1. No category

INSTRUCTIONAL TECHNOLOGY
DEPARTMENT
Tech Boot Camp: Microsoft Office Basics
February 11, 2009
http://techbootcamp.weebly.com/technology-operations.html
MACOMB INTERMEDIATE SCHOOL DISTRICT
Instructional Technology Department
44001 Garfield Rd.
Clinton Twshp., MI 48038
Fax: 586 228 1523
Frank Miracola: [email protected]
586 228 3417
Jennifer Parker-Moore, Ed.D.
[email protected]
586 228 3517
http://www.misd.net
Macomb Intermediate School District
Department of Instructional Technology
Presents
Tech Boot Camp: Microsoft Office Basics
February 11, 2009
featuring
Dr. Jennifer Parker-Moore, Interactive Learning Consultant
Mr. Frank Miracola, Interactive Learning Consultant
Need an introduction to Word, Excel or PowerPoint? Get back to basics
with this introductory level class that incorporates the basics of word
processing, spreadsheets, and presentations with online productivity tools.
Check out ZoomIt, shortcuts, templates, and other tips and tricks that
make using Microsoft Office a snap!
Word
Learn how the experts create basic documents in Word, with some
formatting and shortcuts thrown into the mix. Locate templates, create
attractive layouts, add headers and footers, or track changes to your
document.
Excel
Charts and spreadsheets are easy if you just have the basics. Learn how to
use formulas to perform calculations within the worksheet. Create
multiple worksheets, change names or customize formatting. Create a
worksheet or chart in a snap!
PowerPoint
Add photos to create a photo album, prepare a digital story, setup a slide
show for your Open House, or plan a lesson for students. All can be done
very simply in PowerPoint. Learn how to create slides, add clipart,
movies or photos, unique backgrounds and transitions, and WordArt to
make it fun and you’re on your way!
INSTRUCTIONAL TECHNOLOGY
DEPARTMENT
MICROSOFT WORD
MACOMB INTERMEDIATE SCHOOL DISTRICT
Instructional Technology Department
44001 Garfield Rd.
Clinton Twshp., MI 48038
Fax: 586 228 1523
Frank Miracola: [email protected]
586 228 3417
Jennifer Parker-Moore, Ed.D.
[email protected]
586 228 3517
http://www.misd.net
Word Overview
Using the Menu Bar
Standard
 New
 Open
 Save
 Email
 Search
 Print
 Preview
 Spellcheck
 Cut, copy, paste
 Format painter
 Undo
 Hyperlinks
 Tables
 Columns
Formatting
 Font
 Point size
 Bold, italics,
underline
 Left, center,
right, full
justification
 Numbering
 Bullets
 Left, right
indents
 Borders
 Highlighting
 Font color
Menus
 File
 Edit
 View
 Insert
o Symbols
o Textboxes
o Clipart,
picture,
objects
 Format
o Paragraph
 Spac
ing
 Han
ging
inde
nts
 Tools
o Track
changes
o Options
(show all)
 Table
 Window
 Help
Extra Word stuff
 Shortcuts
 Track changes
 Labels & Merge
are too advanced
for today!
Word Hands on: Country of Kenya Activity or American Revolution
Free Quick
Reference Card
Print It! Share it! Post it!
Computer Training Courseware & eLearning
www.customguide.com
The Word 2003 Screen
Title Bar
Shortcuts
Standard Toolbar
Formatting Toolbar
General
Menu Bar
Ruler
End of
Document
Marker
Task pane
Vertical
Split Bar
Vertical
Scroll Bar
Open a Document
Save a Document
Print a Document
Close a Document
Undo
Redo or Repeat
Select Everything
Help
<Ctrl> + <O>
<Ctrl> + <S>
<Ctrl> + <P>
<Ctrl> + <W>
<Ctrl> + <Z>
<Ctrl> + <Y>
<Ctrl> + <A>
<F1>
Navigation — GO TO:
Up One Screen
View
Buttons
<Page Up>
Down One Screen <Page Down>
Beginning of a Line <Home>
Status Bar
Horizontal Scroll Bar
The Fundamentals
The Standard Toolbar
New Blank
Document
Save
Open
E-mail
Print
Spell
Check
Cut
Paste
Insert
Hyperlink
Undo
Print Research Copy Format
Preview
Painter
Redo
Insert
Table
Columns
Document
Map
Insert Drawing
Tables Worksheet
and Borders
Reading
View
Zoom
End of a Line
<End>
Beginning of
Document
<Ctrl> + <Home>
End of Document
<Ctrl> + <End>
Open the Go To
Dialog Box
<F5>
Editing
Show/
Hide
Help
Cut
Copy
Paste
<Ctrl> + <X>
<Ctrl> + <C>
<Ctrl> + <V>
To Create a New Document: Click
the New Blank Document button, or
press <Ctrl> + <N>.
To Get Help: Press <F1> to open the Help
task pane, type your question and press
<Enter>.
Open
To Open a Document: Click the
button on the Standard toolbar, or select File
→ Open from the menu, or press <Ctrl> +
<O>.
To Cut or Copy: Select the text and click the
Cut button or
Copy button on the
Standard toolbar, or press <Ctrl> + <X> (cut) or
<Ctrl> + <C> (copy).
Save
To Save a Document: Click the
button on the Standard toolbar, or select File
→ Save from the menu, or press <Ctrl> +
<S>.
To Paste: Place the insertion point where you
want to paste the text, click the
Paste
button on the Standard toolbar, or press <Ctrl>
+ <V>.
To Save a Document with a Different
Name: Select File → Save As from the menu
and enter a different name for the document.
To Move Text using Drag and Drop:
Select the text you want to move, drag the text to
the destination, and release the mouse button.
Like this Quick Reference?
You’ll LOVE the CD and book!
To Preview a Document: Click the
Print Preview button on the Standard toolbar
or select File → Print Preview from the
menu.
Undo button on the
To Undo: Click the
Standard toolbar or press <Ctrl> + <Z>.
Available at Amazon.com or your local
bookstore, Personal Trainer will help
you become a Word 2003 superhero!
Interactive training CD
with more than 12
hours of engaging
lessons on Word
Print
To Print a Document: Click the
button on the Standard toolbar, or select File
→ Print from the menu, or press <Ctrl> + <P>.
For Advanced Print Options: Select File
→ Print from the menu.
To Correct a Spelling Error: Right-click the
error to bring up a suggestion menu.
To Use the Thesaurus: Right-click the word
you want to look up, select Synonyms from the
shortcut menu, and select a synonym from the list.
To Find Text: Select Edit → Find from the
menu or press <Ctrl> + <F>.
To Find and Replace Text: Select Edit →
Replace from the menu, or press <Ctrl> +
<H>.
Formatting
Bold
Italics
Underline
Align Left
Center
Align Right
Justify
<Ctrl> + <B>
<Ctrl> + <I>
<Ctrl> + <U>
<Ctrl> + <L>
<Ctrl> + <E>
<Ctrl> + <R>
<Ctrl> + <J>
Fully-illustrated and
easy-to-read book
Click to Learn More
Bite-sized lessons:
Learn what you need,
at your own pace
© 2005 CustomGuide, Inc. All rights reserved.
© 2005 O’Reilly Media, Inc. O’Reilly logo is registered trademark of O’Reilly Media, Inc.
You may print and distribute copies of this Quick Reference as long as you do not alter or sell them in any way. All other rights reserved.
Formatting
Tables
Right
Align
The Formatting Toolbar
Font Size Italic
Style List
Styles and
Formatting
Font List
Left
Align
The Tables and Borders Toolbar
Bullets
Line
Spacing
Increase Highlight
Indent
Center
Border
Bold
Numbering
Decrease
Underline
Justify
Indent
Line
Style
Border
Color
Line
Width
Eraser tool
Font
Color
To Format Selected Text: Change the style of text by clicking the
Bold button,
Italics button, or
Underline button on the
Formatting toolbar.
Change the font type by selecting a font from the
Font list
on the Formatting toolbar.
Change the font size by selecting it from the
Font Size list.
To Copy Formatting with the Format Painter: Select the text
with the formatting you want to copy. Click the
Format Painter
button on the Standard toolbar and drag the Format Painter pointer across
the text to which you want to apply the formatting. Double-click the Format
Painter button to apply the formatting multiple times.
To Change Paragraph Alignment: Select the paragraph(s) and
Center,
Right, or
click the appropriate alignment button ( Left,
Justify) on the Formatting toolbar.
To Indent a Paragraph: Click the
Increase Indent button on
the Formatting toolbar, or click and drag the Left Indent marker on the
ruler.
To Decrease an Indent: Click the
on the Formatting toolbar.
Draw
Table
Decrease Indent button
To Add a Tab Stop: Choose the type of tab you want to insert from the
Tab selector box and click on the ruler to add the tab. Or select
Format → Tabs from the menu and create tabs in the Tabs dialog box.
To Adjust a Tab Stop: Click and drag the tab stop to the new
position on the ruler. For exact measurements, select Format → Tabs
from the menu and modify the tabs in the Tabs dialog box.
To Remove a Tab Stop: Drag the tab stop from the ruler.
To Change Paragraph Line Spacing: Select Format →
Paragraph from the menu, click the Line Spacing list arrow, and
select the spacing option.
To Create a Bulleted or Numbered List: Select the paragraph(s)
you want to bullet or number, and click the
Bullets button or the
Numbering button on the Formatting toolbar.
To Add a Border: Select the paragraph and select a border from the
Border button arrow on the Formatting toolbar.
To Change a Document’s Margins: Select File → Page Setup
from the menu, click the Margins tab, and adjust the margins.
To Change a Page’s Orientation: Select File → Page Setup
from the menu, click the Margins tab and select the orientation.
To Add or View a Document Header or Footer: Select View
→ Header and Footer from the menu.
To Switch Between the Header and Footer: Click the
Switch Between Header and Footer button on the Header and
Footer toolbar.
To Insert a Manual Page Break: Place the insertion point where you
want to insert the page break and press <Ctrl> + <Enter>.
To Insert a Section Break: Select Insert → Break from the menu
and select the type of section break you want to insert.
To Create Newspaper Columns: Click the
Columns button
on the Standard toolbar and drag to select the number of columns you want.
Cell Shading
Color
Add
Borders
Merge Align
Cells button
Insert
Table
Distribute
Sort
Columns
Descending
Evenly
Text
Direction
Table
AutoSum
Split
Cells Distribute AutoFormat Sort
Rows Evenly
Ascending
Insert Table button on the
To Create a Table: Click the
Standard toolbar and select the number of columns and rows from the grid.
To Adjust Column Width or Row Height: Drag the right border of
the column, or drag the bottom border of the row. Right-click the border to
AutoFit the column or row according to its contents.
To Delete a Column or Row: Select the column or row, click the
right mouse button and select Delete Columns or Delete
Rows from the shortcut menu, or select Table → Delete →
Columns or Rows from the menu.
To Insert a Column or Row: Select the column or row where you
want the new column or row to be inserted. Click the right mouse button
and select Insert Columns or Insert Rows from the shortcut menu, or
select Table → Insert → Columns or Rows from the menu.
Drawing and Graphics
The Drawing Toolbar
Draw Menu
Draw Text
Draw Draw
Line Rectangle Box
Select
Insert
Draw Draw
Objects AutoShape Arrow Circle
Font
Color
Insert
Clip Art
Fill Object
Color
Insert Org
Chart
Insert
Insert
Picture
WordArt
Shadow
Dash
Style
Line
Color
Line Style
Arrow
Style 3-D
Effects
To View the Drawing Toolbar: Click the
Drawing button on
the Standard toolbar, or select View → Toolbars → Drawing.
To Insert a Clip Art Graphic: Select Insert → Picture → Clip
Art, search by keyword, click the graphic’s list arrow, and select Insert.
To Insert a Picture: Select Insert → Picture → From File from
the menu, navigate to and select the file, and click Insert.
To Draw an Object: Click the type of object you want to draw on the
Drawing toolbar. Draw the shape by clicking on the document with the
pointer and dragging until the shape reaches the desired size.
To Move an Object: Click and drag the object using the mouse.
To Resize an Object: Click the object to select it and drag the object’s
sizing handles until the shape reaches the desired size.
Mail Merge
1. Select the document type: Select Tools → Letters and
Mailings → Mail Merge Wizard from the menu, select the type of
main document type you want to use, and click Next.
2. Select the starting document: Specify how you want to set up your
letters and click Next.
3. Select recipients: Specify the list of recipients you want to use (and
enter the recipients if necessary) and click Next.
4. Write your letter: Place the insertion point where you want to insert the
mail merge information in the Main Document and click the appropriate
item(s) in the mail merge task pane. Click Next when you’re finished.
5. Preview your letters: Browse the merged letters and click Exclude
to exclude a letter. Click Next when you’re finished.
6. Complete the Merge: Specify where you want to send the merged
letters.
© 2005 CustomGuide, Inc. All rights reserved.
© 2005 O’Reilly Media, Inc. O’Reilly logo is registered trademark of O’Reilly Media, Inc.
You may print and distribute copies of this Quick Reference as long as you do not alter or sell them in any way. All other rights reserved.
Appendix A: Keyboard Shortcuts
LINK to practice document: Women in American Revolution
•
•
•
•
•
•
•
•
•
•
Ctrl – C = Copy
Ctrl – V = Paste
Ctrl – X = Cut
Ctrl – Z = Undo
Ctrl – A = Select All
Ctrl – 1 = Single Space
Ctrl – 2 = Double Space
Alt – Tab = Move Between Programs
Selecting B when in PPT = Screen Black
Selecting W when in PPT = Screen White
• Print Screen – Either Control+PrintScreen or just Print Screen Button
Appendix B: Microsoft Word Shortcuts
Zoom In and Out
You can use the scroll button on your mouse to zoom in and out of documents quickly. Just hold down
the Ctrl key and roll the scroll wheel forward to get a closer view of the document, or roll it back to
shrink it.
F7: Run the spell-checker.
Shift-F7: Run the thesaurus.
Shift-F3: Toggle Selected text between lowercase, initial capitals, and uppercase.
F12: Open the Save As dialog
Quickly Drawing a Line in a Word Document
3 hypens (---) and enter
•
•
•
Double click = to start typing anywhere in a Word document.
Windows Key + D = to go desktop.
Windows Key + M = minimize all open programs and documents.
Format Painter
INSTRUCTIONAL TECHNOLOGY
DEPARTMENT
MICROSOFT EXCEL
MACOMB INTERMEDIATE SCHOOL DISTRICT
Instructional Technology Department
44001 Garfield Rd.
Clinton Twshp., MI 48038
Fax: 586 228 1523
Frank Miracola: [email protected]
586 228 3417
Jennifer Parker-Moore, Ed.D.
[email protected]
586 228 3517
http://www.misd.net
Excel Overview
Standard
 Same as above
 Sort ascending, descending
 Chart wizard
Formatting
 Same as above
 Merge and center
 Currency, percent, commas, decimals
Formulas
 COUNT
 AVERAGE
 MAX
 MIN
 SUM
 MDAS (*/+-)
Charting
Chart Wizard
 Types
 range
o
o
o
o
(rows vs. columns)
X vs. Y
titles, axes, gridlines, legends, data labels, data tables
discuss difference - as new chart, in spreadsheet
Excel Hands On: Practice 1,2,3
Add datasheets/worksheets, renaming
Printing, set print area, what to print
Office Basics - Excel
Tour of screen:
 Columns (alphabetical)
 Rows (numbered)
 Cells identified as the intersection of Column/Row: “A1”
Navigation
 Use arrow keys, Home (takes you to cell A1), End, Page Up, Page Down, Tab, Shift+Tab, or the Function
Key 5 (F5) will GO TO a certain cell.
Entering Data
 You may key information in any cell. Utilize the formatting tool bar to change the format of the information to
dollars, percents, etc.
Formatting cells
 On the tool bar, click on the $, %, or comma to format cells a certain way.
 You can also increase or decrease the number of decimals.
 Format, Cells
Change the width of columns
 Use mouse to click between columns and drag to width desired or use
 Format, Column, Width
Change the height of rows
 Use mouse to click between rows and drag to width desired or use
 Format, Row, Height
Insert Row/Column
 Click where you want the row above or column to the left of and use
 Insert, Row or Column
Wrap text
 Format, Cells, Alignment, check the “Wrap text” box
Population of
Northern Africa
Merging cells
 Highlight two cells, Format, Cells, Merge cells
Editing Cells
 You may type over a cell or go to the Edit mode with the Function Key 2 (F2).
 To delete rows or columns, click on Edit, Delete and select rows or columns.
Sorting
 Click and drag (highlight) columns to be sorted.
 Click on Data, Sort, Ascending or Descending, OK
 If you wish to sort by two criteria (for example Western Africa and
Population, identify both)
Office Basics - Excel
Charting
To chart, click and drag on (highlight)the information to be charted. Click on the chart button on the tool bar.
Complete steps 1-4.
1
2
3
4
When completing step 4, determine how you want to use the chart.
“As New Sheet” will create a separate piece of paper. “As Object
In” will let you insert the chart in an Excel sheet.
Office Basics - Excel
Chart Options
 Titles – Put titles on Chart, X (horizontal) axis title, Y (vertical) axis title
 Axes – format of graph using X or Y axis
 Gridlines – turn X and Y gridlines on or off
 Legend – A box to the left or right indicating what each color bar represents
 Data Labels – value or percent of each color bar, turn on or off
 Data Table – turn on or off ; the data sheet under the chart
Formulas
 You can Count (only count cells that have numbers in them – it will not count cells that have letters [ex:
names], Multiply(*), Divide (/), Add (+), Subtract (-), AVERAGE, and SUM. Or Use the AutoSum ∑
Headers and Footers
 Insert, Headers & Footers, Custom Header/Custom Footer
 Select left, middle or right heading
Borders
 Use the borders button to add double lines or single lines under columns and make it look like a
professionally prepared Accounting document!
Name
Date
A
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
B
C
D
E
Excel Basics
Practice 1
Car Expenses
Depreciation
Insurance
Maintenance and Repairs
Gas/Oil
Tires
Taxes/Fees
Total Expenses
1
2
3
4
5
6
7
8
9
10
Amount
$ 49.00
$ 9.00
$ 5.00
$ 22.00
$ 2.00
$ 13.00
$ 100.00
Complete the following activities
Create the worksheet
Format the expensese in currency
Align the expenses to the right
Create a pie graph
P t titl
Put a title on the graph
th
h
Label the pie graph with a legend on the right
Label the pie graph with data labels that show percents
Use a formula to find total expenses
Put a header/footer on to include name, date
Print on one page with formulas showing
Car Expenses
Depreciation
24%
Insurance
Maintenance and Repairs
50%
4%
3%
Gas/Oil
Tires
Taxes/Fees
11%
1%
7%
Total Expenses
F
Name
Date
A
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
B
C
Excel Basics
Practice 2
Name
Sarah
Shawn
Raphael
Michael
Tommy
Jeremy
Su Li
Carl
Terri
Kristen
Juanita
Pedro
LaShawn
Renee
Stephen
Sonya
Todd
Corbin
Lester
Ronald
Jerry
Jimmy
MaryAlice
Jay
Conrad
Sinbad
Karly
Samantha
Lynn
How many are over 5'6"
What is the most frequent age
What is the median/middle age
What is the average age
How old is the oldest student
How old is the youngest student
Height over 5'6"
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
=COUNT(B2:B30)
Age
12
13
12
12
12
14
11
11
12
13
14
12
11
11
15
14
13
12
13
12
12
13
12
12
12
13
12
13
13
=MODE(C2:C30)
=MEDIAN(C2:C30)
=AVERAGE(C2:C30)
=MAX(C2:C30)
=MIN(C2:C30)
D
E
Directions
F
1
2
3
4
5
6
Enter the data in the worksheet
G
Center titles and data in Height, Age column
Sort names AtoZ
Put Header/Footer w/ Name, Date, Hour
Use formulas to answer questions
Print with formulas showing and on one page
Name
Date
A
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
51
52
53
54
55
56
57
58
59
60
61
62
63
B
C
D
E
F
G
Excel Basics
Practice 3
Population of Africa
Mid - 2001
in millions
Northern Africa
Algeria
Egypt
Libya
Morocco
Sudan
Tunisia
Western Sahara
177 =SUM(B6:B12)
31
69.8
5.2
29.2
31.8
9.7
0.3
Western Africa
Benin
Burkina Faso
Cape Verde
Cote d'Ivorie
Gambia
Ghana
Guinea
Guinea-Bissau
Liberia
Mali
Mauritania
Niger
Nigeria
Senegal
Sierra Leone
Togo
240 =SUM(B15:B30)
6.6
12.3
0.4
16.4
1.4
19.9
7.6
1.2
3.2
11
2.7
10.4
126.6
9.7
5.4
5.2
Eastern Africa
Burundi
Comoros
Djibouti
Eritrea
Ethiopia
Kenya
Mdagascar
Malawi
Maritius
Mayotte
Mozambique
Reunion
Rwanda
Seychelles
Somalia
Tanzania
Uganda
Zambia
Zimbabwe
251.9 =SUM(B33:B51)
6.2
0.6
0.6
4.3
65.4
29.8
16.4
10.5
1.2
0.5
19.4
0.7
7.3
0.1
7.5
36.2
24
9.8
11.4
Middle Africa
Angola
Cameroon
Central African Republic
Chad
Congo
Congo, Dem. Rep. Of
Equatorial Guinea
Gabon
Sao Tome and Principe
99 =SUM(B54:B62)
12.3
15.8
3.6
8.7
3.1
53.6
0.5
1.2
0.2
SAMPLE CHART
Northern Africa Population
80
70
60
50
40
30
20
10
0
Algeria
Egypt
Libya
Morocco
Sudan
1
In Millions
Tunisia
Western Sahara
SAMPLE FORMULAS
Count
=COUNT(B15:B30)
Maximum
=MAX(B15:B30)
Minimum
=MIN(B15:B30)
Add
=B15+B16
Multiply
=B16*B17
Divide
=B15/B17
Subtract
=B17-B18
Sum
=SUM(B15:B30)
Average
=AVERAGE(B15:B30)
Southern Africa
Botswana
Lesotho
Namibia
South Africa
Swaziland
50.3 =SUM(E44:E49)
1.6
2.2
1.8
43.6
1.1
INSTRUCTIONAL TECHNOLOGY
DEPARTMENT
MICROSOFT POWERPOINT
MACOMB INTERMEDIATE SCHOOL DISTRICT
Instructional Technology Department
44001 Garfield Rd.
Clinton Twshp., MI 48038
Fax: 586 228 1523
Frank Miracola: [email protected]
586 228 3417
Jennifer Parker-Moore, Ed.D.
[email protected]
586 228 3517
http://www.misd.net
PowerPoint Overview
Standard
 Same as above
Formatting
 Same as above
Menus
 File Edit
 View
 Insert
 Format
 Tools
 Slide Show
Views of PowerPoint
 Outline, Notes, Slide Sorter, Slideshow
Adding slides
Format
 Slide Design, Slide layout, Backgrounds
Fuzzy Boxes
 Two levels of fuzz; removing a fuzzy box
Inserting Objects
 Picture
 Photo Album
 Chart
 Organizational chart
 Movie
 Sound
 Word Art
Slideshow
 Animation, builds, transitions on objects and text
Printing
 Specify notes, slides, 2-3-4-6 slides per page, outline, etc.
PowerPoint Hands On: Create Social Studies Project – Country or Biographical Figure, Digital
Story, Open House presentation
Po erPoint
PowerPoint
-The Basics
Basics--
1
Common Abuses of
PowerPoint
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Reading slides
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Text too small
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Using sentences instead of bullets
so that it takes a lot of room and
you just keep talking!
Color conflicts
Moving or flying text
Annoying use of sounds
Complex diagrams or charts
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2
PowerPoint Training Outline
Starting PowerPoint Click Start, Programs, Microsoft PowerPoint
Click File, New
There are many choices:
 Blank Presentation will be starting with no backgrounds or pre-defined outlines
 (Apply) Design Template will give you a choice of backgrounds for your presentation
 Auto Content Wizard gives you a variety of pre-defined outlines that you can modify to fit
your presentation. These presentations vary from General to Sales/Marketing, Projects,
Corporate or Carnegie Coach.
Tour the Screen – The views of PowerPoint 
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Outline view
Notes
o reduced slide with area for notes; often used for handouts
Full Page Slide
Slide Sorter
o see all slides on the screen
Slide Show
Menu bar tips 
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File
o Save or Save as Web Page
Edit
o Undo is the same as on the toolbar
View
o Normal
 View the slide in its normal format
o Slide Sorter
 View all slides on the screen at once
o Notes
 Slide is smaller and includes an area for notes
o Slide Show
 Continuous, can be timed or change slides through a mouse click
o Master
o B&W
 Color is a toggle switch
Insert
o New Slide
o Picture
 here is where you add clipart, autoshapes, organizational charts, Word Art,
Scanner/Digital Images, or a table
 You can insert animated gifs through clipart
 Insert, Pictures, Clipart, select pictures, sounds or motions
o Text box
o Movies & Sounds
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 for pre-recorded digital video clips on file
o Chart
 Use your Excel knowledge to enter cell information
o Table
 Use your Word knowledge to modify the format
Format
o Font
 Can also be changed on the tool bar
o Slide Layout
 Select the way you want your slide to look, including graphs, organizational charts,
clipart or tables
o Slide Color Scheme
 Change the colors on the slide
o Background
 Select a new color scheme for the background
 Watch the color combinations
 Consumer colors are RED, BLUE AND YELLOW
 Use care in selecting how busy the slides are and how bright
o Apply Design Template
 Select a pre-designed artistic background for all slides
 Again, watch how busy and bright they are
Tools
o Spelling
 Check the spelling of all slides – one error can make you look like a fool!
Slide Show
o View Show
o Action Buttons
 Add buttons on the slide that will make sounds, run mini-programs, or go into
Word for example.
o Preset Animation
 Have your text fly in from the right, or drop from the “sky”
o Slide Transition
 Create transition/build effects on all slides to show the beginning or ending of a
slide
Inserting Pictures off the Internet 
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Right click on picture on the Internet
Save Image As
Make sure the file type is a .jpg, .gif. or some type of picture type so it can be inserted
Go to PowerPoint
Insert, Picture, From file
MICROSOFT POWERPOINT 2003
Some important differences in how you do things …
Using the AutoContent Wizard
File, New, From AutoContent Wizard
Changing the Design Template
File, New, Design Templates, review the list in “Available for Use” and select one by double-clicking.
Additional PowerPoint Backgrounds
http://www.freefoto.com/pictures/powerpoint_backgrounds/index.asp
http://www.powerpointart.com/cgi-bin/imagefolio/imageFolio.cgi
http://www.slideboom.com
Formatting the Slide Layout
Format, Slide Layout, select layout from column on right.
Note: change the views NORMAL, SLIDE SORTER, or SLIDESHOW in the bottom right corner. Use
the tabs on the left column to toggle between OUTLINE and SLIDES views.
Adding Animation with Transitions and Builds
Transitions – for changes between slides
Go to Slide Sorter view, Slide Show, Slide Transition, click on the slide you wish to transition or Apply
to All Slides, select the effect in the Apply to selected slides window.
Builds – for changes between text boxes, clipart, and other objects.
Slide Show, Custom Animation, Add Effect, select when (Entrance, Emphasis, Exit, Motion Paths),
select the effect (Blinds, Box, Checkerboard, Diamond, Fly In, etc.)
Adding an Organizational Chart
Using the Drawing toolbar, click on Insert Diagram or Organizational Chart
OR
Insert, Pictures, Organizational Chart
Add subordinates, coworkers, and assistants by right clicking on the box and selecting from the popup
menu. Key text within the boxes by clicking in the box.
Saving Pictures or Images from the Internet
when Image banks are blocked by Filter
Locate any image on a web page
Right click on the image
“Save Picture As” or “Save
Image As”
If the Save Bar doesn’t appear in
the top right corner, right click on
the image, Save Picture As, give
it a filename, Save
Other picture sources:
SchoolTube, United Streaming,
Pics4Learning
Inserting a Movie on the Slide
Ex: UNITED STREAMING VIDEO
Note: you must have already saved the video somewhere
Insert, Movies and Sounds, Movie from File
Note: I have placed my
downloaded videos in a
folder called
STREAMING VIDEO
Select when you want the movie to play. Automatically-will play the video when the slide comes up.
When Clicked-will play the video when you click on the video box located on the slide.
Printing in PowerPoint
IMPORTANT: Do not print full page slides unless you need them.
Always change “Print What” to handouts, and 3 or 6 per page
Slides – full pages
Notes – single slide with notes below
Handouts – 2,3,4,6, or 9 slides per page
Step 1: Click on “Print What”
Change to “Handouts”
Step 2: Click on “Slides per page”
Change to 3 or 6
Step 3:Click “OK”
Create a PowerPoint Project Create a basic slide show for an Open House or Parent Teacher Conferences. Include a minimum of 5 slides using a variety of formats. Required Elements:  Slide 1 should be the title slide/”Welcome”  Use the remaining slides to present information about your class  Incorporate a variety of color, fonts, point sizes, and Word Art to make visually appealing  Change Slide backgrounds or presentation templates to enhance presentation (try Slideboom!)  Insert chart, graph, or organizational chart  Create a photo album or add pictures  Insert cliparts, movies and/or sounds from online sources (ex: Teachertube, Schooltube, United Streaming image bank, Microsoft Office Clipart Gallery, web images or etc.)  Add Transitions and builds or custom animation effects  Preview print with 2, 3, 4, 6, or 9 slides to page; notes pages, outline, full Technology Integration Project Social Studies: Africa & Europe 1. Internet Research a. Use an approved search site (Mel databases, etc.) to locate and print information on your assigned country within the continent of Europe or Africa. i. Locate the following information about your country: 1. Land a. Landscape b. Climate c. Natural resources d. Animals 2. Society & Culture a. Racial/ethnic groups b. Languages c. Religion d. Education or social issues e. Traditional dress 3. Economy (the money system) a. Products (agriculture, mining, manufacturing, forestry, fishing) b. Gross domestic product or Gross national product c. Per capita income 4. People (population) a. Growth or decline for the past ten years 5. History/Government a. Leaders b. What type of government do they have (democracy, dictatorship, etc.) c. Major events that have changed their country 9ex: war, famine, etc.) ii. Save 3+ pictures from the Internet to use in your report 2. Word a. Key a 1‐2 page report about your country and print i. Center, underline, boldface and italicize the title ii. Put a header/footer on wit name, date, and hour/teacher iii. Double space the paper iv. Make all margins 1” (top, bottom, left, right) v. Use appropriate font and point size (10 or 12 point font, Arial or Times New Roman) vi. Insert a clip art, Word Art, and at least one picture vii. Include the following side‐headings: 1. Land a. The landscape b. Climate c. Natural resources d. Animals 2. Society & culture a. Racial/ethnic groups b. Languages c. Religion d. Education or social issues e. Traditional dress 3. Economy (the money system) a. Products (agriculture, mining, manufacturing, forestry, fishing) b. Gross domestic product or Gross national product c. Per capita income 4.
People (population) a. Growth or decline for the past ten years 5. History/Government a. Leaders b. What type of government do they have (democracy, dictatorship, etc.) c. Major events that have changed their country 9ex: war, famine, etc.) viii. Submit the report for grading based on the standard writing rubric. 3.
4.
5.
Excel a.
Create a spreadsheet of population information i. Use the maximum, minimum, count, sum and MDAS cell math functions to answer questions like: 1. What is the highest populated area 2. What is the lowest populated area 3. What is the total population 4. Others as demonstrated ii. Create a graph for your country’s population ( ex: bar, pie, X‐Y) and print on a full sheet iii. Print the worksheet with formulas showing! iv. Submit for grading based on the Excel rubric. PowerPoint a. Create a basic slide show about your country b. Change the background c. Add WordArt d. Include pictures and/or Clipart i. Include one map e. Include transitions and builds f. Include the following information i. Land 1. The landscape 2. Climate 3. Natural resources 4. Animals ii. Society & culture 1. Racial/ethnic groups 2. Languages 3. Religion 4. Education or social issues 5. Traditional dress iii. Economy (the money system) 1. Products (agriculture, mining, manufacturing, forestry, fishing) 2. Gross domestic product or Gross national product 3. Per capita income iv. People (population) 1. Growth or decline for the past ten years v. History/Government 1. Leaders 2. What type of government do they have (democracy, dictatorship, etc.) 3. Major events that have changed their country 9ex: war, famine, etc.) g. View the outline, view the slide show h. Get approval to print the slides 3 per page i. Submit for grading using the PowerPoint rubric. Capstone/Culminating activity : prepare a display or presentation for sharing with your class using the information obtained.