Creating a Publication When you open Publisher this screen appears. On the left-hand side of the screen choose to start from a design template, choose a blank publication, or open an existing Publisher document. Publisher offers design templates for: Newsletters Brochures Catalogs Flyers Signs Postcards Invitation Cards Greeting Cards Business Cards Resumes Letterhead Envelopes Business Forms Banners Calendars Advertisements Award Certificates Gift Certificates Labels With Compliments Cards Menus Publisher Print Limitations: Please note that Publisher does have certain limitations when it comes to printing. If you are wanting to create and print a publication at home, in the office or at a print shop like Kinko’s then Publisher is for you. However, professional printers cannot support Publisher files. The Tools & Workspace Your workspace may not look exactly the same as the space below. Toolbars can be added on by going to View, then Toolbars and selecting the bar you want to add. Toolbars can be moved to any place on the workspace by clicking on the left-hand side of the bar and dragging to another position. Formatting TB Choose Font Choose Font Size Formatting Arrange Rotate Zoom in/out Border Shadow 3D Bold, Italic, Underline, Justification Standard TB Pointer / Select Tool: use to select, move, and resize objects in the workspace. O b j e c t s T B Text Box Tool: use to draw a text box to insert text in the workspace. Table Tool: use to draw a table in the workspace. Fill Color Line Color Font Color Word Art Tool: use to insert WordArt into the workspace. Insert Picture Tool: use to insert a picture saved on your computer or on disk into the workspace. Insert Clip Art Tool: use to insert clipart on your computer or online into the workspace. Line Tool: use to draw a line. Arrow Tool: use to draw a line with an arrow. Oval Tool: use to draw a circle or an oval. Rectangle Tool: use to draw a square or a rectangle. Auto Shapes Tool: use to draw other shapes such as hearts, triangles, stars, etcetera in to the workspace. Page Navigation Inserting/ Editing Text and Textboxes To type text in Publisher you need to create a text box, unlike a Word document where you can immediately start typing on the page. To create a textbox: 1. Choose the Textbox tool in the Object Toolbar. 2. Holding down your left mouse button drag the pointer to form a box. Then release. 3. A text box will appear. Click on the textbox to begin typing into it. Editing text in Publisher is done they same way as in a word document. To change the font type and size: 1. Highlight the text 2. To change the font type go to the Font Tool in the Formatting Toolbar. Pull down the arrow to the right to view a drop-down list of all the fonts available. Choose one. 3. To change the font size go to the Size Tool on the Formatting Toolbar. Pull down the arrow to the right to view a drop down list of all the font size available or type your own font size in. To change the font color: 1. Highlight the text. 2. Go to the Font Color Tool in the Formatting Toolbar. Pull down the arrow to the right to view your color palette. To choose from additional colors or create your own choose More Colors. 3. A pop-up box will appear with a tab for Standard and Custom. 4. The standard box gives you a large color palette of colors to choose from. Simply click on the color you would like and push OK. The color will be added to the initial color palette for later use. 5. The custom box allows you to drag you pointer to find any available color or allows you to manually type in the RBB (Red Green Blue) to mix your own color. Then push ok. The color will be added to the initial color palette for later use. Standard Custom Inserting/ Editing Text and Textboxes To create various tints with text color: 1. Highlight the text 2. Go to the Font Color Tool in the Formatting Toolbar. Pull down the arrow to the and choose Fill Effects. 3. A pop-up tint box will appear with various shades of the original color. Choose the tint you would like and push OK. Adding format options to a text box works the same way as text boxes do in a Word Document. To add a border to a text box: 1. Select the textbox. 2. Go to the Line Color Tool in the Formatting Toolbar. Pull down the arrow to the right to view your color palette. To choose from additional colors or to create your own choose More Line Colors. 3. Like the Text Color Tool you are given a pop-up box with Standard and Custom tabs. However with the Line Color Tool you are given a option for Transparency. 4. The standard box gives you a large color palette of colors to choose from. Simply click on the color you would like and push OK. The color will be added to the initial color palette for later use. The custom box allows you to drag you pointer to find any available color or allows you to manually type in the RBB (Red Green Blue) to mix your own color. Then push ok. The color will be added to the initial color palette for later use. To add a patterned border to a text box: 1. Select the textbox. 2. Go to the Line Color Tool in the Formatting Toolbar. Pull down the arrow to the right and choose Patterned Lines. 3. A pop up box will appear with options for Pattern and Tint. Choose Pattern. 4. Choose from an array of available patterns. 5. Choose the foreground and background colors from the drop down or create your own colors. 6. Push OK. To add a fill color to a textbox: 1. Select the textbox. 2. Go to the Fill Color Tool in the Formatting Toolbar. Pull down the arrow to the right to view your color palette. To choose from additional colors or to create your own choose More Fill Colors. 1. Inserting/ Editing Text and Textboxes To add a fill effect to a textbox: 1. Select the textbox. 2. Go to the Fill Color Tool in the Formatting Toolbar. Pull down the arrow to the right and choose Fill Effects. 3. A pop up box appears with tabs for Gradient, Texture, Pattern, Picture, and Tint. Inserting/ Editing Text and Textboxes To create a bulleted list or a numbered list: 1. Inside your text box place your cursor where you would like your list to begin. 2. Choose Format—Indents and Lists 3. A pop-up box will appear. Choose Bulleted List or Numbered List. 4. Options will appear. Choose the type and size of the bullets or the format of the numbers. 5. Push OK Normal Options Bulleted List Options To create more or less line spacing: 1. Highlight the text you would like to add line spacing to if it is already typed. If you haven't’ begun typing yet just choose: 2. Format—Line Spacing 3. A pop-up box will appear. The first option reads “Between Lines” and has two arrows on the right facing up and down. 4. If you would like to increase the spacing push the arrow up. If you would like to decrease the spacing push the arrow down. Or simply type the amount of spacing you would like in the box. 5. Push OK. Numbered List Options Inserting WordArt To add WordArt: 1. Choose the WordArt Tool from the Objects Toolbar. 2. A pop up box appears with a variety of WordArt styles to choose from. Choose one and click OK. 3. A second pop up box appears in which to type your text. After typing, push OK and your finished WordArt will appear. Adjust Character Spacing Adjust Justification Make WordArt Vertical/Horizontal Make Letters Same Height To edit WordArt: 1. Select the WordArt. 2. A Word Art Toolbox appears. Create new WordArt Edit the WordArt text Change WordArt styles Formatting WordArt Colors and Lines 1. In the WordArt toolbox select Format WordArt. 2. A pop up box appears. 3. Under the Color and Lines tab you have fill color options, transparency options, line color options, line styles and line weights. 4. Under Color options you can choose from the palette, create your own, or make a color fill. For full information on Color Fill choices see the To Add a Fill to the Textbox section on page 5. Adjust Text Wrapping Change WordArt Shape Format WordArt Inserting Images To insert an image: 1. Choose Insert—Picture. 2. Choose from Clip Art: both files stored on your computer and on the web from File: browse your personal computer files or a floppy/ cd to find an image from Scanner/Camera: Import from a scanner or camera Format Editing Images 1. 2. 3. Select the image. Your Picture Toolbar will appear. Choose the image editing function of your choice. Read on to find out more about specific functions. Transparency Reset Picture Text Wrapping Crop Border Style Brightness: Lightens or darkens the image. Contrast: Add less or more contrast to image Color: Changes picture to grayscale or black & white The Format Picture Tool The Colors & Lines tab under “Format Picture” Fill & Transparency: If the image is clipart or a photo with a transparent background you can fill the image with a color and edit the transparency of the fill. Line: Add a line around the image and edit the color, style, weight & type of line. Editing Images The Size tab under “Format Picture” Size, Rotate, & Scale If you want to use exact measurements for height, width and rotation. You can also choose to “reset” the image to it’s original size in case you make a mistake. The Layout tab under “Format Picture” Size, Rotate, & Scale If you want to use exact measurements for height, width and rotation. You can also choose to “reset” the image to it’s original size in case you make a mistake. Line: Add a line around the image and edit the color, style, weight & type of line. Setting a background transparency: If your image has an area OF ONE COLOR that you would like to take out, you can make that section transparent. Select the image. Your Picture Toolbar will appear. 1. Select the image. 2. Your Picture Toolbar will appear. 3. Choose the image editing function of your choice. Read on to find out more about specific functions.
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