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BID DOCUMENTMAS 11 of 2013, item No.06
By Registered Post
By Direct Deposit
TENDER COVER SHEET
(Please refer clause 20 in page 14 of the tender)
Southern Railway
Tender Notice No.MAS/11 of 2013 of dated 23-8-2013(Item No.06)
DUE FOR OPENING ON 26-9-2013
Name of work: Zone-L - Execution of works and supply of materials for Melpakkam (exclusive)
Gudiyatham (exclusive) km.72/22-148/20. Walagah road to Rainpet (inclusive) km0/0 to 6/6 and
BG track at Katpadi.
To
The Divisional Railway Manager, Works,
Chennai (Divsiion)
SR, Park Town, Chennai-3.(Address)
600 003.(Pin Code)
From
.........................
……………………………
……………………………
……………………………
……………………………
Signature of Tenderer/Contractor
1
BID DOCUMENTMAS 11 of 2013, item No.06
INSTRUCTIONS TO TENDERERS FOR TENDER FORMS DOWN LOADED FROM INTERNET.
1. Tender file is to be down loaded from the internet and printout is to be taken on A4 size paper and
details are to be entered by the tenderer at the various locations in the document. It is advisable that the
down loaded tender document to be printed through laser printer only. Submission of Xerox or photocopy
of tender document is prohibited.
2. This tender document (in full) downloaded along with the various documents required to be submitted as
per the tender conditions in a sealed cover duly superscribing with the name of the work, tender notice no.
and date, submission of tender downloaded from the internet etc and the same should be dropped in the
tender box kept in the Office specified in the tender document before the date and time stipulated in the
tender document.
3. The cost of tender document will have to be deposited by the tenderer in the form of bank draft payable
in favour of Senior Divisional Finance Manager, Southern Railway, Chennai - 03 along with the tender.
This should be enclosed as a separate Demand Draft. A single demand draft for the cost of tender form
and Earnest Money Deposit will not be accepted. Tender not accompanied with the demand draft towards
the cost of the tender document will be summarily rejected.
4. The earnest money deposit required for this work as stipulated in the tender document also to be
submitted separately
5. Tenderers are advised to download tender documents well in advance and submit the tender
before the stipulated time, the tender document will be received up to 11.00 hrs. at two places i.e.
DRM/W/O/MAS and CAO/CN/O/MS ( two separate tender boxes will be placed at the said offices
on the date of opening mentioned and will be opened at 11.30 hours on the same date at Divisional
Railway Manager /Works /Office/Chennai. In case, the date mentioned above happens to be a
holiday, the tenders will be opened on the next working day at the same time.
6. The tender box is kept in the Office of DRM/Works/MAS, Southern Railway, Chennai – 3 for
dropping of tenders, 3 (three) days in advance to the date of opening. The Tenderers are advised
to drop their documents in the relevant tender box on any working days and up to the time and
date of receipt as mentioned above. Railway shall not be responsible for any postal delays.
7. It is the responsibility of the Tenderer to check any correction or any modifications published
subsequently in Web site and the same shall taken into account while submitting the tender. Tenderer
shall down load corrigendum(if any), print it out , sign and attach it with the main tender document. Tender
document not accompanied by published corrigendum/s is liable to be rejected. The Railway will not be
responsible for any postal delays / delay in downloading of tender document from the internet.
8. The tenderer may please note that the rate for items should be written in figures and in words by black
or blue ball point pen only. Each page of tender document should be signed by the tenderer.
9. Tenderer/s are free to download tender document at their own risk and cost, for the purpose of perusal
as well as for using the same as tender document for submitting the offer. Master copy of the tender
document is available in the concern office inviting tender. After award of work an agreement will be
prepared based on the master copy of tender document available in the above mentioned office. In case,
any discrepancy between the tender document downloaded from the internet and the master copy,
latter shall prevail and will be binding on the tenderer/s. No claim on this account will be
entertained.
10. If any change/addition/deletion is made by the Tenderer / Contractor and the same is detected at any
stage even after the award of the tender, full earnest money deposit will be forfeited and the contract will
be terminated at his/their risk and cost. The tenderer is also liable to be banned from doing business with
Railways and/or prosecuted.
11. The following declaration should be given by the tenderer while submitting the tender:
Signature of Tenderer/Contractor
2
BID DOCUMENTMAS 11 of 2013, item No.06
Declaration
(a) I/We have downloaded the tender form from the internet site www.sr.indianrailways.gov.in. and I/We
have not tampered / modified the tender forms in any manner. In case, if the same is found to be tampered
/ modified I/We understand that my/our tender will be summarily rejected and full earnest money deposit
will be forfeited and I/we am/are liable to be banned from doing business with Railways and/or prosecuted.
(b) I/We submitting a demand draft no. ___________________ dated __________ issued by
____________________ for Rs.__________ towards the cost of tender form.
Signature of Tenderer :
Date
Address
Signature of Tenderer/Contractor
3
BID DOCUMENTMAS 11 of 2013, item No.06
SOUTHERN RAILWAY
CHENNAI DIVISION (WORKS BRANCH)
Divisional Railway Manager/Works Branch/Chennai Division, Chennai-3
President of India invites sealed tenders for the under mentioned works:
Sl.
No
(1)
06
Description of work
Approx.
cash
value Rs.
(lakhs)
Earnest
Money
Deposit
Rs.
(2)
(3)
(4)
Zone-L - Execution of works and
supply of materials for Melpakkam
(exclusive) Gudiyatham (exclusive)
km.72/22-148/20. Walagah road to
Rainpet (inclusive) km0/0 to 6/6 and
BG track at Katpadi.
55.57
for and on behalf of the
Similar nature
of work
(5)
111146
Period of
completio
n
(6)
Any civil
Engineering
work except
track work
Up to
30-62014
Last date for issue of tender form : 25-9-2013
Date of tender opening:
: 26-9-2013
Cost of tender forms:
1)
2)
3)
4)
5)
For works costing upto
5 lakhs
For works costing above 5 lakhs and up to 20 lakhs
For works costing above 20 lakhs and up to 50 lakhs
For works costing above 50 lakhs and up to 2 crores
For works costing above 2 crores and up to 50 crores
1096/2192/3288/5480/10960/-
1. If the tender form is required by post, the postage will be Rs.500/- extra (Non-refundable). However, in
such cases the last date of issue of tender form will be seven days prior to the last date of issue of tender
form. The Railways will not be responsible for postal delay/loss of tender form.
2. In no circumstance will the amount towards the cost of tender form be refunded. Tender forms are not
transferable.
3. The cost of the tender forms may be paid to the Sr. Divisional Cashier, Southern Railway, Chennai –
3 or any Station Master, Southern Railway and the cash receipt should accompany the request for issue
of tender forms.
4. The tender forms can be obtained by hand but no rebate will be given in the cost of tender forms.
5. The tender forms will be issued up to 15.00 hrs. on the specified date. The same will be received up
to 11.00 hrs. at two places i.e. DRM/W/O/MAS and CAO/CN/O/MS ( two separate tender boxes will be
placed at the said office on the date of opening mentioned and will be opened at 11.30 hours on the
same date at Divisional Railway Manager /Works /Office/Chennai. In case, the date mentioned above
happens to be a holiday, the tenders will be opened on the next working day at the same time.
6. The tender box is kept in the Office of DRM/Works/MAS, Southern Railway, Chennai – 3 for dropping of
tenders, 3 (three) days in advance to the date of opening. The Tenderers are advised to drop their
documents in the relevant tender box on any working days and up to the time and date of receipt as
mentioned above. Railway shall not be responsible for any postal delays.
Signature of Tenderer/Contractor
4
BID DOCUMENTMAS 11 of 2013, item No.06
7. The tenderers are required to satisfy the following eligibility criteria for all works costing more
than 50 lakhs:
Sl.No
Clause
Description
Criteria
1
Experience
Should have completed in the last
three financial years (i..e current
year and three previous financial
years)
At least one similar single work, for
a minimum value of 35% of
advertised value of work.
2
Turn over
Total contract amount received
during the last 3 financial years and
in the current financial year.
Should be a minimum of 150% of
advertised tender value. Tenderer
should
produce
an
attested
certificate from the employer/client,
audited balance sheet duly certified
by the Chartered Accountant and/
or attested certificates from the
Central/State govt./ public sectors
undertakings
organization/department
from
where the tenderer received the
payment for the work done.
Note: a) Work executed in own name only can be considered towards eligibility criteria
b) The turn
over in the own name company, in whose name the tender is offered, alone will be considered. c)
Consortium and firms and MOUs and sister concerns will not be considered towards eligibility criteria.
8. Documents to be submitted along with the tender.
The following documents should be submitted along with the tender.
a) List of works completed in the last three financial years giving description of work, organization
for whom executed, approximate value of contract at the time of award, date of award and date of
scheduled completion of work. Date of actual start, actual completion and final value of contract should be
given.
b) List of works on hand indicating description of work, contract value and approximate value of
balance work yet to be done and date of award.
Note:
1) In case of items (a) & (b) above, supportive documents/ certificates from the
organisations with whom they worked/ are working shall be enclosed.
2) Certificate from private individuals for whom such works are executed / being executed will not
be accepted.
9. The tenderers are requested to submit the requisite EMD in favour of Sr. Divisional Finance Manager,
Chennai Division, Southern Railway, Chennai -3 along with the tender documents failing which their offer
will be rejected. LSEMD will not be considered.
10. Submission of EMD amount in the form of Bank guarantee will not be entertained.
11. All documents to support fulfillment of eligibility criteria should be furnished along with the tender and
should be available at the time of tender opening. Tenders not accompanied by documentary evidence in
support of eligibility criteria will be rejected. No post tender communication in any form will be made or
entertained, after opening of tenders in this regard.
12. For other details, terms and conditions, the tenderers are advised to refer to the tender documents.
13. Price Variation Clause (PVC) shall be applicable for tenders of value more than Rs. 50 lakhs
irrespective of the contract completion period and PVC shall not be applicable to tenders of value less than
Rs.50 lakhs.
14. Tender document
can also be down loaded from www.sr.indianrailways.gov.in/
www.indianrailways.gov.in/ www.tenders.gov.in and tender document can be submitted along with a
separate demand draft towards the cost of tender form at the time of tendering failing which the offer will
be summarily rejected.
For Divisional Railway Manager/Works/Chennai.
Signature of Tenderer/Contractor
5
BID DOCUMENTMAS 11 of 2013, item No.06
SOUTHERN RAILWAY
WORKS CONTRACT
REGULATIONS FOR TENDERS AND CONTRACTS AND INSTRUCTIONS
TO TENDERERS AND CONDITIONS OF TENDER
TENDER AGREEMENT FORM
Tender Notice No.MAS/11 of 2013 dt.23-8-2013
OF DRM/Works/MAS
1. Name of the tenderer to whom
The tender form is issued.
(Please indicate details if the documents are down loaded from internet)
2. Address
3. Serial No. assigned to the tender form
4. Date of sale
5. Signature & name of the Official
Who issued the form.
Notes:
(1) Transfer of tender form purchased by one tenderer to another is not permissible.
(2) The tender form is required to be submitted intact together with all documents supplied at the time of
sale, without any pages being removed. Any other documents required to be submitted as per the
conditions shall also be attached. Failure to comply with this requirement will render the tender liable to be
rejected.
(3) This document is the property of southern railway and is issued only for the use of the tenderer for
submitting offers and should not be used in any other form nor be copied or reproduced.
Signature of Tenderer/Contractor
6
BID DOCUMENTMAS 11 of 2013, item No.06
SOUTHERN RAILWAY
REGULATIONS FOR TENDERS AND CONTRACTS AND
INSTRUCTIONS TO TENDERERS AND CONDITIONS OF TENDER
Sl.No CONTENTS
1
Definitions
2
Singular or Plural
3
Interpretation
4
Tenders
4.1.
Application for Registration
5
Tender forms
6
Omissions and Discrepancies
7
Earnest Money
8
Care in submission of tenders
9
Right of Railway to deal with tenders
10
Execution of Contract Documents
11
Form of Contract Documents
12
Form of Quotation
13
Documents of this tender
14
Drawing for this work
15
Currency for this work
16
Earnest money for this tender
17
Right to deal with this tender
18
Income Tax Clearance Certificate
19
Tenderer’s Credentials
20
Submission of tenders
21
Execution of contract documents
22
Partnership deeds, Power of Attorney etc.
23
Employment/ Partnership etc. of retired Rly. Employee.
ANNEXURES
(i)
Tender form
(ii)
Form for Schedule of Quantities and rates
(iii)
Form for Reporting of Employment
(iv)
Form for letter of acceptance
(v)
Form for Zone Agreement
(vi)
Form for Work order under Zone Contract
(vii)
Form for Works contract Agreement.
PARA
1
2
3
4.1
4
5
6
7
8
9
10
11
12
13
14
17
18
19
22
23
25
27
28
30
Annexure I
Annexure-IA
Annexure-IB
Annexure II
Annexure-III
Annexure-IIIA
Annexure-IV
PAGE
2
3
3
3
3
4
4
4
6
6
6
7
7
7
7
8
8
8
8
9
9
9
9
9
11
13
14
15
16
18
20
Signature of Tenderer/Contractor
7
BID DOCUMENTMAS 11 of 2013, item No.06
SOUTHERN RAILWAY
REGULATIONS FOR TENDERS AND CONTRACTS AND
INSTRUCTIONS TO TENDERERS AND CONDITIONS OF TENDER.
(FOR THE GUIDANCE OF ENGINEERS AND CONTRACTORS FOR ENGINEERING WORKS UNDER
WORKS CONTRACTS)
MEANING OF TERMS
1. Definitions: In these Regulations for Tenders and Contracts, the following terms shall have the
meanings assigned hereunder except where the context otherwise requires:a) “Railway” shall mean the President of the Republic of India or the Administrative Officers
of the Southern Railway of the Successor Railway authorized to deal with any matters,
which these presents are concerned on his behalf.
b) “General Manager” shall mean the Officer in charge for the general superintendence and
control of the Southern Railway and shall also
include the General Manager
(Construction), Southern Railway and shall mean and include their successors of the
Successor Railway.
c) “Chief Engineer” shall mean the Officer in charge of the Engineering department of the
Southern Railway and shall also include the Chief Engineer (Construction), Chief Signal
and Telecommunication Engineer, Chief Signal and Telecommunication
Engineer
(Construction), Chief Engineer and Chief Electrical Engineer (Construction) and shall
mean and include their successors of the Successor Railway.
d) “Divisional Railway Manager” shall mean the Officer in charge of a Division of the
Southern Railway and shall mean and include the Divisional Railway Manager of the
Successor Railway. Divisional Railway Manager (Works) shall be the Officer in charge of
the Engineering Department on the Division and similar is for S & T, Electrical etc. for the
concerned department.
e) “Engineer” shall mean the Divisional Engineer, Southern Railway or the Executive
Engineer, Southern Railway and shall mean and include the Divisional Signal and
Telecommunication Engineer, Divisional Signal &
Telecommunication Engineer
(Construction), Divisional Electrical Engineer and Divisional Electrical Engineer
(Construction) in executive charge of the works and shall include the superior officers of
the Engineering, Signal & Telecommunication, and Electrical Department of the Southern
Railway, i.e. the Senior Divisional Engineer/ Deputy Chief Engineer/ Chief Engineer,
Principal Chief Engineer, Deputy Chief Engineer (Construction)/ Chief Engineer
(Construction) / Chief Administrative Officer (Construction), Senior Divisional Signal and
Telecommunication Engineer/ Deputy
Chief Signal & Telecommunication Engineer/
Chief Signal & Telecommunication Engineer, Deputy Chief Signal & Telecommunication
Engineer (Construction) / Chief Signal & Telecommunication Engineer (Construction),
Senior Divisional Electrical Engineer/ Deputy Chief Electrical Engineer/ Chief Electrical
Engineer, Deputy Chief Electrical Engineer (Construction)/ Chief Electrical Engineer
(Construction) and other superior Officers of the concerned department of the Southern
Railway and shall mean and include the Engineers of the Successor Railway.
f) “Tender” shall mean the person/ the firm/ co-operative society or company whether
incorporated or not who tenders for the works with a view to execute the works on
contract with the Railway and shall I include their personal representatives, successors
and permitted assigns:
g) “Contractor” shall mean the person/ firm/ Co-operative society or company whether
incorporated or not who enters into the contract with the Railway and shall include their
executors, Administrators, successors and permitted assigns.
h) “Contract” shall mean and include the Agreement or Work Order, the accepted schedule
of rates or the printed schedule of rates of the Southern Railway modified by the tender
percentage for items of works quantified or not quantified, the General conditions of
Contract, the Special conditions if any, the drawings, the specifications, the special
specifications if any, schedule of quantities, Manuals and instructions if any and Tender
Forms if any, all in complete known as “Contract Documents”.
i) “Limited Tenders” shall mean tenders invited from all or some Contractors on the
approved or select list of Contractors with the Railway.
Signature of Tenderer/Contractor
8
BID DOCUMENTMAS 11 of 2013, item No.06
j)
“Open Tenders” shall mean the tenders invited in open and public manner and with
adequate notice and publicity.
k) “Works” shall mean the works to be executed in accordance with the contract.
l) “Specifications” shall mean the Indian Railway Standard specification for Materials
and Works 2010 (Vol. I & II) issued under the authority of Railway Board or as amplified,
added to or superseded by special specifications if any, appended to the Tender Forms or
as modified from time to time.
m) “Schedule of Rates of the Southern Railway” shall mean the Southern Railway Unified
Standard Schedule of Rates 2011 issued under the authority of the Chief Engineer from
time to time or as amplified, added to or superseded from time to time.
n) “Drawings” shall mean the maps, drawings, plans and tracings or prints thereof annexed
to the Tender forms.
2. Singular or Plural: Words importing the singular number shall also include the plural and vice
versa where the context requires.
3. Interpretation: These Regulations for “Tenders and Contracts shall be read in conjunction with the
General conditions of contract which are referred to herein and shall be subject to modifications,
additions or supersessions by special conditions of contract and / or drawings, manuals,
specifications, if any, annexed to the Tender Forms.
4. Tender: Works of construction and of supply of materials shall be entrusted for execution to
Contractors whose capabilities and financial status have been investigated and approved to the
satisfaction of the Railway. Open tenders shall be called in open and public manner duly giving
adequate publicity and notice. List of approved Contractors shall also be maintained in the
Railway. The said list shall be revised periodically, once in a year or so, by giving wide publicity
through advertisements etc.
4.1. Application for Registration: While seeking registration, a Contractor including a Contractor
who is already on the approved list shall apply to then nearest General Manager (Construction), Chief
Administrative Officer (Construction), Chief Engineer and / or Divisional Railway Manager, furnishing
particulars regarding:a) his position as an independent Contractor specifying the engineering organization
available with details and partners / staff/ engineers employed with qualifications and
experience;
b) his capacity to under take and carry out works satisfactorily as vouched for by a
responsible official or firm, with details about the transport equipments, construction tools
and plants etc. required for the work, maintained by him;
c) his previous experience of works similar to that to be contracted for, in proof of which
original certificates or testimonials may be called for and their genuineness verified if
need be, by reference to the signatories thereof.
d) His knowledge from actual personal investigation of the resources of the area / zone or
zones in which he offers to work;
e) His ability to supervise the work personally or by competent and duly authorized agents;
f)
His financial position;
g) Authorized copy of the current Income Tax Clearance Certificate.
h) Any other as called for.
4.2. An applicant shall clearly state the categories of works for which and the area/ zone/ division(s) /
district(s) in which he desires registration in the list of approved Contractors.
Signature of Tenderer/Contractor
9
BID DOCUMENTMAS 11 of 2013, item No.06
4.3. The selection of Contractors for enlistment in the approved list would be done by a committee for
different value slabs as notified by the Railway.
4.4. An annual fee or otherwise as prescribed by the Railway from time to time would be charged from
such approved Contractors to cover the cost of processing of tenders, sending notices to them, clerkage
for tenders etc.
4.5. The list of approved Contractors would be treated as Confidential Office record.
TENDERS FOR WORKS
5.Tender Forms: Tender Forms will embody the contents of the Contract Documents either directly or by
reference. Tender Forms shall be issued on payment of prescribed fees to the appropriate Contractors on
the list of Approved Contractors. Contractors not on the list of Approved Contractors, will, on payment of
the prescribed fees, be furnished with Tender Forms and they shall be required to submit evidence
regarding their financial status, previous experience and ability to execute the works, and an authorized
copy of the current Income Tax Clearance Certificate without which their ability to execute the works, and
an authorized copy of the current Income Tax Clearance Certificate without which
their tenders will
not be considered. All pages of the Tender Forms , as per specimen form at Annexure I and I(A) and ((B)
and all other annexures, including the “Regulations and Instructions”, shall be signed by the Tenderer
clearly in acceptance of the same while submitting the tender. No alterations/ corrections/ modifications
of the Tender Forms is admissible. Tenders with such altered/ corrected/ modified Tender Forms will be
rejected by the Chief Engineer/ Chief Engineer (Construction)/ Divisional Railway Manager. The tender
documents shall be witnessed by two individuals of appropriate status.
6.Omissions and Discrepancies: Should a Tenderer find discrepancies in, or omissions from the
drawings or any of the Tender Forms or other Contract Documents or should he be in doubt as to their
meaning, he should at once notify the authority inviting tenders who may send a written instruction to all
Tenderers. It shall be under stood that every endeavor has been made to avoid any error which can
materially affect the basis of the tender and the successful Tenderer shall take upon himself and provide
for the risk of any errors, omissions and discrepancies which may subsequently be discovered and shall
make no subsequent claim on account thereof.
7. Earnest Money:
a) The Tenderer shall be required to deposit Earnest Money with the tender for the due performance of
the stipulation to keep the offer open till such date as specified in the tender, under condition of tender.
The Earnest money shall be as follows :
Value of the work (Tender Value)
EMD
For works estimated to cost up to Rs.1 Crore.
For works estimated to cost more than Rs.1
Crore.
2% of the estimated cost of the work.
Rs.2 lakhs plus ½% ( half percent) of the excess of
estimated cost of work beyond Rs.1 Crore subject
to a maximum of Rs.1 Crore.
b) It shall be under stood that the tender documents have been sold/ issued to the Tenderer and
Tenderer is permitted to tender in consideration of stipulation on his part and that after submitting
tender he will not resile from his offer or modify the terms and conditions thereof in a manner
acceptable to the Engineer. Should the Tenderer fail to observe or comply with the said stipulation,
aforesaid amount shall be liable to be forfeited to the Railway.
the
his
not
the
c) If his tender is accepted this Earnest Money mentioned in sub clause (a) above will be retained as part
security for the due and faithful fulfillment of the contract in terms of Clause – 16 of the General conditions
of Contract. The Earnest Money of other Tenderers shall, save as herein before provided, be returned to
them, but the Railway shall not be responsible for any loss or depreciation that may happen thereto while
in their possession, nor be liable to pay interest thereon.
2) The Earnest money should be in cash or in any of the following forms:
Signature of Tenderer/Contractor
10
BID DOCUMENTMAS 11 of 2013, item No.06
(i) Deposit receipts, pay orders, demand drafts. These forms of Earnest Money could be either of the
State Bank of India or of any of the Nationalized Banks. No confirmatory advice from the Reserve Bank of
India will be necessary.
8. Care in submission of Tenders:
a) Before submitting a tender, the Tenderer will be deemed to have satisfied himself by actual inspection
of the site and locality of the works that all conditions liable to be encountered during the execution of the
works are taken into account and that the rates he enters in the Tender Forms are adequate and all
inclusive to accord with the provisions in Clause –37 of the General conditions of Contract for the
completion of works to be entire satisfaction of the Engineer.
b) When work is tendered for by a firm or company of Contractors, the tender shall be signed by the
individual legally authorized to enter into commitments on their behalf.
c) The Railway will not be bound by any power of attorney granted by the Tenderer or by changes in the
composition of the firm made subsequent to the execution of the contract. It may, however, recognize such
power of attorney and changes after obtaining proper legal advice, the cost of which will be chargeable to
the contractor.
9.Right of Railway to deal with Tenders: The Railway reserves the right of not to invite tenders for any
of the Railway work or works or to invite open or limited tenders and when tenders are called, to accept a
tender in whole or in part or reject any tender or all tenders without assigning reasons for any such action.
CONTRACT DOCUMENTS
10. Execution of Contract Documents: The tenderer whose tender is accepted shall be required to
appear in person at the Office of the General Manager/ General Manager (Construction) Chief
Administrative Officer (Construction)/ Chief Engineer/ Divisional Railway Manager or the concerned
Engineer, as the case may be or in case of a firm or corporation, a duly authorized representative shall so
appear and execute the Contract Documents with in 7 days (seven) after notice that the contract has been
awarded to him and / or on receipt of the letter of acceptance of the tender, in specimen form at
Annexure II. Failure to do so shall constitute a breach of the letter of acceptance of the tender, in
specimen form at Annexure II. Failure to do so shall constitute a breach of the agreement affected by the
acceptance of prejudice to any other rights or remedies available to the Railway.
10.1. In the event of any Tenderer whose tender is accepted refusing to execute the Contract documents
as here in before provided, the Railway may determine that such Tenderer has abandoned the contract
and there upon his tender and acceptance thereof shall be treated as cancelled and the Railway shall be
entitled to forfeit the full amount of the Earnest Money and also to recover the damages for such default.
11. Form of Contract Documents: Every contract shall be complete in respect of the document it shall
so constitute . The Contract documents shall include all or any of the documents listed in the definition for
“Contract” updated to the date of issue of tender notice for the work. It should be under stood that every
endeavor has been made by the Railways to update all the documents and the Tenderer shall take upon
himself and provide for the work of any deficiency or error in this regard which may subsequently be
discovered and shall make no subsequent claims on account thereof. Not less than 3 (three) copies of
the Contract Documents, shall be signed by the competent authority and the contractor and one copy
given to the Contractor.
a) For Zone or Zonal contracts, awarded on the basis of the percentage at par or above or below the
Unified standard schedule of Rates of the Engineering Department and/ or other departments of
the Southern Railway for the whole or part of financial year, the contract agtreement required to be
executed by the Tenderer whose tender is accepted shall be as per specimen form at Annexure
III or as may be prescribed by the Railway. During the currency of the Zone contract, Work orders
as per specimen form at Annexure III (A), for works not exceeding Rs.2,00,000/- each, or so as
specified by the Railway, will be issued by the Divisional Railway Manager / Engineer under the
agreement for the Zonal contract.
Signature of Tenderer/Contractor
11
BID DOCUMENTMAS 11 of 2013, item No.06
b) For contracts for specific works, valued at more than Rs.10,000/- the contract agreement to be
executed by the Tenderer whose tender is accepted shall be as per specimen form at Annexure IV
or so as may be prescribed by the Railway.
12. FORM OF QUOTATION:
a) The tender shall be submitted in the prescribed form annexed hereto at Annexure I, I (A) , I (B) and
other relevant annexures, quoting a percentage above or below or par the rates shown in the printed
Southern Railway Unified Standard Schedule of Rates 2011, as corrected by and upto Correction Slip
No………… of ………. And lump sum rates for the items given in other schedules in the tender. The
quotations will be subject to the general and special instructions contained in the Southern Railway
Unified Standard Schedule of Rates 2011 and the other documents of the contract Documents to which
the Tenderers” special attention is drawn. The percentage and rates quoted must be clearly written in
figures and words and the percentage quoted shall apply to all items in all the Chapters of the Southern
Railway Unified Standard Schedule of Rates 2011. The percentage/ rates quoted must be firm, precise
and unconditional.
c) If any item is excluded by the Tenderer while submitting his tender, the Engineer may reject the
tender.
INSTRUCTIONS TO TENDERERS AND CONDITIONS OF TENDER
13. The following documents form part of this Tender/ Contract:
a) Tender Forms and schedule of approximate quantities (including all Annexures ) (enclosed)
b) Special Conditions/ specifications and special specifications (enclosed)
c) Printed General conditions of Contract and Indian Railway Standard specification for Materials
and Works 2010 (Vol.I&II) issued under the authority of Railway Board as amended/ corrected up
to correction slips up to date, copies of which can be seen in the Office of the Engineer/ Chief
Engineer (Construction) or obtained from the office of the Chief Engineer (Construction)/
Divisional Railway Manager/………………of Southern Railway, ………….. on payment of Rs.
& Rs. ………..per copy respectively.
d) Printed Southern Railway Unified Standard Schedule of Rates 2011, as amended/ corrected
upto Correction slip upto date, copies of which can be seen/ obtained in/ from the office of above
on payment of Rs. ………. Per copy.
e) All general and detailed drawings pertaining to the work which will be issued by the Engineer or
his representatives (from time to time) with all changes and modifications.
14.Drawings for this work: The drawing for the work can be seen in the office of the Chief Engineer/
Chief Engineer (Construction) / Divisional Railway Manager/ Engineer at any time during the office
hour. The drawings are only for the guidance of tenderer. Detailed working drawings (if required)
based generally on the drawing mentioned above, will be given by the Engineer or his representative
from time to time.
14.1The tenderer shall quote his rates as a percentage above or below or at par Southern Railway
Unified Standard Schedule of Rates 2011 as applicable to Sr. DEN/DEN……….. of ……….Division
except where he is required to quote item rates/ lump sum and must tender for all the items shown in
the schedule of approximate quantities attached. The quantities shown in the attached schedule are
given as a guide and are approximate only and are subject to variation according to the needs of
Railway. The Railway does not also guarantee work under each item of the schedule.
14.2Tenders containing erasures and/ or alterations of the tender documents are liable to rejected. Any
correction made by the tenderer in his entries must be attested by him.
15.Currency for the work: The woks are required to be completed within 30-6-2014
issue of the acceptance of letter.
from the date of
Signature of Tenderer/Contractor
12
BID DOCUMENTMAS 11 of 2013, item No.06
16. EARNEST MONEY FOR THIS TENDER:
a) The tender must be accompanied by a sum of Rs. 111146/- as Earnest Money deposited in cash
or in any of the forms as mentioned herein before, failing which the tender will not be considered.
b) The Tenderer shall keep the offer open for a minimum period of 90 days from the date of opening
of the tender. It is under stood that the tender documents has been sold/ issued to the Tenderer
and the Tenderer is permitted to tender in consideration of the stipulation on his part that after
submitting his tender subject to the period being extended further if required by mutual agreement
from time to time, he will not resile from his offer or modify the terms and conditions thereof in a
manner not acceptable to the Engineer / Railway. Should the tenderer fail to observe or comply
with the foregoing stipulation, the amount deposited as Earnest Money, for the due performance
of the above stipulation, shall be forfeited to the Railway.
c) If the tender is accepted, the amount of Earnest Money will be retained and adjusted as Security
Deposit for the due and faithful fulfillment of the contract. This amount of Security Deposit shall
be forfeited if the Tenderer/ contractor fail to execute the Agreement Bond with in 7 days after
receipt of notice issued by the Railway that such documents are ready or to commence the work
within 15 days after receipt of the orders to that effect.
d) The Earnest Money of the unsuccessful tenderer(s) will, save as herein before provided, be
returned to the unsuccessful tenderer(s) within a reasonable time but the railway shall not be
responsible for any loss or depreciation that may happen to the security for the due performance
of the stipulation to keep the offer open for the period specified in the tender documents or to the
Earnest Money while in their possession nor be liable to pay interest thereon.
17. Right of the Railway to deal with this Tender: The authority for the acceptance of the tender will
rest with the Railway. It shall not be obligatory on the said authority to accept the lowest tender or any
other tender and no Tenderer shall demand any explanation for the cause of rejection of his tender nor the
Railway under take to assign reasons for declining to consider or reject any particular tender or tenders.
17.1. If the tenderer deliberately gives wrong information in his tender or creates circumstances for the
acceptance of his tender, the Railway reserves the right to reject such tender at any stage.
17.2. If the Tenderer expires after the submission of his tender or after the acceptance of his tender, the
Railway shall deem such tender as cancelled. If a partner of a firm expires after the submission of
their tender of after the acceptance of their tender, the Railway shall deem such tender as cancelled
the firm retains its character.
18. Income-Tax Clearance Certificate: The Tenderer is required to produce along with his tender an
authorised copy of the Income-Tax Clearance Certificate ore a sworn affidavit duly countersigned by the
Income/Tax Officer to the effect that he has no taxable income.
19. Tenderer’s Credentials: Documents testifying the Tenderer’s previous experience and financial
status should be produced along with the tender or when desired by the competent authority of the
Railway.
19.1. Tenderer who has not carried out any work so far on the Railway and who is not borne on the
approved list of the Contractors of the Southern Railway should submit along with his tender
credentials to establish:(i)
(ii)
(iii)
His capacity to carry out the works satisfactorily.
His financial status supported by Bank reference and other documents.
Certificates duly attested and testimonials regarding contracting experience for the
type of job for which tender is invited with list of works carried out in the past.
20.Submission Tender: “Tender must be enclosed in a sealed cover, superscribed “Tender Notice
No……………”/” Item No……………”/” Name of the WORK.” and must be sent by registered post to the
address of the tender calling authority so as to reach at the time, date, specified in the tender OR deposit
Signature of Tenderer/Contractor
13
BID DOCUMENTMAS 11 of 2013, item No.06
in the special box allotted for the purpose. This special box will be sealed at 11.00 hours on the date of
the opening. Tenderers may paste the “Tender Cover Sheet”, printed along with this tender to fulfill super
scribing requirements as specified in this clause.
21.
Execution of Contract Documents: The successful Tenderer shall be required to execute an
agreement with the President of India acting through the Divisional Railway Manager/ Works, Southern
Railway for carrying out the work according to the Contract Documents.
22. Partnership deeds, Power of Attorney etc.,: The Tenderer shall clearly specify whether the tender is
submitted on his own or on behalf of a Partnership concern. If the tender is submitted on behalf of a
Partnership Concern, he should submit the certified copy of partnership deed along with the tender and
authorisation to sign the tender documents on behalf of Partnership Concern. If these documents are not
enclosed along with tender documents, the tender will be treated as having been submitted by individual
signing the tender documents. The Railway will not be bound by any power of attorney granted by the
Tenderer or by changes in the composition of the firm made subsequent to the execution of the contract. It
may, however, recognise such power of attorney and changes after obtaining proper legal advice, the cost
of which will be chargeable to the Contractor.
22.1. The Tenderer, whether Sole Proprietor, a Limited Company or a Partnership Concern, if they want to
act through an agent or individual partner should submit along with the tender or at a later stage, a power
of attorney duly stamped and authenticated by a Notary Public or by Magistrate in favour of the specific
person whether he be partner of the firm of any other person specifically authorising him to submit the
tender, sign the agreement, receive money, witness measurements, sign measurement books,
compromise, settle, relinquish any claim)s_ preferred by the firm and sign the “No Claim Certificate” and
refer all or any disputes to arbitration.
23. Employment/Partnership, etc., of Retired Railway Employees:
(1)Should a Tenderer be a retired engineer of the Gazetted rank or any other Gazetted officer working
before his retirement, whether in the executive or administrative capacity, or whether holding a pension
able post or not, in any department of any of the Railway owned and administered by the President of
India for the time being or should a Tenderer being a partnership Concern have as one of its partners a
retired engineer or retired Gazetted Officer as aforesaid, or should a Tenderer being an incorporated
Company have any such retired Engineer or retired Officer as one of its Directors, or should a Tender have
in his employment any retired Engineer or retired Officer as aforesaid. The full information as to the date of
retirement of such Engineer or Government service at least 2 years prior to the date of submission of the
tender as to whether permission for taking such contract, or if the Contractor be a partnership firm or an
incorporated Company, to become a partner or Director as the case may be or to take the employment
under the Contractor has been obtained by the Tenderer or the Engineer or Officer as the case may be
from the President of India or any Office, duly authorised by him in this behalf shall be clearly stated in
writing at the time of submitting the tender. Tenders without the information above referred to or without a
statement to the effect that no such retired Engineer or retired Gazetted Officer is so associated with the
Tenderer, as the case may be shall be rejected.
(2)Should a Tenderer or Contractor being an individual on the list of approval Contractors. have a
relative(s) or in the case of Partnership Concern or Company of Contractors one or more of his
shareholder(s) or a relative(s) of the shareholder(s) employed in Gazetted capacity in any department of
any of the Railways, the authority inviting tenders shall be informed of the fact at the time of submission of
tender, failing which the tender may be disqualified/rejected or if such fact subsequently comes to light, the
contract may be rescinded in accordance with the provision in clause 62 of the General Conditions of
Contractor:
Non-compliance with any of the conditions set forth herein above is liable to result in the tender
being rejected.
(………………………………..)
Signature of the Tenderer(s)
Place:
Name:
Signature of Tenderer/Contractor
14
BID DOCUMENTMAS 11 of 2013, item No.06
Date:
Address:
Signature, name and addresses of the witnesses to the signature of the Tenderer(s):
1.
2.
Signature of Tenderer/Contractor
15
BID DOCUMENTMAS 11 of 2013, item No.06
Annexure-I
SOUTHERN RAILWAY
REF. No./DATE……………..
To
THE PRESIDENT OF INDIA,
acting through the
Divisional Railway Manager/Works/Chennai Division
Southern Railway……………………………..
Name of Work – As per the schedule
Tender Notice No.MAS/11 of 2013, item No.06
1.
I/We……………………………………………., have read the conditions of tender attached hereto
and agree to abide by said conditions. I/we
have perused the Contract Documents (i.e. the General Conditions of
contract, Special Conditions and Specifications, special specifications and Indian Railway Standard
specification for Materials and Works 2010(Vol.I & II) issued under the authority of Railway Board and
Southern Railway Unified Standard Schedule of Rates 2011 and all other documents attached to the
tender) and that I/We am/are fully aware that I/We will have to perform the contract if my/our tender is
accepted subject to the Contract Documents complete aforesaid.
I/We
offer
to do the
works
of
the
……………………………………….……………………………………………………………
…………………………………..” at the rates shown in the printed Southern Railway Unified Standard
Schedule of Rates 2011 of the Senior DEN/DEN/……………../………….. portion of ……………………..
division as corrected by and up o correction slip no……
of ……………. At par/enhanced/diminished
by …………………. Per cent in respect of Schedule `A’ (items covered by the Southern Railway Unified
Standard Schedule of Rates 2011) and the rates quoted by me/us in respect of Schedules……………..
(items not covered by the Southern Railway Unified Standard Schedule of Rates 2011) and lump sum
rates for the items given in Schedule ……………. And hereby bind myself/ ourselves to complete the work
in …………… months from the date of issue of the letter of acceptance.
2.We also agree to keep this tender open for acceptance for a period of …………………Days from the
date fixed for opening the same and in default thereof I/We will be liable for forfeiture of my/our “ Earnest
Money”.
3. A sum of Rs……….. is herewith forwarded as Earnest Money. The full value of the Earnest Money
shall stand forfeited without prejudice to any other right or remedies available to the Railway in case
my/our tender is accepted and if:
(A) I/we do not execute the Contract Documents within seven days after receipt of notice issued
by the Railway that such documents are ready: or
(B) I/we do not commence the work within fifteen days after receipt of orders to that effect.
4. I/We agree that until a format agreement is prepared and executed, acceptance of this tender shall
constitute a binding contract between us subject to modifications as may be mutually agreed to between
us and indicated in the letter of acceptance of my/our offer for this work.
Signature of Tenderer/Contractor
16
BID DOCUMENTMAS 11 of 2013, item No.06
5. I/We also undertake to carry out the work in accordance with the said plans, specifications and
conditions of contract, and to find and provide such of the materials (other than those to be supplied by the
Railway) for, and to do all such thins which in the opinion of the Engineer may be necessary for, or
incidental to the construction, completion and maintenance thereof and to complete the whole of the said
works in all respects, and hand them over to you or your representative(s) within the period specified, and
to maintain the same for the period and in the manner provided in the conditions of contract.
……………………………...
(SIGNATURE OF THE TENDERS)
PLACE:
DATE:
NAME :
ADDRESS:
SIGNATURE & ADDRESS OF WITNESSES TO THE SIGNATURE OF THE TENDERER(S)
Witensses:
1. Signature……………
Date……… Name……….
Address………………..
2. Signature……………
Date……… Name……….
Address………………..
*****
Signature of Tenderer/Contractor
17
BID DOCUMENTMAS 11 of 2013, item No.06
Annexure-IA
SOUTHERN RAILWAY
Name of work: …………….Tender Notice No…………
Item No……….
FORM FOR SCHEDULE OF QUANTITIES AND RATES.
Sl.No. Item No.
(1)
(2)
Description of
Approximate Unit
Item of work
Quantity
(3)
(4)
Rates in
Amount in
Figures and Figures and
In Words. In Words.
(5)
(6)
(7)
I/We undertake to do the work at ………………% above/ below or at par Southern Railway
Unified Standard Schedule of Rates 2011 (as corrected/ amended by up-to-date) as applicable to
Sr.DEN/DEN /………………………….. Division or at the rates quoted above for each item.
Place :
Date:
…………………………
Signature of the Tenderer(s)
Notes:
1. The quantities shown in the above schedule are approximate and are as a guide to give the
Tenderer(s) an idea of the quantum of work involved. The Railway reserves the right to increase/decrease
and/or delete or include any of the quantities given above and no extra rate will be allowed on this account.
2. Suitable schedules for USSOR items and other items shall be used.
3. Columns 1 to 5 shall be filled by the Office of the Authority inviting tender. Coloumns 6 & 7
shall be filled by the Tenderer(s) only when percentage tenders are not invited. For
percentage tenders, form shall be modified suitably. Separate schedules shall be used for
separately identifiable group of works/items. Each page of the schedule should be signed
by the Tenderer with name, date and plate.
Signature & ADDRESS of the witnesses to the signature of the tenderer(s)
1. SIGNATURE :………………… DATE……… NAME………..
ADDRESS….
2. SIGNATURE :………………… DATE……… NAME………..
ADDRESS….
Signature of Tenderer/Contractor
18
BID DOCUMENTMAS 11 of 2013, item No.06
Annexure-IB
FORM FOR REPORTING OF EMPLOYMENT
(Proforma to be filled in and signed by the Tenderer and submitted along with the tender with reference to
clause No.30 of the conditions under “ Regulations” of the tender)
(strike out whichever is not applicable)
The undersigned –
(a) is a retired Gazetted officer holding prior to retirement a pensionable / non-pensionable post in the
Engineering Department of the ………………..Railway.
(b) is a partnership firm having as one of ;its partners a retired Engineer or a retired Gazetted Officer
as aforesaid.
(c) Is an incorporated company having any such retired Gazetted officer as aforesaid, as one of its
directors.
(d) Is having in my employment any retired Engineer or retired Gazetted officer as aforesaid.
(e) Has no such retired Engineer or retired Gazetted officer so associated with me as stated above.
2. If falling under any of the above categories (a) to (d), particulars of the officer may furnished hereunder:
(i)Post held before retirement ……………………………….
(ii) Date of retirement……………………..
(iii) ………………………………………………………….
(iv) If not retired at least two years prior to date of submission of tender …………
state whether permission for taking such contracts has been obtained
from the President of India or any officer duly authorized in this behalf.
3. If the Tenderer or in the case of a firm or company, any of the shareholders has a relative or relatives
employed in Gazetted capacity in the Engineering or any other Department of the Railways, particulars of
such relatives in the Railway may be furnished hereunder…
(i) Name
…
…
..
……………………….
(ii) Designation …
…
…
(iii) Relationship …
…
… ……………………………………..
…………………………………………….
………………..
Signature of Tenderer(s)
NAME……… …………
ADDRESS :…………….
Signature of Tenderer/Contractor
19
BID DOCUMENTMAS 11 of 2013, item No.06
Annexure – II
Southern Railway
FORM FOR ACCEPTANCE OF TENDERER
(This if only for guidance. The issuing authority will decide the format and contents based complete
Contract Documents)
No. W……………………………………………………
SHRI./M/S……………………………………………….
…………………………………………….
…………………………………………….
Sir(s),
NAME OF WORK:……………………………./…………………………
TENDER NOTICE NO:……………………….ITEM NO………………….
I accept the tender offered by you for the above work and agree to pay the rates as per Southern
Railway Unified Standard Schedule of Rates 2011, as corrected by and upto Correction Slip
No……….of………….at the rates at par/enhanced/diminished by………………………..per cent in respect
of Schedule ‘A’ (items covered by the Southern Railway Unified Standard Schedule of Rates 2011_
and at the rates as entered in the Schedule(1)…………….(items not covered by the Southern Railway
Unified Standard Schedule of Rates 2011) and lump sum rates for the items given in
Schedule(s)………………….
The agreement for the contract for the above work shall be signed by you within days of receipt of
this letter, which is dispatched by registered post acknowledgement due. This letter of acceptance forms
part of the Contract Documents governing this contract.
Please acknowledge receipt of this letter.
DIVISIONALRAILWAY
MANAGER/WORKS/……………
……………………………………..
……………………………………………………..
(On behalf of the President of India)
PLACE:
DATE:
WITNESSES:
1.
2.
Signature…………………..Date………..Name……………. Address……………
Signature……………………Date……….Name……………..Address…………...
……………….
Signature of Tenderer/Contractor
20
BID DOCUMENTMAS 11 of 2013, item No.06
Annexure-III
Southern Railway
FORM FOR AGREEMENT FOR ZONE (ZONAL) CONTRACT
CONTRACT(ZONAL) AGRTEEMENT NO……………….DATED…………
1.
Articles of agreement made this…………………….day of……………….of 20…
Between the “President of India” acting through the………………………………. Of Southern Railway,
herein after called for “Railway” of the one part and………………………………………..herein after called
the “Contractor” of the other part.
2.
Whereas the Contractor has agreed with the Railway during the period of………..months
from…………to…………………..for the performance of:
a) New works, additions and alterations to existing structures, special repair works and supply of
building materials and
b) All ordinary repair and maintenance works:
Subject to the contract value of each such work not exceeding to Rs. 2,00,000/And whereas the Contractor has agreed to carry out the works at any site in Zone…………….as
detailed in the Southern Railway Unified Standard Schedule of Rates 2011 or in
SSE/SE(P.Way/Works)/………….section as may be entrusted to h im at the option of the Railway from
time to time during the said contract period and as will be set forth in the Work Orders (which Work Orders
shall be deemed and taken to be part of this contract) that will be issaued during the said period at
par/………………………..percent above/below the Southern Railway Unified Standard Schedule of
Rates 2011, corrected up Printed/Advance Correction Slip No……………dated……………..and as per the
Contract Documents complete and whereas the performance of the said works is an act in which the public
are interested.
3.
And whereas this contract does not cover/covers supply of ballast included in the
Southern Railway Unified Standard Schedule of Rates 2011.
4.
And whereas in the case of bad work or materials, the Engineer may take such action as may
be deemed necessary under the relevant clauses of the conditions of contract.
5.
And whereas the Contractor has deposited a lump sum of Rs…………./- as Earnest Money to
cover for tendering against any number of works on the Southern Railway and has agreed to
furnish the full Security Deposit as per rules in force and whereas the Security Deposit is at
the instance of the Contractor recovered at 10 percent of the value of the running bills till the
amount of Security Deposit of Rs………………………is fully recovered.
And whereas the Contractor has deposited a sum of Rs……………../- towards the Earnest
Money and whereas the balance in the Security Deposit after adjustment of Earnest Money of
Rs……………………….originally paid by the Contractor is at the instance recovered at 10
percent of the value of the running bills till the amount of Security Deposit of
Rs…………………… is fully recovered.
The contract shall be in force for the period mentioned above, However, the Chief
Engineer/Chief Engineer (Construction)/ Divisional Railway Manager/……../Engineer may at
his option and without assigning any reasons for so doing, put an end to this contract at any
time. In such case the Contractor will be given a clear notice of three months to enable him to
complete all the works entrusted to his through work orders.
Now this indenture witnesseth that in consideration of the payments to be made by the
Railway, the Contractor will duly perform the works set forth in the said Work orders and will
execute the same great promptness, care and accuracy in a work man like manner to the
satisfaction of the Railway and will complete the same on or before the respective dates
specified therein in accordance with the said specifications and said drawings if any) and the
said Contract Documents complete, and will fulfill and keep all the conditions there in
6.
7.
8.
Signature of Tenderer/Contractor
21
BID DOCUMENTMAS 11 of 2013, item No.06
9.
10.
mentioned (which shall be deemed and taken to be part of this contract as if the same had
been fully set forth therein), and the Railway doth hereby agree that if the Contractor shall duly
perform the said works in the manner aforesaid and observe and keep the said terms and
conditions, the Railway will pay or cause to be paid to the Contractor for the said works on the
completion thereof, the amount due in respect thereof, at the rates specified in the
schedule(s) here to annexed.
Entrustment of all or any of the works referred to in clause 2 above to the Contractor shall be
at the option of the Railway.
The cost of stamp duty on the agreement shall be borne by the Railway administration.
zone details and rates under this contract are as under:
Zone
Permanent
Way
section/ section
Rate as per Sr.
DEN/
DEN…………..
of……………..
Divn.
DIVISIONAL RAILWAY MANAGER/Works
(for the President of India)
Rates of Southern Railway Unified Standard
Schedule of Rates 2011 as corrected upto
correction slip No……. dt ………. At par/
enhanced/ diminished by Percentage shown
below.
% In figures
% in words
At par/ above/
below
Signature of Tenderer/Contractor
………………..
…………
Signature & address of witness to the signature of the Contractor.
Witness No.1 ……………………/ Signature …………………….. Date ………………….
Address………………………………..
Witness No. 2…………………./ Signature ………………………. Date ……………
Address………………………………………….
Signature of Tenderer/Contractor
22
BID DOCUMENTMAS 11 of 2013, item No.06
Annexure-III A
Southern Railway
FORM FOR WORK ORDER UNDER ZONE CONTRACT
WORK ORDER NO……………………..DATED……………………..UNDER
CONTRACT AGREEMENT NO……………………….DATED…………………………..
Name of work……………………….(site)
Schedule of drawings ………………………………………………………………………….
Authority ……………………………………….. Allocation ………………………………...
Zone…………………………………………… Division …………………………………..
The Contractor(s)…………………………………………… is/ are hereby ordered to carry out the
following works at…………………… under zone – contract agreement herein before referred to.
Sl.N
o
1
Item
No
Description
item of work
2
3
of
Approximate
quantity
Unit
4
5
Rates in fig. And in words
as in schedule annexed
to the Zone contract
agreement.
Rs.
P.
6
Amount
Rs.
7
P.
The works herein mentioned are required to be completed on or before…………………….. (date). The
quantities provided herein are approximate and subject to variation under Clause 42 of the General
conditions of Contract of the Railway, read in conjunction with Special Conditions, if any and other
Contract Documents as applicable.
(……………………………………)
Signature of Tenderer/Contractor
Divisional Railway Manager/Works/……………../Divisional Engineer/………..
…………………………………. Division
…………………Railway
(for the President of India)
Place:
Date:
I agree to complete the works herein set forth on or before the date specified under the Zone Contract
Agreement herein before referred to in conformity with the drawings here to annexed, if any, and in
accordance with the General and Special (if any) Conditions of Contract and Indian Railway Standard
specification for Materials and Works 2010(Vol.I & II) with all Correction Slips/Amendments uptodate.
(………………………………………..)
Contractor’s NameAddress
Signature of witnesses with address to signature of the Contractor:
Signature of Tenderer/Contractor
23
BID DOCUMENTMAS 11 of 2013, item No.06
Witness No.1: Signature ………..
Date……
Name……….
Address………………
Witness No.2: Signature ………..
Name……….
Date……
Address……………
Signature of Tenderer/Contractor
24
BID DOCUMENTMAS 11 of 2013, item No.06
Annexure-IV
Southern Railway
FORM FOR AGREEMENT FOR WORKS CONTRACTS
NAME OF WORK:…………………………………………………………………………
1.
Articles of agreement made this……………….. day of ……………of 20… between the “President
of India “President of India” acting through …………./Chief Engineer/ the Chief Engineer (Construction) /
Divisional Railway Manager ……………….. of Southern Railway Administration herein after called the
“Railway” of the one part and ……………………………………………… hereinafter called the “Contractor”
of the other part.
2.Whereas the Contractor has agreed with the Railway for the performance of the works
“…………………………………………………………………………………………………………………………
……………………………………………………………………”
Set forth in the schedules(s) hereto annexed and in conformity with Indian Railway Standard
specification for Materials and Works 2010(Vol.I & II) issued under the authority of Railway Board
the conditions and special conditions, special specifications and drawings, manuals and guidelines
hereto annexed, if any, and the General Conditions of Contract, all known as “Contract Documents”,
and whereas the performance of the said work is an act in which the public are interested.
3. And whereas the Contractor has deposited a lump sum of Rs……../- as Earnest Money to cover for
tendering against any number of works on the Southern Railway and has agreed to furnish the full Security
Deposit as per rules in force and whereas the Security Deposit is at the instance of the Contractor
recovered at 10 per cent of the value of the running bills till the amount of Security Deposit of
Rs…………………. is fully recovered.
And whereas the Contractor has deposited a sum of Rs…………… /- towards the Earnest Money
and whereas the balance in the Security Deposit after adjustment of Earnest Money of
Rs…………………….. originally paid by the Contractor is at the instance of the Contractor recovered at 10
per cent of the value of the running bill till all the amount of Security Deposit of Rs…………….. is fully
recovered.
4. Now this indenture witnesseth that in consideration of the payments to be made by the Railway, the
Contractor will duly perform the said works in the said schedules set forth and shall execute the same with
great promptness, care and accuracy in a workmanlike manner to the satisfaction of the Railway and will
complete the same in accordance with the Contract Documents on or before the ………….. day of
……………of 20………and will maintain the said works for a period of …………..calendar months from the
certified date of their completion and will observe, fulfill and keep all the conditions therein mentioned
(which shall be deemed and taken to be part of this contract as if the same had been fully set forth herein),
and the Railway doth hereby agree that if the Contractor shall duly perform the said works in the manner
aforesaid and observe and keep ;the said terms and conditions, the Railway will pay or cause to be paid
to the Contractor for the said works on the final completion thereof, the amount due in respect thereof, at
the rates set forth in the Southern Railway Unified Standard Schedule of Rates 2011 as corrected by
and
upto
Correction
Slip
No……..of
………
for
Sr.D.E.N./D.EN
/……………………..of……………divisions at par/enhanced/diminished by……….per cent in respect of
Schedule `A’ (items covered by the Southern Railway Unified Standard Schedule of Rates 2011) and
at the rates shown in Schedule(s)……………(items not covered by the Southern Railway Unified
Standard Schedule of Rates 2011) and at the lump sum rates for items given in Schedule(s)………..
5. It is hereby agreed and declared that all the provisions of the said Contract Documents, which have
been
carefully read and understood by the Contractor, shall be as binding upon the Contractor and
upon the Railway as if the same had been repeated herein and shall be read as part of these presents.
6. The cost of stamp duty on this agreement shall be borne by the Railway Administration.
Divisional Railway Manager/Works/……………../Divisional Engineer/………..
…………………………………. Division
…………………Railway
(for the President of India)
Place:
Date:
Signature of Tenderer/Contractor
25
BID DOCUMENTMAS 11 of 2013, item No.06
Signature of witnesses with address to signature of the Contractor:
Witness No.1: Signature ………..
Date…… Name………. Address………………
Witness No.2: Signature ………..
Date…… Name………. Address……………
Signature of Tenderer/Contractor
26
BID DOCUMENTMAS 11 of 2013, item No.06
ANNEXURE – V
STATEMENT OF WORKS ON HAND
Sl.No.
I.
Name of the
Organisation
Name of
work
Place of
work
Value of
work
Present
physical
progress
Likely
date of
completion
Southern Railway
i. Open line in the seven
Division of Southern Railway
ii. On organisation under
CAO/CN/BNC
iii. On organisation under
CAO/CN/MS
iv. Metropolitan Transport
Project under
CAO/CN/MTP/MS
v. Rly. Electrification
progress
II.
Other Railways
Private sector undertakings.
The information furnished above are correct and complete to the best of my knowledge and belief.
We are/I am aware that if the information furnished above are found to be wrong or incomplete or
any relevant information is to have been supressed, the tenderer is liable to be rejected at any stage, as
per clause 8 of the conditions of the tender.
We are/I am aware that if the declarations as above, in the tender are found to be not true, any
agreement that may be entered into is also liable to be terminated by the Railway.
Signature of Tenderer/ Contractor
Place:
Date:
Signature of Tenderer/Contractor
27
BID DOCUMENTMAS 11 of 2013, item No.06
ANNEXURE – VI
LIST OF PLANT AND MACHINERY AVAILABLE ON HAND (OWN) AND PROPOSED TO BE INDUCTED
( OWN OR HIRED TO BE GIVEN SEPARATELY)
Sl.No.
Name of the plant
1
2
Identification
No. & Registration
3
Date of
procurement
4
Capacity /
Rating
5
Qty.
No.
6
Present
condition
7
Signature of the Tenderer:
Name :
Date
:
Signature of Tenderer/Contractor
28
BID DOCUMENTMAS 11 of 2013, item No.06
ANNEXURE - VII
LIST OF PERSONNEL ORGANISATION AVAILABLE ON HAND
Sl.No.
1
Name & Designation
2
Qualification
3
Experience
4
Date of
appointment
5
Remarks
6
Signature of the Tenderer:
Name :
Signature of Tenderer/Contractor
29
BID DOCUMENTMAS 11 of 2013, item No.06
SOUTHERN RAILWAY
ANNEXURE –VIII
SPECIAL CONDITIONS OF CONTRACT (GENERAL):
1.0.0.The special conditions of contract: “The Southern Railway Unified Standard Schedule of Rates
2011” corrected upto “Indian Railway Standard specification for Materials and Works 2010(Vol.I & II)
issued under the authority of Railway Board” of the Engg. Dept., Southern Rly upto correction slip No.7 of
19.11.83 any other approved specifications to the relevant I.S.codes. “The regulations for tenders and
contracts”, “Conditions of tender”, “Tender agreement form”, “General conditions of contract 1984, corrected
upto date of submission of tender, The “contract labour (Regulation and abolition) Act 1970 and “Central
Rules 1971, as amended from time to time and specific drawings issued for the purpose of this work govern
this contract. It may be noted that the “General conditions of contract” together with its correction slips is not
attached to the tender form. It can be obtained from the office of DRM/Works/Chennai Division, Southern
Rly, Chennai-3 on production of a cash receipt for the sum of Rs.50/- paid to the Sr. Divl. Cashier, Southern
Rly., failing which shall be deemed that the contractor is in possession of the same.
1.0.1: Items in Schedule “A” are based on Southern Railway Unified Standard Schedule of Rates 2011 for
Chennai Division which does not include the supply of cement and reinforcement except some items
wherever mentioned. For this work it is proposed that cement and reinforcement steel will not be supplied by
railway and the same has to be procured and supplied by the contractor which will be paid separately by
Railway under relevant items of Schedule “A1 & A2”.
1.0.2. The tenderer shall quote his rate `at par’ or a collective percentage “Above” or “Below” the total value
of schedule A , separately for each sub work.
1.0.3. Similarly Schedule “B” provides for the items which are not covered by Southern Railway Unified
Standard Schedule of Rates 2011.
1.0.4 : Schedule “A1 “ provides for supply of cement and Schedule “A2” provides
supplying
reinforcement for R.C.C. work including straightening,cutting,bending,placing in position and binding
all complete that are covered by Southern Railway Unified Standard Schedule of Rates 2011 and the
contractor shall quote his rate’ at par’ or a collective percentage “ Above” or “ Below” the total value
of Schedule A1,A2 respectively.
2.0.0. If any other items of work covered by Southern Railway Unified Standard Schedule of Rates 2011
and not covered by Sch.A but are incidental to the work are required to be carried out during the actual
execution of work, the same will have to be carried out at the same percentage as accepted for sch. A of this
tender.
2.0.1: The tenderer while indicating rates for all the above items shall include the cost of procurement.
Excise duty Sales Tax, transportation of materials to the work site and storage etc. Also necessary test
certificates will have to be produced by the tenderer with regard to the quality of materials which shall confirm
to specification as indicated below:
CEMENT 43 Grade IS 8112 – 1989
53 grade IS 12269 – 1987
Reinforcement steel – IS 1786 – 1985
2.0.2 : Railway also reserve the right to take sample during the course of work to get the cement and steel
tested for ascertaining their conformity with specification. The cost of testing will have to be borne by the
tenderer/contractor.
2.0.3: Any temporary structure required for storage of cement and steel has to be provided by the tenderer at
his own cost. This will be removed after completion of the work. Railway will only provide suitable land for
construction of the temporary shed free of cost if feasible. A double lock arrangement (contractor and
Railway) for the temporary store site should be provided.
3.0. : PROCUREMENT OF CEMENT:
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BID DOCUMENTMAS 11 of 2013, item No.06
3.0.1.: Cement to be used on the works should be procured from the main cement plants or from their
authorized dealers.
3.0.2 : Cement bags in packing should bear the following information in legible markings.
i.
ii.
iii.
iv.
v.
Manufacturer”s Name
Registered Trade Mark of manufacturer, if any
Type of cement.
Weight of each bag in Kgs or No. of bags/tonne.
Date of manufacture, generally marked as week of the year/year of manufacture, eg. 30/93 which
means 30th week of 1993.
3.0.3 Test on cement to be conducted as per IS 4031. Some of the tests which may be carried out are:
i.
ii.
iii.
iv.
Compressive strength
Initial and final setting time
Consistency
Soundness
3.0.4: Empty cement bags would be the property of the contractor and shall be disposed off by the contractor
himself. In case the Railway is in need of empty cement bags, good and usable empty cements bags are to
be supplied by the contractor at the rate of Rs.2/- per bag for empty cement gunny bags and rs.1.40 per bag
for empty polythene/paper bags.
3.1.0 Consumption of cement:
3.1.1. For M,20 and M.25 mix of cement concrete, quantity of cement will be based on the design mix for
concreting under water 10% extra quantity will be allowed.
3.1.2: The contractor should submit design for the same before starting the work and obtain the trial mix
approved by Engineer-in-charge/DRM(Works), Chennai Division, Southern Railway, before the execution
of work.
3.1.3: The minimum grade of plain cement concrete shall be M.20 and that of Reinforcement cement concrete
shall be M.25. Only approved design mix shall be used for the concrete.
The quantity of cement has to be as per Southern Railway Unified Standard Schedule of Rates
2011 & Indian Railway Standard specification for Materials and Works 2010.(Vol. I & II)
3.1.4
The cement consumption of the works which are not based on design mix, shall be as
per the “Southern Railway Unified Standard Schedule of Rates 2011” and as per the
“Indian Railway Standard specification for Materials and Works 2010(Vol.I & II) issued
under the authority of Railway Board” of Southern Railway.
3.1.5
THE weighment batching should be done for the design mix concreting works.
4.0.0. PROCUREMENT FOR STEEL:
4.0.1. Steel shall be procured from the main producer such as SAIL/TISCO/IISO/TINL-VSP or authorized
stock yards and has to be confirmed to IS 1786-1985.Rerolled steel will not be accepted
4.1.0 : PAYMENT FOR STEEL:
4.1.1. Payment for steel (reinforcement) will be as per the reinforcement actually utilized in the work. No extra
amount will be paid for wastage or for cut rods if any, which would be the property of the contractor. The
weight of the steel will be calibrated from the nominal or actual unit weight whichever is less:
Any excess quantity of cement and steel left over after completion of the work will have to be disposed off by
the contractor and cannot be taken over by the Railway.
5.0.0. PART PAYMENT FOR CEMENT AND REINFORCEMENT STEEL;
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BID DOCUMENTMAS 11 of 2013, item No.06
5.0.1 : In respect of cement and reinforcement steel, the part payment will be limited to 75% of the quoted
value of item brought to site in relevant items of Schedule “A1 & A2” contractor should furnish original cash
bills for having purchased from authorized dealers and to be submitted to the Rlys.,
6.0 CONCRETING:
a. The contractor should make his own arrangements for the required binding wire for all RCC works
including the works under USSOR items though it is mentioned otherwise in the USSOR rates.
b. All concrete I.e. plain as well as reinforced cement concrete shall be machine mixed and vibrated
unless otherwise permitted by the Engineer in charge. Curing/vibrating the concrete and RCC works
should be done by the contractor as specified in relevant I.S.codes. The tests cubes should be cast at
regular intervals and tested to assert in the strength of concrete. The contractor should establish cube
testing equipment at or near the site of work. The cost of casting of cubes and their testing will have to be
borne by the contractor. In case the contractor desires to use a curing membrane instead of water
curing, he may do so after submitting the necessary data and after the same is approved by the Engineer
in charge. No extra payment on this account would be admissible. It should be noted that no additional
payment would be made for curing/vibrating the concrete at different heights and the contractor should
make his own arrangements for the provision of necessary staging/scaffolding etc. and carryout
curing/vibrating at all levels as directed by the Engineer in charge.
c. Concrete for all the works shall be mixed using power driven concrete mixers.
d. If curing is not being done to satisfactory standard, the Engineer may get it done at the contractor’s
cost without any notice to him as the curing cannot wait for any such notice time etc. The Engineer’s
decision shall be final and bindings as to whether satisfactory curing is being done or not. The cost of
curing will be recovered from the ‘ ON ACCOUNT BILLs’.
e. The water line and coarse aggregates shall be got chemically tested from time to time by the contractor
at his cost for assuring proper quality as per required standards. The results in original shall be
submitted to the Engineer in charge and approval obtained.
7.0. SITE INSPECTION BY THE CONTRACTOR:
The tenderer/contractor is required to inspect the sites of works and acquaint himself with site
condition and other factors relating to the works availability of labour, electricity and water etc. before quoting
his rates. The tender submission will be deemed to have been made after such inspection.
8.0.0. If there is any variation between the description in the tender and the detailed plans, the Engineer in
charge will operate the correct description and his decision is final and binding on the tenderer/contractor.
9.0.0. The materials that are to be supplied and used for the work by the contractor should be as per the
relevant I.S. codes and should be got approved by the Engineer in charge before use/procurement.
10.0.0. The contractor should make his own arrangements for the reqd. vehicles, earth moving equipments,
under ground drainage cleaning/silt cleaning equipments and other tools and plants during the execution of
work.
11.0.0. SERVICE ROADS: The Rly. does not under take to provide any service roads for the movement of
the contractors vehicles. The contractor can however make use of the service roads, wherever they exist
free of charge.
12. SETTING OUT WORKS:
a) The contractor shall be responsible for the true and proper setting out of the works for correctness of
the position, levels dimensions and alignment of all parts of work and for provision of all necessary
pegs, reference pillars, instrument, equipment and appliances and labour in connection therewith. If
at any time during the progress of the work any error shall appear or arise in the position of levels,
dimensions or alignments at any part of the works. The contractor or being required to do so by the
Engineer in charge shall at his own expense rectify such errors to the satisfaction of the Engineer in
Signature of Tenderer/Contractor
32
BID DOCUMENTMAS 11 of 2013, item No.06
charge and he shall carefully protect, preserve secure all bench marks site rails, pegs, reference
pillars and other things used in setting out of the works.
b) The contractor shall have sufficient number of survey instruments such as theodolites, leveling
instruments, leveling staff etc. and arrange to set out the alignment at his own cost and also establish
necessary ref. pillars as required and directed by the Engineer.
13.0.0. The work has to be executed at Chennai area as such the contractor should visit the site and satisfy
himself regarding working conditions at site before quoting his offer.
14. The railway will have the right to check the quality of any material required for construction like cement,
sand, concourse aggregator, bricks, timber and concrete cubes etc for its conformity with specification. The
testing charges will have to be borne by the contractor. Sufficient cube moulds will have to be supplied by the
contractor at his own cost.
15. Only weighment batching will be allowed for concreting for design mix as specified in schedule/drawings.
16. The contractor has to submit concrete mix design and get it approved by the Engineer in charge before
execution of work. The cement consumption quantity will be paid based on approved design mix or actual
whichever is less.
17. The contractor shall be responsible for anti larval work at his cost during progress of work as may be
prescribed by the Engineer in charge on the advice of the Rly. Medical Authority and where the use of
insecticides is involved it shall be made in accordance with the provision of the act and rules in this behalf at
the cost of the contractor who shall also be solely responsible for any acts of omissions under the provision
of the aforesaid rules.
18. The bonded labour system (Abolition)ordinance 1975 would apply to the present contract. The contractor
shall duly observe the provisions thereof.
19. The contractor shall employee the following minimum technical staff during the execution of work.
a) One graduate Engineer when the cost of the work to be executed is Rs.15 lakhs and above.
b) One qualified diploma holder (overseer) when the cost of the work to be executed is more
than Rs.5 lakhs but less than Rs.15 lakhs.
20.1.0. The contractor should also maintain a site office at his own cost where he or his authorized
representative would be available for taking instructions and discussions. In addn. Technical staff should be
available at site whenever required by the Engineer in charge to take instructions. In case the contractor fails
to employ the technical staff as aforesaid,, he shall be liable to pay a reasonable amount not exceeding a sum
of Rs.3000/- (Rupees three thousand only) for each month of default in case of Graduate Engineer and
Rs.2000/- (Rupees two thousand only) for each month of default in case of diploma holder. (Overseer).
21.2.0. The decision of the Engineer in charge as to the period for which the required technical staff is to be
employed by the contractor and as to the reasonableness of the amount to be deducted on this account shall
be final and binding on the contractor.
22. TAX:
22.1.0. INCOME TAX:
a) Income tax will be deducted at 2% (two percent) and also surcharge if any at source from each bill,
unless otherwise authorized by Income Tax Department.
23. SALES TAX:
a) Consequent to the notification of Sales Tax “Act 1999” which pertains to Tamilnadu General Sales Tax
th
(5 amendment) act 1999 for insertion of section 7-F Deduction of Tax at source in works contract,
Southern Rly. Will deduct sales tax at the rate of 2% or 4% ( depending upon the nature of work) of the
Signature of Tenderer/Contractor
33
BID DOCUMENTMAS 11 of 2013, item No.06
total amount payable to the contractor for the execution of work under works contract at the sources from
each bill unless otherwise authorized by Tamilnadu Sales Tax Department.
b) The above mentioned sales tax on works contract is distinct from the Sales Tax elements that might
have gone into the price of various raw materials used by the contractor in the works concerned and
in respect of which the Railway will not reimburse any Sales Tax which will also continue to be borne
by the Contractor as hitherto.
24.. EXCISE DUTY: Excise Duty if any in respect of the above work has to be borne by the contractor
and is deemed to be included in the rates quoted by him. No reimbursement of the same will be
made by the Railway.
25. SUPPLY OF RAILWAY PLANT, MACHINERY ETC.
a)
Railway is not bound for supply of any plants, machinery etc., required for the work. The contractor
has to make his own arrangements for supply of requisite number of plants, machinery etc.
26. Payments as specified in the schedules will alone by admissible. No site installation charges will be
payable and the tenders with such conditions are liable to be rejected.
27. Stones, ,metal, sand etc. of approved quality shall be collected from outside Railway limits as per the
nomenclature of the items of work and the contractor shall pay all seigniorage and other incidental charges
may be involved.
28. Any obstructions such as service lines, water pipe lines, cables, sewerages etc. met with during the
progress of the work should immediately be reported to the Engineer in charge.
29. Temporary/permanent arrangements for maintaining continuous flow through the sewer/water mains will
have to be made by the Contractor if the existing mains are affected during execution of foundations, duly
realigning the sewer/water mains with contractors own cost. However, for underground cables etc.
encountered while excavation of the same shall be got done through separate agencies or departmentally by
the Railways.
30. The works should be carried out without any interference to the normal working of the railway track and
structures.
31. The contractor shall be responsible for any loss/damage to railway and public property or third party’s if it
occurs during the course of execution and the Rly. Reserves its right to have the damages made good by the
contractor.
32. The contractor must ensure the safety of labourers engaged by him during the course of execution of
work and/or while crossing the track and the and the railway will not be responsible for any injury sustained
by the labourers or for any fatal accident and the contractor should bear all the expenditure involved.
33. The rate quoted by the tenderer shall be inclusive of any of additional labour etc. for leading the materials
across running tracks and no extra rate shall be paid for the same unless otherwise specified.
34.No extra payment will be made for lift/descent while loading / unloading and stacking of the materials.
35. All materials shall be stacked sufficiently clear of the tracks and shall remain without any possibility of
infringing the minimum fixed structure dimensions. Materials shall also not be unloaded or stacked over
signal wires, cables or other gear or any such items to avoid interference to the existing running tracks.
36. The contractor will also be held responsible for any accident or loss or damage or detention to trains
caused due to such lapses on the part of contractor during the course of work as observed and decided by
the Inspector in charge.
37. VARIATION IN QUANTITES:
New clause 42(4) to Indian Railways General Conditions of Contract
Signature of Tenderer/Contractor
34
BID DOCUMENTMAS 11 of 2013, item No.06
(Ref: Item -9 to Railway Board’s letter no. 2007/CE-I/18 DATED 28.09.2007
Item -2 to letter no. 2007/CE-I/CT/18 Pt. XII dated 31.12.2010)
The procedure detailed below shall be adopted for dealing with variations in quantities during execution of
works contracts:
1. Individual NS items in contracts shall be operated with variation of plus or minus 25% and payment would
be made as per the agreement rate. For this, no finance concurrence would be required.
2. In case an increase in quantity of an individual item by more than 25% of the agreement quantity is
considered unavoidable, the same shall be got executed by floating a fresh tender. If floating a fresh
tender for operating that item is considered not practicable, quantity of that item may be operated in
excess of 125% of the agreement quantity subject to the following conditions:
a) Operation of an item by more than 125% of the agreement quantity needs the approval of an officer of the
rank not less than S.A. Grade:
(i) Quantities operated in excess of 125% but upto 140% of the agreement
quantity of the concerned item, shall be paid at 98% of the rate awarded for that item in that
particular tender.
(ii) Quantities operated in excess of 140% but upto 150% of the agreement
Quantity of the concerned item, shall be paid at 96% of the rate awarded for
That item in that particular tender.
(iii) Variation in quantities of individual items beyond 150% will be prohibited and
would be permitted only in exceptional unavoidable circumstances with the concurrence of
associate finance and shall be paid at 96% of the rate awarded for that item in that particular
tender.
b) The variation in quantities as per the above formula will apply only to the Individual items of the contract
and not on the overall contract value.
c) Execution of quantities beyond 150% of the overall agreemental value should not be permitted and, if found
necessary, should be only through fresh tenders or by negotiating with existing contractor, with prior personal
concurrence of FA & CAO/FA & CAO © and approval of General Manager.
3. In cases where decrease is involved during execution of contract:
(a) The Contract signing authority can decrease the items upto 25% of individual item without finance
concurrence.
(b) For decrease beyond 25% for individual items of 25% of contract agreement value, the approval of an
officer not less than rank of S.A. Grade may be taken, after obtained ‘No Claim Certificate’ form the
contractor and with finance concurrence, giving detailed reasons for each such decrease in the
quantities.
(c) It should be certified that the work proposed to be reduced will not be required in the same work.
4. The limit for varying quantities for minor value items shall be 100% (as against 25% prescribed for
other items). A minor value item for this purpose is defined as an item whose original agreement
value is less than 1% of the total original agreement value.
5. No such quantity variation limit shall apply for foundation items.
6. As far as USSOR 2011 items are concerned the limit of 25% would apply to the value of USSOR
2011 schedule as a whole and not an individual USSOR 2011 items. However, in case of NS items,
the limit of 25% would be apply on the individual items irrespective of the manner of quoting the rates
(single percentage rate or individual item rate).
7. For the tenders accepted at Zonal Railways level, variations in the quantities will be approved by the
authority in whose powers revised value of the agreement lies.
8. For tenders accepted by General Manager, variations upto 125% of the original agreement value may
be accepted by General Manager.
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BID DOCUMENTMAS 11 of 2013, item No.06
9. For tenders accepted by Board Members and Railway Ministers, variations upto 110% of the original
agreement value may be accepted by General Manager.
10. The aspect of vitiation of tender with respect to variation in quantities should be checked and avoided.
In case of viation of the tender (both for increase as well as decrease of value of contract agreement),
sanction of the competent authority as per single tender should be obtained.
38.0.0.Special attention is drawn to Clause 31 of the General conditions of contract and it is advised for the
guidance of the Tenderer/contractor that there is no possibility of any Railway source for supply of water to
their works. The tenderer/Contractor has to make necessary arrangements or supply of potable water at his
own cost for concreting, curing and for any other use. Chemical analysis of water and other ingredients
shall be done from time to time as desired by the Engineer at the cost of the contractor.
39.0.0 Railways do not guarantee supply of electricity to any other contractor’s works. The contractor shall
make his cost, for the supply of electricity for the works. If however, Railway’s electricity is available in the
vicinity and if the contractor requests the same to be provided due to compelling circumstances, the
Railway and its sole discretion may agree to provide the same on terms and conditions as may be agreed
upon between the Railway and the contractor at contractor’s cost.
40.0.0 DISMANTLING OPERATIONS;
a.
DISMANTLING OPERATIONS ARE TO BE CARRIED OUT at the sole risk and liability of the
contractor. The contractor shall take due care to ensure that during dismantling released
materials, debris etc. do not fall down and cause any obstructions or damage to adjacent building
or injury to the staff or labourers.
b.
Released materials and other debris of dismantling should be removed and stacked at places as
directed by the Engineer-in-charge and shall be handed to the SE/Works at his store depot and
no extra lead or lift shall be paid on this account.
41.0.0 : Earnest Money:
a) The Tenderer shall be required to deposit Earnest Money with the tender for the due performance of the
stipulation to keep the offer open till such date as specified in the tender, under condition of tender. The
Earnest money shall be as follows :
Value of the work (Tender Value)
EMD
For works estimated to cost up to Rs.1
Crore.
For works estimated to cost more than Rs.1
Crore.
2% of the estimated cost of the work.
Rs.2 lakhs plus ½% ( half percent) of the
excess of estimated cost of work beyond Rs.1
Crore subject to a maximum of Rs.1 Crore.
b) It shall be under stood that the tender documents have been sold/ issued to the Tenderer and the
Tenderer is permitted to tender in consideration of stipulation on his part and that after submitting his tender
he will not resile from his offer or modify the terms and conditions thereof in a manner not acceptable to the
Engineer. Should the Tenderer fail to observe or comply with the said stipulation, the aforesaid amount shall
be liable to be forfeited to the Railway.
c) If his tender is accepted this Earnest Money mentioned in sub clause (a) above will be retained as part
security for the due and faithful fulfillment of the contract in terms of Clause – 16 of the General conditions of
Contract. The Earnest Money of other Tenderers shall, save as herein before provided, be returned to them,
but the Railway shall not be responsible for any loss or depreciation that may happen thereto while in their
possession, nor be liable to pay interest thereon.
2) The Earnest money should be in cash or in any of the following forms:
(i) Deposit receipts, pay orders, demand drafts. These forms of Earnest Money could be either of the State
Bank of India or of any of the Nationalized Banks. No confirmatory advice from the Reserve Bank of India
will be necessary.
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36
BID DOCUMENTMAS 11 of 2013, item No.06
42.0.0. SECURITY DEPOSIT:
1. The earnest money deposited by the contractor with his tender will be retained by the Railways as part of
security for the due and faithful fulfillment of the contract by the contractor. The balance to make up the
security deposit , the rates for which are given below, may be deposited by the contractor in cash or may be
recovered by percentage deduction from the contractor’s “ on account bills” so that the amounts so retained
may not exceed 10 % of the total value of the contract.
2. Unless otherwise specified in the special conditions, if any, the security deposit/ rate of recovery/ mode of
recovery shall be as under:
i.
ii.
Security deposit for each work should be 5% of the contract value.
The rate of recovery should be at the rate of 10% of the bill amount till the full security
deposit is recovered.
iii.
Security Deposits will be recovered only from the running bills of the contract and no
other mode of collecting SD such as SD in the form of instruments like BG, FD etc. shall be accepted
towards Security Deposit.
The Security Deposit shall be returned to the contractor only after the expiry of the maintenance period
and after passing the final bill based on ‘No Claim Certificate’. The Competent Authority shall normally be
the authority who is competent to sign the contract. This Competent Authority is of the rank lower than J.A.
grade than a J.A Grade Officer ( concerned with the work) should issue the certificate. The certificate, inter
alia, should mention that the work has been completed
in all respects and that all the contractual
obligations have been fulfilled by the contractors and that there is no due from the contractor to Railways
against the contract concerned. Before releasing the SD , an unconditional and unequivocal no claim
certificate from the contractor concern should be obtained.
However, the contractor if so desires the security deposit recovered from the running bills can be
returned after the work is physically completed in lieu of FDR / irrevocable bank guarantee for equivalent
amount to be submitted by the contractor.
No interest will be payable upon the earnest Money and Security Deposit or amounts payable to the
Contractor under the contract, but Government securities deposited in terms of sub Clause (1) of this clause
will be payable with interest accrued thereon.
43.0.0. Performance Guarantee :
Revised clause of 16 (4) to Indian Railways General Conditions of Contract
(Ref: Item 1 to Railway Board’s letter no. 2007/CE-I/CT/18 Pt.XII DATED 31.12.2010)
The procedure for obtaining Performance Guarantee is outlined below:a) The successful bidder shall have to submit a Performance Guarantee (PG) within 30 (thirty) days from
the date of issue of Letter of Acceptance (LOA). Extension of time for submission of PG beyond 30 (thirty)
days and up to 60 days from the date of issue of LOA may be given by the Authority who is competent to sign
the contract agreement. However, a penal interest of 15 % per annum shall be charged for the delay beyond
st
30 (thirty) days, i.e., from 31 day after the date of issue of LOA. In case, the contractor fails to submit the
requisite PG even after 60 days from the date of issue of LOA, the contract shall be terminated duly forfeiting
EMD and other dues, if any, payable against that contract. The failed contractor shall be debarred from
participating in re-tender for that work.
c) The successful bidder should give a performance Guarantee amounting to 5% of the contract value
in any of the following forms:(i)
a deposit of cash.
(ii)
Irrevocable Bank Guarantee.
(iii)
Government securities including State Loan Bonds at 5 percent below the market value.
(iv)
Deposit receipts, pay orders, demand drafts and Guarantee Bonds. These forms of Performance
Guarantee could be either of the State Bank of India or of any of the Nationalized Banks.
(v)
Guarantee Bonds executed or Deposits Receipts tendered by all Schedules Banks.
Signature of Tenderer/Contractor
37
BID DOCUMENTMAS 11 of 2013, item No.06
(vi)
A deposit in the Post Office Saving Bank.
(vii)
A deposit in the National Saving Certificates.
(viii)
Twelve Years National Defence Certificate.
(ix)
Ten years Defence Deposits.
(x)
National Defence Bonds
(xi)
Unit Trust Certificates at 5 percent below market value or at the face value whichever is less.
Also, FDR in favour of FA& CAO (free from any encumbrance) may be accepted.
Note: The instruments as listed above will also be acceptable for Guarantee in case of Mobilization
Advance.
c)
The Performance Guarantee shall be submitted by the successful bidder after the Letter of
Acceptance (LOA) has been issued, but before signing of the Contract agreement. This PG shall be initially
valid upto the stipulated date of completion plus 60 days beyond that. In case, the time for completion of
work gets extended, the contractor shall get the validity of Performance Guarantee extended to cover such
extended time for completion of work plus 60 days.
d) The value of PG to be submitted by the Contractor will not change for variation up to 25 % (either
increase or decrease). In case during the course of execution, value of the contract increases by more than
25 % of the original contract value, an additional Performance Guarantee amounting to 5% (five percent) for
the excess value over the original contract value shall be deposited by the Contractor.
e) The Performance Guarantee (PG) shall be released after the physical completion of the work based
on the ‘Completion Certificate’ issued by the competent authority stating that the contractor has completed the
work in all respects satisfactorily. The security deposit shall, however, be released only after the expiry of the
maintenance period and after passing the final bill based on ‘No Claim Certificate’ from the contractor.
f)
Wherever the contract is rescinded, the security deposit shall be forfeited and the Performance
Guarantee shall be encashed. The balance work shall be got done independently without risk and cost of the
failed contractor. The failed contractor shall be debarred from participating in the tender for executing the
balance work. If the failed contractor is a JV or a partnership firm, then every member/partner of such a firm
shall be debarred from participating in the tender for the balance work either in his/her individual capacity or
as a partner of any other JV partnership firm.
g)
The Engineer shall not make a claim under the ‘Performance Guarantee except for amounts to
which the president of India is entitled under the contract (not withstanding and/or without prejudice to any
other provisions in the contract agreement) in the event of:
i) Failure by the contractor to extend the validity of the performance Guarantee as described herein
above in which event the Engineer may claim the full amount of the Performance Guarantee:
ii) Failure by the contractor to pay President of India any amount due, either as agreed by the contractor
or determined under any of the Clauses/Conditions of the agreement, within 30 days of the service of notice
to this effect by Engineer.
iii) The contract being determined or rescinded under provision of the GCC the Performance Guarantee
shall be forfeited in full and shall be absolutely at the disposal of the President of India.
44.0.0. Price Variation clause (PVC)
Railway Board letter No. 2007 CE-I/CT/18 Pt 19 dt.14.12.12
Annexure A
Addendum and corrigendum slip (ACS) to Indian Railways
General Conditions of Contract (GCC)
Clause 46A - Price Variation Clause
46A-1 Price Variation Clause shall be applicable only for tenders of value as prescribed by the Ministry of
Railways through instructions /circulars issued from time to time and irrespective of the contract completion
period. Materials supplied free of cost by Railway to the contractors shall fall outside the purview of price
variation clause. If in any case, accepted offer includes some specific payment to be made to consultants or
some materials supplied by Railway free or at fixed rate, such payments shall be excluded from the gross
value of the work for the purpose of payment/ recovery of price variation.
Signature of Tenderer/Contractor
38
BID DOCUMENTMAS 11 of 2013, item No.06
46A-2 The Base month for Price variation clause shall be taken as month of opening of tender including
extensions. If any unless otherwise stated elsewhere. The quarter for applicability of PVC shall commence
from the month following the month of opening of tender. The PVC shall be based on the overage Price
Index of the quarter under consideration.
46A -3 Rates accepted by Railway Administration shall held good till completion of work and no additional
individual. Claim shall be admissible on account of fluctuations in market rates, increase in taxes/ any other
levies/ tolls etc. except that payment/ recovery for overall market situation shall be made as per PVC given
hereunder.
46A-4 Adjustment for variation in prices of materials, labour, fuel, explosives, detonator, steel, concreting,
ferrous, insulators zinc and cement shall be determined in the manner prescribed.
46A – 5
Components if various items in a contract on which variation in prices be admissible, shall be
material, labour, fuel, explosives, detonators, steel, cement, concreting, ferrous, non ferrous, insulator, zinc,
erection etc. However, for fixed components no price variation shall be admissible.
46A – 6 The percentage of labour component, materials component fuel component etc in various types of
Engineering works shall be as under.
Component
Percentage
Component
Percentage
A Earth work contracts
Labour component
50%
Other material components
15%
Fuel component
20%
Fixed component *
15%
B Ballast and quarry products
contract
Labour component
55%
Other material components
15%
Fuel component
15%
Fixed component *
15%
C Tunnelling contract
Labour component
45%
Detonators component
15%
Fuel component
15%
Other material components
15%
Explosive component
15%
Fixed component *
15%
D Other works contracts
Labour component
30%
Fuel component
15%
Material component
40%
Fixed component *
15%
• It shall not be considered for any price variation.
Railway Board letter No. 2007 CE-I/CT/18 Pt 19 dt.14.12.12
Annexure A
46A 7 The amount of variation in prices in several components (labour, material etc.) shall be worked out by
the following formulae
(i) L = R x ( I – I ) x P
I
100
(ii) M = R x ( W – W ) x Q
W
100
(iii) U = R x ( F – F ) x Z
F
100
(iv) X = R x ( E – E ) x S
E
100
(v) N = R x ( D– D ) x T
D
100
(vi) Ms = o x (Bs – Bso)
Signature of Tenderer/Contractor
39
BID DOCUMENTMAS 11 of 2013, item No.06
(vii) Mc = A x (Wc –Wco) Wco
For Railway Electrification works
(viii) Mcc = {(C-Co)/Co X 0.4136} X G
(ix) Mf = {(Sf-Sfo)/Sfo = (Z –Zo)/Zo x 0.06} x H
(x)Mnf = {( Cu – Cuo)/ Cuo} x J
(xi)Mz = {( Z – Zo)/ Zo}x W
(xii)Min = {(In – Ino) In} x 85
Where
L
M
U
X
N
Ms
Mc
Mcc
Mf
Mnf
Mz
Min
O
Amount of price variation in Labour
Amount of price variation in Materials
Amount of price variation in Fuel
Amount of price variation in Explosives
Amount of price variation in Detonators
Amount of price variation in Steel
Amount of price variation in Cement
Amount of price variation in Concreting
Amount of price variation in Ferrous
Amount of price variation in Non Ferrous
Amount of price variation in Zinc
Amount of price variation in Insulator
Weight of steel in tones supplied by the contractor as per the “on account” bill for the
month under consideration.
‘ R’ The Gross value of work done by contractor as per on –account bill (s) excluding cost of
materials supplied by Railway at fixed price minus the price values of cement & steel. This will
also exclude specific payment, if any, to be made to the consultants engaged by contractors ( such
payment will be indicate4d in the contractors offer. ( The value of ‘R’ in clause 46 A.7 of GCC
is modified as per RB letter No. 2007/CE-I/CT/18/Pt.19 dated 07-5-2013)
A
value of cement supplied by contractor as per on account bill in the quarter under
consideration.
Io
Consumer Price Index Number for Industrial workers All India – Published in RBI Bulletin for the
base period.
I
Consumer Price Index Number for Industrial workers All India – Published in RBI Bulletin for the
average price index of the 3 months of the quarter under consideration.
Wo
Index Number of Wholesale Prices – By Groups and sub groups – All commodities as published in
the RBI Bulletin for the base period.
W
Index Number of Wholesale Prices – By Groups and sub groups – All commodities as published in
the RBI Bulletin for the average price index of the 3 months of the quarter under consideration.
Fo
Index Number of Wholesale Prices – By Groups and sub groups for fuel, power, light and lubricants
as published in the RBI Bulletin for the base period.
F
Index Number of Wholesale Prices – By Groups and sub groups for fuel, power, light and lubricants
as published in the RBI Bulletin for the average price index of the 3 months of the quarter under
consideration..
Eo
Cost of explosives as fixed by DGS&D in the relevant rate contract of the firm from whom
purchases of explosives are made by the contractor for the base period.
E
Cost of explosives as fixed by DGS&D in the relevant rate contract of the firm from whom purchases
of explosives are made by the contractor for the average price index of the 3 months of the quarter under
consideration.
Signature of Tenderer/Contractor
40
BID DOCUMENTMAS 11 of 2013, item No.06
Do
Cost of detonators as fixed by DGS&D in the relevant rate contract of the firm from whom purchases
of detonators are made by the contractor for the base period.
D
Cost of explosives as fixed by DGS&D in the relevant rate contract of the firm from whom purchases
of detonators are made by the contractor for the average price index of the 3 months of the quarter under
consideration.
Bs – SAILs (Steel Authority of India Ltd) ex works price plus excise duty thereof (in Rupees per tonne) for the
relevant category of steel supplied by the contractor as prevailing on the first day of the month in which the
steel was purchased by the contractor (or) as prevailing on the first day of the month in which steel was
brought to the site by the contractor whichever is lower.
Bso
SAILs ex works price plus excise duty thereof (in Rupees per tonne) for the relevant category of steel
supplied by the contractor as prevailing on the first day of the month in which the tender was opened.
Wco
Index No. of Wholesale price of sub group (of Cement) as published in RBI bulletin for the base
period.
Wc
Index No. of Wholesale price of sub group (of Cement) as published in RBI bulletin for the average
price index of the 3 months of the quarter under consideration.
C
RBI wholesale price index for cement for the month which is six months prior to date of casting of
foundation.
Co
RBI wholesale price index for cement for the month which is one month prior to date of opening of
tender
Z
IEEMA price for Zinc for the month which is two months prior to date of inspection of materials.
Zo
IEEMA price for Zinc for the month which is one month prior to date of opening of tender.
Cu
IEEMA price for Copper wire bar for the month which is two months prior to date of inspection of
materials.
Cuo
IEEMA price for Copper wire bar for the month which is one month prior to date of inspection of
materials.
Sf
IEEMA price for Iron and Steel for the month which is two months prior to date of inspection of
materials.
Sfo
IEEMA price for Iron and steel for the month which is one month prior to date of opening of tender.
In
RBI wholesale price index for structural clay products for the month which is two months prior to date
of inspection of materials.
Ino
RBI wholesale price index for structural clay products for the month which is one month prior to the
date of opening of tender.
P
Q
Z
S
T
G
H
J
W
% of Labour component
% of material component
% of the fuel component
% of explosive component
% of Detonators component
% of Concreting component
% of Ferrous component
% of Non Ferrous component
% of Zinc component
Signature of Tenderer/Contractor
41
BID DOCUMENTMAS 11 of 2013, item No.06
46A – 8 The demands for escalation of cast shall be allowed on the basis of provisional indices made
available by Reserve Bank of India. Any adjustment needed to be done based on the finally published indces
shall be made as and when they become available.
46A-9 Relevant categories of steel for the purpose of operating Price Variation formula, as mentioned in
this clause, based on SAIL’s Ex works price plus Excise Duty thereof shall be as under
S.
No
Category of steel supplied in Railway work
1
2
3
4
5
Reinforcement bars and other rounds
All types and sizes of angles
All types and sizes of plates
All types and sizes of channels and joists
Any other section of steel not covered in the
above categories and excluding HTS
Category of steel produced by SAIL whose ex works
price plus excise duty
would be adopted
to
determine price variation.
TMT 8 mm IS 1786 Fe 415/Fe 500
Angle 65 x 65 x 6mm IS 2062 E 250 A SK
PM plates above 10-20 mm IS 2062 E 250 A SK
Channels 200 x 75 mm IS 2062 E 250A SK
Average of price for the categories covered under SL
1, 2 & 3 above.
46A – 10 – Price Variation during extended period of contract
The price adjustment as worked out above i.e. either increase or decrease shall be applicable upto the
stipulated date of completion of work including the extended period of completion where such extension has
been granted under Clause 17 A of the General Conditions of Contract. However, where extension of time
has been granted due to contractor’s failure under Clause 17 – B of the General Conditions of Contract, price
adjustment shall be done as follows.
a) In case the indices increase above the indices applicable to the last month of original completion
period or the extended period under clause 17 A, the price adjustment for the period of extension
granted under clause 17 B shall be limited to the amount payable as per the Indices applicable to
the last month of the original completion period or the extended period clause 17 A of the General
Conditions of Contract.
b) In case the Indices fall below the indices applicable to the last month of original/ extended period of
completion under clause 17 A, as the case may be then the lower indices shall be adopted for the
price adjustment for the period of extension under clause 17 B of the General Conditions of
Contract.
Price variation during extended period of contract:Price variation is payable/recoverable during the extended period of the contract also, provided the price
variation clause was part of the original contract and the extension has been granted on administrative ground
i.e. under clause 17-A (i), (ii) and (iii) of GCC.
NOTE:
“Materials supplied free by the Railway to the contractors will not form part of the value of the contract entered
into and will fall outside the preview of the price variation clause”.
Price Variation clause (PVC) shall be applicable for tenders of value more than Rs.50 lakhs irrespective of the
contract completion period and PVC shall not be applicable to tenders of value less than Rs. 50 lakhs.
The revised weight age would be applied on the value arrived at after deducting the cost of steel and cement
from the total contract value.
The tender schedule should have separate items for ‘Supply of Steel’ and supply of “cement’ for RCC/PSC work
to know the cost of steel and cement actually consumed at any given point of time.
price variation implies both increase as well as decrease in input prices and therefore price variation during the
currency of the contract may result in extra payment or recovery as the case may be.
The demands for escalation of the cost may be allowed on the basis of provisional indices made available by the
Reserve bank of India. Any adjustment needed to be done based on the finally published indices is to be
made as and when they become available.
In case the indices fall below the indices applicable to the last month of the
original / extended period of completion under clause 17 (3) as the case may be then the lower indices will be
adopted for price adjustment for the period of extension under clause 17 (4) of the general condition of the
contract.
Signature of Tenderer/Contractor
42
BID DOCUMENTMAS 11 of 2013, item No.06
Fixing milestones :
The concern Executive Engineer-in- charge of the work may fix appropriate milestones and monitor.
Fixing milestones :
The concern Executive Engineer-in- charge of the work may fix appropriate milestones and monitor.
45.0.0. PROGRAMME OF WORK
a. Immediately on issue of letter of acceptance of this tender, the contractor should submit a programme
of work showing the activities work wise for completing the whole work within the stipulated period of
completion in consultation with the executive Engineer in charge of the work. If so desired by the
Engineer, the contractor shall submit further programme from time to time, taking into consideration
the latest progress achieved till then.
b. This is to reiterate that the railway reserves the right of terminating the contract, at any stage of
review of the progress under (a) above, if the above agreed programmes are not adhered to within
the margin of 10% as envisaged in Clause 62(1) (Viii) of the General conditions of track.
c. Non submission of the programme as envisaged in 9 above shall entitle Railway to terminate the
contract as per Clause 62 of the General conditions of contract.
46.0.0; MAINTENANCE PERIOD: The maintenance period shall be 03 months.
47.0.0. COMPLETION PERIOD
a. The work shall be completed in all respects within 30-6-2014
acceptance of this tender.
48.0.0. Mobilization advance and tools & plants advance:
from the date of issue of letter of
The tenderer should note that Mobilization advance and Tools and plants
admissible for this work.
advance will not be
49.0.0 Tenderer(s)/Contractors(s) engaging private persons as labourers /supervisors and others in works
contracts should get the antecedents of all such persons verified properly and should ensure that only such
persons, who do not have any criminal records and /or not involved with anti-social elements and who are
appropriate for carrying out works in the Railway premises or works involving safety of passenger and goods
trains, are engaged by him/them. The Tenderer(s) / Contractors(s) should issue to all such private persons
clear photo identity cards under their authority. A list of names of such persons working in the area should be
furnished to the Railway ( the agreement executing authority ). The Tenderer(s)/Contractors(s) are
responsible for all the commissions and omissions of all such persons engaged by them.
50.0.0 In case of accidents/natural calamities involving human lives, vehicles and equipment of the
contractors will be drafted to accident for the work(s) carried out by him at the accident site as a non schedule
item(s) for which rates have to be fixed by mutual consultation i.e., between the contractor and the Railway
Administration.
51.0.0. Guarantee/Warranty:
“The Contractor should guarantee that the said goods/stores/articles would continue to conform to the
description and quality as aforesaid, for a period of 30 months after their delivery or 24 months from the date
of placement in service which ever shall be sooner, and this warranty shall survive notwithstanding the fact
that the goods/stores/articles may have been inspected, accepted and payment therefore made by the
purchaser”.
52.0.0 If there is any discrepancy between the rates quoted in figures and words, then the rate quoted
in ‘words’ only shall prevail.
53.0.0 All documents to support fulfillment of eligibility criteria should be furnished along with the tender and
should be available at the time of tender opening. Tenders not accompanied
by documentary evidence in support of eligibility criteria will be rejected. No post tender
communication in any form will be made or entertained, after opening of tenders, in this regard.
Signature of Tenderer/Contractor
43
BID DOCUMENTMAS 11 of 2013, item No.06
54.0.” The tenderer for carrying out any construction work in -------------------- (name of the state) must
get themselves registered from the Registering Officer under section –7 of the Building and other
construction Workers Act,1996 and rules made thereto by the --------------------(name of the state)
Govt. and submit certificate of Registration issued from the Registering Officer of the -----------------(name of the state) Govt. (Labour Deptt.). For enactment of this Act, the tenderer shall be required
to pay cess @ 1% of cost of construction work to be deducted from each bill. Cost of material
shall be outside the purview of cess, when supplied under a separate schedule item”.
55.0. Conservancy Cess Charges:
In terms of Railway Board Letter no. F(X)I/95/I/1 dated 31.05.2006, the Conservancy Cess Charges
are recoverable from the Contractor’s Bills based on the number of labourers employed per day by the
Contractor and the modified rates of recovery of conservancy cess charges shall be applicable.
1. Railways should ensure that necessary sanitary facilities are provided by the Contractors for their
labour in terms of clause 59 (4) of the General Conditions of Contract and where they fail to do so, notice
should be given to the Contractors that the same will be provided by the Railway at their cost and recovery
should be made from the bills in the following manner:a. If the Contractors labour are employed at station and colonies where Railway sanitary facilities do
exist recoveries should be made at the Rates stipulated by the Railway Board.
b. In respect of Contractors labour working between stations are at isolated places, where Railway
sanitary facilities do not exist, recovery should not be made at the fixed rates stipulated by the
Railway Board, but the Railway may provide these facilities at the cost of the Contractor, after
giving him due notice as stated above.
c. CMS/MSs/DMOs should inspect such sanitary arrangements of Contractors independently and if
not satisfactory, report officially in writing to the DEN and DRM concerned.
d. Supply contractors may be exempted from the purview of recovery of cess charges, since, their
labours enter in the Railway premises only to load or unload the materials.
e. No Cess Charges are recoverable from contractors engaged in construction work on new lines,
away from open line. This will apply only until the line is opened for traffic partially or wholly.
However, if safaiwalies are engaged by Railways on construction work on new lines, necessary
recoveries will have to be made from contractors.
f. No Conservancy Cess Charges need be recovered from the Contractors who are engaged for
removal of night soil and rubbish from railway colonies.
2.
Where only “indirect Sanitary services are rendered, the Conservancy Cess Charges should
only be 20 % of the above charges. The principle of recovery of Cess Charges on the basis of Direct/Indirect
services will be applicable to categories no. III, IV, VI, VII, IX to XVI and XIX and in all other categories ie., I,
II, V & VII, XVII & XVIII the cess charges will be recoverable at the rate of direct services only.
Direct Services: are those where the Conservancy stall undertake to clean regularly the
inside of the premises rented/licensed to the above mentioned parties.
Indirect Services: Will be those where no such direct services are provided Levy service
charges are only when services direct or indirect.
3.
No charges are recoverable wherever no services are provided. However, facts of such services
rendered should be certified by the Chief Medical Superintendent, Medical Superintendent/ Divisional
Medical Officer, concerned.
56.0. Vitiation Clause: ( Ref; PCE/MAS No.W.496/P/Tender Documents dt. 19.08.08).
In the event of Vitiation occurring due to increase or decrease In quantities among the first ,second
and third lowest valid tenderers, the vitiation shall be to the contractor’s account. The total value of the
work shall be calculated at the rate offered by those tenderers and the amount payable shall be limited to
the lowest aggregate value as worked out.
Vitiation as above shall be worked out as a whole for Agreement including all variations in quantities.
57.0. SAFETY AT WORK SITES:
Signature of Tenderer/Contractor
44
BID DOCUMENTMAS 11 of 2013, item No.06
1. The contractor shall not starty any work without the presence of railway supervisor at site.
2. Wherever the road vehicles and/or machinery are required to work in the close vicinity of railway line,
the work shall be so carried out tht there is no infringement to the railway’s schedule of dimensions.
For this purpose the area where road vehicles and/or machinery are required to ply, shall be
demarcated and acknowledged by the contractor. Special care shall be taken for turning/reversal of
road vehicles/machinery without infringing the running track. Barricading shall be provided wherever
justified and feasible as per the site conditions.
Place:
Date:
Signature of the Tenderer/Contractor
Signature of Tenderer/Contractor
45
BID DOCUMENTMAS 11 of 2013, item No.06
ANNEXURE – VII
STATEMENT OF WORKS ON HAND
Sl.No.
I.
Name of the
Organisation
Name of
work
Place of
work
Value of
work
Present
physical
progress
Likely
date of
completion
Southern Railway
i. Open line in the seven
Division of Southern Railway
ii. On organisation under
CAO/CN/BNC
iii. On organisation under
CAO/CN/MS
iv. Metropolitan Transport
Project under
CAO/CN/MTP/MS
v. Rly. Electrification
progress
II.
Other Railways
Private sector undertakings.
The information furnished above are correct and complete to the best of my knowledge and belief.
We are/I am aware that if the information furnished above are found to be wrong or incomplete or any
relevant information is to have been supressed, the tenderer is liable to be rejected at any stage, as per
clause 8 of the conditions of the tender.
We are/I am aware that if the declarations as above, in the tender are found to be not true, any
agreement that may be entered into is also liable to be terminated by the Railway.
Signature of Tenderer/ Contractor
Place:
Date:
Signature of Tenderer/Contractor
46
BID DOCUMENTMAS 11 of 2013, item No.06
ANNEXURE - VIII
LIST OF PLANT AND MACHINERY AVAILABLE ON HAND (OWN) AND PROPOSED TO BE INDUCTED
( OWN OR HIRED TO BE GIVEN SEPARATELY)
---------------------------------------------------------------------------------------------------------------------------------Sl.No.
Present
Name of the plant
Identification
Date of
Capacity /
Qty.
No. & Registration
procurement
Rating
No.
condition
1
2
3
4
5
6
7
Signature of the Tenderer:
Name :
Date :
Signature of Tenderer/Contractor
47
BID DOCUMENTMAS 11 of 2013, item No.06
ANNEXURE - IX
LIST OF PERSONNEL ORGANISATION AVAILABLE ON HAND
Sl.No.
Remarks
Name & Designation
Qualification
Experience
Date of
appointment
1
2
3
4
5
6
Signature of the Tenderer:
Name :
Date :
Signature of Tenderer/Contractor
48
BID DOCUMENTMAS 11 of 2013, item No.06
SPECIAL CONDITIONS OF CONTRACT FOR MOVEMENT OF VEHICLES NEAR RAILWAY TRACK:
Safety precautions
1. No lorry or road vehicles shall be operated so as to affect the safety of trains. They should be
allowed to work well outside the moving dimensions. At each of the locations where road vehicle
machinery are working, an authorized responsible railway official should be posted as incharge to
ensure that the road vehicle machinery do not infringe the schedules, moving dip engines any time
and protect the track in case of emergency. To facilitate the driver to whistle, a whistle board will
have to be provided at the appropriate place.
2. At vulnerable locations where construction activity is in progress adjacent to existing railway lines
should be cordoned off with proper barricades. The most vulnerable locations shall be barricaded
with rail barricades projecting at least in above the ground. At all other locations barricades of not
less than 1.5 m height consisting of bamboo, casuarinas poles and supported horizontally with
similar bamboo, casuarinas poles should be provided.
3. All the barricades are to be painted or stuck on with road illuminous paint strip at suitable intervals.
4. The entry to new banks which run along side the existing track should be protected by barriers
which can be closed and opened when necessary.
5. At locations which are not vulnerable provision of barricade can be with (i) 6.6 m wide and 0.3 m
deep trenches or (ii) stones of minimum size 30 cm x 15 cm at 1 m intervals and projecting 0.3 m
above ground level and painted white. Trenches should be allowed only in those locations where
they do not lead to subsidence to railway track as may be assessed by the SE/Pway.
6. Barriers shall also be provided in the case of doublings, particularly at the existing formation. These
barriers are to be opened only for the movement of railway contractors authorized vehicle or other
railway vehicles.
7. Railway vehicles employed by the contractor should have the certificate for its road worthiness and
each vehicle numbered and the license particulars maintained. Contractor should ensure that the
drivers permitted by them to work on such road vehicles have photo identity cards.
8. Wherever the work requires the movement of road vehicles within a distance of 3.5 to 6 m from the
center line of the nearest track, such work shall be done only in the presence of railway employees
authorized by the Engineer in charge. No part of the road vehicles will be allowed at less than 3.5
m from track center. Cost of such railway employees shall be borne by the Railway.
9. No movement of road vehicles within 6 m of railway track shall be permitted unless the driver of the
vehicles is assisted by a helper with a whistle who shall guide him and ensure safety.
10. The driver of the vehicles shall always face the track. When reversing the vehicles and whenever
he cannot face the track for whatever reason, he shall invariably be assisted by the helper with a
whistle who should guide him and ensure safety.
11. All work sites shall be supervised by the contractor representative as also a representative of the
Railway organization. The contractor’s representative shall be issued with a certificate by
XEN/ADEN to the effect that they have acquired sufficient knowledge about the safety precautions
that are needed to be followed while working near the track. Whenever work of plying of road
vehicles within 6 m zone is actually in progress, look out men should invariably be available. Look
out men will have to be provided by the contractor from out of the list of persons who are authorized
to carry out these duties. Authorisation will be issued to the individuals by the Engineer Incharge.
One supervisor who shall be permanent staff (Trackman) loaned to JE/W/CN from the respective
gangs and in whose beat the work is in progress (to be spared by the respective SE/P.way) will
monitor the availability and alertness of the lookout men. In case of non availability of look out men,
the Railway supervisor shall stop further activities of plying of road vehicles. Even if no work is
executed in the night, look out men shall patrol the beat as identified by the representative of the CN
Organisation to ensure the safety of the running trains especially from infringements.
Signature of Tenderer/Contractor
49
BID DOCUMENTMAS 11 of 2013, item No.06
12. Working along side the track during night hours is normally prohibited. Such work can be done in
the night only with the written permission of the Engineer of the construction activity. Where night
work is permitted, lighting of the work site as required should be done.
13. The contractor shall be fully responsible against loss or damage arising from working of lorries and
other machinery adjacent to the running track and making the contractor safety responsible for any
loss or damage which the Railway or the Contractor or any 3rd party may suffer.
14. The contractor shall be fully responsible for ensuring safety at all times and shall bear the cost of all
damages in cases of accidents/unusual occurrences resulting in damage to railway property and
passengers.
15. Supervisors and operators of the work executive agencies working at or near Railway track should
undergo specified training on matters to safe working along and on the track salient features of
observing moving dimensions and clearances which may be imparted to such supervisors at
Zonal/Divisional Training Schools and the cost of such training shall be borne by the contractor,
which will be Rs. 93/- per trainee per day for the year 2000 with a 10% escalation p.a. with an
expected duration of the course of about 3 days so as to ensure that they get acquainted with safety
precautions that are required to be taken while executing works which have bearing on the safety of
the running trains.
16. The supervisors mentioned in para 9 above should be trained in protection rules and supplied with
minimum equipment required for protecting the track. Such staff should also be provided with basic
communication facility (a walkie talkie with communication facility to the nearest Station Master or
adjacent site) so as to communicate with the nearest station in case of emergencies/unusual
occurances. Till it is made available, the supervisor shall use the nearest LC gate telephone or
other means of communications to relate the incident most speedily.
SPECIFICATION FOR BUILDING/BRIDGE WORKS
1.0)
Setting out works: The contractor shall be responsible for the true and proper setting out of the
works for correctness of the position, levels, dimensions and alignment of all parts of work and for provision
of all necessary pegs, reference pillars, instrument, equipment and appliances and labour in connection
therewith. If at any time during the progress of the work any error shall appear or arise in the position of
levels, dimensions or alignments at any part of the works, the contractor on being required to do so by the
Engineer in charge shall at his own expense rectify such errors to the satisfaction of the Engineer in charge
and he shall carefully protect, preserve secure all bench marks site rails, pegs, reference pillars and other
things used in setting out of the works.
1.1)
The contractor shall have sufficient number of survey instruments such as the theodolites, leveling
instruments, leveling staff etc and arrange to set out the alignment at his own cost and also establish
necessary reference pillars as required and directed by the Engineer.
2.0)
EARTH WORK: The classifications of soils in excavation shall be decided by the Engineer in charge
and his decision shall be final and binding on the contractor. Merely the use of explosives in an excavation
will not be considered as a reason for higher classification unless blasting is clearly necessary in the opinion
of the Engineer in charge.
2.1)
Excavation for foundation/foundation works etc shall include any wet excavation that may be met
with and will be paid for under the respective items of USSOR, for the wet excavation or bailing out water
with or without mechanical means or for any other precautions of work which may be found necessary
during the course of execution. Even if any springs of water are met with, NO EXTRA PAYMENT will be
made other than the respective items mentioned in the USSOR.
2.2)
Whenever excavation for catch water is ordered, the excavated spoils should be spread,
consolidated and sectioned to the required profile to form a bund on the down hill side of the catch water
drain. Payment for excavation shall be made under the relevant items of Schedule as the case may be and
no extra payment shall be made for consolidation and sectioning to profile for forming bund and catch water
drain.
2.3)
No payment will be made for any earthwork sinkage below ground level due to soil conditions and
payment will be made only based on the original ground levels recorded before the commencement of the
work and finished profile of the work. The contractor should study the site conditions before tendering.
Signature of Tenderer/Contractor
50
BID DOCUMENTMAS 11 of 2013, item No.06
3.0)
No separate payment will be made for site clearance or jungle clearance or shrubs clearance, brush
wood, grass or other obstructions including small trees of girth not exceeding 30 cm and the rates accepted
in this contract are deemed to include all such costs except dismantlement of structure if any which will be
paid for suitably under USSOR as per the rates accepted in the tender schedule.
4.0)
Samples of all fittings and fastenings including locking arrangements of approved quality required
for doors, windows, ventilators as well as all sanitary and water supply fittings etc should be submitted to
Engineer in charge and used in the work only after his specific approval. Approved samples should be
deposited with the Engineer in charge.
5.0)
The Railway will have the right to check the quality of any material required for construction like
cement, steel, sand, coarse aggregate, admixtures, bricks, timber and concrete cubes etc for its conformity
with specification. The testing charges will have to be borne by the contractor. Sufficient cube moulds will
have to be supplied by the contractor at his own cost.
6.0)
CEMENT: The cement used shall be any of the following, with the prior approval of the Engineer:
a)
b)
c)
d)
e)
f)
g)
43 Grade Ordinary Portland cement conforming to IS:8112;
53 Grade Ordinary Portland cement conforming to IS: 12269;
Rapid hardening Ordinary Portland cement conforming to IS: 8041;
High strength Portland Cement conforming to IRS: T:40;
Portland slag cement conforming to IS: 455 (See Note 1 & 4 below)
Portland pozzolana cement conforming to IS:1489 (See Note 2 & 4 below)
Sulphate resistance cement conforming to IS: 12330 (See Note 3 below)
Note 1: Portland blast furnace slag cement conforming to IS: 455 can be used for all purposes for
which ordinary portland cement is used and can also be used in mass concrete structures such as
retaining walls, foundations and bridge abutments in view of its low heat evolution quality, provided
slag content in cement is not more than 65%.
Note 2: Portland Pozzolana cement shall not be used for PSC works. When Portland pozzolana
cement is used in plain and reinforced concrete, it is to be ensured that proper damp curing of
concrete atleast for 14 days and supporting form work shall not be removed till concrete attains
atleast 75% of the design strength.
Note 3: The sulphate resisting cement conforming to IS: 12330 shall be used only in such conditions where
the concrete is exposed to the risk of excessive sulphate attack e.g. concrete in contact with soil or ground
water containing excessive amount of sulphate. It shall not be used under such conditions where concrete
is exposed to risk of excessive chlorides and sulphate attack both.
Note 4: The rate of development of strength is slow in case of blended cement i.e. Portland pozzolana
cement and Portland slag cement, as compared to ordinary Portland cement. This aspect should be taken
care while planning to use blended cement. Accordingly stage of pre-stressing period of removal of form
work and period of curing etc should be suitably increased.
6.1)
Cement to be used on the works should be procured from the main cement plants or from their
authorized dealers and each consignment shall be covered with manufacturer’s test certificate.
6.2)
Cement bags in packings should bear the following information in legible markings:
1)
2)
3)
4)
6.3)
manufacturer’s name, registered trade mark of manufacturer, if any.
Type of cement.
Weight of each bag in kgs or number of bags/tonne.
Date of manufacture, generally marked as week of the year/year of manufacture. Example:
th
15/03 which meens 15 week of 2003.
Test on cement will be conducted as per IS 4031. Some of the tests which may be carried
out are:
1) compressive strength
2) initial & final setting time
3) consistency
6.4)
Empty cement bags would be the property of the contractor and shall be disposed of by the
contractor himself. In case the Railway is in need of empty cement bags, good and usable empty cement
Signature of Tenderer/Contractor
51
BID DOCUMENTMAS 11 of 2013, item No.06
bags are to be supplied by the contractor at the rate of Rs. 2/- per bag for empty cement gunny bags and
Rs. 1.40 per bag for empty polythene/paper bags.
6.5) The cement shall be used within 3 months of manufacture. The decision of the Engineer in charge as
to whether the cement is fit for use in the work shall be final and binding on the contractor. For M 20 and
higher mix of cement concrete, quantity of cement will be based on the design mix. For concreting under
water 10% extra quantity shall be added and allowed towards extra consumption.
6.6)
The cement consumption of the works which are not based on design mix, shall be as per the
“Southern Railway Unified Standard Schedule of Rates 2011” and as per the “Indian Railway Standard
specification for Materials and Works 2010(Vol.I & II) issued under the authority of Railway Board” of
Southern Railway.
7.0)
STEEL: The reinforcement shall be any of the following with the prior approval of Engineer:
a)
b)
c)
d)
e)
7.1)
Grade I mild steel and medium tensile steel bars conforming to IS: 432 (Part I);
High strength deformed steel bars conforming to IS: 1786;
Hard drawn steel wire fabric conforming to IS 1566.
Thermo mechanically treated (TMT) bars satisfying requirements of IS: 1786;
Rolled steel made from structural steel conforming to IS: 2062 Gr A and Gr B.
Steel shall be procured from the main producer such as SAIL, TISCO, IISO, TINL-VSP or
authorized stock yards. Re-rolled steel will not be accepted. Each batch of steel shall be covered
with manufacturer’s test certificate.
7.2)
Payment for steel (reinforcement) will be as per the reinforcement actually utilized in the work. No
extra amount will be paid for wastage or for cut rods if any, which would be the property of the contractor.
The weight of the steel will be calculated from the nominal or actual unit weight whichever is less.
7.3)
Binding wires used for binding/fixing reinforcement shall be galvanized iron wires. The contractor
should make his own arrangements for the required binding wire for all RCC works including the works
under USSOR items though it is mentioned otherwise in the USSOR rates.
7.4)
In addition to test certificate produce by the tenderer/contractor, Railway may draw samples and
send for testing independently at Railway’s own laboratory or through outside agencies, cost of which shall
be borne by the contractor. The decision of the Engineer as to the necessity of such test shall be final and
binding on the contractor.
8.0)
Aggregate: The aggregate shall conform to IS: 383 and shall before use be got tested through one
of the approved testing institutions and the result submitted in accordance with Appendix A of IS 383.
8.1)
Coarse aggregate shall be crushed stone, angular in shape and gravel shall not be used.
8.2)
Fine aggregates shall be resulting from natural disintegration of rock which has been deposited by
streams or glacial agencies.
9.0)
Water: Water to be used in making and for curing concrete shall conform to IS: 456.
9.1)
The contractor shall arrange for water supply necessary for the work. Ordinarily no water will be
supplied by Railways to the Contractor either for drinking purpose or for execution of the work and the rate
quoted shall include the cost of arranging water supply.
9.2)
However if surplus water is available from near by Railway source, contractor may be allowed to
draw water for his work on payment of necessary water charges as fixed by railway administration.
Necessary arrangement of drawl of water by pumping, laying of pipe line and storage arrangement etc shall
be done by contractor at his cost.
10.0) Form work: Form work shall conform to the shapes, lines and dimensions shown in the
drawings with the tolerances as per Clause 9.6 of IS:14687 and shall be so constructed and
supported as to remain sufficiently rigid and water tight to prevent loss of mortar and water from the
concrete and shall be able to carry all the loads and forces during the casting as well as later.
Signature of Tenderer/Contractor
52
BID DOCUMENTMAS 11 of 2013, item No.06
10.1) For all works, propping and centering should be either of steel tubes with extension pieces
or built up sections of rolled steel. Use of wooden ballies should be discouraged.
10.2) All panel joints, corners and seams should be made water tight by using approved sealing materials.
Also the steel form should be thoroughly cleaned before use.
10.3) Form faces should be treated with releasing agent to prevent concrete sticking to the forms and
thereby aid in stripping. Only approved type of releasing agent with prior permission of the Engineer
incharge shall be used. Use of black oil or grease is totally prohibited.
10.4) Ample access should be provided within the form work for proper cleaning up, placement,
consolidation and inspection of concrete.
11.0) Construction joints: The surface of the construction joints should be cleaned properly and
prepared so as to ensure adequate bond with the concrete placed below or adjacent to it and to obtain the
required water tightness. Any approved method of cleaning for removal of laitance, bleed water and fines by
using wire brush, water jetting, green cutting, sand blasting mayn be used with the prior approval of the
Engineer in charge.
12.0) Concrete: The concrete shall be produced and laid in the manner as given in IRS Concrete Bridge
Code 1997 (Second Revision) for General Bridge construction corrected up to date and IS 486.
12.1) The concrete shall be of controlled quality with nominal maximum size of coarse aggregate limited
to 20 mm unless specified otherwise in the schedule.
12.2) Batching of different ingredients for production of concrete shall be done by weight only. A modern,
mechanized or automatic weigh batcher shall be used for the weighing aggregates and cement. The weigh
batch shall have accuracy of + 3%. Modern high speed mixer or any other mixer approved by the Engineer
shall be used for mixing concrete. The concrete shall be consolidated by means of vibration with approved
type needle/form/surface vibrators.
12.3) The contractor should submit concrete mix design before starting the work and obtain the approval
by Engineer incharge/DRM(Works) Chennai Division, Southern Railway before the execution of work. In
case source of cement/type change a new unix design shall be submitted for approval.
12.4) The minimum grade of plain cement concrete shall be M 20 and that of Reinforcement and cement
concrete shall be M25 unless specified otherwise in the tender schedule. Only approved design mix shall
be used for the concrete.
12.5) The minimum grade of concrete shall be M-40 for pre tensioned pre-stressed concrete structure.
12.6) The quantity of cement has to be as per Southern Railway Unified Standard Schedule of
Rates 2011 & Indian Railway Standard specification for Materials and Works 2010.(Vol. I & II)
12.7) Maximum water cement ratio: The limits for maximum water cement ratio for design mix shall be
based on environmental conditions as per extant Railway Board’s instructions. The limits for maximum
water cement ratio for different environmental conditions shall be as under:
Environment
Mild
Moderate
Severe
Very severe
Extreme
Plain concrete (PCC)
0.55
0.50
0.50
0.50
0.45
Maximum water-cement ratio
Reinforced concrete (RCC)
0.50
0.50
0.45
0.45
0.40
Prestressed
concrete
(PSC)
0.45
0.40
0.40
0.35
0.35
12.8) Samples from fresh concrete shall be drawn as required in IRS Concrete Bride Code 1997. The
test cubes should be cast at regular intervals and tested to assess the strength of concrete. The contractor
should establish cube testing equipment at or near the site of work. The cost of casting of cubes and their
testing will have to be borne by the contractor. In case the contractor desires to use a curing membrane
instead of water curing, he may do so after submitting the necessary data and after the same is approved by
Signature of Tenderer/Contractor
53
BID DOCUMENTMAS 11 of 2013, item No.06
the Engineer in charge. No extra payment on this account would be admissible. It should be noted that no
additional payment would be made for curing/vibrating the concrete at different heights and the contractor
should make his own arrangements for the provision of necessary staging/scaffolding etc and carry out
curing/vibrating at all levels as directed by the Engineer in charge.
12.9) If curing is not being done to satisfactory standard, the Engineer may get it done at the contractor’s
cost without any notice to him as the curing cannot wait for any such notice time, etc. The Engineer’s
decision shall be final and binding as to whether satisfactory curing is being done or not. The cost of curing
will be recovered from the ‘ON ACCOUNT BILLS’.
12.10) Ready Mixed Concrete (RMC): Concrete produced by completely mixing cement, aggregates,
admixtures, if any, and water at a Central Batching and Mixing plant and delivered in fresh condition at site
of construction.
12.10.1) Ready Mixed concrete may be used, wherever required. It shall conform to the specifications of
concrete, as laid down in IRS Bridge Code, IS: 4926 (Specification for Ready Mixed Concrete) may be
referred.
12.10.2) Re-tempering with concrete: Under any circumstances, re-tempering i.e. addition of water after
initial mixing, shall not be allowed, as it may affect the strength and other properties of concrete.
12.10.3) Time period for delivery of concrete: The concrete shall be delivered completely to the site of work
within 1 ½ Hr (when the atmospheric temperature is above 20 degree C) and within 2 Hrs (when the
atmospheric temperature is at or below 20 degree C) of adding the mixing water to the dry mix of cement
and aggregate or adding the cement to the aggregate, whichever is earlier. In case, location of site of
construction is such that this time period is concerned inadequate, increased time period may be specified
provided that properties of concrete have been tested after lapse of the proposed delivery period at the time
of finalizing mix design.
12.10.4) Transportation of ready mixed concrete: The ready mixed concrete shall be transported in concrete
transit agitators conforming to IS: 5892 (Specification for concrete transit mixers and agitators). Agitating
speed of the agitators during transit shall not be less than 2 revolution per minute nor more than 6 revolution
per minute.
13.0) Any excess quantity of cement and steel left over after completion of the work will have to be
disposed of by the contractor and cannot be taken over by the Railway.
14.0) Maintenance period: The maintenance period shall be 03 months.
Date:
Signature of the tenderer/contractor
Place:
Signature of Tenderer/Contractor
54
BID DOCUMENTMAS 11 of 2013, item No.06
SPECIMEN COPY
S.No
1
DESCRIPTION OF WORK
Manufacturing, supplying and fixing of post formed table top of required size using 25mm
thick particle board pasted with 0.8mm thick approved "flex" laminate and placed over the
MS 2mm thick (14 gauge) cantilever brackets and screwed from bottom using metal screws.
All cutting edges to be covered by 2mm thick pvc edge banding tape
with all
lead and
UNIT QTY RATE
lift etc.,
complete
1 sqm 18
RATE IN FIGURES
and as
directed
by the
Engineerin-charge.
(All labour
Rupees
x x x x 3 8 7 5 .
0 0 paise only
and
materials
to be
RATE IN WORDS (in CAPITAL LETTERS)
supplied
by the
R U P E E S
- - - CRORES
Tenderer/
Contractor
- - - LAKHS
only at his
T H R E E THOUSANDS
own cost
at site)
E I
G H T HUNDREDS
S
E
V
E
N
T
Y
F
Z
I
V
E
A
N
D
E
R
O
PAISE
NOTE : This is the specimen schedule in which a rate of Rs. 3875/- per 1 sqm is filled in the
boxes for both rate in figures and rate in words. This is for guidance of Tenderer to fill their
rates in the above format.
Signature of Tenderer/Contractor
55
BID DOCUMENTMAS 11 of 2013, item No.06
SOUTHERN RAILWAY
Zonal contract period from 1.7.2013 to 30.6.2014.
Execution of work and supply of materials for Zone ‘L’.
SCHEDULE - A
P.way /
Building
Sec.
MLPMGYM
Zone
‘L’
Rate
applicable
Chennai
Division rate
as per
SRUSSOR2011
Extent of Section
Zone-L - Execution of works and supply of
materials for Melpakkam (exclusive) Gudiyatham
(exclusive) km.72/22-148/20. Walajah road to
Ranipet (inclusive) km0/0 to 6/6 and BG track at
Katpadi.
Total value -`
` 50,09,460/-
1. General Works: Which include brick masonry concreting, plastering
: 33%
white washing, jungle clearance, pitching and allied slope protection
works and road works.
2. Wood works (a) supply of good and approved quality of wood and
: 12%
(b)supply of finished doors and windows with frames and shutters
and fixing up.
3. Painting of (a) wood work (b) steel and aluminium work.
: 12%
4. Supply of sanitary fittings and fixing, supply and fixing of pipe lines
: 10%
5. Miscellaneous items such as fixing of glazed tiles marble slabs etc.
: 10%
6. Hiring of road lorry, multi utility vehicle, JCB etc.,
: 10%
Note: (1) The tenderer has to quote (at par/ or collective percentage above/ below SRUSSOR
2011 rates ) for the rate applicable as mentioned above.
(2) The above percentage distribution to various types of works are tentative and subject to
revision according to requirement and the contractors has to undertake such works that are given
from various chapters of SRUSSOR- 2011. Any item found in the chapter of SRUSSOR- 2011
will be required to be executed by the contractor without fail to the satisfaction of the Engineer-incharge. The tenderer should note that all the items in the schedule will be operated and failure to
execute any of the items should result into involving of penal cause on the whole value of the
contractor.
(3) The supply of cement and steel shall not be operated under Schedule A. (Schedule
A1 & A2 provides for Supply of cement & steel respectively)
Signature of Tenderer/Contractor
56
BID DOCUMENTMAS 11 of 2013, item No.06
SOUTHERN RAILWAY
NAME OF WORK:
Zone-L - Execution of works and supply of materials for Melpakkam (exclusive) Gudiyatham
(exclusive) km.72/22-148/20. Walajah road to Ranipet (inclusive) km0/0 to 6/6 and BG track at
Katpadi.
Ref: ADRM/II/MAS sanction no. M/W.496/Zonal/West/ 2013-04 dt. 15.05.13
SCHEDULE 'A1' (Supply of cement)
List of items of work that are covered under Southern Railway Unified Standard Schedule of Rates 2011
- For Chennai Division
S.no
1
USSOR
NO
Qty.
033060,
033061
Rate
74.98
TOTAL OF
SCH.A1
5290.00
Unit
1
Tonne
Amount
396644
Description of work
Supply and using cement at
worksite :- OPC 43 grade
396644
(Item ONE Only)
NOTE:
The Tenderer/Contractor should quote percentage - at PAR/BELOW/ABOVE for USSOR 2011
rates
Signature of Tenderer/Contractor
57
BID DOCUMENTMAS 11 of 2013, item No.06
SOUTHERN RAILWAY
NAME OF WORK:
Zone-L - Execution of works and supply of materials for Melpakkam (exclusive) Gudiyatham
(exclusive) km.72/22-148/20. Walagah road to Rainpet (inclusive) km0/0 to 6/6 and BG track at
Katpadi.
Ref: ADRM/II/MAS sanction no. M/W.496/Zonal/West/ 2013-04 dt. 15.05.13
SCHEDULE 'A2' (Supply of steel)
List of items of work that are covered under Southern Railway Unified Standard Schedule of Rates
2011
- For Chennai Division
S.no
1
USSOR
NO
Qty.
045010,
045014
2850.00
TOTAL OF
SCH.A2
Rate
53.05
Unit
1
kg
Amount
151193
Description of work
Supplying
reinforcement
for
R.C.C.
work
including
straightening, cutting, bending,
placing in position and binding all
complete - High yield strength
deformed bars
151193
(Item ONE Only)
NOTE:
The Tenderer/Contractor should quote percentage - at PAR/BELOW/ABOVE for USSOR 2011
rates
Signature of Tenderer/Contractor
58