25 May 2015
Relocating Hospital Services
Information for THO-South Staff
Introduction
A number of areas are relocating so that B-Block
can be decanted and demolished and K-Block
constructed.
The RHH Redevelopment project team will work
with each unit that is moving so that the move
goes smoothly.
Staff will be kept informed during the planning
including having their move date and information
on the move at least two weeks beforehand.
This fact sheet provides some information about
what to expect.
The action plan includes:
Construction handover
Planning the actual move
Infection control assessment and
planning
Communication with staff, patients
and other stakeholders
Staff orientation
Planning the Move
To prepare for the relocation of a service (or
office space), the RHH Redevelopment project
team will prepare an action plan with
representatives from the area affected.
As refurbishment works progress and we get
close to new areas being commissioned, the
following will occur:
A decanting meeting with user group.
Establish a contact for the unit - 'the lead'.
Complete a relocation checklist - 'the lead'.
Organising removalists
ICT requirements
Emergency management planning
Security issues
Booking medical orderlies
Equipment audit
Supply department, pharmacy and
PIMS assistance
Advising the mail room
And more
Develop an action plan - RHH Redevelopment
team and 'the lead'.
Who Does What?
Responsibilities will be allocated in the action plan.
But there are a few things that are standard for each
service when it’s relocating.
Medical orderlies are organised for patient relocation.
Removalists will be booked to move furniture and
equipment.
Representatives from the Supply Department will
move sterile stock.
Staples will move photocopiers.
Facilities and Engineering will organise keys and/or
swipe cards.
IT Services will assist with the location and set –up of
all IT hardware like PCs and printers.
A move date will be agreed between the
RHH Redevelopment team and the unit.
The New Location
While refurbishments are underway, the new service
location will be a construction site. Construction
sites are under the control of the contractor. Access
can be arranged at the appropriate time.
Filing cabinets can be moved with contents intact but
the drawers will need to be locked or the drawers
taped securely closed.
The contents of bookcases are to be packed in
boxes.
All personal and breakable items to be removed prior
to moving.
Pictures/whiteboards/notice boards will be moved by
a carpenter and installed in the new area.
Computers are not packed in boxes but are labelled
with floor, room number and staff member’s name on
each item.
Printers are not packed and are labelled with floor,
room number, or staff member’s name.
Definitions
Some of the words that might be used during
redevelopment works include:


decanting – the relocation of services including
people, furnishings and clinical equipment from
one location to another
building commissioning – when the builder makes
the constructed area operational to the standard
agreed in their contract. It can include induction
on specific equipment eg use of air conditioning
units
operational commissioning – preparing a generally
refurbished area for operations and staff,
patients and visitors to relocate to a new area
decommissioning – preparing an area for
demolition or new occupancy.
Staff will get an opportunity to see the new area
before moving day however. This will be organised by
the RHH Redevelopment project team.

A seating plan will be developed with ‘the lead’ from
each unit beforehand so staff will know the layout of
their new area beforehand.

Relocating Items
Questions?
There are a few things to know about the move.
If you have a question about your service moving
please email [email protected]
or call the RHH Redevelopment project team on
6166 6782.
Packing boxes and tape will be provided before the
move.
The following information needs to be written on
each item that will be moved the specific location eg
floor and room number, the staff member’s name and
an overview of the contents.