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SATURDAY NITE LIVE GROUP STEERING COMMITTEE AND BUSINESS MEETING MINUTES May 9, 2015 •
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Group Chairperson opened the meeting with a moment of silence and Serenity Prayer A member read the long form of the AA Traditions The Group Secretary called Steering Committee roll Quorum met, meeting proceeds Read last month’s minutes and they were passed by the group The 7th Tradition basket was passed STEERING COMMITTEE REPORTS GROUP CHAIRPERSON: (John B.) • Where are people and attendees? Wishes that steering committee members will lead the charge and be an example for other members who are attending or need to attend the business meeting. • We need to make sure to be responsible for but cans. • Meeting Coordinators meeting. o Talked about announcements and how they could be reworded. o We need to be observant of meeting formats and to convey what they say to speakers. o GROUP SECRETARY: (TBA. Filled by Dana.) • No report TREASURER and CO-‐TREASURER: (Rebekah B.) • Baskets: $4,754.64 • Expenses: $5698.72 • Set aside for tax, prep fees, insurance, tax: $439.47 • Balance: $-‐ 7,711.67 • Prudent Reserve:$2,662.63 (7,837.37) • In a troubling place financially. • Need to rework announcement to alert the fellowship of troubling financial situation. • GSR has $700 budget that wasn’t accrued by the finance committee which to a hit on budget. • Refreshments donations and budget have helped a lot. • PG&E was raised a little. • Baskets are low. FINANCE COORDINATOR: (Mike O.) • $5268 budgeted a month • Maplewood expenses $540 less than Dick’s Center • We are not self-‐supporting. • There is usually a hit in attendance for a while after a move. • Jimbo: Can we revisit suspending donations to central office because we don’t really have extra money to spread around if we are not self-‐supporting • We should make an announcement to our situation and not ask for a specific amount. May 2015 SNL Business Meeting Minutes
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GENERAL SERVICE REPRESENTATIVE and ALTERNATE (GSR): (Ashley S. given by Larry) • Yreka is having the post conference assembly. • Ashley is there finding out information for us and will report back. INTERGROUP REPRESENTATIVE and ALTERNATE (IGR): (Ramon A.) • Baskets are light all over, about 15% • Meeting guide sales down due to Mobil app. • Central service member elected. • Get your tickets for the play they may not be available at the door • Unity Day meetings are starting • Diverter and 12 committees are looking for help. • Outreach is looking for help to working with staying in contact with meetings around the valley. • Starting a tech team and Josh was approached by to entities to help develop apps for their areas. • Bridging the Gap is looking for help. PUBLIC INFORMATION/COOPERATION WITH THE PROFESSIONAL COMMUNITY COORDINATOR (PI/CPC): (Cat B.) • Will be having a table at Aug. 9 • Will be holding 2 or 3 workshops at unity day. • Mock presentation but more details to come. HOSPITLS AND INSTITUTIONS REPRESENTATIVE (H&I): (Thaddious) • Highest fundraising in the region by our county. • New website: HandInorcal.org o Website needs feedback especially on the policies and procedure portion at the bottom. o Please bring SNL more info on what they are looking for. • Elmwood men and women needs help and Elmwood has new policies on admittance. • SJ jail needs Spanish speakers. BIRTHDAY COORDINATOR: (Liz) • Last Month’s Balance: $54.91 • Donated: $31.50 • Budget: $25.00 • Spent: $10.00 • This Month’s Balance: $101.41 • Will need to buy a large chip order and to get a birthday board. o Can boards be purchased in bulk? o Boards cost $15.26. REFRESHMENTS COORDINATOR: (Steve Y by John B.) • Came under budget, coffee and creamer. • A box of paper towels have been stolen. EVENTS and ALT-‐EVENTS COORDINATORS: (Shiloh) • Need help at planning meetings Thursday at 7:15p • Need help with Bake sale and raffle items. And only homemade items will be auctioned. o Steering committee vs. Secretaries softball game? May 2015 SNL Business Meeting Minutes
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Isn’t there money made at this events? § These events are for fellowshipping and to bring in new people. § The old idea was raised that sponsees could bid to throw whipped cream pies in the face of sponsor. FACILITY COORDINATOR: (Lonnie) • Would like to paint the half wall. • Thank you Trey for the floors. • Will like to try to hang the tiles in the next few weeks. GROUP ARCHIVIST: (KC) • Have been working on archives. • Please to not let people use archive case as a coffee table. • Case has been sealed to try to ward off spills. • Would like to make a past location themed meeting. • Working on the coin article about the history SNL especially west gate west. • If we were going to change meeting formats then we shouldn’t laminate them and we should put them in sleeves. And to use smaller binders for ease of use. RECORDING COORDINATOR: (Danno) • May Sales: $20.00 • Need to reimburse Liz C. for CDs o Liz will donate the CDs • Has enough CDs for five weeks. SPEAKER COORDINATOR: (Coree) • No Report LITERATURE COORDINATOR: (Marti) • Have a new member that is going to make $50 anonymous donation as a living amends. • Books have been going quicker ANNOUNCEMENT COORDINATOR: (Barb H.) • No Report SPONSORSHIP COORDINATORS: (Bradley & Felicia) • No Report SECRETARY WORKSHOP COORDINATOR: (TBA) • No Report NOON MEETING COORDINATOR (8:30am, 10am, noon): (Carol W.) • No Report 6PM MEETING COORDINATOR (2pm, 3:30pm, 6pm, 6:30pm): (Eddie S.) • Need to know if he can give workshops and what times he’s covers. May 2015 SNL Business Meeting Minutes
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EVENING MEETING COORDINATOR (7pm, 8pm, 8:30pm): (Tray) • We would love to have a member to help one of secretaries clean after the meeting. • Likes the idea for a meeting that are theamed about the prior locations of snl. • Wish we can get things done and see more people active and involved in the group. MIDNIGHT MEETING COORDINATOR (and marathon meetings): (Dana) • No Report. WEBSITE COORDINATOR and ALTERNATE: (Josh) • No Report Clean-‐Up Coordinator: (TBA) • No Report 10-‐ MINUTE BREAK OLD BUSINESS
To deleting the phone list responsibility from the Archivist steering position.
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5-‐MINUTE BREAK NEW BUSINESS Additions to igcd: There was a motion that we entertain steering reports from the floor during meetings to involve and inform the group on a wider basis. Question: Do the announcements to be made were needed to be germane to their committee position. Answer: Yes, hopefully so. Question: Where do the announcements enter the format of in the meeting? Answer: The announcements would be before the speaker and after the SNL announcements. Answer: The announcements also would not be discussion, they would only for a brief information to the group. 9/2 (For/Against) Minority Opinion: Likes that the meeting is free from distractions. Motion: Passes (1st Vote) Cease donation of $100 to GSO, Centeral Office, H&I and other parts of AA until we are self-‐supporting. In the meeting guide suggest plan of contributions to AA as a whole is that you should take care of our group first. May 2015 SNL Business Meeting Minutes
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Against: We should keep to the practice of donating no matter what. The $100 is nominal dispursment. Against: We need to take care of SNL first and the necessities. Against: There should be a time line to close this motion. Against: The motion needs restructured. 3/8 Failed to pass. NEWLY ELECTED POSITIONS Position Bridging The Gap Group Secretary 6 pm Meeting Coordinator Refreshments Coordinator Sunday Mid Wed 8 pm Thursday Noon Monday Noon Tuesday 6 pm Saturday 2pm Sunday 2 pm Thursday Mid Saturday Noon Name TBA TBA Eddie S. Bob P. Katie M. Steve N. TBA TBA TBA TBA Heather F Nick A Larry C WHAT’S ON YOUR MIND? Please make sure you the envelopes for finances are completely filled out. • Respectfully Submitted, Dana T. (Group Secretary) Steering Committee Position Chairperson Business Meeting Attendance Contact John B. X......Present E.....Excused A…….Absent X May 2015 SNL Business Meeting Minutes
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Steering Committee Position Contact Secretary Treasurer Co-‐Treasurer Finance Coordinator General Service Rep. & Alternate Intergroup Rep. & Alternate TBA Chris H. Rebekah B. Mike O. Ashley S Larry C. Ramon PI/CPC Representative H & I Representative Birthday Coordinator Refreshments Coordinator Events Coordinator Facilities Coordinator Group Archivist Recording Coordinator Speaker Coordinator Literature Coordinator Announcement Coordinator Female Sponsorship Coord. Male Sponsorship Coord. Secretaries Workshop Coord. Noon Meeting Coordinator 6PM Meeting Coordinator 8PM Meeting Coordinator Midnight Meeting Coord. Website Coordinator Assistant Website Coordinator Cat B Thadous Liz Steve Y Shiloh Lonnie C. KC Danno Coree Marti Barb H Felicia Bradley TBA Carol W Heather F Tray Dana Josh X......Present E.....Excused A…….Absent A X X X X A X X E A X X X E X A A A A X X X X E Clean Up Coordinator TBA A 26 Positions.....Quorum (50% + 1) = 14 Present 6.1.2 STEERING COMMITTEE QUORUM Business Meetings require a quorum of the Steering Committee (50% + 1) present in order to conduct business. Lack of a quorum may cause the meeting to be terminated with respect to being an official function capable of making binding group decisions. This determination may or may not be made at the discretion of the Group Chairperson. May 2015 SNL Business Meeting Minutes
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Jimbo: Cornerstone has contacted us about events. There may be a possibility for a co-‐sponsored events in there parking lot. Wanted support for this and to inform the group. There are issues to get people involved. Jimbo: we just need to go to the right people. An event like day on the Gravel. May 2015 SNL Business Meeting Minutes