1
The best show
we do in Canada!
Bill Rodwancy
AutoGate, Inc.
As an American manufacturer,
I found Security Canada very helpful in
understanding the Canadian market.
Josh Hauser
Resolution Products
A great place to meet local
integrators and get acquainted with other
manufacturers and distributors!
Michelle Bishop
Etherwan
Awesome ratio
of visitor/quality, great
venue and well run.
Norbert Artur
Aiphone Corporation
2
securitycanadaexpo.com
YOU’RE INVITED
For decades, Security Canada Conferences and Expositions have been the nation’s largest showcase of innovations
in security technology and services from coast to coast. This achievement is thanks to the efforts of a dedicated
team of event professionals and the extraordinary efforts of our industry’s leading firms that continuously surpass
expectations by bringing new and exciting products and services to the shows, year after year.
For 2015, we will spotlight innovation as the central theme of our shows across Canada. We know how fast the
security climate is evolving. We know you have stories to tell about how your firm is meeting new challenges – and
we’re going to help you to tell them.
Not only will your 2015 exhibit investment put you face-to-face with Canada’s decision-makers and open new
opportunities to grow your business, it will put your innovations in the spotlight as never before.
Secure your place on the national stage today. We will ensure that your story gets told.
JF Champagne
Executive Director
Steve Basnett, CEM
Director, Trade Shows and Events
Table of Contents
The premier experience for security professionals .....................................4
A national perspective in your back yard .......................................................5
Buyer profile ..............................................................................................................6
Invest in your business ..........................................................................................7
Branding opportunities .......................................................................................9
Security Canada East .......................................................................................... 12
Security Canada Alberta ................................................................................... 14
Security Canada Ottawa ................................................................................... 16
Security Canada West ......................................................................................... 18
Security Canada Atlantic.................................................................................... 20
Security Canada Central..................................................................................... 22
Exposition rules and regulations .................................................................... 26
3
Security Canada is the premier Canadian event experience for security professionals looking to
grow their business and generate sales.
Produced by the Canadian Security Association (CANASA), Security Canada attracts thousands
of decision makers and decision influencers,
76% of whom you will not meet at any other event.
Did you attend other security shows in the past year?
* Source: Security Canada Central 2014 survey.
24% YES
76% NO
Security Canada is the premier Canadian event experience for security professionals looking to
grow their business and generate sales.
Security Canada Central
continues to attract the key decision
makers, manufacturers and future
installers in one convenient location.
W. Scott Hammond
Hammond Manufacturing
4
securitycanadaexpo.com
We understand the investment required to advance your business, and we have designed Security Canada
events to provide easy access to the markets you’re most interested in developing. Security Canada is held at
six convenient locations across Canada. No other events offer this kind of national perspective on a regional
level.
Security Canada East
Security Canada West
Security Canada Alberta
Security Canada Atlantic
Sheraton Laval
Laval, Quebec
April 22, 2015
Marriot River Cree Resort
Edmonton, Alberta
May 13, 2015
Security Canada Ottawa
Ottawa Conference and Event Centre
Ottawa, Ontario
June 3, 2015
River Rock Casino Resort
Richmond, British Columbia
June 17, 2015
Holiday Inn Harbourview
Halifax, Nova Scotia
September 15, 2015
Security Canada Central
Toronto Congress Centre
Toronto, Ontario
October 21 - 22, 2015
5
Security Canada caters to a wide range of professionals within
the security industry. Exhibit and gain access to those who can
help you generate new sales and grow your business!
Projected equipment purchases for next
fiscal year*
$0 - $49,999
$100,000 - $199,999
$200,000 - $499,999
$50,000 - $99,999
$500,000 +
Security Canada attendees by company
type*
Alarm Company
Other
Government/Law Enforcement/
Crown Corporation
Private Sector/Retail/Corporate
End-User
Guard Service/Alarm Response/
Private Investigator
Security Products and Services/
Distributors/Manufacturers/Agents
Locksmith
Systems Architects & Engineers/
Consultants
Monitoring Station
Systems Integrator
Job function of Security Canada
attendees*
Owner/Senior/Executive
Management
Educator/Student
Facility/Loss Prevention
Law Enforcement/Public Safety
Operations/Personnel/
Management
Other
6
* Source: Security Canada
Central 2014 survey.
Sales/Marketing
Security Guard
Security Management/IT (CSO)
Technician/Installer
securitycanadaexpo.com
EXHIBIT AT SECURITY CANADA AND
INVEST IN YOUR BUSINESS
Save time - save money
Meet more customers and prospects in one day than you will in six months of personal sales calls.
Trade show leads take 40 per cent less time and money to close than traditional sales calls. That reduces your
costs, increases your sales, and boosts your profits!
Grow market share
Only Security Canada events provide access to buyers from across your region as well as senior executives
and key decision makers from across Canada. Ninety-five per cent of Security Canada attendees are from the
region surrounding the show. This means as an Exhibitor you will see new attendees at each show from coast
to coast. Now that’s great exposure!
Launch new products before a motivated audience
The top reason people attend trade shows is to find new products and suppliers. Exhibiting at Security
Canada puts your products and services on a fast track to great sales.
Make a difference
By spending your marketing dollars exhibiting at Security Canada, you support the industry while funding
vital membership initiatives, such as education and advocacy.
7
YOU OWE IT TO YOURSELF AND
TO YOUR BUSINESS TO BE HERE
Security Canada shows are firmly established as the leading security industry events in Canada. All six events provide a unique
opportunity to meet new clients, bond with existing ones, and showcase your brand across the country.
Did you know?
WE’RE HONOURING YOUR
INVESTMENT BY INVESTING
95%
of Exhibitors
at Security Canada
Central plan to
exhibit again
in 2015
100%
rated show
management
good or excellent
8
TO MAKE SECURITY CANADA 2015
THE BEST EVER!
Security Canada’s aggressive marketing campaign focuses on
delivering qualified buyers to your booth at every show through:
•
Direct mail campaigns that blanket the industry with
information about Security Canada
•
Email campaigns that target the buyers you want to meet
•
Advertising and editorial coverage in major industry
publications
•
Promotions and special events that put Security Canada on the
calendars of the most important buyers throughout the year
securitycanadaexpo.com
BRANDING OPPORTUNITIES
Add a logo
to a listing
Brand exposure at Security Canada will
make a significant and positive statement
to the thousands of participants from
across Canada, most of whom attend only
Security Canada to learn, network, and
exchange with industry professionals
like you. We look forward to counting
you among the leading companies at the
forefront of Canada’s security industry.
$99
Show Guide Advertising
Exclusive for Security Canada Central
Contact: Linda Wawryk (905) 513-0622
ext. 227 or 1 (800) 538-9919 ext. 227 or
[email protected]
Ad Size:
No Bleed
Full page
OBC
1/2 horizontal
IFC
IBC
Logo with listing
Exhibitor: ________________________________________________
Contact: _________________________________________________
Address: _________________________________________________
City: ____________________________________________________
Province: ______________________Postal code:________________
Telephone:_____________________Fax:_______________________
Unit
WidthDepth
Full page
5”
8”
1/2 page horizontal
5”
3 7/8”
Inside front cover
5”
8”
Inside back cover
5”
8”
Outside back cover
5”
8”
With Bleed
WidthDepth
5 1/2” 8 1/2”
5 1/2” 3 7/8”
5 1/2” 8 1/2”
5 1/2” 8 1/2”
5 1/2” 8 1/2”
Price
$1,800
$1,000
$2,000
$2,000
$2,000
Electronic files: Mac or PC-based. Acceptable software includes:
Adobe InDesign, Adobe Photoshop, Adobe Illustrator. All images
must be high resolution, 300 dpi or better. All fonts must be included
or embedded. All ads are in full colour.
Deadline:
Friday, August 28, 2015
Email: ___________________________________________________
Payment enclosed for $ ____________________________________
Charge my: Visa
American Express
MasterCard
Ad cost
$ ________________
Card #: __________________________________________________
Add logo ($99)
$ ________________
Expiry date: ______________________________________________
Sub-total
$ ________________
Card holder name: _________________________________________
HST 13%
$ ________________
Signature: ________________________________________________
Total
$ ________________
(must be signed to be valid)
Date: ____________________________________________________
9
Purchase any National sponsorship and
receive the advertising sponsorship FREE as
our gift to you!
Maximize your ROI by taking advantage of any of these excellent opportunities:
1. Hanging banners* – Multiple hanging banner opportunities are available at Security Canada
Central. Five individual sponsorships are available.
Item #3
2. Flag banners** – The self-supporting 7’x 3’ flag banners will be positioned in the registration area.
Four individual sponsorships are available at the Central show and two individual sponsorships are
available at each of the Regional shows.
3. Registration kiosk – There are two kiosks (bottom panels) available and can be purchased alone
or together. One sponsorship is available at the Central show.
4. Aisle signs – Your company name and logo will be displayed from each of the nine aisle signs
suspended over the show. One sponsorship is available at the Central show.
5. Lanyards – Have your company name around everyone’s neck. Exhibitor supplies the lanyards.
One National sponsorship is available.
Item #4
6. Parking area shuttle – Sponsor the shuttle bus that brings attendees to the show from the
parking area. One sponsorship is available at the Central show.
7. Floor mats – Your logo digitally printed in colour on three 16 square foot mats at the show
entrance. Production and installation included. One sponsorship is available at the Central show.
Item #6
8. Bag stands at the entrance – Attendees appreciate being able to put everything in one bag. Make
sure it is yours by sponsoring the stands right at the show entrance. One sponsorship is available at
each show. Exhibitor supplies the bags.
9. Show floor plan – The most recent floor plan with Exhibitor list will be given to all attendees at
the registration desk. The sponsor will have the opportunity to prominently display their logo on
each copy for all attendees to see as well as highlight their booth on the plan. One sponsorship is
available for each show.
Item #7
10. Electronic and print advertising sponsorship – Your company logo will be displayed on all
electronic communication tools including our website and e-blasts as well as print ads. A total of
five spaces are available for each show.
If you are interested in any of these sponsorship opportunities, please contact Steve Basnett at
(905) 513-0622 x 224. Availability is based on a first-come, first-served policy.
* Banners to be provided by Exhibitor. Banners that require suspension will be at the cost of the Exhibitor.
** Flag banners to be provided by Exhibitor.
NOTE: All banners must be approved by show management.
Item #8
10
Can’t find the opportunity you are looking for? Talk to us! We can help
develop the right brand exposure opportunity at any Security Canada
event, or at all six.
securitycanadaexpo.com
Sponsorship Form 2015
The number of available sponsorships are listed below. Not all shows have sponsorships.
National sponsorships consist of one item at each show location and also include item #10.
AMOUNT
1. Hanging banners – A total of six sponsorships are available. One sponsorship equals one banner.
1. $500 x (____) =
Central $500 per banner
2. Flag banners – A total of four individual sponsorships are available at the Central show. A total of
two individual sponsorships are available for each of the Regional shows. If a National sponsorship is
purchased, one banner will be displayed at each of the six shows.
East $250
Alberta $250
Ottawa $250
Atlantic $250
Central $500
National $1,200
2. $ __________________
West $250
3. Registration kiosk – Available at the Central show only. Sponsors only have the option of purchasing
one individual kiosk or both.
Front $600
Back $600
3. $ __________________
Both $1,000
4. Aisle signs – One sponsorship available at the Central show only.
4. $ __________________
Central $2,500
5. Lanyards – Includes lanyards for all six shows across Canada.
5. $ __________________
National $6,500
6. Parking area shuttle – One sponsorship available at the Central show only.
6. $ __________________
Central $1,000
7. Floor mats – One sponsorship available at the Central show only.
7. $ __________________
Central $1,600
8. Bag stands at the entrance – One sponsorship available at each show.
East $500
Alberta $500
Ottawa $500
Atlantic $250
Central $750
National $2,250
8. $ __________________
West $500
9. Show floor plan – One sponsorship available for each show.
East $500
Alberta $250
Ottawa $250
Atlantic $250
Central $1,200
National $2,500
9. $ __________________
West $500
10. $ __________________
10. Electronic and print advertising sponsorship – A total of five spaces available for each show.
East $650
Alberta $500
Ottawa $500
Atlantic $425
Central $3,000
National $4,500
West $500
TAXES $ __________________
FULL PAYMENT MUST ACCOMPANY CONTRACT.
CONTRACTS WILL NOT BE PROCESSED WITHOUT FULL PAYMENT.
CREDIT CARD PAYMENT
VISA
MASTERCARD
$ __________________
AMERICAN EXPRESS
Credit Card # _______________________________________________ Expiry _____________________
Cardholder Name ______________________________________________________________________
Signature _____________________________________________________________________________
I authorize CANASA to debit my credit card for the TOTAL dollar amount above.
Please make cheques payable to “CANASA”. This is your invoice. Additional invoices will not be issued.
Company Name __________________________________________________________________________
Address _________________________________________________________________________________
TOTAL $ __________________
* TAX CHART
Sales taxes applicable to your province of
business must be applied. 5% GST is applied
to businesses outside Canada. Taxes
applicable at time of printing and may be
subject to change.
AB
BC
MB
NB
NL
5% GST
5% GST
5% GST
13% HST
13% HST
NS
NT
ON
PE
SK
15% HST
5% GST
13% HST
14% HST
5% GST
QC 5% GST
+9.975% QST
YK
5% GST
Canadian Security Association
50 Acadia Avenue, Suite 201
Markham, ON L3R 0B3
Tel: (905) 513-0622
Toll Free: 1 (800) 538-9919 Fax:
(905) 513-0624
www.canasa.org
Phone __________________________________________________ Email __________________________________________________________
Signature _______________________________________________ Date __________________________________________________________
(must be signed to be valid)
11
securitycanadaexpo.com
Tentative schedule
Security Canada East
Sheraton Laval
Laval, Quebec
April 22, 2015
Security Canada East is the largest security industry trade show in
Canada’s second biggest market. This show will provide face-toface contact with key customers and prospects. Take advantage
of meeting several business decision makers all in one day, under
one roof!
CANASA members SAVE an additional $300
per booth!
All booths are 10’ wide x 8’ deep.
April 21
1:00 p.m.
5:00 p.m.
April 22
8:00 a.m.
10:00 a.m.
12:00 p.m.
5:30 p.m.
Set-up begins
Set-up ends
Set-up begins
Exposition opens
Luncheon on show floor
Exposition closes and tear down
Free booth extras include:
•
•
•
•
•
•
•
6’ draped table
Access to electricity
Floor covering by venue
Five free Exhibitor badges
Pipe and drape
Listing in show directory
Listing on Security Canada website
For more information please contact Steve Basnett, CEM,
Director, Trade Shows and Events
T: (905) 513-0622 ext 224 F: (905) 513-0624
E: [email protected]
* Floor plan subject to change.
securitycanadaexpo.com
SECURITY CANADA EAST
Sheraton Laval
Laval, Quebec • April 22, 2015
INVOICE and CONTRACT for EXPOSITION (The “Trade Show Contract”)
between the Canadian Security Association (“CANASA”) and the
Exhibitor described below (the “Company”).
Company ______________________________________________________ My Company is a CANASA member
YES
NO
Street ________________________________________________________________ City _________________________________
Province/State _______________________________________ Postal Code/Zip ______________ Country ____________________
Show Co-ordinator* ________________________________________________ Title ______________________________________
Phone ______________________________________________ Fax ____________________________________________________
Email _______________________________________________ Web ___________________________________________________
* All Exhibitor information is sent via email to the show co-ordinator.
It is the responsibility of the sender to ensure the contract has been received by CANASA.
Location: I would like _________ booth(s).
Please indicate booth # preference 1. _________ 2. _________ 3. _________
Products and services: I plan to exhibit ______________________________________________________________________
Note: CANASA recommends you regularly visit the latest floor plans online to review changes in configurations and Exhibitors in neighbouring booths.
Exhibit booth space rental must be paid in full before the Company is permitted to install its display. The Company acknowledges having read the exposition rules
and regulations contained in this brochure, the Exhibitor manual, and the health and safety policy as posted on the Security Canada website, all of which are
incorporated by reference herein and form part of this trade show contract. The Company agrees to be bound by all of the above and to ensure that its employees,
agents, and assigns also act in accordance with the above.
A.
Investment: Based on a 10’ x 8’ space or table top.
(Display may not exceed 8’ in height. Table tops are limited to what will fit on the table.)
CANASA member
Non-member
Table Top (6’ x 2’) Booth (10’ x 8’) Table Top (6’ x2’)
Booth (10’ x 8’)
$2,130
$1,800
$2,560
$2,230
*All prices in Canadian dollars. U.S. Exhibitors please use the daily conversion rate if paying by U.S. cheque.
B.
C.
D.
Administrative surcharge for subletting: $250 per company
Surcharge applicable only if more than one company is sharing a booth. Maximum one sublet.
(Note: A separate contract must be completed for every company that sublets from you.)
GST: A 5% Goods and Services Tax is applied to the total cost of A+B
QST: A 9.975% Provincial Tax is applied to the total cost of A+B
FULL PAYMENT MUST ACCOMPANY CONTRACT.
Contracts will NOT be processed without full payment.
CREDIT CARD PAYMENT SECTION
VISA
MASTERCARD
AMERICAN EXPRESS
GST #R121787402
QST #1015564195
Cheques, Direct Deposit, VISA,
MasterCard or AMEX accepted
A.
$ __________________
B.
$ __________________
(if applicable)
$ __________________
SUBTOTAL A+B
C. GST
(5%)
$ __________________
D. QST
(9.975%)
$ __________________
SUBTOTAL x 5%
SUBTOTAL x 9.975%
Credit Card # __________________________________________ Expiry ____________
Cardholder Name _________________________________________________________
Signature ________________________________________________________________
I authorize CANASA to debit my credit card for the TOTAL dollar amount
shown above.
Please make cheques payable to “CANASA”.
This is your invoice. Additional invoices will not be issued.
Signature ___________________________________ Date __________________________
$ __________________
TOTAL AMOUNT DUE
(TOTAL A+B+C+D)
Canadian Security Association
50 Acadia Avenue, Suite 201
Markham ON L3R 0B3
Tel: (905) 513-0622 TF: 1 (800) 538-9919
Fax: (905) 513-0624
Email: [email protected]
www.canasa.org
www.securitycanadaexpo.com
Submission of this form either signed or unsigned, by email, by fax or by personal delivery, constitutes acceptance of the terms and conditions of this contract. You agree that
you have read, understood and accepted the information provided to you for reserving exhibit booth space at Security Canada and you agree to all payments as detailed in this
contract.
13
Tentative schedule
May 13
8:00 a.m.
12:00 p.m.
12:30 p.m.
5:30 p.m.
Security Canada Alberta
Marriot River Cree Resort
Edmonton, Alberta
May 13, 2015
Free booth extras include:
Security Canada Alberta brings together delegates in
the fields of logical security, physical security, security
management, privacy, law enforcement, and intelligence
groups.
•
•
•
•
•
•
•
CANASA members SAVE an additional $300
per booth!
6’ draped table
Access to electricity
Floor covering by venue
Five free Exhibitor badges
Pipe and drape
Listing in show directory
Listing on Security Canada website
For more information please contact Steve Basnett, CEM,
Director, Trade Shows and Events
T: (905) 513-0622 ext 224 F: (905) 513-0624
E: [email protected]
All booths are 10’ wide x 10’ deep.
116
Set-up begins
Set-up ends
Exposition opens with luncheon on show floor
Exposition closes and tear down
115
214
215
314
315
414
113
212
213
312
313
412
111
210
211
310
311
410
114
417
415
112
413
110
411
108
107
206
207
306
307
406
106
105
204
205
304
305
404
104
103
202
203
302
303
402
102
101
200
201
300
301
400
EXIT
ONLY
MAIN
ENTRANCE
EXIT
ONLY
409
407
405
403
* Floor plan subject to change.
14
securitycanadaexpo.com
SECURITY CANADA ALBERTA
Marriot River Cree Resort
Edmonton, Alberta • May 13, 2015
INVOICE and CONTRACT for EXPOSITION (The “Trade Show Contract”)
between the Canadian Security Association (“CANASA”) and the
Exhibitor described below (the “Company”).
Company ______________________________________________________ My Company is a CANASA member
YES
NO
Street ________________________________________________________________ City _________________________________
Province/State _______________________________________ Postal Code/Zip ______________ Country ____________________
Show Co-ordinator* ________________________________________________ Title ______________________________________
Phone ______________________________________________ Fax ____________________________________________________
Email _______________________________________________ Web ___________________________________________________
* All Exhibitor information is sent via email to the show co-ordinator.
It is the responsibility of the sender to ensure the contract has been received by CANASA.
Location: I would like _________ booth(s).
Please indicate booth # preference 1. _________ 2. _________ 3. _________
Products and services: I plan to exhibit ______________________________________________________________________
Note: CANASA recommends you regularly visit the latest floor plans online to review changes in configurations and Exhibitors in neighbouring booths.
Exhibit booth space rental must be paid in full before the Company is permitted to install its display. The Company acknowledges having read
the exposition rules and regulations contained in this brochure, the Exhibitor manual, and the health and safety policy as posted on the
Security Canada website, all of which are incorporated by reference herein and form part of this trade show contract. The Company agrees to
be bound by all of the above and to ensure that its employees, agents, and assigns also act in accordance with the above.
A. Investment: Based on a 10’ x 10’ space.
GST #R121787402
(Displays must not exceed 8' in height.)
CANASA member
$2,020
Non-member
$2,330
*All prices in Canadian dollars. U.S. Exhibitors please use the daily conversion rate if paying by U.S. cheque.
Cheques, Direct Deposit, VISA,
MasterCard or AMEX accepted
A.
$ ____________________
B.
$ ____________________
B. Administrative surcharge for subletting: $250 per company
Surcharge applicable only if more than one company is sharing a booth. Maximum one sublet.
(Note: A separate contract must be completed for every company that sublets from you.)
C. GST: A 5% Goods and Services Tax is applied to the total cost of A+B
$ ____________________
FULL PAYMENT MUST ACCOMPANY CONTRACT.
Contracts will NOT be processed without full payment.
CREDIT CARD PAYMENT SECTION
VISA
MASTERCARD
(if applicable)
SUBTOTAL A+B
C. GST
(5%)
$ ____________________
AMERICAN EXPRESS
Credit Card # __________________________________________ Expiry ____________
Cardholder Name _________________________________________________________
Signature ________________________________________________________________
I authorize CANASA to debit my credit card for the TOTAL dollar amount
shown above.
Please make cheques payable to “CANASA”.
This is your invoice. Additional invoices will not be issued.
Signature ___________________________________ Date __________________________
$ ____________________
TOTAL AMOUNT DUE
(TOTAL A+B+C)
Canadian Security Association
50 Acadia Avenue, Suite 201
Markham ON L3R 0B3
Tel: (905) 513-0622 TF: 1 (800) 538-9919
Fax: (905) 513-0624
Email: [email protected]
www.canasa.org
www.securitycanadaexpo.com
Submission of this form either signed or unsigned, by email, by fax or by personal delivery, constitutes acceptance of the terms and conditions of this contract. You agree that
you have read, understood and accepted the information provided to you for reserving exhibit booth space at Security Canada and you agree to all payments as detailed in this
contract.
15
Tentative schedule
Security Canada Ottawa
June 3
7:00 a.m.
10:30 a.m.
11:00 a.m.
4:00 p.m.
Security Canada Ottawa, in partnership with ASIS International
140 Ottawa, attracts decision makers from the government
sector as well as those from more traditional segments of our
industry. If you are interested in growing your share of business
from Canada’s National Capital Region, you should be at Security
Canada Ottawa.
Free booth extras include:
Ottawa Conference and Event Centre
Ottawa, Ontario
June 3, 2015
CANASA members SAVE an additional $300
per booth!
All booths are 10’ wide x 8’ deep.
•
•
•
•
•
•
•
Set-up begins
Set-up ends
Exposition opens with luncheon on show floor
Exposition closes and tear down
6’ draped table
Access to electricity
Floor covering by venue
Five free Exhibitor badges
Pipe and drape
Listing in show directory
Listing on Security Canada website
For more information please contact Steve Basnett, CEM,
Director, Trade Shows and Events
T: (905) 513-0622 ext 224 F: (905) 513-0624
E: [email protected]
* Floor plan subject to change.
16
securitycanadaexpo.com
SECURITY CANADA OTTAWA
Ottawa Conference and Event Centre
Ottawa, Ontario • June 3, 2015
INVOICE and CONTRACT for EXPOSITION (The “Trade Show Contract”)
between the Canadian Security Association (“CANASA”) and the
Exhibitor described below (the “Company”).
Company ______________________________________________________ My Company is a CANASA member
YES
NO
Street ________________________________________________________________ City _________________________________
Province/State _______________________________________ Postal Code/Zip ______________ Country ____________________
Show Co-ordinator* ________________________________________________ Title ______________________________________
Phone ______________________________________________ Fax ____________________________________________________
Email _______________________________________________ Web ___________________________________________________
*All Exhibitor information is sent via email to the show co-ordinator.
It is the responsibility of the sender to ensure the contract has been received by CANASA.
Location: I would like _________ booth(s).
Please indicate booth # preference 1. _________ 2. _________ 3. _________
Products and services: I plan to exhibit ______________________________________________________________________
Note: CANASA recommends you regularly visit the latest floor plans online to review changes in configurations and Exhibitors in neighbouring booths.
Exhibit booth space rental must be paid in full before the Company is permitted to install its display. The Company acknowledges having read
the exposition rules and regulations contained in this brochure, the Exhibitor manual, and the health and safety policy as posted on the
Security Canada website, all of which are incorporated by reference herein and form part of this trade show contract. The Company agrees to
be bound by all of the above and to ensure that its employees, agents, and assigns also act in accordance with the above.
A. Investment: Based on a 10’ x 8’ space. (Displays must not exceed 8’ in height.)
ASIS & CANASA members
Non-member
$1,700
$2,030
*All prices in Canadian dollars. U.S. Exhibitors please use the daily conversion rate if paying by U.S. cheque.
HST #R121787402
Cheques, Direct Deposit, VISA,
MasterCard or AMEX accepted
A.
$ ____________________
B.
$ ____________________
B. Administrative surcharge for subletting: $250 per company
Surcharge applicable only if more than one company is sharing a booth. Maximum one sublet.
(Note: A separate contract must be completed for every company that sublets from you.)
C. HST: A 13% Harmonized Sales Tax is applied to the total cost of A+B
$ ____________________
FULL PAYMENT MUST ACCOMPANY CONTRACT.
Contracts will NOT be processed without full payment.
CREDIT CARD PAYMENT SECTION
VISA
MASTERCARD
(if applicable)
SUBTOTAL A+B
C. HST
(13%)
$ ____________________
AMERICAN EXPRESS
Credit Card # __________________________________________ Expiry ____________
Cardholder Name _________________________________________________________
Signature ________________________________________________________________
I authorize CANASA to debit my credit card for the TOTAL dollar amount
shown above.
Please make cheques payable to “CANASA”.
This is your invoice. Additional invoices will not be issued.
Signature ___________________________________ Date __________________________
$ ____________________
TOTAL AMOUNT DUE
(TOTAL A+B+C)
Canadian Security Association
50 Acadia Avenue, Suite 201
Markham ON L3R 0B3
Tel: (905) 513-0622 TF: 1 (800) 538-9919
Fax: (905) 513-0624
Email: [email protected]
www.canasa.org
www.securitycanadaexpo.com
Submission of this form either signed or unsigned, by email, by fax or by personal delivery, constitutes acceptance of the terms and conditions of this contract. You agree that
you have read, understood and accepted the information provided to you for reserving exhibit booth space at Security Canada and you agree to all payments as detailed in this
contract.
17
Security Canada West
Tentative schedule
June 17
8:00 a.m.
12:00 p.m.
12:30 p.m.
5:30 p.m.
River Rock Casino Resort
Richmond, British Columbia
June 17, 2015
Security Canada West will be the security event that you
cannot afford to miss! This is an ideal opportunity to display
a wide variety of products to industry professionals and key
decision makers to a growing audience throughout Western
Canada and the U.S. Pacific Northwest. Raise the profile of your
business and connect with new and existing prospects at one
of Canada’s premier security events.
Set-up begins
Set-up ends
Exposition opens with luncheon on show floor
Exposition closes and tear down
Free booth extras include:
• 6’ draped table
• Access to electricity
• Floor covering by venue
• Five free Exhibitor badges
• Pipe and drape
• Listing in show directory
• Listing on Security Canada website
CANASA members SAVE an additional $300
per booth!
For more information please contact Steve Basnett, CEM,
Director, Trade Shows and Events
T: (905) 513-0622 ext 224 F: (905) 513-0624
E: [email protected]
Security Canada West
June 17, 2015
River Rock Casino Resort Show Theatre, Richmond B.C.
All booths are 10’ wide x 6’ deep.
606
604
EXIT
610
608
211 310
311 410
209 308
309 408
EXIT
612
513
WASH
VESTIBULE
114
511
509
112
VESTIBULE
507
110
505
108
105 204
205 304
305 404
405 504
106
103 202
203 302
303 402
403 502
104
101 200
201 300
301 400
401 500
ENTRANCE
701
703
705
707
709
711
TT802
TT804
TT806
TT808
TT810
TT812
TT801
TT803
TT805
TT807
TT809
TT811
717
EXIT
* Floor plan subject to change.
18
securitycanadaexpo.com
SECURITY CANADA WEST
River Rock Casino Resort
Richmond, British Columbia
June 17, 2015
INVOICE and CONTRACT for EXPOSITION (The “Trade Show Contract”)
between the Canadian Security Association (“CANASA”) and the
Exhibitor described below (the “Company”).
Company ______________________________________________________ My Company is a CANASA member
YES
NO
Street ________________________________________________________________ City _________________________________
Province/State _______________________________________ Postal Code/Zip ______________ Country ____________________
Show Co-ordinator* ________________________________________________ Title ______________________________________
Phone ______________________________________________ Fax ____________________________________________________
Email _______________________________________________ Web ___________________________________________________
*All Exhibitor information is sent via email to the show co-ordinator.
It is the responsibility of the sender to ensure the contract has been received by CANASA.
Location: I would like _________ booth(s).
Please indicate booth # preference 1. _________ 2. _________ 3. _________
Products and services: I plan to exhibit ______________________________________________________________________
Note: CANASA recommends you regularly visit the latest floor plans online to review changes in configurations and Exhibitors in neighbouring booths.
Exhibit booth space rental must be paid in full before the Company is permitted to install its display. The Company acknowledges having read
the exposition rules and regulations contained in this brochure, the Exhibitor manual, and the health and safety policy as posted on the
Security Canada website, all of which are incorporated by reference herein and form part of this trade show contract. The Company agrees to
be bound by all of the above and to ensure that its employees, agents, and assigns also act in accordance with the above.
A. Investment: Based on a 10’ x 6’ space or table top. (Display may not exceed 8’ in height. Table tops are limited to what will fit on the table.)
CANASA member
Non-member
Booth
(10’ x 6’)
Table Top
(800 Aisle Only)
Booth
(10’ x 6’)
Table Top
(800 Aisle Only)
$2,120
$1,670
$2,430
$1,975
*All prices in Canadian dollars. U.S. Exhibitors please use the daily conversion rate if paying by U.S. cheque.
B. Administrative surcharge for subletting: $250 per company
Surcharge applicable only if more than one company is sharing a booth. Maximum one sublet.
(Note: A separate contract must be completed for every company that sublets from you.)
GST #R121787402
Cheques, Direct Deposit, VISA,
MasterCard or AMEX accepted
A.
$ ____________________
B.
$ ____________________
(if applicable)
C. GST: A 5% Goods and Services Tax is applied to the total cost of A+B
FULL PAYMENT MUST ACCOMPANY CONTRACT.
Contracts will NOT be processed without full payment.
CREDIT CARD PAYMENT SECTION
VISA
MASTERCARD
$ ____________________
SUBTOTAL A+B
C. GST
(5%)
$ ____________________
AMERICAN EXPRESS
Credit Card # __________________________________________ Expiry ____________
Cardholder Name _________________________________________________________
Signature ________________________________________________________________
I authorize CANASA to debit my credit card for the TOTAL dollar amount
shown above.
Please make cheques payable to “CANASA”.
This is your invoice. Additional invoices will not be issued.
Signature ___________________________________ Date __________________________
$ ____________________
TOTAL AMOUNT DUE
(TOTAL A+B+C)
Canadian Security Association
50 Acadia Avenue, Suite 201
Markham ON L3R 0B3
Tel: (905) 513-0622 TF: 1 (800) 538-9919
Fax: (905) 513-0624
Email: [email protected]
www.canasa.org
www.securitycanadaexpo.com
Submission of this form either signed or unsigned, by email, by fax or by personal delivery, constitutes acceptance of the terms and conditions of this contract. You agree that
you have read, understood and accepted the information provided to you for reserving exhibit booth space at Security Canada and you agree to all payments as detailed in this
contract.
19
Tentative schedule
Security Canada Atlantic
September 15
8:00 a.m.
12:00 p.m.
12:30 p.m.
5:30 p.m.
Security Canada Atlantic draws Exhibitors and attendees from
all over the Atlantic Seaboard and Eastern Canada. Security
decision makers gather at this event to learn about the latest
products and services the industry has to offer.
Free booth extras include:
Holiday Inn Harbourview
Halifax, Nova Scotia
September 15, 2015
•
•
•
•
•
•
•
CANASA members SAVE an additional $200
per booth!
509
506
407
507
405
504
406
608
404
307
305
306
207
606
304
206
202
200
604
205
107
105
204
103
101
WALL
STORAGE
502
501
503
403
500
402
400
401
303
302
300
301
203
201
100
102
505
104
106
602
6’ draped table
Access to electricity
Floor covering by venue
Three free Exhibitor badges
Pipe and drape
Listing in show directory
Listing on Security Canada website
For more information please contact Steve Basnett, CEM,
Director, Trade Shows and Events
T: (905) 513-0622 ext 224 F: (905) 513-0624
E: [email protected]
This is a table top only event. All displays must fit
on the table provided.
WALL
STORAGE
Set-up begins
Set-up ends
Exposition opens with luncheon on show floor
Expositon closes and tear down
601
20
WALL
STORAGE
603
605
ENTRANCE
607
WALL
STORAGE
609
611
securitycanadaexpo.com
securitycanadaexpo.com
* Floor plan
subject to change.
Total Tables = 51
SECURITY CANADA ATLANTIC
Holiday Inn Harbourview
Halifax, Nova Scotia • September 15, 2015
INVOICE and CONTRACT for EXPOSITION (The “Trade Show Contract”)
between the Canadian Security Association (“CANASA”) and the
Exhibitor described below (the “Company”).
Company ______________________________________________________ My Company is a CANASA member
YES
NO
Street ________________________________________________________________ City _________________________________
Province/State _______________________________________ Postal Code/Zip ______________ Country ____________________
Show Co-ordinator* ________________________________________________ Title ______________________________________
Phone ______________________________________________ Fax ____________________________________________________
Email _______________________________________________ Web ___________________________________________________
*All Exhibitor information is sent via email to the show co-ordinator.
It is the responsibility of the sender to ensure the contract has been received by CANASA.
Location: I would like _________ booth(s).
Please indicate booth # preference 1. _________ 2. _________ 3. _________
Products and services: I plan to exhibit ______________________________________________________________________
Note: CANASA recommends you regularly visit the latest floor plans online to review changes in configurations and Exhibitors in neighbouring booths.
Exhibit booth space rental must be paid in full before the Company is permitted to install its display. The Company acknowledges having read
the exposition rules and regulations contained in this brochure, the Exhibitor’s manual, and the health and safety policy as posted on the
Security Canada website, all of which are incorporated by reference herein and form part of this trade show contract. The Company agrees to be
bound by all of the above and to ensure that its employees, agents, and assigns also act in accordance with the above.
A. Investment: Based on a 6’ x 2’ table. This is a table top only event.
(All display material must fit on the table and not exceed 8’ in height, measured from the ground up.)
CANASA member
HST #R121787402
Non-member
$1,270
Cheques, Direct Deposit, VISA,
MasterCard or AMEX accepted
$1,475
*All prices in Canadian dollars. U.S. Exhibitors please use the daily conversion rate if paying by U.S. cheque.
B. Administrative surcharge for subletting: $250 per company
Surcharge applicable only if more than one company is sharing a booth. Maximum one sublet.
(Note: A separate contract must be completed for every company that sublets from you.)
C. HST: A 15% Harmonized Sales Tax is applied to the total cost of A+B
A.
$ ____________________
B.
$ ____________________
FULL PAYMENT MUST ACCOMPANY CONTRACT.
Contracts will NOT be processed without full payment.
CREDIT CARD PAYMENT SECTION
VISA
MASTERCARD
AMERICAN EXPRESS
Credit Card # __________________________________________ Expiry ____________
Cardholder Name _________________________________________________________
Signature ________________________________________________________________
I authorize CANASA to debit my credit card for the TOTAL dollar amount
shown above.
Please make cheques payable to “CANASA”.
This is your invoice. Additional invoices will not be issued.
Signature ___________________________________ Date __________________________
(if applicable)
$ ____________________
SUBTOTAL A+B
C. HST
(15%)
$ ____________________
$ ____________________
TOTAL AMOUNT DUE
(TOTAL A+B+C)
Canadian Security Association
50 Acadia Avenue, Suite 201
Markham ON L3R 0B3
Tel: (905) 513-0622 TF: 1 (800) 538-9919
Fax: (905) 513-0624
Email: [email protected]
www.canasa.org
www.securitycanadaexpo.com
Submission of this form either signed or unsigned, by email, by fax or by personal delivery, constitutes acceptance of the terms and conditions of this contract. You agree that you
have read, understood and accepted the information provided to you for reserving exhibit booth space at Security Canada and you agree to all payments as detailed in this
contract.
21
22
securitycanadaexpo.com
Tentative schedule
Security Canada Central
Toronto Congress Centre
Toronto, Ontario
October 21-22, 2015
Security Canada Central is the largest security industry trade
show in Canada, attracting a growing number of Exhibitors
and thousands of attendees from all across North America.
This is where major purchasing decisions about security by
corporate and government customers are made. We offer
more space, more education, and more opportunities to grow
your business.
CANASA members SAVE an additional $400
per booth!
All booths are 10’ wide x 10’ deep.
23
October 20
8:00 a.m.
6:00 p.m.
Set-up begins
Set-up ends
October 21
8:00 a.m.
10:00 a.m.
5:30 p.m.
Set-up begins
Exposition opens
Exposition closes
October 22
10:00 a.m.
4:00 p.m.
Exposition opens
Exposition closes & tear down
Free booth extras include:
•
•
•
•
•
Booth carpet and daily vacuuming
Five free Exhibitor badges
Pipe and drape
Listing in show directory
Listing on Security Canada website
For more information please contact Steve Basnett, CEM,
Director, Trade Shows and Events
T: (905) 513-0622 ext 224 F: (905) 513-0624
E: [email protected]
securitycanadaexpo.com
Toronto Congress Centre
C
M
Y
CM
MY
CY
CMY
K
* Floor plan subject to change
Please visit www.securitycanadaexpo.com for the most up-to-date floor plan.
24
securitycanadaexpo.com
SECURITY CANADA CENTRAL
Toronto Congress Centre
Toronto, Ontario • October 21-22, 2015
INVOICE and CONTRACT for
EXPOSITION (The “Trade Show Contract”) between the Canadian Security Association (“CANASA”)
and the Exhibitor described below (the “Company”).
Company ______________________________________________________ My Company is a CANASA member
YES
NO
Street ________________________________________________________________ City _________________________________
Province/State _______________________________________ Postal Code/Zip ______________ Country ____________________
Show Co-ordinator* ________________________________________________ Title ______________________________________
Phone ______________________________________________ Fax ____________________________________________________
Email _______________________________________________ Web ___________________________________________________
* All Exhibitor information is sent via email to the show co-ordinator.
It is the responsibility of the sender to ensure the contract has been received by CANASA.
Location: I would like _________ booth(s).
Please indicate booth # preference 1. _________ 2. _________ 3. _________
Products and services: I plan to exhibit ______________________________________________________________________
Note: CANASA recommends you regularly visit the latest floor plans online to review changes in configurations and Exhibitors in neighbouring booths.
Exhibit booth space rental must be paid in full before the Company is permitted to install its display. The Company acknowledges having read
the exposition rules and regulations contained in this brochure, the Exhibitor manual, and the health and safety policy as posted on the
Security Canada website, all of which are incorporated by reference herein and form part of this trade show contract. The Company agrees to
be bound by all of the above and to ensure that its employees, agents, and assigns also act in accordance with the above.
A. Investment: Based on a 10’ x 10’ booth.
(All single and in-line booth back walls are restricted to 8’ in height. No part of the structural
display at its full 8’ height may extend out more than 5’ from the back wall at that height.)
HST #R121787402
CANASA member Non-member
Before June 30, 2015
After June 30, 2015
$3,450
$3,750
Cheques, Direct Deposit, VISA,
MasterCard or AMEX accepted
$3,870
$4,170
A.
$ ____________________
B.
$ ____________________
C.
$ ____________________
* All prices in Canadian dollars. U.S. Exhibitors please use the daily conversion rate if paying by U.S. cheque.
Island booths can be created by purchasing and removing surrounding booths at 1/2 price.
B. Administrative surcharge for subletting: $500 per company
Surcharge applicable only if more than one company is sharing a booth. Maximum two sublets.
(Note: A separate contract must be completed for every company that sublets from you.)
C. Premium for front booth positioning: $900 per company
(See shaded area of floor plan) Applies only to booths in the front row.
D. HST: A 13% Harmonized Sales Tax is applied to the total cost of A+B+C
Reserve by February 28, 2015, with a 25% deposit.
After March 1, 2015, reservations require a 50% deposit.
Contracts will NOT be processed without deposit amount.
All booth balances are due by July 5, 2015.
CREDIT CARD PAYMENT SECTION
VISA
MASTERCARD
AMERICAN EXPRESS
(if applicable)
(if applicable)
$ ____________________
SUBTOTAL A+B+C
D. HST $ ____________________
(13%)
$ ____________________
TOTAL A+B+C+D
Deposit $ ____________________
Credit Card # __________________________________________ Expiry ____________
Cardholder Name _________________________________________________________
Signature ________________________________________________________________
I authorize CANASA to debit my credit card for the TOTAL dollar amount
shown above.
Please make cheques payable to “CANASA”. This is your invoice. Additional invoices will not be issued.
Signature ___________________________________ Date ___________________________
$ ____________________
BALANCE OWING
Canadian Security Association
50 Acadia Avenue, Suite 201 Markham ON
L3R 0B3
Tel: (905) 513-0622 TF: 1 (800) 538-9919
Fax: (905) 513-0624
Email: [email protected]
www.canasa.org
www.securitycanadaexpo.com
Submission of this form either signed or unsigned, by email, by fax or by personal delivery, constitutes acceptance of the terms and conditions of this contract. You agree that you have read,
understood and accepted the information provided to you for reserving exhibit booth space at Security Canada and you agree to all payments as detailed in this contract.
25
Exposition Rules and Regulations
The basic concept of the Security Canada Conference(s) and Exposition(s) [the “Show(s)”] is to make exhibit
areas open, accessible and visually appealing to attendees. The floor plans have been designed so that all
exhibit booth spaces will be convenient and equally visible to attendees. The following exposition rules and
regulations will apply in order to provide each Exhibitor the opportunity to make effective use of this space
without infringing the rights of other Exhibitors. For the purposes of this trade show contract, the Exhibitor
is one and the same as the company.
1.
Management. In these rules and regulations, “show management” shall mean the Canadian Security
Association (“CANASA”), its Board of Directors, officers, employees, agents, successors, assigns, and any
persons appointed, delegated, or hired by CANASA to manage any or all aspects of the Security Canada
conferences or expositions.
2.
Payment Terms. The trade show contract must be paid in full before any Exhibitor is permitted to
install its display. If full payment is not made by the payment deadline date indicated on the front page
hereof, the company will be deemed to have abandoned its exhibit booth space and will forfeit (i.e.,
lose) any deposit(s).
3.
Occupancy. The actual occupancy of the exhibit booth space rented by the company is ‘of the essence’
in this trade show contract, and if the company does not occupy such space, the show management
(defined below) is authorized to occupy such space or cause it to be occupied as the show management,
at its sole discretion, deems best, without releasing the company from any liability hereunder.
4.
Eligible Exhibits. Exhibits will be limited to those companies or other entities offering materials,
products or services of specific interest to registrants. Show management reserves the right to
determine the eligibility of any product for display. The Exhibitor agrees that its exhibit shall be
admitted and shall remain from day to day solely on strict compliance with these rules and regulations.
5.
Limitation of Liability. The company agrees to indemnify and hold harmless the show management,
CANASA, exhibition hall facility (the “facility”), and city in which this exhibition is being held, and their
officers, directors, agents, employees, successors, and assigns, against all claims, losses, suits, damages,
judgments, expenses and costs and charges of every kind resulting from its occupancy of the exhibit
booth space herein contracted for, by reason of personal injuries, death, property damage, loss, or any
other cause sustained by the company, its officers, directors, agents, employees, and subletting tenants,
and all third parties.
The show management shall not be responsible for loss or damage to displays, lights, goods,
equipment or machinery belonging to Exhibitors, whether resulting from criminal or terrorist acts,
strikes, fire, floods, storms, acts of God, air conditioning or heating failure, theft, pilferage, mischief,
mysterious disappearance, bomb threats or any other causes. All items brought to the exhibition are
displayed at Exhibitor’s own risk, and should be safeguarded by the company at all times.
The company also agrees that the provisions of this paragraph shall apply if loss, damage or injury,
irrespective of cause or origin, results directly or indirectly to person or property from performance
or nonperformance of obligations imposed by this trade show contract or from negligence, active or
otherwise, strict liability, violation of any applicable laws or any other alleged fault on the part of Show
management. In no event shall show management be responsible for any claim for punitive, exemplary
or aggravated damages, damages for loss of profits or revenue, indirect, consequential or special
damages of any kind or any damages whatsoever relating to the loss of, or loss of use of, displays,
lights, goods, equipment or machinery belonging to Exhibitors.
14. Fire Regulations. Fire-retardant materials must be used. No inflammable fluids or substances may
be used or shown in booths. No fire exits are to be blocked, and access to fire protection equipment
including sprinkler control valves, fire hose stations, portable extinguishers, and fire alarm stations
must not be restricted.
15. Electrical. All operating electrical equipment used in the exhibit must have CSA or equivalent provincial
power authority approval.
16. Insurance. The Exhibitor is responsible for the placement and cost of (general and third party liability)
insurance related to its participation in the show. In addition, should the Exhibitor contract for services
with “non-official show contractors”, said contractors must also provide proof of (general and third party
liability) insurance as well as provide evidence of compliance with provincial requirements with respect
to workers’ compensation insurance prior to being permitted entry to the facility.
17. Liability & Damage to Property. Neither show management nor the facility will be responsible for loss
or damage to displays while at the show, or while being brought into or out of the show facility. In all
cases, the Exhibitor will assume responsibility for damage, howsoever caused, to property, accidents
and/or injuries to Exhibitors or employees. All space is leased subject to the facility rules and
regulations, and those outlined in the Exhibitors manual.
18. Lotteries/Contests. Exhibitors shall not operate draws or lotteries without the express written
permission of show management. If permitted, the obligation is on the Exhibitor to ensure that it adheres
to the applicable laws governing draws and/or lotteries. Show management reserves the right to ban
objectionable premiums and novelties and to prevent the sale or distribution of any articles or products
which it believes might endanger the health and safety of those attending the show.
19. Demonstrations. Aisles must not be obstructed at any time. Demonstrations must be conducted within
the aisle line of the exhibit space. If several spectators are expected to congregate at one time, space
must be left within each exhibit area in which an audience may gather. Should spectators interfere with
normal traffic flow in the aisle or overflow into the aisle, show management reserves the right to request
that such presentations be limited or discontinued.
20. Sound Levels. The noise level of any demonstrations or sound systems or equipment must be kept to a
minimum in order not to interfere with others. Show management reserves the right to determine the
sound level at which the noise interferes with others and may require the Exhibitor to discontinue.
21. Food & Beverages. Exhibitors are not permitted to serve food or beverages in their exhibit area unless
expressly permitted in writing by show management.
22. Hospitality Suites, Exhibitor Functions. Show management requires that Exhibitors limit hospitality
suites, social functions and off-floor seminars to times not in conflict with any CANASA functions as
listed in the show guide. In addition, Exhibitor agrees to not remove attendees from the show floor
area during regular show hours.
23. Admission. Show management shall have sole control over admission policies at all times.
6.
General Rules. The Exhibitor agrees to abide by all rules and regulations adopted by show
management in the best interests of the show and agrees that show management shall have the final
decision in adopting any rule or regulation deemed necessary prior to, during and after the show. Show
management reserves the right at any time to alter or remove exhibits or any part thereof, including
printed materials, product, signs, lights or sound, and to expel Exhibitors or their personnel if, in the
opinion of show management, their conduct or presentation is objectionable to show management,
other show participants or to the public.
24. Cancellation. This trade show contract may be cancelled by either party upon giving written notice at
least 90 days prior to the first day of the Show. If show management cancels, it will refund all monies
paid by the Exhibitor unless said cancellation was caused by the Exhibitor’s failure to pay the amounts
due and owing in accordance with the payment schedule, in which case show management will impose
a cancellation fee equal to 25% of the contracted space costs. If it is the Exhibitor who has canceled,
then the Exhibitor shall pay an amount equal to 25% of the contracted space costs to show
management, which cancellation fee may be deducted from any deposit held by show management. If
the Exhibitor cancels between 60 and 90 days prior to the show, then it will be liable for 50% of the
contracted space costs; if cancellation is done less than 60 days prior to the show, no refund will be
given. The parties hereto agree that the aforementioned cancellation fee is not a penalty but a genuine
pre-estimate of damages. Cancellation of this trade show contract, means that the Exhibitor forfeits all
rights or claims to the allocated space and show management is free to rent it to others and collect the
cost of the space as damages. Show management reserves the right at its sole discretion to change the
date or dates upon which the show is held and shall not be liable for damages or otherwise by reason of
such change. In addition, show management shall not be liable in damage or otherwise for failure to
carry out the terms of this agreement in whole or in part where caused directly or indirectly by or in
consequence of criminal or terrorist act, acts of God, fire, storm, flood, war, rebellion, insurrection, riot,
civil commotion, strike or by any cause whatever beyond the control of show management. In the event
that the exhibit space to be used by the Exhibitor should in any way be rendered unusable, the
Exhibitor shall pay for such space only for the period during which it was or could have been used as
determined within the sole discretion of show management.
7.
Primary Exhibitors. Space shall be contracted and paid for only by the company making application
and occupying assigned space according to company name shown on contract. Only the company
name shown on contract will appear in printed material relating to the show - including promotions,
signage and name badges.
25. Exceptions. While exceptions to these rules and regulations are not anticipated or encouraged, any
such requests must be submitted to show management in writing at least 60 days prior to the trade
show. Show management will rule on such requests and respond in writing no later than 20 days after
receipt of the request.
8.
Subletting of Space. Space contracted by the Exhibitor shall not be sublet nor shared with
non-Exhibitors without the prior written permission of show management.
9.
Premium Booth Space. Premium prices may be applied to preferred locations and specialized booth
space.
26. Amendment to Rules. Any matters not specifically covered by the preceding rules shall be subject
solely to the decision of show management. The show management shall have full power in the
matter of interpretation, amendment and enforcement of all said rules and regulations, and that
any such amendments, when made and brought to the notice of the said Exhibitor, shall be and
become part hereof as though duly incorporated herein and subject to each and every one of the
terms and conditions herein set forth.
The company further agrees that show management shall not be responsible in the event of any
errors or omissions in the listings in the Exhibitors’ official directory and in any promotional material.
The company agrees to indemnify show management against, and hold it harmless for, any claims
and for all damages, costs, and expenses, including without limitation, reasonable lawyers fees (on a
substantial indemnity/solicitor-client basis) and amounts paid in settlement incurred in connection with
such claims arising out of the acts (whether intentional or accidental) or negligence of the Exhibitor, its
officers, directors, employees, agents, assigns, successors, contractors, subcontractors, and those for
whom at the law the Exhibitor is responsible.
10. Booth Representatives. Booth representatives shall be restricted to Exhibitor’s employees and their
authorized representatives. All booths must be staffed by the Exhibitor during all open show hours.
11. Exhibitor Conduct. Retail sales are absolutely prohibited during the course of the show. Infraction of
this rule will result in the closure of your exhibit. Subject to the foregoing, the distribution of samples,
souvenirs, publications, etc., or other sales or sales promotion activities must be conducted by Exhibitor
only from within their booth. The distribution of any articles that interfere with the activities or obstruct
access to neighboring booths, or that impedes aisles, is prohibited. No article containing any product
other than the product or materials made or processed or used or sold by Exhibitor in their products
or service may be distributed except by written permission of show management.
12. Exhibit Space Allocation. Booth space will be assigned by show management in consideration of the
following: a) membership in CANASA, b) number of booths requested, c) prior history of exhibiting, and
d) date application with deposit is received by CANASA.
13. Installation and Dismantling of Exhibits. The Exhibitor agrees to have his exhibit set-up and staffed
in time for the opening of the show. The Exhibitor shall not remove any part of his display or product
until the show is officially closed and failure to comply, without the express written consent of show
management, will result in a fine of $500 being imposed, which will be invoiced after the show, and
immediately payable. In addition, removal without consent may result in the loss of future exhibition
privileges. The Exhibitor also agrees to remove his exhibit and equipment from the show facility by
the final move-out time limit or, in the event of failure to do so, the Exhibitor shall be responsible for
any additional costs incurred.
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27. Health and Safety Policy. A health and safety policy agreement, obtained from the Security Canada
website, must be signed by an authorized representative of the company and returned to show
management along with a signed copy of the trade show contract. The company agrees to comply with
all applicable sections of the Occupational Health & Safety Act, which among other things requires that
the company, its employees and contractors, take all reasonable steps and precautions to protect the
health and ensure the safety of all persons involved in the show.
28. Exhibit Guidelines. All single and in-line booth back walls are restricted to 8 ft. in height and the
dividers between the booths to 3 ft. in height. No part of the structural display at its full 8 ft. height may
extend out more that 5 ft. from the back wall at that height.
All sides and surfaces of exhibit (booth and signs), which are exposed to a view, must be properly
finished and decorated. Failure to provide a finished surface may result in a charge to mask off the
surface.
29. Photography. No photographs or video may be shot on the show floor without written permission of
show management. Show management reserves the right to confiscate or delete images taken without
permission and to ban the responsible parties from the show floor.
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