Join us for CRWA’s 34th Annual Conference & Exhibition April 13 - 15, 2015 Crowne Plaza DIA Convention Center 15500 East 40th Avenue Denver, CO 303 303--371 371--9494 “Staying on Top: Adapting to Change Change”” Exhibitor Registration Packet COLORADO RURAL WATER ASSOCIATION 176 WEST PALMER LAKE DR. PUEBLO WEST, CO 81007 PHONE (719) 545-6748 FAX (719) 545-6788 WWW.CRWA.NET COLORADO RURAL WATER ASSOCIATION 34th ANNUAL CONFERENCE & EXHIBITION Dear Exhibitors, This year's conference, Staying on Top: Adapting to Change, includes Water, Wastewater, Source Water, Groundwater, Management and Operator Certification topics. It will cover a wide range of programs with multiple concurrent sessions. Our new location at the Crowne Plaza DIA will allow for ALL Vendors to be in the same exhibit area. We will have a dining area, adjacent to the exhibit hall – a convenience for both vendors and attendees. Refreshments will be set up in the exhibit hall for breaks. The “Buffet Breakfast” will be held on Wednesday morning. Our Annual Awards and Appreciation Banquet will be held on Wednesday evening with great food, conversation and lots of prizes! CRWA is very excited about a special guest providing our entertainment this year - the very own “Mayberry Deputy / David Browning” noted as a bridge between the Andy Griffith Show and today! Be prepared for an evening of nostalgia and laughter! The new “Vendor Education Sessions” (VES) (formerly Round Robin Sessions) will be held on Tuesday pm and Wednesday am and pm. These sessions will last 17 - 18 minutes with a 2 - 3 minute transition time for attendees to visit the next booth. During these sessions exhibitors will make presentations based on the Exhibitor Presentation Outline submitted to us (enclosed with this mailing). CRWA will match the interests of the attendees with the products each vendor provides for 12 of the 24 sessions. The remaining 12 will be open sessions the attendee chooses. When their presentation is complete, exhibitors will give labels to each person in the group. The attendees will apply the label to their TU cards for state approved training units. Since we are providing vendors with attendees specifically interested in their products, Early registration is required. Please note the following deadlines: Exhibitor “Early Bird” registration is due December 1, 2014 Conference Bag Sponsorship is due by December 15, 2014 (your company name on front of bag) Vendor Education Sessions, advertisement in the conference program booklet and all other sponsorship registrations are due February 9, 2015 by 5:00 pm. After February 9, Exhibitors will not be able to participate in the VES. Please submit the Exhibitor Presentation Outline with your registrations form. Direct traffic to your booth by advertising in our Conference Program Booklet. We continue to offer our three premium sponsorships: Gold, Silver & Bronze with incentives that include: booth space, advertisement, scholarship, recognition, etc. Additional sponsorships are available including a “Partner Sponsorship” on next page. AGENDA Monday, April 13, 2015 Wednesday, April 15, 2015 10:00 am - 5:00 pm Vendor Registration & Setup 6:30 - 7:30 am Tuesday, April 14, 2015 7:30 am Ribbon Cutting to Open Exhibit Hall 7:30 am - 12:00 pm Open Exhibit Hall 12:00 1:00 pm Lunch Served in Dining area 1:00 - 5:20 pm Vendor Provided Education Sessions VES Buffet Breakfast in Dining Area 10:00 am - 12:00 pm Vendor Provided Education Sessions (VES) 12:00 am - 1:00 pm Lunch Served in Dining Area 1:00 - 3:00 pm Vendor Provided Education Sessions (VES) 1:00 - 4:00 pm Open Exhibit Hall 4:00 pm Exhibitor Tear-Down 6:30 pm Banquet with special entertainment provided by the “Mayberry Deputy” 2 Staying on Top: Adapting to Change Sponsorship Opportunities Maximize your presence at our conference & exhibition! All sponsors will receive recognition on signage posted in the exhibit and registration areas as well as in the conference booklet. Gold - $5,000 Two (2) Booths 2 Page Colored Ad in Program Booklet inside the front cover and the adjacent page Approx. 6’ tall Recognition Banner displayed at Conference Registration and other locations for maximum exposure $1,000 donation for CRWA Scholarship Fund with recognition at the conference and in the summer edition of the CRWA Magazine Bronze - $2,600 One (1) Booth 1/2 Page Colored Ad in Program Booklet Approx. 6’ tall Recognition Banner displayed at Conference Registration and other locations for maximum exposure $500 donation for CRWA Scholarship Fund with recognition at the conference and in the summer edition of the CRWA Magazine Silver - $3,400 Interested in being a Partner Sponsor? One (1) booth 1 Page Colored Ad in Program Booklet inside the back cover Approx. 6’ tall recognition Banner displayed at Conference Registration and other locations for maximum exposure $1,000 donation for CRWA Scholarship Fund with recognition at the conference and in the summer edition of the CRWA Magazine Sponsor a full meal (breakfast, lunch, banquet) and you will have the Dining Area for the entire length of the meal to set up a table, signage, display, etc. In addition, CRWA reserved booth numbers: 107, 108, 149, 150, 151, 160, 161, and 162 for our Partner Sponsors (unless a different space is preferred). Contact Tom Wall, Deputy Executive Director at 719-545-6748. In order for your company name/booth, sponsorship, advertisement, etc. to appear in the Conference Program Booklet we need to receive your registration/order by February 9, 2015 Other Sponsorship Opportunities: Buffet Breakfast Served on Wednesday morning. Lunch on Tuesday or Wednesday Awards/Recognition Banquet Meal Breaks: Monday thru Thursday Conference Bags $1,000 ea. Several opportunities are available. Signage with company name of all Sponsors displayed in the Dining Area. $1,000 ea. Several opportunities are available. Signage with company name of all Sponsors displayed in the Dining Area $1,000 ea. Several opportunities are available. Signage with company name of all Sponsors displayed in the Dining Area $500 ea. Ten (10) opportunities available. Signage with company name displayed at Refreshment Stations. Booths # 126, 127, 128, 253, 254, 229, 230, 207, 208, and 125 are reserved for Break Sponsors, however you may select a different booth location. $1,000 ea. An excellent way to advertise your company! Four (4) opportunities available. Your company logo on the bags for everyone to see. Bags are given to every attendee. Badges/Holders/Lanyards Several opportunities available. Includes company name on the badge holders - worn by all attendees and exhibitors. $250 ea. 3 Hotel Floor Plan and Exhibitor Layout Booth Size: 10’ X 8’ The Crown Plaza DIA Hotel Floor Plan Denver International Airport 10 miles Dick’s Sporting Goods Park: 7 miles Aurora Sports Park: 4 miles Fitzsimmons Medical Center: 2 miles Buckley Air Force Base: 5 miles Children’s Hospital: 2 miles Downtown Denver: 14 miles Business and Fitness Center 70,000 Square Feet of Meeting Space Convention Center and Ballroom Complimentary High Speed Internet Complimentary 24 hour Airport Shuttle Complimentary Self Parking Onsite Dining, Lounge and 24-hour Room Service Complimentary Swimming Pool and Whirlpool 4 COLORADO RURAL WATER ASSOCIATION 34th ANNUAL CONFERENCE & EXHIBITION To Classrooms To Classrooms Vail Ballroom Classrooms Steamboat Ballroom Silverton Ballroom Breckenridge Ballroom 1 Please indicate your 1st, 2nd or 3rd choice booth number on your Exhibitor Registration form. Exhibitor Layout Telluride Mtg Room 5 COLORADO RURAL WATER ASSOCIATION 34th ANNUAL CONFERENCE & EXHIBITION Exhibit Space Application Each booth purchase includes: Booth space, set-up (pipes, drapes, table and two chairs); Electricity; Internet Connection; Two breakfast and Lunch Tickets; Two Banquet Vouchers and Two Name Badges. See next page for extra ticket and name badge prices. Please complete all items and type or print clearly. This information will be used for your program listing. Company Name: _________________________________________________________________ Address: ___________________ City: ________________ State: ______ Zip: ______________ Phone: ___________________ Fax: ____________ Email: ______________________________ Website: ______________________________________________________________________ Exhibit Contact Person: ___________________________ Title: _________________________ Address: ___________________________________________ City: _______________________ State: _____ Zip: ____ Phone: _____________________ Fax: ________________________ Website: _______________________________ Email __________________________________ Exhibit Booth Location Preference (all reasonable attempts will be made to accommodate your requests) 1st Choice: ______________ 2nd Choice: _______________ 3rd Choice: _____________ Description of product or service (See insert if you are participating in the Vendor Education Sessions.) ________________________________________________________________________________ ________________________________________________________________________________ Name badges needed (Two name badges are provided at no cost. Additional name badges or changes to name badges after Monday, April 6, 2015 are $25.00 each) 1. _____________________________________ 2. ___________________________________ 3. _____________________________________ 4. ___________________________________ 6 Exhibit Booth Space (please note our early bird prices) Single Booth - (10’ X 8’) Through Dec. 1, 2014 $ 825 (member) $ 1,100 (non-member) After Dec. 1, 2014 $ 925 (member) $ 1,200 (non-member) = $ ________ Want to join CRWA? Call 719-545-6748 Extra Lunch/Breakfast Tickets ____ @ $35.00/Ticket $ ________ = $ ________ (Please circle which one) Extra Banquet Tickets ____ @ $50.00/Ticket = $ ________ Additional Name Badges ____ @ $25.00 each = $ ________ Sponsorship Opportunities (see description of opportunities on page 3) Blue Spruce - Gold Sponsor ($5,000) = $ ________ Aspen - Silver Sponsor ($3,400) = $ ________ Pinon - Bronze Sponsor ($2,600) = $ ________ Additional Sponsorship/s (include description) ___________________ = $ ________ Advertise in Conference Program - Full Color (Take advantage of our low prices see description on page 3. Deadline for advertising is February 9, 2015) Two-page ad ($700) = $ ________ One-page ad ($350) = $ ________ Half-page ad ($200) = $ ________ Quarter-page ad ($100) = $ ________ Business card ad ($50) = $ ________ Total Amount Due = $ _______________ Registrations must be received by February 9, 2015, in order to participate in Vendor Education Sessions and appear in the program booklet. Full payment is due at the time of registration. If booth is canceled prior to April 1, 2015, a 50% refund will be issued. NO REFUNDS WILL BE ISSUED AFTER APRIL 1, 2015. Credit Card: Visa _________ MasterCard _________ American Express _________ Discover _________ Exp. Date _________________ Card No. __________________________________ Security Code _____ Name on credit card ____________________________ Cardholder’s signature ______________________ I will be paying by check _______ Check no. _____________ By signing below, I affirm that I have read, understood and agree to comply with all of the terms contained in the Invitation to Exhibit. Authorized by (Name): _________________________ Title: _________________________ Signature: ___________________________________ Date: _________________________ Return completed application with payment to: Colorado Rural Water Association MAIL - 176 W. Palmer Lake Drive, Pueblo West, CO 81007 FAX - 719-545-6788 EMAIL - [email protected] ONLINE - www.crwa.net 7 COLORADO RURAL WATER ASSOCIATION 176 W. PALMER LAKE DRIVE PUEBLO WEST, CO 81007 PRSRT STD. U S POSTAGE PAID Pueblo, CO PERMIT NO.38 RETURN SERVICE REQUESTED Exhibitor Registration Packet Crowne Plaza • Denver, CO Colorado Rural Water Association’s 34th Annual Conference & Exhibition April 13 - 15, 2015
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