How to record your HESA personal details
HESA expects the University to supply an annual staff return containing several items of personal data
about you that only you can divulge. Some of this data is collected through Employee Self-Service using
iTrent. iTrent is the University’s HR and Payroll system for storing personal and employment details.
To record your HESA personal details in iTrent please:
Step 1
Log onto iTrent Employee Self Service system from
the University Home page or use this link: Link to
ESS
Step 2
Once you have logged onto Employee Self Service
there is a menu at the top of the page.
Click on the link marked Job Details, then click on
the HESA details link.
Step 3
This is the main screen for updating your HESA
personal details. Please complete as many of the
details requested by HESA as you can (please use
scroll bar on right hand side to view further HESA
fields).
The data will be returned to HESA in an
anonymous format i.e. without your name.
The HESA Staff Identifier field is unique for HESA
purposes and can only be changed on request by
contacting the Department of Human Resources.
University of Bath
How to record your HESA personal details
Nature of Disability
HESA has asked for the nature of any disability
you have, based on self-assessment. It is required
to monitor equal opportunities issues in the higher
education sector and support higher education
institutions (HEIs) in meeting their obligations
under the Equality Act 2010 and Disability Equality
Duty. For more information from HESA about this
data please refer to this LINK.
For specific questions about this field please refer
to [email protected]
Previous Employment
To track employment movement between the
Higher Education and other employment sectors.
For more information from HESA about this data
please refer to this LINK.
For specific questions about this field please refer
to [email protected]
Previous HEI
Only complete this field if you have selected
“Another HEI in UK” for Previous Employment.
To track individual employment movement between
individual Higher Education institutions. For more
information from HESA about this data please refer
to this LINK.
For specific questions about this field please refer
to [email protected]
Activity After Leaving & Location After Leaving
Only to be completed by staff just before they leave
the University. It is used to track employment
activity after leaving the University. For more
information from HESA about this data please refer
to this LINK.
For specific questions about this field please refer
to [email protected]
University of Bath
How to record your HESA personal details
Highest Qualification Held
This field identifies your highest qualification held.
It will be used to provide information about the
highest qualifications of the Higher Education
workforce. For more information from HESA about
this data please refer to this LINK.
For specific questions about this field please refer
to [email protected]
Academic Teaching Qualification
This records whether you hold higher education or
other relevant teaching qualifications, or have been
recognised in other ways for your teaching
expertise. Up to six academic teaching
qualifications can be recorded.
It will be used to monitor the number of staff
working in higher education institutions with a
relevant higher education teaching qualification
and what that is. For more information from HESA
about this data please refer to this LINK .
1. Clear incorrect entries by clicking the “x”
before you record or update your Academic
Teaching Qualification
2. Enter your Academic Teaching Qualification(s)
For further information about the categories of
Academic Teaching Qualifications and the best
way to enter data into ESS, please refer to the full
instructions here.
For specific questions about this field and the
classifications within it please refer to the detailed
guidance or contact [email protected]
3. Press Save
Revised SJB 16 July 2014
University of Bath