Gresham-Barlow School District – Parent Assistant
Welcome to Parent Assistant
Brought to you by the Gresham-Barlow School District.
Gresham-Barlow School District’s Parent Assistant provides parents and guardians access to
information regarding their children’s demographic information, attendance activity,reporting
period grades and class schedules via the Internet. Parents and guardians may vie w the
information or request changes to demographic information using a computer and a web
browser. For the best experience, please use the latest version of Microsoft Internet Explorer or
Firefox on a PC, and Safari or Firefox on a Mac.
This program is currently being piloted at Gresham High School and Dexter McCarty Middle
School. Thank you for participating in this pilot project. We are very excited at the prospect of
using technology to better keep families up to speed with their student's progress in school.
Below are instructions for how to use Parent Assistant and details regarding the information
a vailable:
Step 1: To Gain Access and Login (see figures 1,1A, and 1B)
•
•
Open the browser application on your computer. Go to http://district.gresham.k12.or.us/
Click the Parent Assistant link on the left side of the page listed under Parent Resources.
Figure 1
•
This will provide a brief recap of Parent Assistant. In addition, you will be able to click Parent
Assistant Login to bring you to the Parent Assistant Login Page. Your vie w of the Parent
Assistant screens may differ from those shown here based on your operating system and
browser. You can also click on Using Parent Assistant to download an Acrobat Reader file
called “GBSD Parent Assistant How -To.”
Gresham-Barlow School District
Technology Department
Parent Assistant
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Gresham-Barlow School District – Parent Assistant
Figure 1A
Click here to
go to Parent
Assistant
login screen.
•
•
Click here to
download
documentation.
From the login screen, enter the Username and Password you were given by your student’s
school. If you don’t ha ve a Username or Pass word, please contact your student’s school.
Click the Login Button
Figure 1B
Enter your Username
and Password
Click the Login Button
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Technology Department
Parent Assistant
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Ste p 2 : V iewi n g I nf orm a t i o n ( s ee f i g u r e s 2 A )
The Current Progress screen of Parent Assistant screen will display after you Login. This screen
provides a snapshot of attendance and reporting period grades. The screen includes a list of all
courses for the entire year.
If you ha ve more than one student associated with your username and password, select the
student’s name from the select list by clicking the drop down arrow next to you student’s name.
Figure 2A Secondary View
Columns 1 and 2 are the 6 wk Mid Term Reports
The Details button shows assignment detail if assignments
are posted by the teacher.
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Technology Department
Parent Assistant
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Genera l In f o M e n u ( s ee f i g u r e 3 ) : Holding your mouse over General Info will display a
menu with three selections, Demographics, Emergency Contacts and Transportation.
Figure 3
De m o gra p hic s ( s ee Fi g u re 4 ) : Selecting this choice will display a screen providing Student
Details, Address Details, Previous School and District Details, Immigration and Miscellaneous
Details, Medical Details and Sibling Details. See Figure 4.
Figure 4
Use the Scroll
Bar to see
additional
information.
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Parent Assistant
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Emerge ncy C o n t ac t s ( see f i g u re 5 ) : Selecting this choice will display a screen listing the
emergency contacts on record for the student.
Figure 5
C urre n t A c t ivit y Me n u ( se e f i g ure 6 ) : Holding your mouse over Current Activity will
display a menu with one selection, Attendance. See Figure 6.
Figure 6
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Technology Department
Parent Assistant
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At t e n d a nc e ( s ee f i g u res 7 a n d 7 A ) : Selecting this choice will display a screen listing the
student’s attendance history for the year. Click the radio buttons to view attendance by Period By
Class or Period By Date.
Figure 7 View of Period by Class - Secondary View
Figure 7A View of Period by Date - Secondary View
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Technology Department
Parent Assistant
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Aca d e m i c Pr og re ss Me n u ( s ee f ig u r e 8 ) : Holding your mouse over Academic Progress
will display a menu with five selections: Assignments, Credits Earned To Date, Current
Progress, Diploma and Marks/Grades. Selecting the Current Progress choice will display the
same screen that appears upon entry into Parent Assistant. Note: Assignments will only be displayed
if the student’s teacher is posting them in this section.
Figure 8
Messa g es Me n u ( see f i g u re 9 ) : Holding your mouse over Messages Menu will display a
menu with one selection, Read Teacher Messages. GBSD teachers are not using this feature at
this time. You can find access to teacher email addresses on their school website.
Figure 9
Mis cel la ne o u s Me n u ( s ee f i g u re 1 0 ) : Holding your mouse over Miscellaneous Menu
will display a menu with two selections, Non School Days and Student Schedule (which can also
be accessed with the Student Schedule Button.)
Figure 10
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Technology Department
Parent Assistant
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N o n Sc h o ol D ay s ( se e f i g u re 11 ) : Selecting this choice will display a screen listing the
dates school is not in session along with the reason. Only full-day non-school days are listed. No half
days.
Figure 11
St u de n t Sc he d u l e B u t t o n ( see f i g u re 1 1 A a n d 11 B ) : Click the Student Schedule
Button to vie w the student’s schedule of classes.
Figure 11A
Figure 11B
Click the
Calendar to
select
different date
to vie w.
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Technology Department
Parent Assistant
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Ste p 3 : R e q ue s t i n g a C h a n ge ( see f i g u re 12 )
Changes may be requested for Demographic Information and Emergency Contacts by the parent
or guardian through Parent Assistant. For example, a parent may request to change or update a
work phone number or the student’s address. Once the parent makes the change, the update is
submitted to the school for processing. The school must process the request before the
requested change is final. The school will call you to confirm this change.
• To request a change to demographic information select Demographics from the General Info
menu.
• Click in the field to be updated.
• Enter the new information.
• Scroll to the bottom of the screen and click the Submit Change Request Button. See Figure 12.
Figure 12
•
A message will be displayed stating the change has been requested. See Figure 13. Click
the Return Button to continue.
•
Figure 13
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Technology Department
Parent Assistant
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•
To request a change to emergency contact information select Emergency Contacts from the
General Info menu.
•
Click in the Change Button to update existing information. Click the Delete Button to delete an
existing contact or click the Add A New Emergency Contact to add a new contact. See
Figure 14.
Figure 14
Click the Change, Delete or Add a New Emergency Contact
Button to change Emergency Contact information.
•
Click in the field to be updated and then click the Sa ve Button to submit the request. See
Figure 15. A message will be displayed stating the change has been requested. Click the
return button to continue vie wing or changing other information.
•
Figure 15
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Parent Assistant
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Ste p 4 . C ha n g i n g Y o u r Pare n t Ass is t a n t Passw ord
If you would like to change your Parent Assistant password, follow these steps:
• Select the De m ogra phics menu choice from the General Info menu.
• Scroll to the bottom of the page.
• Click the C hange Passw ord button.
• Click in the E nte r ne w passw or d: box and enter your ne w pass word
• Click in the Retype ne w pass w ord: box and enter your new password again.
• Click the C hange button.
Enter your
new
password
twice then
click the
Change button
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Technology Department
Parent Assistant
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• Click Return to return to the Demographic page.
The next time you login to Parent Assistant, you will use the new password you entered above.
Ste p 5 : L o g O f f
Always remember to Log Off and close the browser when you are finished requesting changes
or vie wing information. See Figure 16.
To Log Off: click the Log Off Button located near the top of the screen.
This will return you to the Login screen. Close your browser to complete the log off.
Ste p 6 . W ha t i f I n e e d he lp ?
If you need help or ha ve questions regarding Parent Assistant please contact your student’s
school.
You can also find some helpful links from the Parent Assistant home page:
http://district.gresham.k12.or.us/techno/pa_resources/pa_welcomeR1.html
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Technology Department
Parent Assistant
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