How to Backup your Exeter email using Microsoft Outlook If you are leaving the University but want to take your Exeter emails with you, you can use Microsoft Outlook to export your mail box to a PST file. The below should work with Outlook 2003, 2007 and 2010. Firstly, if you have not set up your Exeter email using Outlook you will need to do so. Please see the link below to do this: Setup Outlook Once Outlook is setup and you can see your Exeter email you can backup your email using a PST file. For Step 1, please select the version of Outlook that you are using. After Step 1 the procedure is the same for all three versions of the software. 1. For Outlook 2003: Click File in the top left hand corner choose “Import and Export” For Outlook 2007: Click the Office Button (or the File button) in the top left hand corner and Choose “Import and Export” For Outlook 2010: Click File in the top left hand corner choose Open and then “Import” Outlook 2010 view: 2. Once you have chosen “Import and Export” or (“Import”) depending on what version of Outlook you are using, you will see the below screen. 3. Highlight ‘Export to a file’ and then click Next. 4. Highlight the (.pst) file and click Next 5. If you want to copy the entire MailBox select ‘Mailbox - *Your Name*and tick the box to “Include Subfolders”. You can also select a specific folder by clicking on the folder name and ticking “Include Subfolders.” When you have made your selection, click Next. 6. Click “Browse” to select where you would like the PST file to be stored. We would suggest somewhere easily accessible like your Desktop or the My Documents folder. You can also type in what you want to call the .PST file so you can easily identify it. Once you have selected the location to store the file click “Okay” to return to the below screen. Select which Duplicate option you prefer and then click “Finish” 7. You may be asked if you would like to specify a password for your new PST file. This is optional. Click “Okay” when you are ready, and Outlook will export the chosen folders to your PST File Please note: this could take some time depending on how large your mailbox is and how much you have chosen to back up in one go. If you are having issues with this you can create several smaller PST files by following the steps above and selecting individual folders (and their subfolders) rather than the whole Mailbox. Once the Export is done, the PST File will be backed up on your computer. Even if your Exeter email account is closed after you leave the University you will now have a backup of your mail. Importing your Backed up Exeter Email back into Outlook. Once you have backed up your email to a PST file you can view it in your Outlook client by importing it back into Outlook. The PST file can be added so that it appears as a separate folder in your Outlook client below your current Mailbox. For this to work, you first of all need to setup Outlook so that it receives email from which ever account you want to use. If you have access to your Exeter account and it is not due to close, then you can use this. Otherwise, you will need to setup Outlook to use the Mail account you use. If you have a Gmail or Hotmail account you will be able to find instructions easily on the web. For example, for Hotmail, please see: http://email.about.com/od/outlooktips/qt/Access_Live_Hotmail_in_Outlook.htm Assuming you have Outlook setup please do the following: 1. Click File (in the top left hand corner) > Open > Outlook Data File 2. Browse to where you saved the PST file on your machine. Click Okay to import the file. 3. You will now see the PST file appear below your Mailbox. It will be called whatever you chose to call the file back in Step 6.