Join us for
CRWA’s 34th Annual
Conference & Exhibition
April 13 - 15, 2015
Crowne Plaza DIA Convention Center
15500 East 40th Avenue
Denver, CO
303
303--371
371--9494
“Staying on Top:
Adapting to Change
Change””
Exhibitor Registration Packet
COLORADO RURAL WATER ASSOCIATION
176 WEST PALMER LAKE DR. PUEBLO WEST, CO 81007
PHONE (719) 545-6748 FAX (719) 545-6788
WWW.CRWA.NET
COLORADO RURAL WATER ASSOCIATION
34th ANNUAL CONFERENCE & EXHIBITION
Dear Exhibitors,
This year's conference, Staying on Top: Adapting to Change, includes Water, Wastewater, Source Water,
Groundwater, Management and Operator Certification topics. It will cover a wide range of programs with
multiple concurrent sessions.
Our new location at the Crowne Plaza DIA will allow for ALL Vendors to be in the same exhibit area. We will
have a dining area, adjacent to the exhibit hall – a convenience for both vendors and attendees. Refreshments
will be set up in the exhibit hall for breaks. The “Buffet Breakfast” will be held on Wednesday morning.
Our Annual Awards and Appreciation Banquet will be held on Wednesday evening with great food, conversation and lots of prizes! CRWA is very excited about a special guest providing our entertainment this year - the
very own “Mayberry Deputy / David Browning” noted as a bridge between the Andy Griffith Show and today!
Be prepared for an evening of nostalgia and laughter!
The new “Vendor Education Sessions” (VES) (formerly Round Robin Sessions) will be held on Tuesday pm
and Wednesday am and pm. These sessions will last 17 - 18 minutes with a 2 - 3 minute transition time for
attendees to visit the next booth. During these sessions exhibitors will make presentations based on the
Exhibitor Presentation Outline submitted to us (enclosed with this mailing). CRWA will match the interests of
the attendees with the products each vendor provides for 12 of the 24 sessions. The remaining 12 will be open
sessions the attendee chooses. When their presentation is complete, exhibitors will give labels to each person
in the group. The attendees will apply the label to their TU cards for state approved training units.
Since we are providing vendors with attendees specifically interested in their products,
Early registration is required. Please note the following deadlines:
Exhibitor “Early Bird” registration is due December 1, 2014
Conference Bag Sponsorship is due by December 15, 2014 (your company name on front of bag)
Vendor Education Sessions, advertisement in the conference program booklet and all other
sponsorship registrations are due February 9, 2015 by 5:00 pm.
After February 9, Exhibitors will not be able to participate in the VES. Please submit the Exhibitor
Presentation Outline with your registrations form.
Direct traffic to your booth by advertising in our Conference Program Booklet. We continue to offer our three
premium sponsorships: Gold, Silver & Bronze with incentives that include: booth space, advertisement, scholarship, recognition, etc. Additional sponsorships are available including a “Partner Sponsorship” on next page.
AGENDA
Monday, April 13, 2015
Wednesday, April 15, 2015
10:00 am - 5:00 pm Vendor Registration & Setup
6:30 - 7:30 am
Tuesday, April 14, 2015
7:30 am
Ribbon Cutting to Open Exhibit Hall
7:30 am - 12:00 pm Open Exhibit Hall
12:00 1:00 pm
Lunch Served in Dining area
1:00 - 5:20 pm
Vendor Provided Education Sessions
VES
Buffet Breakfast in Dining Area
10:00 am - 12:00 pm Vendor Provided Education Sessions (VES)
12:00 am - 1:00 pm
Lunch Served in Dining Area
1:00 - 3:00 pm
Vendor Provided Education Sessions (VES)
1:00 - 4:00 pm
Open Exhibit Hall
4:00 pm
Exhibitor Tear-Down
6:30 pm
Banquet with special entertainment provided
by the “Mayberry Deputy”
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Staying on Top: Adapting to Change
Sponsorship Opportunities
Maximize your presence at our conference & exhibition! All sponsors will receive recognition
on signage posted in the exhibit and registration areas as well as in the conference booklet.
Gold - $5,000
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Two (2) Booths
2 Page Colored Ad in Program Booklet inside the
front cover and the adjacent page
Approx. 6’ tall Recognition Banner displayed at
Conference Registration and other locations for
maximum exposure
$1,000 donation for CRWA Scholarship Fund with
recognition at the conference and in the summer
edition of the CRWA Magazine
Bronze - $2,600
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One (1) Booth
1/2 Page Colored Ad in Program Booklet
Approx. 6’ tall Recognition Banner displayed at
Conference Registration and other locations for
maximum exposure
 $500 donation for CRWA Scholarship Fund with recognition at the conference and in the summer
edition of the CRWA Magazine
Silver - $3,400
Interested in being a Partner Sponsor?
One (1) booth
1 Page Colored Ad in Program Booklet inside the
back cover
Approx. 6’ tall recognition Banner displayed at
Conference Registration and other locations for
maximum exposure
$1,000 donation for CRWA Scholarship Fund with
recognition at the conference and in the summer
edition of the CRWA Magazine
Sponsor a full meal (breakfast, lunch, banquet) and
you will have the Dining Area for the entire length of
the meal to set up a table, signage, display, etc. In
addition, CRWA reserved booth numbers: 107, 108,
149, 150, 151, 160, 161, and 162 for our Partner
Sponsors (unless a different space is preferred).
Contact Tom Wall, Deputy Executive Director at
719-545-6748.
In order for your company name/booth, sponsorship, advertisement, etc. to appear in the
Conference Program Booklet we need to receive your registration/order by February 9, 2015
Other Sponsorship Opportunities:
Buffet Breakfast
Served on Wednesday morning.
Lunch on Tuesday or
Wednesday
Awards/Recognition
Banquet Meal
Breaks: Monday thru
Thursday
Conference Bags
$1,000 ea.
Several opportunities are available. Signage with company name of all Sponsors displayed in the
Dining Area.
$1,000 ea.
Several opportunities are available. Signage with company name of all Sponsors displayed in the
Dining Area
$1,000 ea.
Several opportunities are available. Signage with company name of all Sponsors displayed in the
Dining Area
$500 ea.
Ten (10) opportunities available. Signage with company name displayed at Refreshment Stations.
Booths # 126, 127, 128, 253, 254, 229, 230, 207, 208, and 125 are reserved for Break
Sponsors, however you may select a different booth location.
$1,000 ea.
An excellent way to advertise your
company!
Four (4) opportunities available. Your company logo on the bags for everyone to see. Bags are
given to every attendee.
Badges/Holders/Lanyards
Several opportunities available. Includes company name on the badge holders - worn by all
attendees and exhibitors.
$250 ea.
3
Hotel Floor Plan and Exhibitor Layout
Booth Size: 10’ X 8’
The Crown Plaza DIA Hotel Floor Plan
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Denver International Airport 10 miles
Dick’s Sporting Goods Park: 7 miles
Aurora Sports Park: 4 miles
Fitzsimmons Medical Center: 2 miles
Buckley Air Force Base: 5 miles
Children’s Hospital: 2 miles
Downtown Denver: 14 miles
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Business and Fitness Center
70,000 Square Feet of Meeting Space
Convention Center and Ballroom
Complimentary High Speed Internet
Complimentary 24 hour Airport Shuttle
Complimentary Self Parking
Onsite Dining, Lounge and 24-hour Room Service
Complimentary Swimming Pool and Whirlpool
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COLORADO RURAL WATER ASSOCIATION
34th ANNUAL CONFERENCE & EXHIBITION
To Classrooms
To Classrooms
Vail
Ballroom
Classrooms
Steamboat
Ballroom
Silverton
Ballroom
Breckenridge
Ballroom
1
Please indicate your 1st, 2nd or 3rd choice booth number on your Exhibitor Registration form.
Exhibitor Layout
Telluride
Mtg Room
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COLORADO RURAL WATER ASSOCIATION
34th ANNUAL CONFERENCE & EXHIBITION
Exhibit Space Application
Each booth purchase includes: Booth space, set-up (pipes, drapes, table and two chairs);
Electricity; Internet Connection; Two breakfast and Lunch Tickets; Two Banquet Vouchers
and Two Name Badges. See next page for extra ticket and name badge prices.
Please complete all items and type or print clearly. This information will be used for your program listing.
Company Name: _________________________________________________________________
Address: ___________________ City: ________________ State: ______ Zip: ______________
Phone: ___________________ Fax: ____________ Email: ______________________________
Website: ______________________________________________________________________
Exhibit Contact Person: ___________________________ Title: _________________________
Address: ___________________________________________ City: _______________________
State: _____ Zip: ____ Phone: _____________________ Fax: ________________________
Website: _______________________________ Email __________________________________
Exhibit Booth Location Preference
(all reasonable attempts will be made to accommodate your requests)
1st Choice: ______________
2nd Choice: _______________
3rd Choice: _____________
Description of product or service (See insert if you are participating in the Vendor Education
Sessions.)
________________________________________________________________________________
________________________________________________________________________________
Name badges needed
(Two name badges are provided at no cost. Additional name badges or changes to name badges
after Monday, April 6, 2015 are $25.00 each)
1. _____________________________________ 2. ___________________________________
3. _____________________________________ 4. ___________________________________
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Exhibit Booth Space (please note our early bird prices)
Single Booth - (10’ X 8’)
Through Dec. 1, 2014
$ 825 (member)
$ 1,100 (non-member)
After Dec. 1, 2014
$ 925 (member)
$ 1,200 (non-member)
= $ ________
Want to join CRWA? Call 719-545-6748
Extra Lunch/Breakfast Tickets ____ @ $35.00/Ticket $ ________
= $ ________
(Please circle which one)
Extra Banquet Tickets
____ @ $50.00/Ticket
= $ ________
Additional Name Badges
____ @ $25.00 each
= $ ________
Sponsorship Opportunities (see description of opportunities on page 3)
Blue Spruce - Gold Sponsor ($5,000)
= $ ________
Aspen - Silver Sponsor ($3,400)
= $ ________
Pinon - Bronze Sponsor ($2,600)
= $ ________
Additional Sponsorship/s (include description) ___________________
= $ ________
Advertise in Conference Program - Full Color (Take advantage of our low prices see description on page 3. Deadline for advertising is February 9, 2015)
Two-page ad ($700)
= $ ________
One-page ad ($350)
= $ ________
Half-page ad ($200)
= $ ________
Quarter-page ad ($100)
= $ ________
Business card ad ($50)
= $ ________
Total Amount Due
=
$ _______________
Registrations must be received by February 9, 2015, in order to participate in Vendor Education
Sessions and appear in the program booklet. Full payment is due at the time of registration. If booth
is canceled prior to April 1, 2015, a 50% refund will be issued.
NO REFUNDS WILL BE ISSUED AFTER APRIL 1, 2015.
Credit Card: Visa _________ MasterCard _________ American Express _________ Discover _________
Exp. Date _________________ Card No. __________________________________ Security Code _____
Name on credit card ____________________________ Cardholder’s signature ______________________
I will be paying by check _______ Check no. _____________
By signing below, I affirm that I have read, understood and agree to comply with all of the terms contained in the Invitation to Exhibit.
Authorized by (Name): _________________________ Title: _________________________
Signature: ___________________________________ Date: _________________________
Return completed application with payment to: Colorado Rural Water Association
MAIL - 176 W. Palmer Lake Drive, Pueblo West, CO 81007
FAX - 719-545-6788 EMAIL - [email protected] ONLINE - www.crwa.net
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COLORADO RURAL WATER ASSOCIATION
176 W. PALMER LAKE DRIVE
PUEBLO WEST, CO 81007
PRSRT STD.
U S POSTAGE
PAID
Pueblo, CO
PERMIT NO.38
RETURN SERVICE REQUESTED
Exhibitor Registration Packet
Crowne Plaza • Denver, CO
Colorado Rural Water Association’s
34th Annual Conference & Exhibition
April 13 - 15, 2015