E-GUID
E
How to
optimise your
travel budget
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1.
Whether you’re a business traveller
yourself, or you need to organise bookings
for others, you’ll need to keep up with
demand management and data analysis
to make sure you’re getting the most
from your travel budget.
Here are some tips from the experts
at ATPI…
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2.
2. Share your knowledge
• Your travel management consultant has inside knowledge of
the travel business that they can share with you
• You can also help them by sharing your knowledge –
especially if you travel to certain places frequently and know
the best places to stay to save time and money
1. Plan ahead
The earlier you book your trip,
the better fares or rates you
and your travel management
company (TMC) can get.
Your travel consultant may also
be able to hold options for you,
then check nearer to your
departure date for even
cheaper rates.
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• Make sure everyone’s in the loop –travellers, your company,
and your TMC account manager.
3.
How ATPI can help
Key contacts
As a long established TMC, we have built strong relationships
with suppliers. These key relationships enable us to offer you
a more efficient and responsive service.
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Flexible payment options
A range of payment options can help you work more flexibly.
We can also help you track your travel spend accurately and
efficiently, reducing your admin costs.
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€
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On T
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e Go
3. Flex your dates
If you’re flexible about the dates
and times of your booking, you
can open up more options that
could save you money. If you
can plan your meeting around
your travel, you’ll have access to
many more travel options than
if your dates are set in stone.
4.
4. Consolidate
your spending
By keeping information about
your travel spend all in one
place, including reports on
the different methods of
transport used, you can easily
review what you’ve spent and
identify areas where you can
make savings.
How ATPI can help
Expertise in the travel industry
We can often reduce the price of a trip by splitting
tickets or using other creative fare techniques. If you
share your future travel plans with us, we can also
help you combine long-haul and short-haul trips for
overall savings.
5. Keep traveller
profiles updated
The key lies in the traveller's online
profile, which stores basic data and
more advanced preferences – such
as favourite airlines or hotel chains.
Keeping these details up to date will
save you and your TMC lots of time
when booking travel.
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Follow-up and support
If something goes wrong – like a cancelled flight or a
problem with your hotel booking – we’ll be there to
support you. ATPI offers an in-house 24/7 service, to
ensure we meet your travel needs day and night.
5.
6. Get it all in one place
7. Rail travel tips
Flights, hotels, car rental, visas, leisure travel… a good
travel management company can help you manage your
travel requirements all in one place, saving you time,
money and giving you access to improved reporting.
Group fares
If there are 10 travellers or more, you can
often get group discounts with rail providers.
TIP: Online booking sites can be complicated, especially
for multi-sector journeys, and they don’t always offer
the best options. Always compare with your travel
management consultant before you book online.
Book in advance
Advance bookings can help you make further
savings. But if this isn’t possible, you can
collect tickets from the station on the day
of departure.
Compare your carbon footprint
A good TMC can offer you reports to compare
the carbon cost of different
types of travel –
for example
comparing
a plane journey
with a rail trip.
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6.
9. Hotel tips
8. Car hire tips
Rate
Check what the rate includes,
as you could end up paying for
things you don’t actually use,
like satellite navigation or
extra mileage.
Fuel
It’s always cheaper to re-fuel
the car before you return it.
Check the terms and conditions
to see what you’ll pay as your
TMC should have negotiated
rates with all major car
rental companies.
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Negotiated rates
Use your company’s negotiated rates whenever possible. There’s
often a target set, and working towards it will help with future
negotiations by consolidating your buying power.
Total cost
Make sure you’re taking the total cost of a hotel room into
account, including additional benefits like WiFi and breakfast.
Don’t forget to factor in the travel costs of getting to your
chosen hotel.
See if you can
flex your dates
Most hotel rates
offer a lot of
flexibility, so check
the terms and
conditions when
booking, and make
sure you book
early to get the
lower rates.
The ATPI Group is a long established travel
management company and one of the fastest
growing brands in the travel industry. The
company has over 60 offices worldwide offering
a truly international office network.
Visit www.atpi.com for more information
www.atpi.com
Published: 06.13