None Minimal Minimal Minimal Significant Significant None Minimal Minimal Minimal Minimal Significant None None None Minimal Significant Significant 3.1. CSO Representation in B.A.C.’s Since the project has started, the ECOLINK has already received 21 invitations to sit as observer in biddings. The government offices who requested CSO Representation through ECOLINK includes the Department of EducationOroquieta Division, Department of Agriculture, 6 Barangay LGU’s, Department of Education- Misamis Occidental Division and the City Government of Oroquieta. ECOLINK has facilitated members of the Oroquieta City Coalition Against Corruption to represent in several B.A.C.’s. This is one of the most important indicators of the maturity of government offices to comply with the provisions of the Government Procurement Reform Act or RA 9184 and open the doors to the civil society to observe in the bidding processes. The Barangay LGU’s are the worst in terms of BAC functionality on 2006. 3.2. Posting/ Publication of Bids Info The Barangay LGU’s are the most notorious of all government bodies in the posting and publication of bids. Before the project, they do not comply at all. Spare parts and automotive services acquired by these barangays have not at all undergone any bidding. The City Government has the most impressive record of considering recommended reforms from the CSO particularly on the need of adjust existing procurement processes. 3.3. Accessibility of Documents Before, bidding information and documents in the City Government of Oroquieta are rarely accessible. By now, any interested party may access procurement documents. C. Efficiency in Achievement of Goal The goal of this project is to significantly reduce and prevent the wastage/corruption of local government funds through an anti-corruption and transparency intervention using participatory, low-cost, innovative and creative strategies. The question is: has the project been able to significantly reduce and prevent corruption in the City Government of Oroquieta? The answer is obviously, yes. This initiative has totally reduced/ eradicated corrupt practices in the use of red-plated vehicles by officials and personnel of the City Government of Oroquieta, the 47 Barangay LGU’s and national line agencies. One case study (See Appendix 10) revealed that one city official corrupts at least 3.29 liters of gasoline valued at 141.29 pesos every day due to the use of his assigned four-wheel government vehicle in transporting water to and from his farm. In his three years-term of service as a councilor he squandered a conservative estimate of 157, 707.86 pesos and causes the City Government to spend an additional 45,000 pesos for repair services and parts. In monetary value, the project has caused a reduction of expenditures by 95,000 pesos among the 47 barangay LGU’s and by 1,692,081.12 pesos in the City Government. The prevention of gasoline reselling saves the government worth 5,672 every six months and 247,680 pesos in vehicle misuse. All in all, the project has saved the LGU a total of 2,040,433.12. D. Sustainability Most of the project activities will be carried out even in the absence of continued support from PTF. For instance, the poster-making, short-play and photojournalism competitions have been included in the Annual Calendar of Activities of the Department of Education –Oroquieta City Division. The newsletter will be continually managed by ECOLINK and funded by the business sector. The radio program will be continued by ECOLINK in coordination with the Oroquieta City Press Club. The drafting and approval of ordinances setting the guidelines on use vehicle management of LGU’s ensures the sustainability of policy reforms. With the establishment of a citizen-based anti-corruption coalition, the major gains of the project will be continued and expanded. There, however, is an obvious and critical aspect of weakness in the project’s sustainability- the operation of the Oroquieta City Citizens Coalition Against Corruption. The network has very limited financial resources and other organizations do not have the capacity to contribute for its program. It is therefore important for ECOLINK to ensue that future similar projects should include strengthening the institutional capacities of local transparency networks or similar groups. E. Replicability Civil society organizations who may wish to undertake anti-corruption strategies in local governments can utilize the Government Vehicle Monitoring intervention model designed and used by the project. The Office of the Ombusman may also be able to learn lessons of the project to improve the strategies of their Oplan Red-Plate. The combination and choice of information and education activities provides a perfect example to other NGO’s in raising citizens’ awareness and involving the citizens in addressing specific corruption issues. In fact, the Transparency and Accountability Project (TAG) of the City Government of Oroquieta and the Paglaum MPC has already studied and utilized advocacy approaches used by this project. F. Other Impacts 1. Local Policy and Administrative Reforms Barangay LGU’s in Oroquieta City have been adopting the model ordinance drafted by the ECOLINK since June 2007. As of September 5, 2007, around six of them has finally passed and approved the ordinance. (See Appendix 3) Likewise, the City Government of Oroquieta has begun developing its own guidelines in the use, management and procurement of vehicles and automotive services and parts. Heads of Offices has already issued orders to their respective personnel to refrain from using government-issued vehicles in personal purposes. The Sangguniang Panlungsod has already taken the following steps that will eventually lead into the passage and approval of the ordinance: January 2007 - March 2007 - May 2007 - June 2007 - August 2007 - September 2007 October 2007 - Sangguniang Panlungsod (City Council) Session inviting ECOLINK regarding issues of vehicle misuse. Policy formulation consultation meeting with selected legislators. Outline of proposed ordinance drafted. Series of policy-formulation workshops conducted. Second Draft of City Ordinance formulated. A leading supporter of the project, Atty. Lel Blanco’s term of office ends along with 3 other supportive councilors. New councilors take oath of office. Committee on Way and Means issued sponsored resolution requesting the GSO to provide an inventory of city vehicles. Consultation with the new councilors regarding the proposed ordinance held unofficially. Target passage and deliberation of the final draft of the city ordinance Relative to vehicle use and management, the following specific actions are undertaken: • • • • • City Government Logo and “FOR OFFICIAL USE ONLY” are labeled in all LGU vehicles. Four-wheel vehicles not assigned to Heads of Offices are parked and deposited at the City Hall premises every night and during weekends except when used for official purposes. City hall employee sacked from duty when caught in actual misuse last year. Trip tickets are now being used in offices especially at the CEO. Barangay LGU’s have adopted restraint in the use of vehicles by individuals and unauthorized personnel 2. Socio- cultural Impacts Corruption as we fully understand encompasses all aspects of daily life of an individual. In societies like the Philippines where corruption has historical and cultural roots, anti-corruption initiatives like this project strikes not only the practices and legal concerns within the bureaucracy but also the moral standards of public officials and employees. The use of arts, media and others communication channels is crucial to the promotion of a culture of honesty, integrity and accountability among the ordinary citizens who demand equitable and sincere delivery of services from the government and among public officials and employees. This project has therefore caused a long-lasting effect to the community it covers. In-depth interviews with heads of offices, officials previously reported of vehicle misuse, and ordinary citizens reveal that they have developed within themselves an ethical standard of refraining from the use of red-plated vehicles beyond official purposes. When the culture of “utang na loob” supposedly comes in, the project has caused them to be able to refuse requests for vehicle use from friends, relatives and political allies. 3. CSO Empowerment On 2006, there are relatively few CSO’s involved in the affairs of the local government. Although a number of NGO’s including ECOLINK exist and operate within the city, not one has actually been sitting in mandatory local special bodies of the City Government. Although a Federation of NGO’s has already been existing since 1996, the level of engagement these institutions pursue with the LGU is very minimal and almost confined to coordination in projects. This project since its inception has created a ripple effect to the civil society in transforming PO’s and NGO’s into indispensable key players of local development regardless of main institutional thrusts and mandates. On 2006, a total of 11 NGO’s including the ECOLINK has applied accreditation with the LGU of Oroquieta. This number has increase rapidly as of September 2007 with a total figure of 41. Also, the following are some of the local special bodies that have opened their doors to CSO representation: • People’s Law Enforcement Board • Bids and Awards Committee • Projects Monitoring Committee • Local Development Council • City Fisheries & Aquatic Resources Mngt. Council • Local School Board • Solid Waste Management Council • CCTAG • HIV/AIDS Council On 2005, the City Government has only appropriated P 15,000.00 as annual aid to NGO’s and PO’s. On 2006 and 2007, more than 250,000 pesos from the City Development Fund has been allocated for projects of NGO’s and PO’s. The Oroquieta City Coalition against Corruption and the ECOLINK have representatives in Bids and Awards Committees of the City government, Barangay LGU’s and local offices of national line agencies, thereby providing us the opportunity to witness first-hand procurement processes in the said government bodies. The Projects Monitoring Committee (PMC), a local administrative body of the City Government, is a powerful and very important one in terms of access to and involvement in the implementation of all programs and projects of the City be they infrastructure, trainings, livelihood, among others. Members of this committee include the CPDO, Heads of Offices and NGO’s. Of all, an OCCAC figure heads this committee. ECOLINK Executive Director Paul Pastrano Gangoso holds a key part in the PMC. Combined with ECOLINK’s Media and Democratization Program, the local media community of Misamis Occidental has attained an inspiring light of pursuing programs like the “Bantay Kurapsyon” which provides sharp, provocative and heated discussion of issues concerning corruption in the bureaucracy as well as other concerns involving the welfare of the general public. Many broadcasters are now trying to pursue the form and content of the “Bantay Kurapsyon” in their respective on-air shows. 4. Addressing Other Specific Corruption Issues The levels of impacts these project bring are not confined to government-owned vehicles and their use, procurement and maintenance. With the increasing popularity of the project, the institution, and the “Bantay Kurapsyon”, many issues have been and will be addressed. To name a few, these are: 4.1. Specific Vehicle–related cases • • • • • • • • Use of LGU Vehicle of Barangay Malindang in transporting farm goods Collection of passenger fee of LGU Vehicle of Barangay Victoria Use of LGU Vehicle of Barangay Layawan by a Minor Resident and Relative of the Punong Barangay Misuse of City Government Vehicle Issued to Councilor Famacion Unofficial Use of Garbage Compactor in transporting logs Reselling of Gasoline Allocations Removal of Motorcycle Plate Numbers 63 total reports immediately acted by the concerned offices 4.2. Corrupt Practices of School Principal Mrs. Antonia Regale, Acting School Principal of Rizal National High Schol, has been reported of physical and financial abuses. ECOLINK facilitated the case and she was already relieved from her duty and was replaced by a new Principal. 4.3 Delayed Salary of Bunotex Employees Bunotex employees numbering 200 complain through “Bantay Kurapsyon” that they have not received their salary due for six months already. ECOLINK initiated consultation between concerned parties and the employees received their salary 1 week after the complaint. The employer also thank the ECOLINK for its constructive approach in solving the problem. The Bunotex is a government-run facility. 4.4. “Kotong Cops” “Kotong” or bribe money is often associated with cops in the Philippines. A few months ago, traders complain of these corrupt practices of identified cops. “Bantay Kurapsyon” discussed the issue on air and forwarded the complaint to the Chief of Police through the Council of Elders. The “kotong” practice has since then stopped. 4.5. “Commission Every Audit” The COA, the auditing body of the Philippine government, shows the reason why it is one of the most corrupt agencies in the country when it collects 1,000.00 pesos from each of the 47 barangays every annual audit. These amounts they collect from the Barangay LGU’s are “charged to materials” and they often threaten Barangay officials to disallow the latter’s cash gifts at the end of the year. “Bantay Kurapsyon” tackled the issue for two succeeding weeks and after a heated and controversial public debate, the COA take a step back. 4.6. “BSSP Coop” The issue of massive corruption in the Barangay Self-Sufficiency Program Cooperative, a cooperative run by the Association of Barangay Councils, has been exposed into the public by the “Bantay Kurapsyon”. ECOLINK reveals that almost 500,000 pesos of goods and cold cash have been pocketed by Barangay officials managing the cooperative. ECOLINK’s investigation also found out that 211 city hall employees an officials have unpaid and almost forgotten debts to the cooperative totaling almost 400,000 pesos. These debts are acquired almost a decade ago. An investigation from concerned bodies is now going on. 4.7. “Waiting Shed Syndrome” The Sangguniang Kabataan is a government body composed of elected youth representatives of the community. They receive mandatory budget allocations form the national government and LGU’s. ECOLINK has revealed through the “Bantay Kurapsyon” that 46 out of the 47 barangays of Oroquieta have nonfunctional SK’s yet their funds have continuously been utilized for several projects. Corruption is rampant as shown in the “Waiting shed syndrome” where each Barangay constructs waiting sheds at a cost of 40,000- 75,000 pesos each. Kickbacks from the construction of these mini-structures amount to 20,000- 35 thousand each. There are a total of 49 waiting sheds constructed in Oroquieta City alone with an estimated total cost of 2,940,000 pesos sourced out of SK funds. With an average corruption rate of 33%, 970, 200 pesos is pocketed by SK and Barangay Officials involved in this projects. And all of these waiting sheds are not utilized for the purpose it is designed for. Most of these are constructed in front of the houses of SK Officials and some even convert these structures into sari-sari stores. With ECOLINK’s revelation, the DILG is now strictly monitoring SK projects and discouraging the construction of additional waiting sheds. 4.8. Other Issues Many other issues of corruption as well as public concerns have been opened for public discussion and resolution by the project. These include corrupt practices in the PACAP projects, abusive officials and irregularities in hiring of city hall personnel. It is also noteworthy cite that there is not one red-plated vehicle used during the May elections as administration politicians respect the project and the ethics the project hopes to pursue. And as long as activities like the “Bantay Kurapsyon” Radio Program continues, the project will be able to address a lot more corruption issues in the locality. IV.OVERALL ASSESSMENT AND RECOMMENDATIONS A. Overall Assessment All in all, the project has achieved the targets as defined during the development period and is considered successful. (See Appendix 8). The initiative has articulated well and achieved its goal ad objectives. It has extensive increased citizen participation to a quantitative and qualitative degree more than it has originally looked forward to. It has effectively reduced gasoline expenditures of the City Government of Oroquieta including local offices of national line agencies and Barangay LGU more than its targeted amount at appraisal stage. It has totally eradicated gasoline reselling and totally reduced vehicle misuse of government officials and employees. The project has also effectively caused the City Government to undertake steps in complying with procurement laws especially on the aspects of CSO representation in bidding processes, posting and publication of bidding documents, and accessibility of documents. The advocacy components have empowered the citizenry to speak and expose corrupt practices in their respective communities and experiences. It has also reinforced existing campaigns of government agencies like the Office of the Ombudsman. It has also triggered the formulation of policy reforms responsive to issues covered by the project. In addition to, it has been able to address several specific corruption issues and public concerns other than involving government vehicles. It has raised the commitment and sense of ownership among people’s organizations, youth organizations, non-governmental organizations and concerned individuals to the cause of curbing corruption at all levels of the bureaucracy. B. Problems Encountered The major problem encountered during the course of the 1st month project implementation was the long delay of the holding of the Launching Ceremony. Regrettably, the City mayor himself was not able to attend the MOU Signing. According to recommendations from legal experts, the Memorandum of Agreement was transformed into a Memorandum of Understanding since the project do not require financial and legal obligation to the part of the City Government. In addition to, the MOU had has to be translated into a multi-party agreement involving the DILG, ECOLINK, City Government, and others. Individuals at the City Mayor’s Office are very furious of the project since hey are some of the first caught in actual misuse of vehicles. This came to a point when the City Mayor wrote a disturbing letter to the Asian Development Bank asking to stop the project citing reasons like duplicity with their TAG Project, etc. By July however, the city’s TAG Project has tapped ECOLINK to give them insights of this project that may be able to replicate. Everything has been resolved anyway. As the increasing number of reports each day shows a positive impact of the ACT project, most especially the “Bantay Kurapsyon” Radio Program, the regular work plans of ECOLINK personnel were diverted to acting on such reports. Mr Rolando Neri, the City Local Government Operations Officer of the DILG was replaced by Mr.Porferio Chiong. In relation to the “Bantay Kurapsyon” Radio Program, furious reactions were received from 2 affected city personnel (caught and reported of actual misuse of vehicles). From March 1 until May 31, 2007, the ECOLINK has encountered but three problems related to the project. The delay of grant funds from PTF is the most important of all which has caused some adjustments to the projects on March. It was not until April 5, 2007 that the funds entered our account. Because the shortplay contest was scheduled on March 26, the ECOLINK utilized its own funds for the activities. Starting June 2007, the Project Management Staff has not encountered any significant problem at all. C. Lessons Learned The project is a very timely response to an already provocative issue of massive corruption in the Philippine bureaucracy. It shows, among other that anticorruption initiatives require utmost commitment, leadership and patience as shown by ECOLINK in the pursuit of the project’s targeted objectives. Delays at start-up activities are common to all development projects yet initiative has to be taken to reduce these. It is also important for every NGO who will pursue similar initiatives to ensure that the institution including its staff and project personnel stand neutral between partisan blocs during election periods. This project shows how a good project can be vulnerable to become scapegoats in political bickering among political parties and personalities. The measures undertaken by ECOLINK are very good at ensuring balance of support from all opposing camps within government bodies during this very volatile period of Philippine history. D. Recommendations 1. Pursue precedent cases at the Office of the Ombudsman It is highly recommended that the ECOLINK through the OCCAC will file and pursue corruption complaints at the Office of the Ombudsman Mindanao. The cases will be a precedent to all local government officials and employees to strictly observe proper usage of government-issued vehicles and compliance to procurement laws. 2. Strengthen local transparency network It is important to pursue efforts to strengthen the institutional capacities of local transparency networks like the Oroquieta City Coalition Against Corruption as they will act as trusted foundations of the citizenry in the fight against corruption. This will maintain the momentum gained from the project in the past months. 3. Replicate and expand vehicle monitoring scope Using the intervention model of this project, government vehicle monitoring should be pursued in a wider scope and coverage. NGO’s in other cities may facilitate and support these horizontal project replication activities. These engagements will use the same approaches of this project taking into consideration the lessons learned. In this respect, the ECOLINK may develop a project of similar concept with a bigger scope with PTF’s support. 4. Develop researches on the extent of corruption in the local government Developing and undertaking researches on the extent of corruption in the local government can help identify and pursue major policy and administrative reforms in the country. The extent of corruption in the Philippines as readily available data presents may even be worst than it seems. Appendix 1: Government Vehicle Monitoring Intervention Model Appendix 2: Project Logical Framework OBJECTIVES INPUTS MEANS OF VERIFICATION GOAL: SIGNIFICANTLY REDUCE AND PREVENT THE WASTAGE/CORRUPTION OF LOCAL GOVERNMENT FUNDS THROUGH AN ANTI-CORRUPTION AND TRANSPARENCY INITIATIVE OBJECTIVE 1: Testimonies of Budgetary Data collated, integrated and Monitor LGU After 6 months, LGU Officials/ analyzed with the following specific reduce corrupt/ lavish Expenditures through Workshop indicators: 1) Amount of LGU expenses in Quarterly Expenditure expenditures of the Accomplishment excess of allocation Analysis Workshops Local Government of Report 2) Amount of LGU funds used to private Oroquieta on vehicle consumptions of oil, gasoline & repairs procurement, use and Monitor Actual Vehicle Photos/ SMS/ Phone Misuse maintenance by at Actual Vehicle Misuse Records least 20%. Reports Establish a Feedback At least 50 Reports/ Complaints acted by mechanism within the Comparative the LGU LGU Budgetary Data IEC/ Advocacy OBJECTIVE 2: After 6 months, strengthen the LGU’s compliance to GPRA . IEC/ Information Drive on GPRA (same as below) Monitor LGU’s compliance to GPRA on vehicle procurement B.A.C. (Bids & Awards Committee) Enhancement Training OBJECTIVE 3: After 6 months, significantly increase citizen participation on anti-corruption and transparency programs and actions . Organize anti-corruption Photo-journalism contest Create and Distribute “Conscience Posters” INDICATORS Specific measures adopted by the LGU to prevent gasoline diversions/ theft and vehicle misuse GPRA Compliance of LGU on Vehicles based on the following specific indicators: 1) Posting/ ads 2) accessibility of docs. 3) Presence of 3rd-party observer throughout the whole process 1 BAC GPRA Compliance Training Conducted including 1 Benchmarking New policies recommended • At least 5 campus papers and 2 local newspapers participating in the photojournalism contest • 300 “conscience posters” distributed and posted in government offices and public Organize inter-school short- places play contest • at least 5 entries in the play contest with Publish Monthly Newsletter at least 200 audience Conduct a weekly 30minute block time local radio program dubbed “Bantay Kurapsyon” (Corruption Watch) Network Building/ Conference on Corruption in the Local Government Establish a Citizen’s Feedback mechanism within the LGU • I monthly newsletter in 100 copies published and distributed/month • At least 100 calls/ text messages from radio listeners reporting improper use of public vehicles • anti-corruption conference held/ at least 10 participating CSO’s, PO’s, NGO’s and private institutions in the network/ conference • Feedback mechanism established Policies adopted and implemented M&E Reports Copies of legislations/ policies enacted GPRA Compliance Assessment Workshop Proceedings M&E Report Pictorials Copies of articles published and posters printed Radio-recordings/ Photo – documentations Contest results/ reports Conference proceedings/ attendance/ pictorials/ documentation Accomplishment Report Appendix 3: Sample of Approved Barangay LGU Ordinance on Vehicle Use Republic of the Philippines OFFICE OF THE SANGGUNIANG PAMBARANGAY Barangay Upper Rizal, Oroquieta City EXCERPT FROM THE MINUTES OF THE REGULAR SESSION OF THE SANGGUNIANG BARANGAY OF UPPER RIZAL HELD ON JUNE 26,2007 AT 3:00 PM. PRESENT: Punong Barangay Kagawad Kagawad Kagawad Kagawad Kagawad Kagawad Kagawad SK Chairman OTHERS PRESENT: Secretary Treasurer ABSENT: None Lolita Pastrano , presiding Segundino Balaba Luz T. Manlawe Erlinda M. Mequiabas Roberto B. Clavite Felipe P. Manlawe Pedro Bacus Silverio Uba Ruel T. Babanto Arcel Uba Elsa Uba Brgy. Ordinance No.11 - 2007 PRESCRIBING THE GUIDELINES ON THE USE OF BARANGAY GOVERNMENT VEHICLE, FUEL CONSUMPTION, AND AVAILMENT OF AUTOMOTIVE MAINTENANCE SERVICES WHEREAS, Section 361, Chapter 4 (Use, Repair and Maintenance of Government Vehicles), Title 6, Book III, Volume I of the Government Accounting and Auditing Manual lays down the rules on the use of government vehicles and fuel consumption; WHEREAS, it is noted that there has been a high rate of expenditures on fuel consumption of the Barangay Government vehicle; WHEREAS, the use of vehicle must be properly controlled and regulated, and fuel consumption in relation thereto must be properly monitored; WHEREFORE, these guidelines on the use of barangay Government vehicle, fuel consumption, and availment of maintenance service are hereby adopted: Section 1. Coverage. - These guidelines shall apply to the barangay vehicles of the Local Government of Barangay Upper Rizal, Section 2. Guidelines. - The following guidelines shall be observed in the use of barangay vehicles, as well as fuel consumption and availment of automotive maintenance services: a. The barangay vehicle shall be used for official purposes only. Unless properly and duly authorized prior to target date of use, the use of said vehicle on Saturdays, Sundays, legal holidays, beyond the regular hours for going to and from the office, or outside the route of the official or employee authorized to use them is strictly prohibited. b. No vehicle shall be used for purely private social functions or for other personal purposes, or for the spouse, children, relatives, or friends of the official entitled thereto. c. The vehicle must be kept in the Barangay Hall’s compound except when in use for strictly official purposes or unless the security in the vicinity is lax. d. Non- resident of the Barangay shall not be allowed to use the vehicle except otherwise covered by a written agreement between him and the Sangguniang Pambarangay through the Punong Barangay. Provided, however, that the use of such vehicle is for purposes specified in Paragraph b Section 2 above. e. Requests to use the barangay vehicle by elected and appointed officials of the Barangay shall be made personally by the individual. The request shall be accomplished in the prescribed form as may be promulgated by the Sangguniang Pambarangay, stating therein the purpose of such travel. e.1 The request shall be forwarded to the Punong Barangay. The Punong Barangay shall order the assigned driver to fill up properly all required information indicated in proper space of said form, such as the quantity of fuel to be purchased before travel and the quantity which was consumed after the use of said vehicle. e.2 The Secretary of the Barangay shall duly note in the said form the fuel issued, purchased or consumed and the balance of fuel in the tank at the end of the trip. f. Requisitions for gasoline for the use of barangay vehicle shall be accomplished through a resolution from the Sangunniang Pambarangay and approved by the Punong Barangay. The Barangay Treasurer shall carry out the necessary steps to proceed with the acquisition subject to existing rules and availability of budget. No requisition for gasoline or diesel shall be dispensed and paid by the Barangay unless there has been a prior approval. g. Only elected or appointed individuals including the Punong Barangay is allowed to drive the vehicle irregardless of purpose and destination. A driver should possess valid driver’s license and not influenced by liquor on actual usage of vehicle. h. Any resident of Upper Rizal, neither an elected nor appointed official of the barangay, who wish to use the vehicle on conditions as specified in the ordinance, shall shoulder all gasoline expenses incurred in the use of the vehicle. i. Electrical, mechanical and other related services necessary to maintain the roadworthiness of the vehicle, except those under warranty, should be done only by the duly accredited service station, subject to the required pre-repair inspection report duly approved by the Barangay. j. Effective 1 October 2007, the authorized gasoline and service station of Barangay Upper Rizal shall be GF Petron, Poblacion 2, Oroquieta City. k. The Barangay Treasurer shall submit a monthly report of fuel consumption of the vehicle to the Commission on Audit, copy furnished to the Sangguniang Pambarangay. The Secretary shall maintain a file of all the requests for the use of barangay vehicle and reports on fuel consumption and availment of automotive maintenance services. Section 3. Applicability of the General Accounting and Auditing Manual. Whenever applicable, the provisions of the General Accounting and Auditing Manual shall govern. Section 4. Effectivity. - These guidelines shall take effect on the 1st day of October 2007. Approved: June 26 2007 CERTIFIED TRUE AND CORRECT UPON DELIBERATION: (Sgd) LOLITA PASTRANO Punong Barangay, Presiding ATTESTED: (Sgd) ARCEL UBA Secretary Appendix 4: Indicative Output Assessment Output Indicators Budgetary Data Estimates Target Actual Project Completion (Before project implementation) P 1,692,081.12 - P 311,572.27 P 338,416.22 P 6,231.44 50 50 288 63 5 13 1) Posting/ ads Minimal Significant 2) accessibility of docs Minimal Minimal None Significant 1 8 300 1 19 360 5 5 200 400 590 600 24 40 100 1431 10 27 50 P 1,082,850.00 78 P 1,077,639.25 1) Amount of LGU expenses in excess of allocation 2) Amount of LGU funds used to private consumptions of oil, gasoline & repairs Actual Vehicle Misuse Records Reports Acted by the Government Policies adopted and implemented GPRA Compliance 3) Presence of 3rd-party observer throughout the whole process BAC GPRA Compliance Training Photo-journalism contest participants “Conscience Posters” Inter-school short-play contest 1. Entries 2. Participants Monthly Newsletter “Bantay Kurapsyon” (Corruption Watch) Radio Program 1. Weekly Programs 2. Calls/ text messages/ letters Anti-Corruption Conference 1. CSO’s/ NGO’s 2. Participants Total Expenses Appendix 5: Draft City LGU Ordinance on Vehicle Use and Maintenance Republic of the Philippines Sangguniang Panlungsod Oroquieta City Region 10 RESOLUTION NO. ___-2007 ADOPTING CITY ORDINANCE NO. __-007 DEFINING THE GUIDELINES ON THE USE OF LOCAL GOVERNMENT VEHICLES, FUEL CONSUMPTION AND AVIALMENT OF AUTOMOTIVE SERVICES WHEREAS, Section 361, Chapter 4 (Use, Repair and Maintenance of Government Vehicles), Title 6, Book III, Volume I of the Government Accounting and Auditing Manual lays down the rules on the use of government vehicles and fuel consumption; WHEREAS, it is noted that there has been a high rate of expenditures on fuel consumption of City Government vehicles in the past three years; WHEREAS, it is noted that there has been several reports of documented misuse of vehicles by City government employees and officials by non-governmental organizations; WHEREAS, the use of City Government vehicles must be properly controlled and regulated, and fuel consumption in relation thereto must be properly monitored; WHEREFORE, this Ordinance setting the guidelines on the use of City Government vehicles, fuel consumption, and availment of maintenance service is hereby adopted: ORDINANCE NO. 00-2007 GUIDELINES ON THE USE OF LOCAL GOVERNMENT VEHICLES, FUEL CONSUMPTION AND AVIALMENT OF AUTOMOTIVE SERVICES Be it enacted by the Sangguniang Panlungsod, in session assembled, that: Section 1. Definition of Terms. A. Government Vehicle. Any motor vehicle, boat or other similar means of transportation that is owned or leased by the City Government of Oroquieta including those that have been purchased or maintained by the LGU. B. Residence. The primary place where an employee resides and from which the employee commutes to his/her place of employment. C. Place of Employment. Any place within the accepted commuting area where an employee performs his/her business, trade, or occupation even if the employee is there only for a short period of time. The term includes, but is not limited to, an official duty station, home base, headquarters, or any place where an employee is assigned to work including locations where meetings, conferences, or other official functions take place. D. Field Work. Official work performed by an employee whose job requires the employee's presence at various locations that are at a distance from the employee's place of employment or at a remote location that is accessible only by Governmentprovided transportation. The designation of a work site as a field office does not, of itself, permit the use of a Government vehicle for home-to-work transportation. Examples of employees involved in field work include, but are not limited to, health inspectors, and certain law enforcement officers, whose jobs require travel to several locations during the course of the work day. E. Emergency. Circumstances which exist whenever there is an immediate, unforeseeable, temporary need to provide home-to-work transportation for those employees who are necessary to the uninterrupted performance of the agency's mission. An emergency may occur where there is a major disruption of available means of transportation to or from a work site, and essential Government service must be provided, and there is no other way to transport an employee. F. Private parties. Any individual, group or organization not connected through employment or appointment with the City Government of Oroquieta and its subordinate agencies. Section 2. Coverage. - These guidelines shall apply to all vehicles of the City Government of Oroquieta, including those of the barangays and national line agencies subsidized and acquired through City Government funds, except the vehicle assigned to the City Mayor and the City Vice- Mayor. Section 3. Guidelines. - The following guidelines shall be observed in the use of government vehicles, as well as fuel consumption and availment of automotive maintenance services: A. All Local government vehicles shall be used for official purposes only. Unless properly and duly authorized prior to target date of use, the use of said vehicles on Saturdays, Sundays, legal holidays, beyond the regular hours for going to and from the office, or outside the route of the officials or employees authorized to use them is strictly prohibited. All home-to-work vehicles shall be deposited at the City Hall Compound by 5:00 pm every Friday. B. No Local Government vehicle shall be used for purely private social functions or for other personal purposes, or for the spouse, children, relatives, or friends of the official entitled thereto. The prohibited acts include dropping- off and fetching children and family members in schools, family recreations, among others. All government vehicles are likewise prohibited to be brought and parked in motels, club houses, beach resorts during and beyond office hours except when an official business transaction or meeting is taking place in such places on official time. C. All Local Government vehicles not assigned for home –to-work transportation must be kept in the City Hall’s compound after official office hours except when in use for strictly official purposes as may be authorized by the City Mayor subject to other provisions of this Ordinance. D. The use of Government vehicles between an employee's residence and his/her place of employment shall be limited to Heads of Offices; Administrative Officials; Employees engaged in actual field work and law enforcement service duties when the use is essential for the safe and effective performance of those duties; and other employees, when use is in response to an emergency situation. E. No casual employee shall be allowed to bring office vehicles to their homes after regular daily office hours. F. Requests to use Local Government vehicles not assigned to officials of the Local Government shall be made by the Head of Office or his authorized representative. The request shall be accomplished in a prescribed form as may be promulgated by the Office of the General Services, stating therein the purpose of such travel. f.1 The request shall be forwarded to the General Services Office. The Head of Office of the General Services Office (GSO) shall order the driver of the requested vehicle to fill up properly all required information in a prescribed form, such as the quantity of fuel to be purchased before travel and the quantity which was consumed after the use of said vehicle. A travel outside the City on official time requires a travel order and approval by the Local Chief Executive. f.2 The Head of the GSO or duly designated personnel shall duly note in the said form the fuel issued, purchased or consumed and the balance of fuel in the tank at the end of the trip. G. Requests to use any City Government vehicle by private parties shall require prior approval by the City Mayor. g1. An individual requesting to use any vehicle of the City Government must be a permanent resident of the City of Oroquieta. g2. Groups or institutions requesting to use any vehicle of the City Government must be a non-governmental organization or people’s organization duly accredited by the City Government prior to the date of request. g3. All private individuals, groups or institutions requesting to use City Government vehicles must shoulder all gasoline and other expenses including per diem of driver as well as damages resulting from the actual use of the individual, group or organization beyond proper standards. g4. The use of such vehicles must not fall along the activities specified in Paragraph B of this Section. H. Requisitions for gasoline and diesel fuel for the use of any Local Government vehicle shall be duly accomplished by the concerned Head of Office. The Office of the General Services shall keep records of all gasoline and diesel fuel requisitions. No requisition for gasoline or diesel shall be dispensed and paid by the City Government unless there has been a prior approval. In the case of officials and employees assigned with official home-to-work vehicles, a corresponding prepaid card will be issued for the purpose. The monthly maximum allowable quantity of fuel to be purchased by the City Government of Oroquieta for the said officials shall be equivalent to the amount of their monthly transportation allowance, which will be given in the form of prepaid cards. These cards will be distributed effective 1 January 2008. Any unused or unspent portion of the prepaid card shall be carried over to the succeeding month. In the event that the amount of the prepaid card has been consumed before the end of the month, all gasoline purchases will be charged against the account of the official concerned. I. Gasoline expenses for official travels outside of Oroquieta City may be reimbursed if the same is covered by a prior authority to travel approved by the City Mayor. J. Electrical, mechanical and other related automotive services necessary to maintain the roadworthiness of City Government vehicles, except those under warranty, should be done only by the duly accredited service station, subject to the required pre-repair inspection report duly approved by the City Mayor. K. Effective 1 January 2008, the authorized gasoline and service station of the City Government shall be GF Petron, Poblacion 2, Oroquieta City. L. The Head of the GSO shall submit a monthly report of fuel consumption of all City Government vehicles to the Commission on Audit, copy furnished the Office of the City Mayor, City Administrator, and the Head of the Accounting and Budget Offices. A copy of this report shall be readily made available to public access. The GSO shall maintain a file of all the requests for the use of City Government vehicles and reports on fuel consumption and availment of automatic maintenance services. Section 4. Applicability of the General Accounting and Auditing Manual. Whenever applicable, the provisions of the General Accounting and Auditing Manual shall govern. Section 5. Complaints of Abuse of Privileges. Any resident of the City who has prior information or knowledge of any form of abuse of vehicle privileges involving City government officials and employees as specified in this Ordinance or any other applicable law may file a complaint at City Mayor’s Office, which the latter shall act immediately upon. He/she may also pursue such actions at other appropriate government bodies. Section 6. Penalties. Any government employee or official violating any of the provisions of this ordinance shall be fined the amount of One Thousand Pesos (P1000.00) and shall be recommended for appropriate administrative sanctions. Home-to-work transportation privileges of such erring employee or official shall be suspended for at least three months. Section 7. Implementing Office. - The GSO must ensure compliance with these Guidelines and other pertinent rules on the use of government vehicles and fuel consumption. It shall promulgate the necessary implementing regulations and prescribed forms consistent with this Ordinance. Law enforcement bodies are likewise directed to apprehend and report anyone who violates the provisions of this Ordiance. Section 5. Effectivity. - These guidelines shall take effect on the 1st day of January 2008. Approved: October ___, 2007 CERTIFIED CORRECT: HENRY J. FAMAS, MD City Vice- Mayor Sangguniang Panlungsod Presiding Officer ATTESTED: CONCEPCION N. MAISLING Secretary to the Sanggunian APPROVED: ATTY. JORGE T. ALMONTE City Mayor Appendix 6: Selected Photo Documentations Appendix 7: LGU Expenditure Data (Project Period) OFFICE City Mayor's Office Sangguniang Panlungsod City Planning & Development Office General Services Office City Accountant's Office City Treasurer's Office City Assessor's Office City Prosecutor's Office Phil. National Police CLGOO- Dept. of the Interior and Local Govt. City Health Office City Social Welfare & Development Office City Agriculture Office City Engineer's Office Market Operations Department of Education- City Division TOTAL Approp june 2006 378,988.80 128,718.08 1,872.00 17,952.00 52,480.00 77,808.00 8,064.00 26,464.00 88,000.00 12,160.00 79,520.00 4,800.00 406,656.00 1,714,880.00 3,200.00 27,148.00 3,028,710.88 Expenses June 2006 592,170.00 201,122.00 2,925.00 28,050.00 82,000.00 121,575.00 12,600.00 41,350.00 137,500.00 19,000.00 124,250.00 7,500.00 635,400.00 2,679,500.00 5,000.00 30,850.00 4,720,792.00 APPROPRIATIONS INCLUDING SUPPLEMENTAL PROGRAM 1,184,340.00 402,244.00 5,850.00 56,100.00 164,000.00 243,150.00 25,200.00 82,700.00 275,000.00 38,000.00 248,500.00 15,000.00 1,270,800.00 5,359,000.00 10,000.00 61,700.00 9,441,584.00 Approp June 2007 390,832.20 132,740.52 1,930.50 18,513.00 54,120.00 80,239.50 8,316.00 27,291.00 90,750.00 12,540.00 82,005.00 4,950.00 419,364.00 1,768,470.00 3,300.00 20,361.00 3,115,722.72 Expense June 2007 351,748.98 119,466.47 1,737.45 16,661.70 48,708.00 72,215.55 7,484.40 24,561.90 81,675.00 11,286.00 73,804.50 4,455.00 377,427.60 1,591,623.00 2,970.00 18,324.90 2,804,150.45 ACTUAL EXPENDITURES 1,146,807.00 390,084.24 3,797.36 55,499.77 163,034.86 234,602.86 24,980.96 64,504.34 237,121.81 22,425.15 248,274.39 2,972.42 1,218,385.29 5,358,653.80 7,014.00 61,669.82 9,239,828.07 Appropriations BALANCES 37,533.00 12,159.76 2,052.64 600.23 965.14 8,547.14 219.04 18,195.66 37,878.19 15,574.85 225.61 12,027.58 52,414.71 346.20 2,986.00 30.18 201,755.93 Expenditures City Mayor's Office Sangguniang Panlungsod City Mayor's Office Sangguniang Panlungsod City Planning & Development Office General Services Office City Planning & Development Office General Services Office City Accountant's Office City Treasurer's Office City Accountant's Office City Treasurer's Office City Assessor's Office City Prosecutor's Office City Assessor's Office City Prosecutor's Office Phil. National Police CLGOO- Dept. of the Interior and Local Govt. Phil. National Police CLGOO- Dept. of the Interior and Local Govt. City Health Office City Social Welfare & Development Office City Health Office City Social Welfare & Development Office City Agriculture Office City Engineer's Office City Agriculture Office City Engineer's Office Market Operations Department of Education- City Division Market Operations Department of Education- City Division Appendix 8: Case Study: A Councilor’s Ecstasy Plate Number: Make (Model): Description: SBE 219 KIA (1991) Four-wheel, pick-up utility type, 4-seater comfort with stereo & good condition tires Office Assignment: Person Assigned: Peace and Order Council (Office of the City Mayor) Mr. Roberto Famacion, City Councilor First Study Period: Findings: January 8- 14, 2007 It is pretty obvious that Mr. Roberto Famacion has abused his position as an elected City Councilor by using the vehicle 24 hours a day at 7 days a week. He uses the vehicle in transporting farm inputs and water to his farm at Purok 2, Mobod, Oroquieta City every morning. His farm is about 6 kilometers from his residence at Poblacion II, Oroquieta City. His vehicle is seen operating even on weekends, used in going to church, family gatherings, and going to market. In monetary terms, an average of 141.29 pesos is wasted everyday on excess gasoline consumption. In his three years term of office, he owes the People of Oroquieta City a total of 154,707.86 pesos corrupted through the expenditure of his gasoline for his personal use. Surely, a councilor’s life is an ecstasy for this man. Day Total Hours of Actual Operation (Hours) II Monitoring 12 11 5 6 9 7 Excess Hours of Operation (Hours) Ave. Distance Travel (Kms/ 1 Hour) Regular Max. Distance Travel (Kms/Day) Excess Distance Travel (Kms/Day) Gasoline Efficiency (5Kms/ 1 Liter) Ave. Price of Gasoline (P43/ Liter) Regular Cost of Operation (Pesos) Cost of Corruption (Pesos) M T W T F S Max Hours of Allowable Operation (Hours) I 8 8 8 8 8 8 0 III (II) – (I) 4 3 1 7 IV 5 Kms/ Hour 5 5 5 5 5 5 V (I) x (IV) 40 40 40 40 40 0 VI (III) x (IV) 20 15 0 0 5 35 VII 5 Kms/ 1 Liter 5 5 5 5 5 5 VIII P43 43 43 43 43 43 43 IX (V) / (VII) x VIII 344.00 344.00 344.00 344.00 344.00 0.00 X (VI) / (VII) x VIII 172.00 129.00 0.00 0.00 43.00 301.00 S Total 0 40 8 58 8 23 5 35 0 200 40 115 5 43 0.00 1720.00 344.00 989.00 Second Study Period: Findings: Day August 6-12, 2007 Total Hours of Actual Operation (Hours) II Monitoring 3 2 3 4 1 0 Excess Hours of Operation (Hours) Ave. Distance Travel (Kms/ 1 Hour) Regular Max. Distance Travel (Kms/Day) Excess Distance Travel (Kms/Day) Gasoline Efficiency (5Kms/ 1 Liter) Ave. Price of Gasoline (P43/ Liter) Regular Cost of Operation (Pesos) Cost of Corruption (Pesos) M T W T F S Max Hours of Allowable Operation (Hours) I 8 8 8 8 8 8 0 III (II) – (I) -5 -6 -5 -4 -7 0 IV 5 Kms/ Hour 5 5 5 5 5 5 V (I) x (IV) 40 40 40 40 40 0 VI (III) x (IV) -25 -30 -25 -20 -35 0 VII 5 Kms/ 1 Liter 5 5 5 5 5 5 VIII P43 43 43 43 43 43 43 IX (V) / (VII) x VIII 344.00 344.00 344.00 344.00 344.00 0.00 X (VI) / (VII) x VIII -215.00 -258.00 -215.00 -172.00 -301.00 0.00 S Total 0 40 0 13 0 -27 5 35 0 200 0 -135 5 43 0.00 1720.00 0.00 -1161.00 On the period of August 6-12, 2007, another study of the same vehicle revealed that average operation per day is only 1.86 hours giving the City of Oroquieta a savings of 1,161.00 pesos every week. This happens as the vehicle has already been transferred assignment form Mr. Roberto Famacion to the City Vice- Mayor’s Office. On the way to the farm on a Sunday... At the Market… At Home… Appendix 9: Final Audit Report EXTERNAL AUDIT REPORT OF THE ANTI-CORRUPTION AND TRANSPARENCY PROJECT OF ECOLINK The Partnership for Transparency Fund Dear Sirs/ Mesdames: I am glad to submit the audit report on the balance sheets of the Anti Corruption and Transparency Project of the ECOLINK as of March 1, 2007 and the related statements of expenses from December 2006 up to February 2007. These statements are the responsibility of the ECOLINK. Our responsibility is to express an opinion on these financial statements based on our audit. The audit has been conducted in accordance to generally-accepted auditing standards in the Philippines. These standards require that we plan and perform the audit to obtain reasonable assurance that the statements are free of material misstatements. The audit also includes assessing the financial system used by the ECOLINK. I believe that the audit shows reasonable basis for my opinions. In my opinion, the statements referred to above present fairly, in all respects, the financial operations of the Anti-Corruption and Transparency project as of July 2007 and the cash flows are following generally-accepted accounting principles. Manuel Sy Ratunil, CPA Board Certificate No. 20176 PTR No. 1755985-0207 TIN No. 155-464551 Oroquieta City July 15, 2007 Final Audit- ECOLINK FINANCIAL OPERATION As of Project End July 2007 Receipts: Total ECOLINK Equity from General Fund P Total PTF/WB/ADB Grants Received 290,000.00 719,517.30 Total Grants Receivable from PTF 73,100.00 Other Sources (Donations, Fund Raising, etc.) 66,000.00 1,148,617.3 Total Funds Received: Less: Expenditures December- February 481, 401.00 March-May 333,111.00 June- July 190,049.95 Total Liquidated Expenses: P Total Unliquidated Expenses: 0.00 Total Liabilities: (Aug-Oct) 73,077.30 Balance of ECOLINK Equity from General Fund st Balance of ACT- PTF/WB/ADB Grant (1 Tranch) Balance of Funds from other Sources 1,004,561.95 4,978.05 0.00 66,000.00 Total Liabilities and Fund Balances: P 144,055.35 Total: P 1,148,617.3 Final Audit- ECOLINK STATEMENT OF EXPENDITURES March 2007 Office Supplies: ITEMS AMOUNT Acetate Newsprint Bond paper Floor mat Triton Latex Brite wax Office Supply Folder Long Ring Bind Holder Triton Latex F.4 PH PH FLB Ribbon Varnish Cutter Office Supply Photo Paper Plastic Cellophane Office Supply Illustration board 40.00 5.00 35.00 156.00 90.00 42.00 114.00 15.00 13.00 90.00 185.00 20.00 60.00 195.00 12.00 38.00 20.00 2,700.00 56.00 14.00 550.00 50.00 O.R. # 00864 00864 01222 09115 27733 27733 01241 10887 10887 27194 49229 140937 140973 140973 0039 205228 10860 01299 775827 10860 01301 00865 P 4,500.00 Transportation: ITEMS Fare Fare Gasoline Gasoline Gasoline Fare Gasoline Gasoline Gasoline Fare to Pagadian City Fare to Cagayan De Oro City Gasoline Gasoline Fare Gasoline Gasoline Gasoline Gasoline Gasoline AMOUNT 20.00 20.00 120.00 66.00 67.00 1,575.00 120.00 120.00 30.00 4,500.00 2,000.00 40.00 40.00 140.00 120.00 30.00 40.00 150.00 260.00 O.R. # 739049 739050 01105867 10519 10666 Cv 31755 11498 16422 Cv Cv 10136 10176 Cv 19928 10413 10480 0111310 19078 Final Audit- ECOLINK Gasoline Gasoline Gasoline Fare Gasoline Gasoline Gasoline 130.00 150.00 20.17 120.00 200.00 126.00 30.00 15977 10411 15425 Cv 1086 100008 15554 P 10,235.17 Communication: ITEMS AMOUNT Internet Internet Internet Internet Internet Call and Text card Internet Internet Internet Internet Internet Call and Text card Internet Internet Internet Call and Text card Internet Internet Internet Internet 10.00 40.00 15.00 40.00 20.00 4,272.00 25.00 40.00 40.00 60.00 25.00 2,245.00 15.00 20.00 45.00 955.00 50.00 45.00 25.00 31.00 O.R. # 0194 0186 0195 0191 0194 10012 0210 0219 0231 0232 0235 10020 0245 0251 0254 10033 0257 0261 0261 0261 P 8,118.00 Photojournalism Contest: finals ITEMS Awards Snacks Streamers Medals Transportation Preparation Communication Sound System Venue AMOUNT 27,000.00 4,500.00 750.00 350.00 4,500.00 5,000.00 4,500.00 3,500.00 O.R. # Cv 1112-A 217 1212 Cv Cv 1150-C 1150-C P 50,100.00 AMOUNT O.R. # 1150-C 1150-C Short-play Competition (booking): ITEMS Venue ABC gym Sound System 5,000.00 4,300.00 Final Audit- ECOLINK Medals Streamers Snacks Awards Preparation Communication 284.00 500.00 4,000.00 37,000.00 4,093.00 11007 2192 1112-A cv cv P 55,357.00 TWG Meeting: ITEMS AMOUNT Snacks and meals of pax 2,000.00 O.R. # 1120 P 2,000.00 Others: ITEMS AMOUNT Office Space Audit Expenses Electricity 5,000.00 5,000.00 706.25 Total Expenses: O.R. # n/a 10012 0468156 P 10,706.25 P 140,116.42 STATEMENT OF EXPENDITURES April 2007 Office Supplies: ITEMS Windows XP SP2 CD’s Office Supply 13 rolls developed w/printer 13 pcs – 12 shots Coupling ½ PUC TEE ½ Grand Piz. Office Supply Windows XP SP2 Britanira 2007 DVD AMOUNT 100.00 400.00 1,000.00 1,834.00 910.00 5.00 9.00 537.00 95.00 180.00 180.00 O.R. # N/a N/a Cv 2605 2524 5522 5522 5522 Cv N/a N/a P 5,250.00 Transportation: ITEMS Fare Gasoline Gasoline Fare to Cagayan De Oro City Gasoline Gasoline AMOUNT 50.00 40.00 50.00 2,000.00 40.00 20.00 O.R. # 030113 51142 28166 cv 19794 19035 Final Audit- ECOLINK Gasoline Gasoline Gasoline Gasoline Gasoline Fare to Cagayan De Oro City Gasoline Gasoline Gasoline Gasoline Fare Fare Fare to Pagadian City Fare Fare Gasoline Fare Fare Gasoline Fare Gasoline Gasoline Fare to Osamiz City Gasoline Fare Gasoline Fare 50.00 116 124.50 300.00 50.00 1,350.00 104.83 450.00 50.00 300.00 20.00 20.00 1,600.00 20.00 3.00 482.50 210.00 210.00 200.00 20.00 40.00 70.00 963.00 300.00 20.00 350.00 50.00 2046 19292 19984 35593 43419 cv 950978 067787 064838 044915 075656 327129 cv 750240 18818392 19226 269077 279689 26100 86875 96578 254653 cv 36175 327130 254717 278304 P 9,673.83 Communications: ITEMS Internet Call Cards Loads AMOUNT 1000.00 9,982.00 185.00 O.R. # 8641 2112 49966 P 11,167.00 Meeting with the DILG Regional Director: ITEMS Meals Snacks Transportation Accommodation Communication AMOUNT 7,500.00 4,500.00 3,871.00 2,500.00 1,500.00 O.R. # 11210 11210 cv 4450 cv P 19,871.00 Snacks Meals AMOUNT 840.00 1,925.00 O.R. # 01982 0802106 P 2,765.00 TWG Meeting: ITEMS Final Audit- ECOLINK Others: ITEMS Office Space Water Bill Electric Bill AMOUNT 5,000.00 1,018.00 614.04 Total Expenses: O.R. # n/a 165623 0488712 P 6,632.04 P 55,358.87 STATEMENT OF EXPENDITURES May 2007 Office Supplies: ITEMS Corkboard Pins, Thumb Tacks Office Supply 1 pc. Cutting Pin board PS/2 Office Supply Office Supply AMOUNT 286.00 31.50 2,500.00 178.00 350.00 1,500.00 454.50 O.R. # 13724 2659 20111 0693 0395 20126 20154 P 5,300.00 AMOUNT O.R. # Transportation: ITEMS Gasoline Fare Fare Gasoline Gasoline Fare to Pagadian Gasoline Gasoline Fare to Osamiz City Gasoline Gasoline Fare to Osamiz City Gasoline Gasoline Gasoline Gasoline Fare to Cagayan De Oro City 50.00 20.00 20.00 50.00 30.00 3,112.00 50.00 50.00 1,500.00 50.00 40.00 500.00 50.00 50.00 50.00 50.00 3,440.00 2145 795371 795370 37443 38775 cv 2869 12114 cv 33957 37744 cv 2146 12569 37545 38505 cv P 9,112.00 Final Audit- ECOLINK Communications: ITEMS Call and Text Card Internet Call Card Call and Text Card Network Fee AMOUNT 2,242.00 1000.00 90.00 1,345.00 323.00 O.R. # 10021 1121 9729 10111 33622 P 5,000.00 O.R. # Snacks and Meals of pax AMOUNT 3,235.00 TWG Meeting: ITEMS 0121 P 3,235.00 3rd Expenditures Analysis Workshops: ITEMS Transportation of pax & facilitator Per diem of facilitator Documenter Food & accom. Of pax LCD rental Workshop kits AMOUNT 8,500.00 3,000.00 1,500.00 46,500.00 12,000.00 20,970.00 O.R. # 1210-A cv cv 1210-A 3106 cv P 92,470.00 O.R. # LCD rental Food & accom. Of pax Workshop kits Transportation Documenter AMOUNT 7,500.00 4,500.00 2,300.00 889.00 1,200.00 AMOUNT 619.04 5,000.00 510.67 O.R. # Electric Bill Office Space Electric Bill Policy – formulation Workshops: ITEMS 3115 1222-A cv cv cv P 16,389.00 Others: ITEMS Total Expenses: N/A N/A 0484263 P 6,129.71 P 137,635.71 STATEMENT OF EXPENDITURES June 2007 Office Supplies: Final Audit- ECOLINK ITEMS 17 pcs. Scan 2 packs silver laid paper 1 pc. Optimum ink refill 1 pair scissor Plywood 3 pcs. Streamer 1 pc. Plywood 1 pc. Handle Cd windows xp 1 liter triton maple 1 bottle thinner 1 pc. Brush Beads small Beads pearl AMOUNT 1,170.00 94.00 650.00 35.00 229.00 1,220.00 180.00 120.00 900.00 98.00 29.50 46.00 10.00 14.00 O.R. # 2217 11884 485 11939 62126 1049 62306 17321 14564 17324 17324 17324 36419 36419 P 4,795.50 Transportation: ITEMS Gasoline Gasoline Gasoline Gasoline Travel to Gen.San. Travel to Pagadian Fare Fare AMOUNT 400.00 300.00 500.00 300.00 6,000.00 3,038.00 42.00 18.00 O.R. # 28730 52181 961136 52479 cv 311 cv321 2154 n/a P 10,598.00 Communication: ITEMS Cable TV network Web page Fax Fax GPRA Compliance Workshops: ITEMS Transportation of Facilitator Transportation of Pax Per Diem of Facilitator Documentor Food and Accom of Pax LCD Rental Training Kits AMOUNT 320.00 1,110.00 116.00 138.00 AMOUNT 5,000.00 11,000.00 3,000.00 1,500.00 30,000.00 12,000.00 9,729.00 O.R. # 34674 1399-16586 6190 6191 P 1,684.00 O.R. # cv 342 cv 346 cv 347 cv348 10010 10010 cv351 P 81,771.00 TWG Meeting: Snacks and meals of pax 2,000.00 P 2,000.00 Legislative Consultation: Final Audit- ECOLINK ITEMS Meals LCD rental and sound system Photocopying Transportations Snacks AMOUNT 11,700.00 3,000.00 238.00 462.00 2,000.00 Total Expenses: O.R. # 10012 10012 2146 n/a 10012 P 17,400.00 P 118,248.50 STATEMENT OF EXPENDITURES July 2007 Office Supplies: ITEMS 1/2 sheet styro 2 pcs. Cartolina 2 bottles tulcraft 2 tubes metallic dust 1 pc. Glue sticks 1 pc. Paint brush 1 rm. A4 bond paper 1 magazine rack 5 bottles thinner 1 pc. Paint brush 1 varnish 1 star wax 5 rms. Short bond paper 5 rms. Long bond paper 5 rms. A4 bond paper 20 expanded envelop 1 pc. Optimum ink refill Black Linen Paper 2 whiteboard marker Pilot refill 10 brown envelop 5 pcs. Ball pen 10 cartolina 2 pcs. CD R 35 pcs. Transparent paper Staple wire Cellophane cover AMOUNT 60.00 15.00 65.00 100.00 3.00 15.00 479.00 478.00 380.00 23.50 38.50 71.00 975.00 900.00 950.00 160.00 600.00 97.50 116.00 150.00 80.00 30.00 70.00 70.00 350.00 35.00 43.00 O.R. # 36496 36496 36496 36496 36496 23269 37581 3686 211603 211603 211603 43202106 2145 2145 2145 2145 2145 2145 2145 122014 122014 980 214541 214541 989 214588 214588 P 6,354.50 Transportation: ITEMS Fare Fare Fare AMOUNT 23.00 24.00 74.00 O.R. # n/a 322 214 Final Audit- ECOLINK Fare Fare 21.00 114.00 n/a 1240 P 256.00 O.R. # 6199 197 1173 542 638 9851 1205 P 9,813.00 Communication: ITEMS Fax Internet Print (uaf) Call & text cards Call & text cards Load wallet Call & text cards AMOUNT 280.00 999.00 560.00 2,345.00 3,646.00 500.00 1,483.00 Exit Conference: ITEMS Meals and Snacks of Pax Venue Rental LCD Rental Printing of References/ Handouts Transportation Accommodation Preparation Communication AMOUNT 16,808.00 2,000.00 2,000.00 6,458.00 9,850.00 1,800.00 3,542.00 O.R. # 1049 8033 1701 2152 cv 8033 4512/ 33330 P 42,458.00 TWG Meeting: ITEMS Snacks and meals of pax AMOUNT 2,000.00 O.R. # 1121 P 2,000.00 Others: ITEMS Electric bill Office space AMOUNT 919.95 5,000.00 O.R. # 20442710 CV P 5,919.95 ITEMS Expenses AMOUNT 5,000.00 O.R. # 87577 P 5,000.00 Audit Expenses: Total Expenses: P 71,801.45 Final Audit- ECOLINK AUDIT FINDINGS AND RECOMMENDATIONS: 1. The ECOLINK has been observing its Internal Financial Management System that follows generally-accepted principles and procedures including, among others, cash disbursement and receipt as well as recording systems. 2. All recommendations in the previous audit have been carried out. 3. There are some inconsistencies in the data in CV but these are rationally negligible and do not cause any irregularity in the financial records. 4. My wishes for the project’s success and continued service to the community. 5. More power and God bless! Final Audit- ECOLINK
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