REMOTE OFFICE (CITRIX 7.6): USING REMOTE OFFICE - WINDOWS PC Quick Reference Guide CONTENTS Summary ..................................................................... 1 Logging in to Remote Office (Citrix) ............................ 1 Managing the Citrix desktop window .......................... 2 Switching between the PC and Citrix desktops .......... 2 Launching applications within Citrix ............................ 2 Launching other published applications within Citrix .. 2 Email Signatures ......................................................... 2 SUMMARY Remote Office (Citrix) enables you to work with many of the firm's systems (including Outlook, HLGlobal and DM5) when you are away from the office. The firm has recently deployed an updated version of Citrix. This guide provides details for using the new version of Remote Office and, once logged on, the initial tasks to complete on your personal Windows PC. Author details .............................................................. 2 Internet Favorites ........................................................ 3 Tips ............................................................................. 3 Logging off .................................................................. 3 Help and Support ........................................................ 3 Alternatively, from the Internet Explorer address bar, type http://remoteaccess.hoganlovells.com. 3. Under Remote Office, choose your region from the drop-down list, for example, EMEA or APAC. 4. Click Go. All firm-provided computers will already have the latest Citrix client installed. Pre-requisites for using Remote Office: Ensure that your PC has the current Citrix client installed. See guide LWDSUPP01/4086193 - Remote Office: Upgrading Citrix for Windows Users for details. To use Remote Office, you will need to have a Symantec VIP token. SUPPORTED OS PLATFORMS FOR THE CITRIX UPGRADE The log-on screen will be displayed. 5. Enter the following details to log on: Username: Enter your network user name. Password: Enter your network password. SecurID Passcode: Enter the six digit code from your Symantec VIP token. Please note, no PIN is necessary. This guide details the steps for using Remote Office if you have Windows Vista or Windows 7 or above and are using Internet Explorer 9 or above. LOGGING IN TO REMOTE OFFICE (CITRIX) It is important that the most current Citrix client file is installed to ensure that all systems will work correctly within the Citrix environment. You can log on to the Remote Working portal from www.hoganlovells.com; or you can enter the Remote Working address in any Internet Explorer address bar. 1. Go to Hoganlovells.com and click Remote Working from the bottom of the screen. 2. Select your home office region, for example, Europe, Middle East & Africa (EMEA) and Asia. 6. Click Log On or press Enter. If there is only one application published to you, this will auto-launch. Otherwise, click once on the published application you wish to use, for example, London. With certain versions of Internet Explorer, you may need to press Enter rather than click Log On. This is under investigation. Mozilla Firefox and Google Chrome are not affected in this way. SUPP01/TECKP/4089365.5 29 June 2015 -2- Remote Office (Citrix 7.6): Using Remote Office - Windows PC Published desktops (for accessing the firm systems) are available via the Desktops option at the bottom of the screen. Note that iManage Reachback is also accessible from this area. 1. From the XenDesktop toolbar, click Home. Specific applications, for example, Elite US LLP, are accessible via the Apps option. These applications need to be added to a favorites list in the Apps area to access them. See guide LWDSUPP01/4118185 Accessing Published Applications via Remote Office for instructions. 2. To return back to your Citrix desktop: click the Citrix XenDesktop task, for example, London Desktop - Desktop viewer from the Windows taskbar. Please note the name of your Citrix desktop will vary depending on your office. LAUNCHING APPLICATIONS WITHIN CITRIX MANAGING THE CITRIX DESKTOP WINDOW Once logged on, the XenDesktop toolbar will be displayed at the top of the screen. This enables you to manage your Citrix desktop window and also select certain preferences. All applications can be found from within your Citrix desktop via the Start menu. 1. From the Start menu, click: › All Programs to access the core Hogan Lovells International LLP applications. 1. From the XenDesktop toolbar, click the down arrow XenDesktop toolbar. › Devices and Printers to view a list of installed to expand the printers. › Log off to close the current session on the machine. 2. To collapse the XenDesktop toolbar, click the Up arrow at the bottom of toolbar. LAUNCHING OTHER PUBLISHED APPLICATIONS WITHIN CITRIX To launch other published applications within the Citrix desktop, for example, Elite US LLP or iManage Reachback, see guide LWDSUPP01/4118598 - Cross Systems Access: Accessing Published Applications and iManage for instructions. 3. To resize the Citrix window to full-screen, click Full-screen (XenDesktop toolbar). EMAIL SIGNATURES Alternatively, click Maximize Your email signature is not automatically created in Remote Office so it is important that you set one up in the normal way. . • • 4. To restore the Citrix window, click Window from the XenDesktop toolbar. Click Start, All Programs, Signature Tool. For more information on creating your signature, refer to the guide LWDSUPP01-782226-Outlook: Signature Tool. AUTHOR DETAILS If the Citrix window is minimized, click the Citrix Xendesktop icon from the Windows taskbar to display the Citrix window. SWITCHING BETWEEN THE PC AND CITRIX DESKTOPS If you are in the Citrix environment and need to switch back to the computer's desktop environment, for example, to install a printer, do the following: SUPP01/TECKP/4089365.5 Your author, office and language details will need to be set up in Microsoft Word. This will be a one-off set-up in Citrix. To set author details: 1. From Word, click on the Hogan Lovells ribbon. 2. From the Options group, click Edit Authors. 3. Click Add. 29 June 2015 -3- 4. Complete all fields. Remote Office (Citrix 7.6): Using Remote Office - Windows PC LOGGING OFF Before logging off, it is important to close any documents you are working on within Citrix as these may be checked out when you try to access them when you are back in the office. 1. Close all open applications. 2. From the Citrix desktop, click Start and click Log off. You will be returned to the Windows desktop. It will take between five and twenty seconds to log you out of the Citrix server. 5. Click OK. INTERNET FAVORITES All Internet Favorites created in the office will be available via Remote Office. TIPS You can either close your browser or continue using the Internet. HELP AND SUPPORT If you encounter any issues when using Remote Office, please contact your local Technology Support team. PRINTERS Any printers you have installed on your home PC/workstation will be available when you log in, so there should be no need for you to add a printer in the Citrix session. • To see which printers are available, click Start, Devices and Printers. You will see the printers which were connected at logon. CARPE DIEM – TIME RECORDING Carpe Diem SmarTimers can only be running from one location. If you plan to use Carpe Diem via Remote Office, ensure the application is closed correctly when leaving the office. Ensure you log out of Remote Office and disconnect from the session correctly to enable you to use Carpe Diem in the office. CURSOR DOESN'T BLINK The cursor is designed not to blink, for performance purposes. DESKTOP SEARCHING It is not possible to perform a desktop search via the Start menu in Citrix. WORD: DOCUMENT COMPARISONS If you need to run document comparisons in Word, these will need to be carried out via the DocXTools Word Compare feature in Citrix. See guide LWDSUPP01/2529789 - 2010: DocX Guide: Comparison for further details. SUPP01/TECKP/4089365.5 29 June 2015
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