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JOB DESCRIPTION
POSITION: Admissions Coordinator
SUPERVISOR: Director of Admissions
SUPERVISES: N/A
STATUS: Full-time - 30 hours per week, Monday – Friday; Occasional weekend hours
JOB SUMMARY: Acts as a representative to prospective students; assists and reports to Director of Admissions
JOB DUTIES AND RESPONSIBILITIES:
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Represents AOMA Graduate School of Integrative Medicine (AOMA) to prospective students. Provides prospective
students with information about all aspects of graduate programs in acupuncture & Chinese medicine, including
academics, student experience, alumni success, acupuncture licensure and practice, living in Austin, and general
information about Chinese medicine.
Serves as an initial point of contact for admissions office; maintains contact with prospective students and applicants,
answering questions, making/returning phone calls, responding to email messages, referring students to appropriate
resources.
Coordinates campus visits for prospective students: leads campus tours, facilitates classroom visits with faculty,
schedules complimentary acupuncture appointments in AOMA Student Intern Clinic.
Represents AOMA at University career days/ graduate school fairs, health fairs/shows, and similar venues.
Coordinates receipt and tracking of application materials and documents during application process; schedules
admissions interviews for applicants; schedules registration appointments for new students once accepted; works
collaboratively /communicates directly with Registrar, Academic Advisors, and Financial Aid Office during admissions
and registration processes.
Assists Director of Admissions with planning and preparation of new student orientation.
Assists Director of Admissions to coordinate, plan, and promote special admission on-campus events including
graduate program information sessions and prospective student weekends; participates as an admissions
representative during these events.
Reports weekly to Director of Admissions regarding admissions activities, numbers of inquiries, and status of
applications.
Completes general office duties including: photocopying, filing, printing, laminating, supply ordering, and sorting mail.
REQUIRED QUALIFICATIONS:
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Bachelor’s degree
Excellent written and oral communication skills: must possess ability to convey complex information in articulate and
engaging manner; must be comfortable speaking/presenting to individuals and small groups
Ability to listen attentively, to relate, and to respond to concerns in an appropriate manner with sensitivity and tact
Experience communicating in a professional manner with diverse groups of people from different geographic,
socioeconomic, and professional backgrounds
Proficiency with higher-level aspects of Microsoft Word, Excel, and Outlook
Computer literacy and proficiency with internet research and navigation
Strong organization skills; must have ability to prioritize tasks for efficient time-management and work with littlesupervision
PREFERRED QUALIFICATIONS:
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Experience with/knowledge of Chinese/holistic medicine preferred
Experience with CRM or marketing automation software and databases highly preferred
1-2 years’ experience in college/graduate level admissions OR similar experience acting as a representative of a
company or organization highly preferred
PHYSICAL REQUIREMENTS:
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Communicating, detecting, conversing, discerning, conveying, expressing oneself, discussing and exchanging
information
Determines, distinguishes, identifies, recognizes, perceives, estimates, judges, inspects, compares, observes, assesses.
Attention to detail essential, including proofreading documents and lines of text and numbers, visual discrimination
Some travel within Texas is possible
Attending events where standing may be required for several hours at a time
Walking, stooping, kneeling, crouching, reaching, and twisting as needed
Occasional moving/transporting/lifting up to 25 pounds
TO APPLY:
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Submit resume & cover letter to [email protected].