Document 294585
PROGRAM MANUAL 2014–2015 DIVISION OF DENTAL HYGIENE 305 West 12th Avenue Columbus, OH 43210 (614) 292–2228 voice – (614) 292–8013 fax www.dent.osu.edu/dhy/ TABLE OF CONTENTS Dental Hygiene Program Manual Part 1 Faculty and Staff ......................................................................................................................................................................... 2 Philosophy, Goals and Competencies ...................................................................................................................................... 3 Dental Hygiene Professional Conduct................................................................................................................................... 12 Guidelines for Professional Appearance and Dress Code ................................................................................................... 13 Code of Honor and Professional Conduct ............................................................................................................................ 15 Appendix II ........................................................................................................................................................................ 36 Dental Hygiene Curriculum .................................................................................................................................................... 19 Scholastic Standards ................................................................................................................................................................ 21 Requirements for Graduation ................................................................................................................................................ 22 Awards and Honors .................................................................................................................................................................. 24 Policies and Student Information .......................................................................................................................................... 26 Student Organizations ............................................................................................................................................................. 30 Appendices................................................................................................................................................................................. 34 Appendix I – Scholastic Standards .................................................................................................................................. 34 Appendix II – Code of Student Conduct ........................................................................................................................ 36 Appendix III – Privacy and Release of Student Records .............................................................................................. 45 Appendix IV – Sexual Harassment.................................................................................................................................. 49 THE OHIO STATE UNIVERSITY COLLEGE OF DENTISTRY DIVISION OF DENTAL HYGIENE ADMINISTRATION 2014–2015 Michele Carr, RDH, MA Associate Professor and Chair 3082 Postle Hall 614–688–4897 [email protected] Patricia Gardner, MA Assistant Director for Academic Studies 3075 Postle Hall 614–292–2228 [email protected] Heather Spisak Office Administrative Associate 3082 Postle Hall 614–292–7210 [email protected] Becki Epperly Office Associate 3082 Postle Hall 614–292–2228 [email protected] 1 FULL-TIME FACULTY AND STAFF Tammy R. Sanderson, RDH, MSDH Assistant Professor 3040E Postle Hall 614-688-2340, [email protected] Chris Farrell, RDH, MS Clinical Instructor 3040 Postle Hall 614–292–3701, [email protected] Nicole Uhl, RDH, EFDA, MSA Clinical Instructor EFDA Instructional Associate 3031 Postle Hall 614-292-2208, [email protected] Rachel Henry, RDH, MS Assistant Professor 3040 Postle Hall 614–292–2089, [email protected] Joen M. Iannucci, DDS Professor of Clinical Dentistry 4171 Postle Hall 614-292-1249, [email protected] Wendy Moore, RDH, EFDA, MS Associate Professor – Clinical Graduate Program Director 3001N Postle Hall 614–292–9876, [email protected] Jessica Salisbury, RDH, MSA Assistant Clinical Professor 3040D Postle Hall 614-688-1077, [email protected] PART-TIME FACULTY AND STAFF Linda Andrews, RDH, BS Clinical Instructor 3082 Postle Hall 614–292–2228, [email protected] Rebecca Henderson, RDH, MS Assistant Professor, Clinical Dental Hygiene 3031 Postle Hall 614–292–2208, [email protected] Shivani Patel, RDH, BSDH Clinical Instructor 3031 Postle Hall 614–292–2208, [email protected] Anne McCaffrey, RDH, MBA Clinical Instructor 3031 Postle Hall 614–292–2208, [email protected] Chadleo Webb, RDH Graduate Assistant 4054B Postle Hall 614-292-1235, [email protected] Donna Shashlo, RDH, MS Clinical Instructor 3031 Postle Hall 614–292–2208, shashlo.1@osu .edu Mark Morrison, DDS Assistant Professor – Clinical 3031 Postle Hall 614–292–2208, [email protected] 2 PHILOSOPHY, PROGRAM GOALS, AND COMPETENCIES FOR THE DEGREE Bachelor of Science in Dental Hygiene Division of Dental Hygiene, College of Dentistry, The Ohio State University The Division of Dental Hygiene, an educational program in the College of Dentistry, derives its purposes and functions from the mission statements of the university and the College of Dentistry. Dental Hygiene offers a 2+2 baccalaureate degree program, the baccalaureate degree completion program, and a variety of continuing education courses. Division Goals and Competencies The dental hygiene graduate is a licensed oral health professional who provides educational, preventive, and therapeutic services in the support of optimal oral health. The dental hygienist applies foundational knowledge in the areas of general education, biomedical, dental, and dental hygiene sciences. He/she serves a range of populations including the medically compromised, mentally and physically challenged, underserved, and culturally diverse. The fundamental purpose of The Ohio State University as stated in its purpose, is “to enhance the quality of life through developing the individual capacity for enlightened understanding, thinking, and acting. Through the dissemination of knowledge, the university serves not only the individual but acts as a force to shape society for the common good.” This purpose is affected through teaching, research, and service. The Division competencies are divided into five broad goals that are reflected in our curriculum. These themes represent what The Ohio State University College of Dentistry Division of Dental Hygiene will use as a focal point to guide us in producing a competent graduate of high caliber. It highlights who we are, what we do, and who we serve. The College of Dentistry promotes the acquisition, advancement, transmission, and application of scientific knowledge and skills for the prevention, diagnosis, and management of orofacial disease and disorders and for the restoration and rehabilitation of its effects. The college, with a commitment to multicultural diversity, conducts the mutually supportive activities of education, research, patient care, and community and professional service. Based upon an understanding of biological processes, these activities promote human orofacial health and well-being. The college provides undergraduate dental hygiene, professional and graduate students with the analytical, technical, ethical and humanistic skills necessary to provide quality health care. The programs encourage professionalism and responsiveness to societal and professional changes. Through its graduate programs, the college provides graduates with the skills necessary to become researchers and teachers. The Division goals and objectives include: I. The Dental Hygiene Program will prepare students for practice and licensure as a Registered Dental Hygienist. i) Students will provide appropriate dental hygiene therapy for patients with different oral health needs utilizing assessment, planning, implementation, and evaluation skills. ii) Students will utilize case management skills, interpersonal communication skills, and practice management principles to provide quality dental hygiene care in a safe, efficient and humanistic manner. iii) Students will practice according to the ADHA Code of Ethics. ii) Students will adhere to state and federal laws and guidelines pertaining to the practice of dental hygiene. Philosophy of the Division of Dental Hygiene The Division of Dental Hygiene is committed to developing oral health professionals who, as co-therapists with the dentist, can function as effective primary health care providers in a dynamic society. Extensive clinical experience, as well as the specialization options of dental hygiene education, restorative expanded functions, or an individualized program, prepare students for additional roles of leadership and responsibility within the scope of dental hygiene care. II. Dental hygiene graduates will evaluate and apply current research to make evidence-based decisions in their dental hygiene practice. i) Students will analyze research design. ii) Students will identify statistical tools used in research. iii) Students will be able to interpret and apply research to dental hygiene practice. 3 III. Dental hygiene graduates will provide community service and outreach and will value their responsibility to the community. i) Students will demonstrate social responsibility by initiating and participating in the delivery of dental healthcare and education in the community. ii) Students will participate in a variety of interdisciplinary health care settings. IV. Dental hygiene graduates will appreciate the dynamic and evolving nature of the profession of dental hygiene. i) Students will value personal professional growth and life-long learning. ii) Students will participate in professional associations Competencies for Entry into the Profession of Dental Hygiene Competencies Course Evaluation Method Core Competencies C.1 Apply a professional code of ethics in all endeavors 2130 Oral Radiography 2150 Periodontology 2220 Profession of Dent Hygiene 2240 Prevention I 2300 Pre-clinic 2310/3320/3330/4340 Clinic 3140 Pain/Anxiety Management 3150 Periodontal Therapy 3240 Prevention II 4210/4220 Integrated DH Sci 4420 Current Concepts in DH 4430 Dental Hygiene Practicum Lab Midterm, final Quiz, exam, case studies, activities Quiz Quiz Daily summative/formative grade Quiz, final Quiz, midterm, final Quiz, final Quiz, team competition Activity Activities C.2 Adhere to state and federal laws, recommendations, and regulations in the provision of oral health care. 2130 Oral Radiography 2170 Dental Materials Lab 2220 Profession of Dent Hygiene 2300 Pre-clinic 2310/3320/3330/4340 Clinic 3140 Pain/Anxiety Management 3230 Special needs 4210/4220 Integrated DH Sci 4420 Current Concepts in DH 4430 Dental Hygiene Practicum Quiz, lab, clinic exercise Quiz Quiz, exam Quiz Daily summative/formative grade Quiz, final Quiz, midterm, final Quiz, assignment, team competition Quiz, paper Activities C.3 Use critical thinking skills and comprehensive problem-solving to identify oral health care strategies that promote patient health and wellness. 2130 Oral Radiography 2240 Prevention I 2310/3320/3330/4340 Clinic 3210 Community Oral Health 3230 Special Needs 3240 Prevention II 4210/4220 Integrated DH Sci 4240 Practice Management 4420 Current Concepts in DH 4430 Dental Hygiene Practicum Quiz, lab, clinic exercise Exercises, final Daily summative/formative grade Quiz, midterm Quiz, midterm, final Quiz, final Quiz, assignment, team competition Quiz Activities Papers 4 C.4 Use evidence-based decision making to evaluate emerging technology and treatment modalities to integrate into patient dental hygiene care plans to achieve high-quality, cost-effective care. 2150 Periodontology 2170 Dental Materials Lab 2240 Prevention I 2310/3320/3330/4340 Clinic 3140 Pain/Anxiety Management 3150 Periodontal Therapy 3240 Prevention II 3410 Research Methods/Interpret 4420 Current Concepts in DH 4430 Dental Hygiene Practicum Quiz, midterm, final Activity - presentation Activities Daily summative/formative grade Clinical competency Quiz, midterm, final Quiz, final Paper, final Activity Activities C.5 Assume responsibility for professional actions and care based on accepted scientific theories, research, and the accepted standard of care. 2130 Oral Radiography 2170 Dental Materials Lab 2220 Profession of Dent Hygiene 2310/3320/3330/4340 Clinic 3240 Prevention II 3410 Research Methods/Interpret 4210/4220 Integrated DH Sci 4420 Current Concepts in DH 4430 Dental Hygiene Practicum Quiz, lab, clinic exercise Clinical competency Quiz, exam, case study, lit review Daily summative/formative grade Quiz, final Paper Quiz, assignment, team competition Activity Activities C.6 Continuously perform self-assessment for lifelong learning and professional growth. 2130 Oral Radiography 2170 Dental Materials Lab 2300 Pre-clinic 4210/4220 Integrated DH Sci 4240 Practice Management 4420 Current Concepts in DH 4430 Dental Hygiene Practicum Lab, DXTTR assignments Lab competency, clinical competency Competencies Quiz, assignment Quiz Activity Journal notations C.7 Integrate accepted scientific theories and research into educational, preventive, and therapeutic oral health services. 2150 Periodontology 2170 Dental Materials Lab 2240 Prevention I 2310/3320/3330/4340 Clinic 3150 Periodontal Therapy 3170 Dental Materials 3240 Prevention II 3410 Research Methods/Interpret 4430 Dental Hygiene Practicum Quiz, midterm, final Quiz, final, lab practical Activities, quiz, final Daily summative/formative grade Quiz, midterm, final Quiz, exam, paper Quiz, final Paper, final Activities C.8 Promote the values of the dental hygiene profession through servicebased activities, positive community affiliations, and active involvement in local organizations. 2220 Profession of Dent Hygiene 3210 Community Oral Health 4240 Practice Management 4420 Current Concepts in DH 4430 Dental Hygiene Practicum Quiz, assignment Community service activities Quiz Activity Activities C.9 Apply quality assurance mechanisms to ensure continuous commitment to accepted standards of care. 2130 Oral Radiography 2170 Dental Materials Lab 2240 Prevention I 4210/4220 Integrated DH Sci 4240 Practice Management 4430 Dental Hygiene Practicum Quiz, lab, DXTTR assignments Quiz, practical, clinical & lab comp Quiz, final Quiz, assignment, team competition Quiz Site supervisor’s final evaluation 5 C.10 Communicate effectively with diverse individuals and groups, serving all persons without discrimination by acknowledging and appreciating diversity. 2130 Oral Radiography 2310/3320/3330/4340 Clinic 3210 Community Oral Health 3230 Special needs 3240 Prevention II 4210/4220 Integrated DH Sci 4430 Dental Hygiene Practicum Quiz, lab, clinic exercise Daily summative/formative grade Quiz, midterm Quiz, midterm, final Exercise, quiz, final Quiz, assignment, team competition Presentation C.11 Record accurate, consistent, and complete documentation of oral health services provided. 2110 Oral Anatomy 2130 Oral Radiography 2150 Periodontology 2240 Prevention I 2300 Pre-clinic 2310/3320/3330/4340 Clinic 3130 Oral Pathology 3140 Pain/Anxiety Management 3150 Periodontal Therapy 4210/4220 Integrated DH Sci 4430 Dental Hygiene Practicum Lab Quiz, team competitions Quiz, midterm, final Exercises Quiz Daily summative/formative grade Quiz, final Activity Quiz, midterm, final Quiz, assignment, team competition Journal notation, activities C.12 Initiate a collaborative approach with all patients when developing individualized care plans that are specialized, comprehensive, culturally sensitive, and acceptable to all parties involved in care planning. 2170 Dental Materials Lab 2240 Prevention I 2310/3320/3330/4340 Clinic 3240 Prevention II 4430 Dental Hygiene Practicum Lab competency, clinical competency Exercises, quiz, final Daily summative/formative grade Exercise Activities C.13 Initiate consultations and collaborations with all relevant health care providers to facilitate optimal treatments. 2310/3320/3330/4340 Clinic 3140 Pain/Anxiety Management 3240 Prevention II 4430 Dental Hygiene Practicum Daily summative/formative grade Quiz Quiz, final Activities C.14 Manage medical emergencies by using professional judgment, providing life support, and utilizing required CPR and any specialized training or knowledge. 2170 Dental Materials Lab 2300 Pre-clinic 2310/3320/3330/4340 Clinic 3120 Path/Pharm/Medicine 3140 Pain/Anxiety Management 3240 Prevention II 4430 Dental Hygiene Practicum Quiz Lab, CPR exam Daily grade (as needed) Quiz, final Quiz, final Quiz, final Final Health Promotion and Disease Prevention HP.1 Promote positive values of overall health and wellness to the public and organizations within and outside the profession. 3210 Community Oral Health 4430 Dental Hygiene Practicum Community service activities Journal notations, activities HP.2 Respect the goals, values, beliefs, and preferences of all patients. 2150 Periodontology 2240 Prevention I 2310/3320/3330/4340 Clinic 3150 Periodontal Therapy 3210 Community Oral Health 3240 Prevention II 4240 Practice Management 4430 Dental Hygiene Practicum Quiz, midterm, final Quiz, final Daily summative/formative grade Quiz, midterm, final Lesson plan activity, paper Quiz, final Quiz Activities, final presentation 6 HP.3 Refer patients who may have physiological, psychological, or social problems for comprehensive evaluation. 3120 Path/Pharm/Medicine 3230 Special needs Quiz, final Quiz, midterm, final HP.4 Identify individual and population risk factors, and develop strategies that promote health-related quality of life. 2170 Dental Materials Lab 2240 Prevention I 2310/3320/3330/4340 Clinic 3120 Path/Pharm/Medicine 3210 Community Oral Health 3230 Special needs 3240 Prevention II 4430 Dental Hygiene Practicum Quiz Exercises, quiz, final Special needs clinic grade Quiz, final Quiz, midterm, final, paper Quiz, midterm, final Exercise, quiz, final Journal notations, final presentation HP.5 Evaluate factors that can be used to promote patient adherence to disease prevention or health maintenance strategies. 2240 Prevention I 2310/3320/3330/4340 Clinic 3210 Community Oral Health 3240 Prevention II 4240 Practice Management 4430 Dental Hygiene Practicum Exercises, quiz, final Daily summative/formative grade Quiz, midterm, final, paper Quiz, final Quiz Journal notations, final presentation HP.6 Utilize methods that ensure the health and safety of the patient and the oral health professional in the delivery of care. 2130 Oral Radiography 2170 Dental Materials Lab 2300 Pre-clinic 2310/3320/3330/4340 Clinic 3230 Special needs 4210/4220 Integrated DH Sci 4430 Dental Hygiene Practicum Quiz, lab, clinic exercise Quiz, lab competency Activity, quiz, midterm, final Daily summative/formative grade Quiz, midterm, final Quiz, assignment, team competition Journal notations, final evaluation CM.1 Assess the oral health needs and services of the community to determine action plans and availability of resources to meet the health care needs. 3210 Community Oral Health 4430 Dental Hygiene Practicum Paper Journal notations CM.2 Provide screening, referral, and educational services that allow patients to access the resources of the health care system. 2310/3320/3330/4340 Clinic 3210 Community Oral Health 3240 Prevention II 4430 Dental Hygiene Practicum Daily summative/formative grade Community service activity, paper Quiz, final Activities CM.3 Provide community oral health services in a variety of settings. 3210 Community Oral Health 4430 Dental Hygiene Practicum Community service activity Journal notations, activities CM.4 Facilitate patient access to oral health services by influencing individuals or organizations for the provision of oral health care. 3210 Community Oral Health 4430 Dental Hygiene Practicum Community service activity Activities Community Involvement 7 CM.5 Evaluate reimbursement mechanisms and their impact on the patient’s access to oral health care. 3210 Community Oral Health 4240 Practice Management Quiz, midterm, final, paper Quiz CM.6 Evaluate the outcomes of community-based programs, and plan for future activities. 3210 Community Oral Health 4430 Dental Hygiene Practicum Paper Activities CM.7 Advocate for effective oral health care for underserved populations. 3210 Community Oral Health 4420 Current Concepts in DH 4430 Dental Hygiene Practicum Community service activity Activity Activities, journal, final presentation PC.1 Systematically collect, analyze, and record diagnostic data on the general, oral, and psychosocial health status of a variety of patients using methods consistent with medicolegal principles. 2130 Oral Radiography 2300 Pre-clinic 2310/3320/3330/4340 Clinic 3130 Oral Pathology 3140 Pain/Anxiety Management 3150 Periodontal Therapy 4210/4220 Integrated DH Sci 4430 Dental Hygiene Practicum Quiz, lab, team competition Quiz, midterm, final Daily summative/formative grade Quiz, final Clinic session Quiz, midterm, final Quiz, assignment, team competition Activities PC.2 Recognize predisposing and etiologic risk factors that require intervention to prevent disease. 2130 Oral Radiography 2150 Periodontology 2240 Prevention I 2300 Pre-clinic 2310/3320/3330/4340 Clinic 3120 Path/Pharm/Medicine 3140 Pain/Anxiety Management 3150 Periodontal Therapy 3210 Community Oral Health 3230 Special needs 4210/4220 Integrated DH Sci 4430 Dental Hygiene Practicum Quiz, lab, team competition Quiz, midterm, final Exercises, quiz, final Quiz, midterm, final Daily summative/formative grade Quiz, final Clinic session, final Quiz, midterm, final Quiz, midterm, final Quiz, midterm, final, paper Quiz, assignment, team competition Activities, journal, final presentation PC.3 Recognize the relationships among systemic disease, medications, and oral health that impact overall patient care and treatment outcomes. 2150 Periodontology 2300 Pre-clinic 2310/3320/3330/4340 Clinic 3120 Path/Pharm/Medicine 3130 Oral Pathology 3140 Pain/Anxiety Management 3150 Periodontal Therapy 3230 Special needs 3240 Prevention II 4430 Dental Hygiene Practicum Quiz, midterm, final Quiz, midterm, final Daily summative/formative grade Quiz, final Quiz, final Clinic session, final Quiz, midterm, final Quiz, midterm, final, paper Quiz, final Activities PC.4 Identify patients at risk for a medical emergency, and manage the patient care in a manner that prevents an emergency. 2300 Pre-clinic 2310/3320/3330/4340 Clinic 3120 Path/Pharm/Medicine 3140 Pain/Anxiety Management 3230 Special needs 3240 Prevention II 4210/4220 Integrated DH Sci Quiz, midterm, final Daily summative/formative grade Quiz, final Clinic session, final Quiz, midterm, final, paper Quiz, final Quiz, assignment, team competition Patient Care (PC) – Assessment 8 Patient Care (PC) – Dental Hygiene Diagnosis PC.5 Use patient assessment data, diagnostic technologies, and critical decision making skills to determine a dental hygiene diagnosis, a component of the dental diagnosis, to reach conclusions about the patient’s dental hygiene care needs. 2130 Oral Radiography 2150 Periodontology 2300 Pre-clinic 2310/3320/3330/4340 Clinic 3130 Oral Pathology 3150 Periodontal Therapy 4210/4220 Integrated DH Sci 4430 Dental Hygiene Practicum Quiz, team competitions Quiz, midterm, final Quiz, midterm, final, activities Daily summative/formative grade Quiz, final Quiz, midterm, final Quiz, assignment, team competition Activities PC.6 Utilize reflective judgment in developing a comprehensive patient dental hygiene care plan. 2150 Periodontology 2170 Dental Materials Lab 2310/3320/3330/4340 Clinic 3150 Periodontal Therapy 3240 Prevention II 4430 Dental Hygiene Practicum Quiz, midterm, final Quiz Daily summative/formative grade Quiz, midterm, final Quiz, final Activities, journal notations PC.7 Collaborate with the patient and other health professionals as indicated to formulate a comprehensive dental hygiene care plan that is patient-centered and based on the best scientific evidence and professional judgment. 2300 Pre-clinic 2310/3320/3330/4340 Clinic 3240 Prevention II 4430 Dental Hygiene Practicum Activity Daily summative/formative grade Quiz, final Activities, journal notations PC.8 Make referrals to professional colleagues and other health care professionals as indicated in the patient care plan. 2310/3320/3330/4340 Clinic 3240 Prevention II 4430 Dental Hygiene Practicum Daily summative/formative grade Quiz, final Activities, journal, final presentation PC.9 Obtain the patient’s informed consent based on a thorough case presentation. 2310/3320/3330/4340 Clinic Daily summative/formative grade 2300 Pre-clinic 2310/3320/3330/4340 Clinic 3140 Pain/Anxiety Management 3170 Dental Materials 3240 Prevention II 4430 Dental Hygiene Practicum Activity, clinical competency Daily summative/formative grade Activity Quiz, exam, paper Quiz, final Activities, journal notations 2300 Pre-clinic 2310/3320/3330/4340 Clinic 3240 Prevention II 4210/4220 Integrated DH Sci 4430 Dental Hygiene Practicum Clinical activity Daily grade, perio worksheet Quiz, final Quiz, assignment, team competition Activities, journal, final presentation Patient Care (PC) – Planning Patient Care (PC) - Implementation PC.10 Provide specialized treatment that includes educational, preventive, and therapeutic services designed to achieve and maintain oral health. Partner with the patient in achieving oral health goals. Patient Care (PC) - Evaluation PC.11 Evaluate the effectiveness of the provided services, and modify care plans as needed. 9 Patient Care (PC) – Planning PC.6 Utilize reflective judgment in developing a comprehensive patient dental hygiene care plan. 2150 Periodontology 2170 Dental Materials Lab 2310/3320/3330/4340 Clinic 3150 Periodontal Therapy 3240 Prevention II 4430 Dental Hygiene Practicum Quiz, midterm, final Quiz Daily summative/formative grade Quiz, midterm, final Quiz, final Activities, journal notations PC.7 Collaborate with the patient and other health professionals as indicated to formulate a comprehensive dental hygiene care plan that is patient-centered and based on the best scientific evidence and professional judgment. 2300 Pre-clinic 2310/3320/3330/4340 Clinic 3240 Prevention II 4430 Dental Hygiene Practicum Activity Daily summative/formative grade Quiz, final Activities, journal notations PC.8 Make referrals to professional colleagues and other health care professionals as indicated in the patient care plan. 2310/3320/3330/4340 Clinic 3240 Prevention II 4430 Dental Hygiene Practicum Daily summative/formative grade Quiz, final Activities, journal, final presentation PC.9 Obtain the patient’s informed consent based on a thorough case presentation. 2310/3320/3330/4340 Clinic Daily summative/formative grade 2300 Pre-clinic 2310/3320/3330/4340 Clinic 3140 Pain/Anxiety Management 3170 Dental Materials 3240 Prevention II 4430 Dental Hygiene Practicum Activity, clinical competency Daily summative/formative grade Activity Quiz, exam, paper Quiz, final Activities, journal notations PC.11 Evaluate the effectiveness of the provided services, and modify care plans as needed. 2300 Pre-clinic 2310/3320/3330/4340 Clinic 3240 Prevention II 4210/4220 Integrated DH Sci 4430 Dental Hygiene Practicum Clinical activity Daily grade, perio worksheet Quiz, final Quiz, assignment, team competition Activities, journal, final presentation PC.12 Determine the outcomes of dental hygiene interventions using indices, instruments, examination techniques, and patient self-reports as specified in patient goals. 2300 Pre-clinic 2310/3320/3330/4340 Clinic 3240 Prevention II 4430 Dental Hygiene Practicum Clinical activities, daily feedback Daily grade, perio worksheet Quiz, final Activities, journal notations PC.13 Compare actual outcomes to expected outcomes, reevaluating goals, diagnoses, and services when expected outcomes are not achieved 2310/3320/3330/4340 Clinic 3240 Prevention II 4430 Dental Hygiene Practicum Perio worksheet Exercise, quiz, final Activities, journal, final presentation Patient Care (PC) - Implementation PC.10 Provide specialized treatment that includes educational, preventive, and therapeutic services designed to achieve and maintain oral health. Partner with the patient in achieving oral health goals. Patient Care (PC) - Evaluation 10 Professional Growth and Development (PGD) PGD.1 Pursue career opportunities within health care, industry, education, research, and other roles as they evolve for the dental hygienist. 2170 Dental Materials Lab 2220 Profession of Dent Hygiene 4420 Current Concepts in DH 4430 Dental Hygiene Practicum Lab competency Quiz, exam, activity Paper Journal notations, final presentation PGD.2 Develop practice management and marketing strategies to be used in the delivery of oral health care. 4240 Practice Management 4430 Dental Hygiene Practicum Quiz Journal notations, final presentation PGD.3 Access professional and social networks to pursue professional goals. 4240 Practice Management 2220 Profession of Dent Hygiene 4420 Current Concepts in DH 4430 Dental Hygiene Practicum Activities Exam, assignment Paper, final Final presentation 11 DENTAL HYGIENE PROFESSIONAL CONDUCT CHARACTERISTICS OF PROFESSONAL BEHAVIOR Performance Areas Honesty and Integrity 1. Responds ethically in situations dealing with patients, classmates, and staff. 2. Displays honesty in all educational environments including classroom and clinical settings. 3. Is upright, truthful, and displays integrity in all aspects of dental hygiene education. Concern for Patient 1. Shows concern for physical and psychological comfort of the patient. 2. Observes and performs asepsis protocol throughout the clinical procedures. 3. Manages patients in an effective manner. 4. Displays enthusiasm when working with patients. 5. Performs procedures with the needs of the patient as the ultimate determining factor. Energy and Industry 1. Is willing to assist other students as needed. 2. Is self-directed in the tasks/procedures that need to be performed. 3. Projects a healthy attitude toward self-management – by end of clinical session. Perseverance 1. Follows tasks and procedures through to successful completion. 2. Completes challenging management cases effectively. 3. Is able and willing to manage difficult situations. Does not avoid problems. Punctuality 1. Arrives on time. 2. Utilizes time efficiently – manages time with procedures that need to be completed. 3. Finishes tasks in a timely manner – by end of clinical session. Ability to Follow Directions 1. Listens attentively to directions. 2. Follows given directions. 3. Consults Clinic Manual for specific directions on protocol or operation of task to be performed. 4. Asks for clarification if directions are not understood. Initiative 1. Performs routine tasks without direct supervision. 2. Initiates appropriate treatment for particular needs of patient – is a self-starter. GUIDELINES FOR PROFESSIONAL APPEARANCE Professional appearance and conduct of faculty, students, and staff are responsible for the image created by the Division of Dental Hygiene. Equally important is the image we set for ourselves as members of the dental hygiene profession. Professional pride and respect are not only a group effort, but also an individual achievement. We, as students, have a responsibility to ourselves and our profession to promote the highest standard of professionalism concurrent with the American Dental Hygienists’ Association (ADHA). professional conduct is essential to the total success of the college. Students, faculty, and staff must be aware of infection control protocol and safety for the sake of themselves and the patient as required by the Ohio Dental Practice Act. Since Postle Hall is simultaneously a dental care facility to the public and an educational setting for students, guidelines for professional attire, safety, and infection control protocol have been established for classrooms, laboratories, and treatment areas. When operating in the clinic or working in the laboratories, students, faculty, and staff should be clean, well groomed, Actively supporting clinic policies that contribute to a clean professional appearance within the college is encouraged. and wear clean and professional clothing at all times. Prescribed clinic attire is worn in the clinic and your name tag should be attached to the clinic attire. A professional appearance and attitude is expected at all times. Students are engaged in professional activities whether in the college or outside of the college in the Community. Students’ 12 College of Dentistry Student Professional Appearance and Attire Policy Effective Date: Fall Semester 2013 Purpose - The Ohio State University College of Dentistry brings faculty, staff, students, and patients together for the combined purposes of patient care, education and research. Collectively, we recognize that the tone of a professional educational experience can be influenced by the personal appearance and demeanor of all students. We also acknowledge that these attributes can directly and indirectly affect the care and management of our patients and have the potential to influence patient perceptions of and confidence in the college itself. In addition, the conduct and appearance of students form a major part of the collective impression we make on alumni, legislators, foreign dignitaries, visiting professors and others who visit the College of Dentistry. It is incumbent upon us all to conduct ourselves at all times with dignity, responsibility and respect for others and to maintain appropriate dress and a well-groomed professional appearance in accordance with the guidelines put forth by the college. Proper dress and a well-groomed professional appearance also reflect current infection control and safety guidelines recommended by the Centers for Disease Control and Prevention (CDC) and enforced by Occupational Safety and Health Administration (OSHA). College guidelines for dress and conduct reinforce our commitment to all current federal, state and local regulations as part of an ongoing effort to maintain the safest, most contemporary learning and treatment environment possible for our patients, students, staff and faculty. Student Professional Appearance and Attire Policy guidelines are to be observed during business hours (M-F 7:30 a.m. – 5:00 p.m.), as well as during evening clinic hours and other activities occurring in the college (i.e. Give Kids a Smile Day events, patient screening for clinical licensure examinations, etc.) Timely updates to this document or links to other related policies or guidelines will be made as necessary. All College Guidelines: Identification: In an effort to provide a safe and secure environment, the College of Dentistry must be able to easily identify persons who are authorized to be in Postle Hall. • The College of Dentistry identification badge must be worn above the waist and with the name and photo clearly visible at all times while in the College of Dentistry. Personal Hygiene: Exceptional personal hygiene must be maintained at all times. This includes: • • • • • • Body hygiene is required to prevent offensive body odor. Hair (including facial hair): o Must be clean, neatly trimmed, and well maintained. o Must not be extreme in color or style. Nails: o Artificial nails are prohibited. o Nails must be clean and manicured and kept less than ¼ inch long past the tip of the finger. o If worn, nail polish must be of a single color and not chipped, cracked, or peeling. o Nail jewelry or nail art is prohibited. Visible piercing jewelry, other than earrings are prohibited. Earrings may only be worn in the lobe of the ear. Tattoos must be inconspicuous or covered. Fragrances must be used sparingly. Clothing: Clothing is to be clean, wrinkle free, in good repair, and properly fitted. This includes: • • • • • • DDS students -- Approved, authorized gray scrubs (tops and trousers) are the only appropriate attire while in the college. DHY students – Approved, authorized black scrubs (tops and trousers) are the only appropriate attire while in the college. Scrubs must permit bending, leaning, and squatting while preserving modesty. Any shirt worn underneath the scrubs may not be visible below (longer than) the scrub top and must be white or black in color only and without logo or design. Caps, hats or head coverings are prohibited while on duty, unless it is part of a uniform. Consideration will be given for religious accommodations. Scrubs that are worn in the cadaver lab must not be worn within clinic settings, classrooms, or laboratories (including simulation clinic) areas. Footwear: • • • Shoes must be clean and in good condition and must be scarlet (red), gray, or white in color or any combination of these colors. Closed-toed shoes (tennis shoes or medical shoe wear) must be worn at all times. Socks (crew length or longer) must be worn/are required and can be solid or any pattern composed of the following colors: white, gray, scarlet, or black. Laboratory and Clinical Specific: Due to the risk involved in infection control, to maintain the safety and health of those working in the clinics, and to comply with state and federal law, while also maintaining exceptional patient care, individuals working in clinic and laboratory settings must comply with additional requirements as follows: 13 Simulation Clinic: • College-issued lab coats are required to be worn when working in the simulation clinic and associated labs. Lab coats must be kept clean and laundered as appropriate. • Shoes must be clean and in good condition and must be scarlet (red), gray, or white in color or any combination of these colors for DDS student and must be white or black for DHY students. • Shoes must be non-permeable to sharp objects, and the top of the foot must be completely covered. Therefore, canvas shoes, shoes with mesh, open toe shoes and sandals of any type are prohibited. • Socks (crew length or longer) must be worn/are required and can be solid or any pattern composed of the following colors: white, gray, scarlet, or black. • Hair must be pinned or held back so that it does not interfere with the field of vision, put a student clinician’s safety at risk, or require handling during treatment procedures. • Jewelry that may compromise clinical protective barriers must not be worn. • When class is not in session, headphones/ear buds are acceptable for students in pre-clinic lab only as they conform to the following conditions: o The wearer must have the volume low enough so that he/she is able to carry out a normal conversation and is not distracting others. o Normal laboratory operations, as well as alarms, must be able to be heard when headphones or ear buds are used. o The cords must be tucked into lab coats. o No listening devices are permitted during lectures, lab courses, or tests. Clinic: • • • • • • • • • • While working in the patient clinics and on extramural rotations: Dental students are expected to wear the approved, authorized gray scrubs (tops and trousers). Only personal protective equipment (PPE)* may be worn over scrubs in the clinic. Shoes must be non-permeable to sharp objects, and the top of the foot must be completely covered. Therefore, canvas shoes, shoes with mesh, open toe shoes and sandals of any type are prohibited. Shoes must be clean and must be scarlet (red), gray, or white in color or any combination of these colors. Socks (crew length or longer) must be worn/are required and can be solid or any pattern composed of the following colors: white, gray, scarlet, or black. Hair must be pinned or held back so that it does not interfere with the field of vision, put a student clinician’s safety at risk, or require handling during treatment procedures. Jewelry that may compromise clinical protective barriers must not be worn. In the clinical lab setting (including the back labs on the 1st and 2nd floors), students may wear disposable clinical gowns over the approved attire. Personal protective equipment (PPE) must be worn in clinics, clinical laboratories (1st and 2nd floors), and as required in other areas. All PPE must be removed prior to entering restrooms, lobbies, cashiering areas, offices, elevators, laboratories, canteens or other eating areas, the ground floor or prior to exiting the building. Headphones are prohibited. Nail polish is prohibited in situations requiring aseptic care. Exceptions: Exceptions to the dress guidelines for religious, medical, or other extenuating circumstances may be requested through the Director of Student Affairs. Divisions and/or clinic areas may issue a temporary, short-term exception to this policy for purposes of cleaning or relocation. Compliance: The spirit of the Professional Appearance and Attire Policy is aimed at promoting safety standards and cultivating the professional image of the students of the College of Dentistry. Faculty, staff, student, and patient safety are of the utmost importance. For this reason, departures from the established provisions of this policy will be considered breaches of enrollment policies. • • Students not adhering to the Professional Appearance and Attire Policy will not be permitted to attend/participate in classroom or simulation clinic activities or care for patients. Breaches of the Professional Appearance and Attire Policy may result in grade reduction, counseling with the Associate Dean for Academic Affairs or the Associate Dean for Clinic Administration and Patient Care, referral to the College of Dentistry Professionalism Committee for the evaluation and adjudication of appropriate outcomes, and/or loss of clinical privileges. Responsibility: All administration, faculty and supervisory staff are responsible for monitoring this policy. All College of Dentistry students are responsible for compliance with this policy. These guidelines are not subjective or variable from Division to Division and any faculty or senior management staff member may address or refer policy violations occurring in any area of the building. *PPE is specialized clothing or equipment worn for protection (against infectious or hazardous materials). 14 CODE OF HONOR AND PROFESSIONAL CONDUCT THE OHIO STATE UNIVERSITY COLLEGE OF DENTISTRY, DIVISION OF DENTAL HYGIENE Revised: September, 2000 Preamble The students of dental hygiene, in all their relations with patients, their fellow students, their instructors and the public, should conduct themselves as becomes a future member of the profession, the primary purpose of which is to serve society. They should refrain from any act which detracts from the dignity of the dental profession, not forgetting that integrity and professional ability carry their own rewards. It is the obligation of the profession to abide by a written code of conduct that provides guidance to its members and future members. not limited to: The Ohio State University Code of Student Conduct, The Ohio State University College of Dentistry Code of Honor and Professional Conduct, and the infection control, hazardouswastedisposalandsmoke-freeenvironmentpolicies of the College of Dentistry, and other rules and policies included in the College of Dentistry Clinic Manual and promulgated by the College from time to time. Article IV – Professional and/or Academic Misconduct A. Alleged Misconduct by a Student 1. Identification of Misconduct a. When there is a perception that misconduct has occurred and the accused student and the observer agree as to the facts, then there is an admission of misconduct and the parties may proceed toward informal resolution. b. When appropriate and possible, misconduct may be resolved informally between the parties and a written report signed by the parties will be submitted as soon as possible to the assistant director for academic studies and retained in the student record. c. Whenever informal resolution of misconduct by a student is not possible and/or is deemed inappropriate, the observer (faculty, student, or staff) should do the following: 1) Consult as soon as possible with the assistant director for academic studies regarding the nature of the misconduct. The identity of the individuals involved should not be revealed. 2) Communicate as soon as possible his/her concerns to the student in writing, indicating the steps he/ she will be taking and request that the student provide a written statement either admitting or denying guilt or denying all knowledge of the alleged misconduct. The statement by the student may be included in the observer’s report or forwarded directly by the student to the assistant director for academic studies under c(3). 3) As soon as possible, submit a written report stating the allegations to the appropriate course director and to the assistant director for academic studies. See 2b for preparation of the report. If due to perceived vulnerability or intimidation the observer is unwilling to confront the accused student, the accused student will be notified in writing by the assistant director for academic studies of the allegation and requested to provide a written statement either denying or admitting guilt or denying all knowledge of the alleged misconduct. Article I – Professional Conduct A. It is our responsibility to provide our patients with the highest quality of care in a timely manner acknowledging the constraints presented by the patient and the resources of the College of Dentistry. B. It is our responsibility to interact with patients in an ethical and caring manner and to treat all persons associated with The Ohio State University College of Dentistry with respect and courtesy. C. Faculty will behave in a manner that recognizes their duty to the public to educate competent and ethical practitioners. D. Faculty, students, and staff are expected to conduct themselves with impeccable integrity and are obligated to take action if violations of professional conduct are observed. E. It is our responsibility to refrain from actions that will detract from the professional atmosphere or orderly appearance of the facility or other college property. F. It is our responsibility to maintain or enhance the esteem of The Ohio State University College of Dentistry and the profession. G. It is unethical for any student to perform operations or treatments outside the direct supervision of a faculty or staff member. Article II – Professional Code Faculty, students, and staff will abide by applicable professional codes of ethics (e.g., ADA Principles of Ethics and Code of Professional Conduct, ADHA Code of Ethics, ADAA Code of Ethics). Article III – College and University Policies and Rules Faculty, students, and staff will comply with all written college and university codes, bylaws, policies, and rules including but 15 4) The written notification sent to the accused, either by the observer or the assistant director for academic studies shall provide a date on or before which the student shall have provided his/her written statement which shall be seven (7) calendar days from the date of notification. Notification shall be considered to have occurred three (3) days after notification is mailed by certified mail or personally delivered to the accused. 5) The presence of a colleague with the observer at any meeting with the student is recommended. 6) Document the accused’s refusal or failure to timely submit the requested documentation. d. In the event the assistant director for academic studies determines after receipt of the report, in either the case of informal resolution or formal resolution, that this is not the first time that a written report has been received regarding the accused, the matter may not be resolved informally and the matter must be referred to the College of Dentistry Professionalism Committee or to the university coordinator of judicial affairs. 2. Preparation of Written Report a. Written Report When Informal Resolution Possible. The observer shall prepare a written report of the alleged misconduct. The report should be as complete as possible and should have all relevant evidence attached including written statements from any witnesses. The statement should include the full names of the parties involved, the circumstances, dates and times, what was said and done, witnesses present, actions taken by the observer and a phone number where the observer can be contacted. The report should be signed by all of the parties including the accused. b. Written Report When Informal Resolution Not Possible. The observer shall prepare a written report as indicated above but it shall be submitted without the signature of the accused who may submit his/her statement of the facts with the observer’s report or may submit his/ her statement directly to the assistant director for academic studies. If the course ends before such action is taken, the instructor should assign the student the grade of Incomplete in accord with University Faculty Rule 3335-7-21. The alternative grade of the Incomplete should be that which will be given if the student is not found in violation of the Code. 5. Appeal – Appeal of decisions made by the Professionalism Committee may be made to the Chair of the Division of Dental Hygiene within 14 calendar days of the date of the notification of the decision. Notification shall be considered to have occurred three (3) days after notification is mailed by certified mail to the student. Barring introduction of substantial new facts, an appeal is limited to a review of the proceedings of the previous hearing. 6. Repeated Alleged Misconduct – In the event a student is formally accused of misconduct more than once, either with informal resolution or when informal resolution is not possible or appropriate, the matter can not be resolved informally and must be referred to the assistant director for academic studies for Action. In the event of repeated allegations against the same accused, the assistant director for academic studies will refer the matter to: a. the College of Dentistry Professionalism Committee, or b. the university coordinator of judicial affairs. A. Alleged Misconduct by Faculty 1. Identification of Misconduct – When appropriate and possible, alleged misconduct may be resolved informally between the parties and a written report signed by the parties, will be submitted as soon as possible to the division Chair and retained in the faculty record and a copy sent to the Dean’s Office. Whenever informal resolution of misconduct by faculty is not possible and/or is deemed inappropriate, the observer (faculty, student, or staff) should inform the faculty member of the allegation. However, if because of perceived vulnerability, the observer is unwilling to confront the faculty member and the offense is felt to be significant, the observer may report the incident (see below) without directly informing the faculty member. 1) Preparation of Written Report – The observer shall prepare a written report on the alleged misconduct. The report should be as complete as possible including the written statements from any witnesses and should have all relevant evidence attached. The statement should include the full names of the parties involved, the circumstances, dates and times, what was said and done, witnesses present, actions taken by the observer and a phone number where the observer can be contacted. The observer may request to remain anonymous, but must sign the report. Anonymity cannot be guaranteed because the report with the observer’s signature will be filed in the faculty 3. Action – Action of the assistant director for academic studies for the first written report received may include: a. referral to the College of Dentistry Professionalism Committee, or b. referral to the university coordinator of judicial affairs, or c. resolution of the matter with parties, although the student and/or observer has a right to request a Professionalism Committee hearing. 4. Continuing Course Enrollment – Students suspected of misconduct, whether acknowledging involvement or not, should be allowed to continue in the course without prejudice pending actions by the assistant director for academic studies or the Professionalism Committee. 16 member’s personnel file and may be subject to Ohio Public Record Law. Although the complaint will be investigated, the complainant will be made aware that remaining anonymous may impede a full investigation and may alter the disciplinary action taken (see number 4). barrier to a thorough investigation, the supervisor may encourage the complainant to waive anonymity to allow formal pursuit of the complaint to the fullest extent. 3335-1-07 Student life (A) Discipline (2) The deans of the colleges and of the graduate school, the directors of schools, and the Chairs of departments, respectively, are responsible to the president through regular disciplinary channels for the discipline of all students in the activities of their respective colleges, schools and departments. 2) Submission of Written Report – The report prepared by the observer should be submitted to the Chair of the faculty member’s academic unit (with exceptions noted in University Faculty Rule 3335-5-04 [A-3]) and a copy sent to the Dean’s Office. 3) Action – If the complainant has not requested anonymity, action will be taken according to University Faculty Rule 3335-5-04. If the complainant has requested anonymity, the complaint will be investigated to the extent possible. If the alleged misconduct is considered significant and the anonymity of the complainant poses a serious barrier to a thorough investigation, the complainant may be encouraged to waive anonymity to allow formal pursuit to the fullest extent. 3335-5-487 Committee on academic misconduct (B) Duties and Responsibilities (3) Serve as a consultant on questions of academic misconduct for any professional college having a published honor code. (Note: This committee shall not have jurisdiction over cases involving student academic misconduct in professional colleges having published honor codes. These colleges shall follow their own codes in investigating reported cases of academic misconduct and in determining suitable disciplinary action. When the action taken involves suspension, dismissal, or entry on the student’s permanent record, a recommendation to that effect shall be made to the executive vice president and provost for review and action.) 4) Graduate students, even when performing teaching responsibilities, are governed by the rules of the graduate school. B. Alleged Misconduct by a Staff Member 1. Identification of Misconduct – When appropriate and possible, alleged misconduct may be resolved informally between the parties including the staff member’s direct supervisor. Whenever informal resolution of alleged misconduct by a staff member is not possible and/or is deemed inappropriate, then the process for resolution shall be guided by the Ohio State University Operating Manual Corrective Action Number 8.15. 2. If, because of perceived vulnerability, the observer is unwilling to be identified to the staff member, the observer may request to remain anonymous, but must sign a report. Anonymity cannot be guaranteed because the report with the observer’s signature must be filed in the staff member’s personnel file and is considered a public record in the State of Ohio. Although the complaint will be investigated, the complainant will be made aware that attempting to remain anonymous may impede the investigation and may alter the disciplining action taken. COLLEGE OF DENTISTRY PROFESSIONALISM COMMITTEE The Professionalism Committee is charged with the responsibility for protecting the academic standards, integrity, and policies of the college and the university through: 1. Investigating and/or establishing procedures for the investigation of reported violations of the College of Dentistry Code of Honor and Professional Conduct, integrity or policies in such a manner as to ensure student and faculty rights and due process. 2. Recommending to the dean suitable disciplinary action in any case where an infraction of the Code of Honor and Professional Conduct has been determined. 3. Hearing and investigating other matters directed to the Professionalism Committee by the dean. Action – If the complainant has not requested anonymity, the supervisor will take action in compliance with The Ohio State University Operating Manual (Corrective Action, Number 8.15). If the complainant has requested anonymity, the complaint will be investigated to the extent possible. If the alleged misconduct is considered significant and if the anonymity of the complainant poses a serious Decisions of the Professionalism Committee shall be by majority vote and communicated in writing to the dean of the College of Dentistry for review and action. Complete information about the College of Dentistry Professionalism Committee is available in the Student Reference Manual on the College of Dentistry web site. 17 PLAGIARISM AND ACADEMIC MISCONDUCT structure does not constitute original composition and, therefore, cannot be given academic credit. The source of information must be credited if such borrowing or paraphrasing is ever necessary. Excerpt from The Ohio State University 1993–94 Student Handbook Plagiarism is only one form of academic misconduct. Academic misconduct is defined as “any activity which tends to compromise the academic integrity of the university or subvert the educational process.” Plagiarism is one of the least understood forms of misconduct. You should be aware of the serious consequences that can result from even unintended plagiarism. Academic honesty and integrity are very near and dear to our collective university heart. Ohio State has a reputation for academic excellence, and it is a reputation we are determined to maintain. But there is something even more important at stake here — you and your education. If you are given credit for work that is not your own, then your course grades are meaningless because you did not earn them. Your university degree then becomes a mere sheet of paper and the integrity of the university is compromised. Thus, plagiarism, in addition to being dishonest, defeats the purpose of your education. With that much at stake, of course you wouldn’t knowingly plagiarize. But do you know what plagiarism is? Unless you know and understand what plagiarism is, you may unwittingly jeopardize your university career. What is Plagiarism? To submit a paper to your instructor that is not truly the product of your own mind and effort is to commit plagiarism. To put it bluntly, plagiarism is the act of stealing the ideas and/or the expression of ideas of another and representing them as your own. It is a form of cheating and a kind of academic misconduct that can result in severe penalties. The concept of plagiarism applies not only to courses in freshman composition but to courses offered throughout the university’s curriculum. Copying is Plagiarism The most obvious form of plagiarism is word-for-word copying of someone else’s work, in whole or in part, without acknowledgment, whether that work is a magazine article, a portion of a book, a newspaper piece, another student’s essay, or any other composition not your own. Any such verbatim use of another’s work must be credited to the source and acknowledged by the use of quotation marks. Paraphrasing Can be a Problem The unacknowledged paraphrasing of the structure and language of another person’s work is a common form of plagiarism. Changing a few words of another’s composition, omitting a few sentences, or changing word order or sentence 18 Using the Ideas of Others Can be Troublesome Still another form of plagiarism is more difficult to define. It consists of writing a theme based solely on the ideas of another person. Even though the language used may be different, if the thinking and ideas are clearly not your own and you have not identified the source of the ideas, you have committed plagiarism. How to be Original Of course you have come to the university to learn, and this means acquiring new ideas, exchanging opinions with others, and entering into educational dialogue. But no idea is ever genuinely learned by copying it down in someone else’s phrasing. When you have thought an idea through in terms of your own experience you can develop it on paper as the product of your own mind. Remember, it is your mind we are trying to train, stimulate, and develop. When you are given a theme or other writing assignment, do not consult books or articles or friends’ themes in search of something to say. Think about the assignment yourself and develop some ideas about how you wish to proceed. If you are encouraged to consult other sources, do so cautiously and with the understanding that you must cite the source of others’ ideas. Careless note taking can lead to plagiarism. What are the Penalties? It must be emphasized that the university regards plagiarism as a very serious matter and deals with it appropriately. The penalties for plagiarism and other forms of academic misconduct are heavy and severe. All cases of plagiarism are turned over to the University Committee on Academic Misconduct to be investigated and, in cases where violation of the Code of Student Conduct is established, a penalty is imposed which may range from recommending an E in the course to dismissal from the university. By consistently applying these penalties, the university protects the conscientious student and guarantees the quality of education at Ohio State. Need More Information? If you need more information about plagiarism or other forms of academic misconduct, consult your instructor or a faculty member. You can also find additional information in the section on plagiarism in the University Survey textbook published by University College. The definition of “plagiarism” as understood by the Department of English is presented there in full. You are responsible for reading and understanding that statement. Professional Conduct – Conclusion Integrity, use of reasoned judgment, honesty, ethical behavior, accountability, interpersonal skillfulness, and other personal and professional qualities are essential attributes of a professional dental hygienist. It is necessary that these same qualities be exemplified consistently by students preparing for dental hygiene practice in all aspects of their functioning. The Dental Hygiene faculty in recommending a student to receive the degree Bachelor of Science in Dental Hygiene and hence become eligible to take the national and regional board examinations for licensure to practice as a registered dental hygienist, attests to the public that those whom it recommends are not only competent, but also have consistently demonstrated the aforementioned characteristics. Additional information about student conduct is contained later in this manual: Appendix II – The Ohio State University Code of Student Conduct Appendix IV – Sexual Harassment Policy DENTAL HYGIENE CURRICULUM The Dental Hygiene Program consists of two years of program prerequisites followed by two years in the professional program, including May term. Summary of Requirements Semester hours General Education Curriculum and Basic Sciences 53–54 Dental Hygiene Major 64 Area of Specialization 6–8 Program Total 124-125 General Education Curriculum and Basic Sciences – 53–54 semester hours English Composition, Second Writing Course Mathematics General Biology, Chemistry, Introductory Physiology, Microbiology, Human Nutrition, Basic Human Anatomy General Psychology, Introductory Sociology Historical Study, Literature, Visual and Performing Arts Student selected from GE (2 courses), Electives Dental Hygiene Major – 64 semester hours Concurrence: All dental hygiene courses required each semester must be taken concurrently. Any exceptions to this policy must be approved by the Dental Hygiene Administrative Committee. Semester I Prerequisite: Admission to DHY Major 2110 (4) Oral Anatomy, Tooth Morphology & Occlusion 2130 (2) Oral Radiography 2140 (2) Oral Histology & Embryology 2150 (2) Periodontology 2220 (1) The Profession of Dental Hygiene 2240 (2) Oral Health and Disease Prevention 2300 (4) Dental Hygiene Pre-clinic 19 General prerequisites for clinic courses (DH 2310, 3320, 3330, 4340): C– or higher in previous clinic and demonstration of competence and professional conduct in all required aspects of patient care. Because there are many factors that determine a course grade, a grade of C– or higher does not necessarily indicate that the student is competent in all required aspects of clinical care. Students who are unable to provide adequate and safe patient care as determined by the Dental Hygiene Administrative Committee will be required to complete remediation and/or repeat previous clinic or pre-clinic courses and demonstrate clinical competence before being allowed to enroll in subsequent clinic courses. Semester II Prerequisite: C– or higher in DH 2110, 2130, 2150, and 2300 and recommendation of faculty 2170 (2) Dental Materials Laboratory 2310 (3) Dental Hygiene Clinic I 3120 (3) Pathology, Pharmacology and Medicine for Dental Hygiene 3140 (2) Pain and Anxiety Management 3150 (2) Periodontal Therapy 3170 (1) Dental Materials 3230 (2) Care for Patients with Special Needs Summer Term Prerequisite: C– or higher in DH 2310, 3120, 3140, and 3150 and recommendation of faculty 3320 (3) Dental Hygiene Clinic II 3210 (2) Community Oral Health Semester III Prerequisite: C– or higher in DH 3320 and recommendation of faculty 3130 (2) Oral Pathology 3330 (4) Dental Hygiene Clinic III 3410 (4) Research Methods and Interpretation 4210 (1) Integrated Dental Hygiene Science I 4530 (3) Oral Health Behavior Management Semester IV Prerequisite: C- or higher in DH 3330 and recommendation of faculty 4220 (1) Integrated Dental Hygiene Science II 4240 (2) Dental Hygiene Practice/Management 4340 (4) Dental Hygiene Clinic IV 4420 (2) Current Concepts in Dental Hygiene 4430 (3) Dental Hygiene Practicum 4530 (3) Oral Health Behavior Management Area of Specialization (Choose one) – 6-8 semester hours Expanded Functions Dental Auxiliary Prerequisite: Approved application and recommendation of faculty 4725 (4) Expanded Functions for the Dental Auxiliary Pre-clinic 4740 (2) Expanded Functions for the Dental Auxiliary Clinic I 4750 (1) Expanded Functions for the Dental Auxiliary Clinic II 4760 (1) Expanded Functions for the Dental Auxiliary Seminar Dental Hygiene Education 4620 (3) Didactic Teaching in Dental Hygiene 4640 (3) Clinical Teaching in Dental Hygiene Individualized Specialization Six (6) or more hours as approved by Dental Hygiene Curriculum Committee 20 SCHOLASTIC STANDARDS AND ACCEPTABLE GRADE POLICIES INCOMPLETES If a course requirement is not completed during the academic semester, the student will receive a grade of Incomplete “I”. Depending on the circumstances, late work may be accepted for full credit or for partial credit, which may result in a lower course grade, at the discretion of the instructor. All incomplete work must be submitted by the date determined by the course instructor, usually no later than the fifth week of the following semester. If the work is not completed by the due date, the grade will convert to the alternate grade, normally E. Students who are unable to complete the missing work in a clinical course within the required time may request an extension. If an extension is granted by the course instructor, the late work may be accepted for reduced credit which may result in a lower course grade. In general, late work will be accepted for full credit only when the student has demonstrated that there were extenuating circumstances that prevented the student from competing the work in a timely way and that the student made efforts to complete the work on time. If failure to complete the work results in a failing grade, the course must be repeated in its entirety and students are subject to the acceptable grade policies described above. If the incomplete course is a prerequisite for a subsequent course, the student may be denied enrollment and participation in the subsequent course until the previous course is complete and the final grade is posted. No grade below a C- will be acceptable in any required dental hygiene course. Grades below C- may result in ineligibility to enroll in subsequent dental hygiene courses and can delay graduation. In addition, students who earn an unacceptable grade will be placed on probation in dental hygiene until the course has been successfully completed and are subject to the policies for probation. Any student who receives a grade below C- in a required course should consult with his/her academic advisor regarding his/her academic standing. Dental hygiene students are expected to maintain a dental hygiene point hour ratio of at least 2.0. Students who fail to meet these standards will be placed on probation in the Dental Hygiene Program. Students who fail to meet the conditions of probation are subject to dismissal from the Division of Dental Hygiene. All university students are expected to maintain a university cumulative point hour ratio of 2.0. Students who fail to meet these standards will be placed on university warning or university probation. Students who fail to meet the conditions of probation are subject to dismissal from the university. A complete description of academic standards and policies for progression and probation are included in the appendix. Students with concerns about their academic standing are encouraged to consult with their academic advisor. All required dental hygiene courses and area of specialization courses must be completed at OSU. 21 REQUIREMENTS FOR GRADUATION d. Completion of community service requirement e. Completion of 124 semester hours excluding courses numbered below 1000 and duplicate credit for repeated courses f. A dental hygiene cumulative grade point average of 2.0 or above; a cumulative grade point average of 2.25 or above in all dental hygiene clinical courses and a university cumulative grade point average of 2.0 or above 3. The student must have discharged all financial obligations to The Ohio State University. A student who has completed the dental hygiene curriculum will receive the degree Bachelor of Science in Dental Hygiene (BSDH) when the following conditions are fulfilled: 1. The student must have satisfactorily completed at least two years of dental hygiene at Ohio State’s Division of Dental Hygiene. 2. The student must have satisfied the following curricular requirements: a. Completion of all required dental hygiene courses and basic science courses with a grade of C- or higher b. Completion of the approved General Education Curriculum for Dental Hygiene c. Completion of an approved Area of Specialization with grades of C- or higher. Students must file an application for graduation with the assistant director for academic studies at least one semester in advance of the anticipated semester of graduation. REQUIREMENTS FOR GRADUATION WITH HONORS IN DENTAL HYGIENE Graduation with honors in dental hygiene will be awarded to students who complete all honors requirements but earn the required points without completing an honors thesis. Continuance Honors students must maintain a university GPA of 3.5 and meet the yearly standards for progress described below. Graduation with research distinction in dental hygiene will be awarded to students who complete all honors requirements to include an honors thesis. Reinstatement Students who fail to meet continuance standards will lose the honors designation. At the recommendation of the faculty advisor, students who wish to return to honors may continue to engage in honors activities for a maximum of one semester and will return to honors status if they meet the appropriate eligibility requirements after one semester. Students may be reinstated only once; failure to maintain continuance standards after reinstatement will disqualify the student from continuing in the Dental Hygiene Honors Program. Eligibility Students must be enrolled in a university honors program, have a cumulative grade point average of 3.5 or higher, and have completed at least four honors courses at program entry. Enrollment Process Qualified students should meet with the honors director to apply for enrollment in the honors program. Students are encouraged to apply for honors prior to matriculation, or students may apply during the first four weeks of the first semester in dental hygiene. 22 Yearly Honors Program Requirements End of DHY3 year - Cumulative OSU GPA of 3.5, dental hygiene GPA of 3.5, completion of six honors or upper division courses, and completion of at least 30 points or recommendation of faculty advisor. Graduation - Students need a minimum of 80 points for graduation with honors in dental hygiene. These points must be earned from each of the three categories 1) honors and graduate coursework; 2) research, scholarship and teaching; and 3) leadership and service. Students who complete 80 points to include an honors thesis will graduate with honors research distinction in dental hygiene. 1. Honors and graduate coursework - At least 24 points must be earned by completing Honors courses or graduatelevel courses while an undergraduate student. One point is earned for every credit hour completed. A minimum of six (6) points must be within the dental hygiene major. 2. Research, scholarship and teaching - At least 15 points must be earned by completing research, scholarship, and teaching through the following opportunities: Honors thesis Minor One semester of study abroad Submit a research paper for publication in a refereed journal Present a research study at the Denman Undergraduate Research forum or a professional conference Serve as a teaching assistant Successful completion of a foreign language through 104 plus one additional course Complete DH H4193 Participate in the College of Dentistry Summer Research Program Other as approved by the Honors committee 30 20 20 10 10 1 per credit hour 15 2 per credit hour (maximum 10) 20 1-10 3. Leadership and service: At least 15 points must be earned by completing service and leadership activities, which go beyond the clinical and service – learning requirements for the major. Service projects must be approved in advance by the faculty advisor and documented following completion of the project. Each activity may count in only one of the categories below. Leadership of a student-organized project for recruitment or community-based outreach and engagement activities Active member of college or university committee Participation in honors activities (e.g., fireside chats, lunch and learn, dinner and dialogue) Service project through Honors & Scholars Attend and participate in a national professional conference Attend and serve as a delegate at a state professional conference Attend and serve as a delegate at a national professional conference Other as approved by the Honors Committee 23 1-5 per project (maximum of 10) 5 per year (maximum of 5) 1 point per event (maximum of 5) 5-20 per project (maximum of 20) 5 per conference 5 per conference 10 per conference (maximum of 20) 1-10 AWARDS AND HONORS grades of Incomplete. Courses taken for pass/non-pass grades do not count toward the 12-hour eligibility requirement. Matriculation Ceremony A formal matriculation ceremony is held autumn semester. It is an opportunity for the College of Dentistry faculty and administration to formally welcome new students. There is a short program where each new class member is recognized. The program is followed by a reception. Students who are ineligible for the dean’s list because of an Incomplete but who otherwise meet the criteria may petition the Dental Hygiene Administrative Committee after the final grade is posted. The petition must include documentation that the Incomplete was beyond the control of the student and that the student made efforts to complete the requirement. Petitions must be submitted by the end of the semester following the semester of the incomplete. Convocation The convocation program is held each spring semester to honor the dental hygiene and dental graduates of the college. Each student is recognized at this celebration of excellence. Individuals are recognized for outstanding performances, receiving honors and commendations. Following the ceremony a reception is held for family, friends, and faculty. Academic Scholars Award This primary award recognizes the senior student who has achieved the highest academic rating in dental hygiene based on the dental hygiene grade point average. Graduation University Commencement is held each semester on the Sunday following finals week. The degree Bachelor of Science in Dental Hygiene is conferred at the Commencement ceremony that follows the completion of the requirements for the degree. Sigma Phi Alpha Sigma Phi Alpha is the national honor society of the dental hygiene profession. The purpose of Sigma Phi Alpha is to promote, recognize, and honor scholarship, service, and character among students and graduates of dental hygiene. Ten percent of the profession are elected into Sigma Phi Alpha. SCHOLASTIC AWARDS Latin Honors Eligibility to graduate with Latin Honors will be determined at the end of the semester preceding graduation. Students must have earned 60 hours at OSU to be eligible. All coursework at OSU will be considered in determining Latin Honors (including coursework completed prior to Fresh Start). The university standards for Latin Honors are as follows: 3.50–3.69 Cumulative GPA is Cum Laude 3.70–3.89 Cumulative GPA is Magna Cum Laude 3.90–4.00 Cumulative GPA is Summa Cum Laude ACHIEVEMENT AWARDS Astrid Langell Award Established in 1980, the award is in memory of Astrid E. Langell, Dental Hygiene Class of 1973. The award is presented to a senior dental hygiene student with humanistic qualities of caring, a zest for life, and enthusiasm for learning. This student represents the highest of professional ideals. Colgate S.T.A.R. Award For the dental hygiene student who demonstrates dedication to the dental hygiene profession, exhibits compassion in patient care, displays enthusiasm for community service, and enjoys the role of the dental hygienist. Latin Honors will be noted on the diploma and in the commencement bulletin. Students who fall below the honors bestowed at the penultimate semester will be subject to review by the Dental Hygiene Administrative Committee and the honors designation may be retained or removed at the discretion of the committee. Honors designation will be changed for students who qualify for Latin Honors in the final semester of enrollment. Changes to honors status based on grades in the final semester will be reflected on the diploma but not in the commencement bulletin. Dental Hygiene Oral Radiography Award Awarded to the senior dental hygiene student who has demonstrated exceptional interest, accomplishment, and clinical excellence in the area of oral radiology. Donna Noland Scholarship In honor of Donna Noland, this scholarship is awarded for overall academic excellence. Dean’s List Each semester, the dean’s list will recognize students who achieve a 3.5 or greater semester point hour ratio based on full-time enrollment (12 or more credit hours) with no 24 Honor L. Whitacre Leadership Award In recognition of Honor L. Whitacre, former director of the division of dental hygiene, this award is presented to a senior dental hygiene student who exemplifies outstanding leadership in student government or as a class officer. Specifically, this award will be presented to a student who demonstrates initiative and responsibility in his/her position to implement change. Sue Ann Longenecker Scholarship In honor of Sue Ann Longenecker, this scholarship is awarded to a student who has demonstrated academic excellence and professionalism. Yardley Family Scholarship in Dental Hygiene In honor of three Yardley family graduates of the Dental Hygiene Program, this scholarship is awarded to a student who has demonstrated academic excellence and strong commitment to the profession of dental hygiene. Hu-Friedy Golden Scaler Award The Hu-Friedy Company honors a senior dental hygiene student who has demonstrated exceptional skills in a clinical instrumentation. Julie Ellis-Driver Scholarship In memory of Julie Ellis-Driver, Dental Hygiene Class of 1998, this scholarship is awarded to a student who exemplifies Julie’s characteristics of academic achievement, clinical excellence, an aptitude for working with the disabled, as well as being caring and creative. Kilgore Dental Hygiene Restorative Achievement Award Presented to the senior dental hygiene student who has demonstrated exceptional skills and caring while treating patients in the expanded functions clinic. Nancy J. Goorey Research Award Created in honor of Dr. Nancy Goorey, former director of dental hygiene, this award is presented to a senior dental hygiene student who participates in research. Procter and Gamble Preventive Oral Health Award Established in 1988, the Procter and Gamble Company presents this award to a senior dental hygiene student who has demonstrated outstanding skills as a preventive oral health professional. Sigma Phi Alpha – Zeta Chapter Scholarship As the national honor society of the dental hygiene profession, the purpose of Sigma Phi Alpha is to promote and recognize scholarship, service, and leadership among students and graduates of dental hygiene. This scholarship is awarded to a student who exhibits high academic standing, scholarship, and potential leadership qualities. Sigma Phi Alpha Wise Award The Wise Award established in honor of Dr. Consuelo Wise, past director of dental hygiene, is recognized as the primary award for individual student excellence in clinical dental hygiene. The senior dental hygiene student who has demonstrated outstanding clinical skills and dedication to patient care is selected for the Wise Award. 25 POLICIES AND STUDENT INFORMATION DENTAL HYGIENE POLICIES AND INFORMATION If students with a documented, unexpected, extreme PERSONAL OR FAMILY ILLNESS or EMERGENCY need to miss class, an examination or laboratory/clinic activity, they must notify the dental hygiene office and the course director as soon as possible (within 24 hours) after the event occurs. If patient care is to be impacted, the student should first notify the clinic to which they are assigned. These students may receive an “I” grade for any graded activity missed and be given a set time range by the Course Director in which to make-up the missed work during which time the student will be on academic probation. However, failure to make notification in a timely manner or to make-up the missed work when required may also result in a failing grade. The student is required to provide documentation of the situation (ideally, an e-mail should be copied to the Course Director and the Clinic Director). Attendance and Absences Students are expected to arrive on time and attend all scheduled classes, labs, clinics and other academic activities. When a student is absent from the college for any reasons and cannot meet his/her scheduled obligations for the day, the following actions should be taken: 1. Call the Dental Hygiene Office (614–292–2228) in advance to report the absence. 2. If scheduled for clinic, also call the appointment desk at 614–292–2751 to inform them of your absence. If on rotation/detail, call the detail to which you are assigned. Attendance in every dental hygiene class is expected. Attendance is taken at the beginning of each class and the final grade may be lowered for students who do not meet the expected attendance requirements as stated in the course syllabus. Students who arrive late are encouraged to join the class and should make an effort to do so without disrupting the class, but late arrivals may not be counted as having attended that day. Academic Advising The assistant director for academic studies will serve as your academic advisor while enrolled in the Division of Dental Hygiene. You should meet with your academic advisor if you have any questions about your schedule, academic progress, or your program in general. You may schedule an appointment through the Dental Hygiene Office, 3082 Postle Hall, 614–292–2228. College Attendance Policy Providing make up opportunities for missed examinations, laboratory, and clinical activities is extremely difficult and requires detailed coordination of staff, faculty and in some cases pre-clinical or clinical facilities. In recognizing their responsibility as doctoral and dental hygiene students, students need to be present for classes, examinations, laboratory, and clinical activities which generally run Monday through Friday from 7:30am to 4:30pm, although various assigned extramural rotations may have schedules that precede or extend beyond these regular hours which also need to be adhered to. Students should plan accordingly and attend personal functions in the evenings and on Saturdays and Sundays. Registration Students are responsible for registering their courses each semester in a timely way. Students will receive registration materials via their university email. Course registration is done via Buckeye Link on the University Registrar’s web page. Registration that requires special permission, change tickets, or changes after the web registration deadlines are handled by your academic advisor. All registration requiring special permission should be submitted in person. Clinic Schedules Clinic schedules are assigned during course registration and the clinic director must approve any changes. Students who will miss an examination and/or laboratory and clinical activities due to scheduled COLLEGE RELATED BUSINESS (such as attending a conference on behalf of the College) may receive an “I” grade for any graded activity missed and be given a set time range, by the Course Director, in which to make-up missed work. These students should request from the course director and the student’s Clinic Director for the specific activity to be an excused absence, as soon as the conflict is known and provide documentation of the situation (ideally, an e-mail should be copied to the Course Director and Clinic Director). Failure to make such a request in a timely manner or to make-up the missed work when required may result in the student receiving a failing grade. Confidentiality of Records Your academic record is considered private and is protected by the Family Educational Rights and Privacy Act of 1974 (FERPA). This gives you the right to view certain parts of your academic record and also prevents us from sharing your academic record except under certain circumstances. A complete description of FERPA is included as Appendix VI. Faculty Advisors All students are assigned a faculty advisor. The Dental Hygiene Program faculty members serve as counselors to multiple students to advise them on professional issues. Faculty offices are located on the third floor of Postle Hall. 26 Student Identification Cards Students will receive a College of Dentistry ID during orientation. These ID cards are a part of the college security system. You are required to wear the card when you are in Postle Hall. Students should also have an Ohio State University ID (Buck ID). This University ID is required for many university services and will permit you to enter Postle Hall after hours. University IDs are available at University ID Card Services, 3040 Ohio Union, 614–292–0400. Students as Patients All students will be asked to be a patient for another classmate sometime during the students’ educational program. This is a role that is expected of all students. This will also result in the creation of a college patient record for all students. Transportation Some course requirements will require transportation offcampus. For some assignments, students are responsible for arranging and bearing the cost of their own transportation. Email All students are provided with an OSU email address. Important correspondence from the university and from Dental Hygiene will be sent via email. Students are expected to check their email regularly. Telephone Usage Telephones are available for student use when indicated. Students may use telephones located in the computer/clinic forms area located on the first and second floors. These telephones are for outgoing local calls only and should be used only for professional use. If long distance calling is required, telephones are available in the Dental Hygiene Office. Office staff can assist you with long distance calls by directing you to specific telephones and providing access codes. College Web Site The web address for the Division of Dental Hygiene is www. dent.osu.edu/dhy. The College of Dentistry web address is www.dent.osu.edu. Important information such as class schedules and announcements are available on these sites. Instrument Management Service/Dental Instrument Fee The College of Dentistry requires the use of an Instrument Management Service for its students. This service provides the equipment and materials necessary for the pre-clinical and clinical curriculum. The dental instrument fee is based on the total expected costs of lab materials and instruments and is payable each semester for the two years the student is enrolled in the professional program. If a student must attend additional semesters to complete graduation requirements, additional instrument rental fees may be billed. There is no instrument fee for summer term. Students who enroll in EFDA will be charged an additional instrument and materials fee. Emergency Contact If an emergency requires family or friends to contact you while you are in classes, lab, or clinic, you can be reached through the Dental Hygiene Office at 614–292–2228. A staff member will deliver a message to you. Use of Cell Phones and Other Communication Devices Use of cell phones and other communication devices that have the potential to disrupt classes are not permitted while classes are in session. If you bring such devices to class, clinic, or lab, they must be turned off or in silent mode. In an emergency, you can be reached through the Division of Dental Hygiene Office at 614–292–2228. Each student is required to rent these instrument kits and will be billed on their university fee statements. Fees for this service may be adjusted annually. By signing for the acceptance of instruments (pre-clinical and clinical) each student accepts responsibility for proper use and return of the item(s). If a signed out item(s) is lost, damaged, or stolen the student is responsible for its (their) replacement at a value of 100% of the current college purchase price. (Instruments and equipment are not dated or devalued based on previous use and/or age.) FACILITIES AND SERVICES Lockers Students will be assigned a locker to use. It will be necessary for you to provide your own lock. Lockers are located in the basement of Postle Hall. Mailboxes Each student receives a key for a locked student mailbox when they enter the program. These mailboxes are located at the west end of the third floor, near the Dental Hygiene Office. Students receive class handouts, grade results, mail and other important papers in these mailboxes. Mailboxes should be checked regularly. Liability Coverage OSU students are covered by malpractice insurance while participating in required or elective course work approved by the college. No coverage is provided for non-academic activities. Valuable dental equipment is loaned to students throughout the dental hygiene program. It is advised that each student have some type of insurance to cover the cost of this equipment in case of loss, theft, or fire. If you lose your mailbox key, you will need to report it to the main Dental Hygiene Office (3082 Postle Hall) and pay the $5.00 fee to replace the key. 27 Bulletin Boards Bulletin boards are located on the third floor across from the Dental Hygiene Office, on the first floor close to dental student mailboxes, and multiple bulletin boards are available for student use in the College of Dentistry’s Student Lounge in the basement. Student Health Service Any student, regardless of health insurance, can be seen by a physician at the Student Health Service at no charge. The coverage of related laboratory tests, x-rays, immunizations, and medications will vary depending on the student’s health insurance. Building Hours Postle Hall doors are unlocked at 7:00 a.m. Monday through Thursday, and locked at 8:00 p.m.; Fridays 7:00 a.m. – 6:00 p.m. Student entry during after hours, weekends and holidays is a privilege and permitted with use of the University ID Card. Students violating security requirements may have building privileges revoked. Immunizations and Assessment of Immunity As a healthcare provider, you will interact with a variety of patients as part of the educational process in the College of Dentistry. Because of this patient contact, and for your own well-being, it is important to have a complete and accurate medical history and immunization record. In keeping with the policies of the College of Dentistry and requirements by affiliated hospitals, you will need to provide evidence of the following: Computer Room/Lab Room 0119 in the basement of Postle Hall is the Computer Lab. Entry is by keycard only. The lab is open 24 hours. A. Measles: Vaccination (two doses) or presence of serum antibodies B. Mumps: Vaccination or presence of serum antibodies C. Rubella: Vaccination or presence of serum antibodies D. Varicella (Chicken Pox): Proof of immunity through immunization (two doses), or presence of serum antibodies E. Hepatitis B: Presence of serum antibodies – Immunization for hepatitis B requires a series of three doses spaced over six months. The second dose should be given one month after the first dose, and the third dose should be six months after the first dose or five months after the second dose. The Hep B antibody test should be administered one to two months after completion of the vaccine series. F. Tuberculosis: Intradermal PPD testing is required annually for all students who have not previously tested positive. If you have previously tested positive for tuberculosis as a result of infection or vaccination, you must provide physician documentation of the date and results of testing, verification of chest x-ray results, and a record of any treatment that you received. G. Tetanus/Diphtheria: You must have a booster every 10 years. H. Influenza: Vaccine is required annually. Study Room Room 0214 in the basement of Postle Hall is available for students to study in a quiet atmosphere. Canteen and Food Services A canteen is available for students in the basement of Postle Hall located between the lounge and study room. Vending machines offer snacks and drinks. A Wendy’s and a cafeteria are located in the University Hospital adjacent to Postle Hall. Other food services are available on Neil Avenue. Student Lounge The student lounge is located in the basement of Postle Hall. The facility is available for study breaks and recreation. Information on intramurals, social events, and related activities are posted on bulletin boards to keep students informed of opportunities and events. Banking There is an ATM machine and a branch of Huntington Bank in the Wexner Medical Center adjacent to Postle Hall. HEALTH SERVICES AND REQUIREMENTS Health Insurance All students at The Ohio State University are required to maintain insurance while enrolled. You may buy student health insurance through the university, or you may choose other coverage. The university student health insurance protects the student at or away from school. The policy provides hospitalization benefits and also covers in the event of sickness or accidents treated at the Student Health Center. Limited dental insurance is included as part of the policy. Students enrolled in dental hygiene can elect to be treated at the Dental Clinic for a fraction of the total cost of treatment. 28 OSU POLICIES AND REGULATIONS AND OSU STUDENT RESOURCE GUIDE Internet Access and Email All OSU students need an OSU Internet username and password. Much of the communication between the university and students is via email, and students are expected to check their OSU email regularly. Your user name and password will also give you access to other secure online services such as registration and viewing your grades, so it is important to keep your password private and change your password occasionally. To activate your account, go to the OSU Account Management site acctmgt.service.ohiostate.edu, click the OSU Internet username link, and select Activate Account. University Registrar Online Services The registration web site is at www.registrar.osu.edu. This page has a number of features that you will use each semester to register for classes, view your statement of account, pay fees, and view your grades. The links most commonly used by students are under Buckeye Link. All students are expected to read and adhere to OSU’s policies and regulations. Students who enter the university before admission to the dental hygiene professional program are expected to take the survey course, Dental Hygiene 1100, or an equivalent course at OSU. Transfer students who are admitted directly to the Division of Dental Hygiene are expected to attend transfer orientation. Information about OSU Policies and Regulations, the Code of Student Conduct, and other important information is available at the Student Affairs web site, www.studentaffairs.osu.edu/resources. All students should read and abide by the Code of Student Conduct and other policies and procedures contained in this guide. The code covers academic misconduct such as plagiarism and cheating as well as student behavior on and off campus. Parking If you will be parking on campus on a regular basis, you should purchase a parking permit. Permits can be purchased at CampusParc, 160 Bevis Hall, 614–688-0000, or www. campusparc.com. Computer Use, Information Technology 614–292–1302, 614–688–HELP, ocio.osu.edu. Policies on responsible use of web, email, and other resources Nondiscrimination, Sexual Harassment, and Other Personnel Policies Office of Human Resources, 614–292–2800, hr.osu.edu/ policy/ Alcohol and Other Drugs, Wellness Center 614–292–4527, studentaffairs.osu.edu/ Smoking, Human Resources 614–292–1050, http://hr.osu.edu/policy/ The Ohio State University is a tobacco free campus. The no smoking policy is strictly enforced on the health sciences campus. PartySmart, Off Campus Student Services 614–292–0100, www.osu.edu/partysmart Information and laws related to safe, legal house parties. Payment of Fines/Administrative Holds www.treasurer.ohio-state.edu/ If you have unpaid fees or fines, you will not receive grades, be able to register for classes, or graduate. Privacy/Directory Information/FERPA University Registrar, 614–292–8500 www.ureg.ohio-state.edu/ourweb/more/content/ferpa_ pg1.html Federal Educational Rights and Privacy Act (FERPA) dictates which information the university may disclose about students. 29 STUDENT ORGANIZATIONS 4. The secretary shall: a. be responsible to the president. b. keep accurate records of the class and meetings of the class officers. c. inform the class of all class activities (i.e., fund raising, social activities). Class Officers Each class nominates and elects individuals to serve as class officers. Class officers represent student concerns and ideas to other student groups and committees. Duties and Responsibilities 1. The class officers shall be the president, the vice president, the secretary, and the treasurer. a. The president or one designated officer(s) must attend the monthly meetings (brown bag lunch) which are held by dean of the College of Dentistry and/or the Chair of the Division of Dental Hygiene. b. The president or designated officer will attend the College of Dentistry Student Government Association meetings. c. Class officers will collect monies annually to cover student functions as part of the College of Dentistry designated social functions. 5. The treasurer shall: a. aid the president on all class functions. b. be directly responsible for keeping accurate accounts of all money. c. collect class dues, when necessary, as determined by vote of class. d. aid president in registering the class annually. e. submit reports each semester to the Chair. f. be responsible for having class accounts audited at the Student Affairs Office in the Ohio Union by the appropriate date (annually). g. submit a report of class accounts to Student Government and his/her class during the first week of the spring semester, before audit. h. co-sign all class checks with the class advisor. i. attend a treasurer’s workshop sponsored by the Student Organizations Office. 2. The president shall: a. be official elected spokesperson, responsible to his/her class. b. register the class annually, by October 15, 2010, as a regular OSU organization (ohiounion.osu.edu/get_ involved/student_organizations/registration). c. preside over at least one class meeting each semester and shall make a report of those meetings to Student Government. d. have at least one class officers meeting each semester and shall report such to the class. e. be responsible for reporting any and all information to the class such as financial matters, social functions, Student Government announcements, etc. f. be a member of the Committee on Professionalism of Dental Hygiene. g. bring to a class vote, anything requiring the use of class money. h. be responsible for all fund raisers (submitting proposal to Student Government, etc.) as determined by a class vote. i. have a vote at all Student Government meetings, representing his/her class. j. entertain any motions for class dues when deemed necessary by the class officers. 6. Class officer elections: a. Elections shall be held during spring semester. b. Each candidate may make a speech immediately before balloting which will be limited to two minutes. c. Balloting shall be by members of the respective classes at a time agreed upon by all candidates. d. Elections shall be run by the president and vice president of Student Government. e. Newly elected officers shall assume their duties beginning autumn semester. 7. Sophomore elections shall be held following the fourth week of autumn semester. Newly elected officers shall assume their duties immediately. 8. Special elections shall be called and run by the president of Student Government, if deemed necessary. 3. The vice president shall aid the president: a. on class functions. b. in fund raisers. c. in registering the class. 30 STUDENT COUNCIL CONSTITUTION OF THE DENTAL HYGIENE STUDENT GOVERNMENT Revised August 2012 Preamble In order to promote unity among the members of the student body, to foster a better understanding and a closer working relationship between the student body and faculty, and to promote and encourage all activities which will provide for higher professional standards and greater public understanding, we hereby establish this constitution. ARTICLE II – ORGANIZATION AND STRUCTURE OF THE STUDENT BODY GOVERNMENT OF THE DENTAL HYGIENE PROGRAM, COLLEGE OF DENTISTRY Section 1. Structure of the Student Government A. Each class will have the following officers: 1. President 2. Vice president 3. Secretary 4. Treasurer B. The Division of Dental Hygiene Student Council will be composed of the following members: 1. The president of the Student Council 2. The president of each class of Dental Hygiene 3. The president of the Student Chapter of the American Dental Hygienist’s Association 4. A junior representative of the Student Chapter of the American Dental Hygienists’ Association 5. Three members elected at large from each class from which a president-elect of Student Council is elected. To ensure a broader scope of representation, these members or Student Council representatives shall not be elected class officers or president of Student Chapter of the American Dental Hygienist’s Association 6. The faculty advisor ARTICLE I – RESPONSIBILITIES AND FUNCTIONS OF THE STUDENT GOVERNMENT OF THE DENTAL HYGIENE PROGRAM, COLLEGE OF DENTISTRY Section 1. Functions of Class Officers A. The class officers will provide the student government of the respective classes. B. Functions of the individual classes may be regulated by the Dental Hygiene Student Council. Section 2. Functions of the Dental Hygiene Student Council A. The council shall be organized as stated in Article II of this constitution. B. The primary function of the council is to act as a liaison group between the student body and faculty and is designed to facilitate an environment which may promote the best learning situation. C. It shall be the duty of the council to regulate, modify, encourage, and suspend the activities of the various student organizations associated with the Division of Dental Hygiene, College of Dentistry. D. The council shall facilitate the dissemination of information to the student body. E. At the end of each school year the council will submit to the Chair of the Division of Dental Hygiene a report which will accurately reflect the opinions of the various segments of the student body. This report will cover all phases of operation of Dental Hygiene and must be accurate and constructive in nature. F. The council may by majority of a quorum, enact or repeal any bylaws required to carry out its functions. Section 2. Responsibilities and duties of the members of the Student Council A. The president of the Student Council 1. shall preside at all meetings of the Student Council. 2. shall have power of veto over all acts and resolutions of the Student Council, but veto may be overridden by a majority of a quorum of the Student Council. 3. is the administrative agent of the council and is empowered to appoint members to the standing committees and take such steps as deemed necessary to fulfill the administrative requirements of the Student Council. 4. will be a non voting member of the council except may vote in the proceedings of the Student Council only in the event of a tie vote. B. The president-elect of the Student Council will 1. act as the administrative assistant to the president. 2. act as parliamentarian at all meetings of the Student Council. 3. be a voting member of the council. 4. preside at the meetings of the council in the absence of the president. C. Secretary/Treasurer 1. Take and maintain the minutes of every meeting Section 3. Responsibilities of the Dental Hygiene Student Council A. The Student Council will be responsible to the student body and faculty in fulfilling its functions as outlined in Sections 2 and 3 of this Article. B. All actions of the Student Council are subject to review and approval by the Chair of the Division of Dental Hygiene, College of Dentistry. 31 D. The faculty advisor will 1. be a non-voting member of the council. 2. arrange for joint meetings of the Student Council and the other faculty members of the Division of Dental Hygiene whenever necessary. 2. advise the council on all appropriate matters. E. Assumption of Office 1. The new representatives shall resume their duties at the last meeting of spring semester in a joint meeting with the outgoing members. See Article II Section 3C3 for initiation of term for sophomore representatives. 2. During the spring semester, names will be placed in nomination from the Student Council as a whole for the office of Secretary/Treasurer. This office will be filled by the candidate receiving the highest number of votes. In the case of tie, the president will cast a vote. During the autumn semester, names will be placed in nomination from the junior class representatives for the office of president-elect. The candidate receiving the highest number of votes will be elected. In case of a tie, the president will cast a vote. 3. The president-elect shall assume the office of president during spring semester. E. The voting members of the Student Council are as follows: 1. All members listed in this Article Section 1 B, with the exception of president, who may vote only in the event of a tie and the faculty advisor. Section 3. Election of Representatives and Officers of Student Council A. Class officers will be elected spring semester (junior officers autumn semester) and shall serve a term of one (1) year. The president will be a member of the Student Council during his/her term. B. One junior representative of the Student Chapter of the American Dental Hygienists’ Association will be elected by that organization. The president of the Student Chapter of the American Dental Hygienists’ Association will also be a member of the Student Council. C. Representatives of the Student Council: 1. During spring semester of each academic year, three (3) candidates will be elected by and from the present junior class and will serve a term for their senior year. 2. The junior class will elect representatives during the beginning of autumn semester. These candidates will serve for the succeeding academic year, their term beginning the first meeting after they are elected. The elected representative receiving the highest number of votes shall be the junior representative to the College of Dentistry Student Council. 3. The class will elect these representatives by secret ballot, the three (3) candidates receiving the highest number of votes will be elected to the positions of Student Council representatives. Section 5. Term of Office A. All council members will serve until the last meeting of the council each spring semester, except that the president-elect of the council shall assume the office of president at the first meeting of spring semester. Representatives must repetition in spring semester if they wish to remain on the council. ARTICLE III – MEETINGS AND ATTENDANCE OF THE DENTAL HYGIENE STUDENT COUNCIL Section 1. Regular meetings A. Regular meetings shall be held the first Wednesday of every month at 8:00–9:00 a.m. or at such times designated by the president of the council. B. All meetings will be conducted under procedures as directed in Robert’s Rules of Order. C. Any member of the student body may sit at council meetings and may speak to the council after obtaining permission from the president of the council prior to the meeting. Section 4. Placement of Names on the Ballot A. Slate of potential candidates will be developed following informal nominations from the respective classes. B. The office of the Chair will be responsible for certifying the slate of the candidates before they may be placed on the ballot. C. The Chair of the Division of Dental Hygiene may refuse to certify a candidate for any just cause. D. Time and Place of Elections 1. The general elections shall be held in the building of the College of Dentistry at the end of the spring semester for the following year’s senior class and the beginning of the autumn semester for the entering junior students. 2. Special elections may be held as designated by the council. Section 2. Special meetings A. The president is empowered to call a special meeting, provide all available members of the council are notified twenty-four (24) hours prior to the scheduled time of the meeting. Section 3. Attendance A. A member is required to attend each regular or special meeting. If any two meetings are missed without valid excuse, the member may be removed by a 2/3 vote of the members of the council. B. The president should be notified as to the cause of the absence within two (2) school days following the meeting missed, except in the case of extended illness. 32 Section 4. A vote of majority of a quorum of the members of the council in favor of adoption constitutes passage of the amendment. C. It shall be the responsibilities of the president of the Student Council to determine the validity of the excuse. If the president determines that the excuses are not acceptable, then the president will submit the name of the member to the council for action. Section 5. If the amendment is placed on the general ballot, approval of 2/3 of the student body is necessary for passage. ARTICLE IV – REMOVAL AND REPLACEMENT OF MEMBERS Section 1. Members will be removed for cause by the following methods: A. By the Director of Dental Hygiene B. By a vote of the majority of a quorum Section 6. Two-thirds of members of council must be present to represent a quorum. A quorum must be present to take any action. ARTICLE VI – RATIFICATION This constitution shall become effective upon approval of two-thirds (2/3) of the members of council and upon approval of the Director of Dental Hygiene. Section 2. Replacement of members. A. The individual must be elected by the group that was represented by the previous member. B. They must be certified by the office of the Director. ARTICLE VII – REPRESENTATION ON THE COLLEGE OF DENTISTRY STUDENT COUNCIL Voting Members of COD Student Council 1. President of Student Council 2. President of the junior and senior dental hygiene classes 3. President-elect of the Student Council (Serves winter and spring semester of the academic year) 4. The Student Chapter of the American Dental Hygienists’ Association president ARTICLE V – AMENDMENTS Section 1. Any member of the student body may submit an amendment to the council in writing. Section 2. The council must take action on the amendment in one of the following ways: It may pass the amendment, submit it to a Committee for study, table it, or defeat it. Section 3. If negative action is taken, the individual submitting the proposed amendment may then obtain the signature of 10% of the student body and re-submit it for consideration. The council must then either pass the amendment or place it on the ballot at a general election of the entire student body. STUDENT CHAPTER OF THE AMERICAN DENTAL HYGIENISTS’ ASSOCIATION ADHA is the largest professional association representing dental hygienists. As a sector of the American Dental Hygienists’ Association, students have the responsibility to belong to the student component and thus share in the benefits of the national organization. Membership in ADHA guarantees that the student and profession are represented nationally. Tangible benefits include 1. receiving the Journal of Dental Hygiene (publication bringing scientific and technical articles on clinical practice, research and education) and Access (publication about issues that are important to dental hygiene) 2. offering student eligibility for group insurance, credit cards, and hotel discounts 3. access to 1000 pages of the ADHA web site and Career Resource Center offering information important to students and 4. opportunities to apply for scholarships and research grants. All students are encouraged to belong to this professional organization. Annual dues are collected for membership. Student activities include panel discussions with practicing hygienists, professional and student speakers, numerous community projects such as supporting a family or institution at the holidays, lunch and learns, and attendance and scientific presentations at professional meetings. Fund raisers are money sources for the planned activities. Officers include president, senior vice president, junior vice president, secretary, treasurer, and students chosen to serve as committee chairpersons. Officers are elected during spring semester previous to serving a one-year term in office. 33 Appendix I SCHOLASTIC STANDARDS Acceptable Grade Policy It is the policy that no grade below a C- will be acceptable in any required dental hygiene course or area of specialization course. Probation in Dental Hygiene As stated in the University Rules (3335-9-25), “If at any time the preparation, progress, or success of a student in an academic program is determined to be unsatisfactory, the college or school in which the student is registered shall be empowered to place the student on academic probation.” Students are notified of probationary status by the Chair of the Division of Dental Hygiene. Additional information about the probationary status can be obtained through the assistant director for academic studies. Probationary status alerts the student to the need for improved achievement in the area(s) of deficiency in order to continue in the program. The Administrative Committee reviews the academic performance of all students on probationary status each semester. Progression in Dental Hygiene 1. A grade of C- or higher is required in each dental hygiene course and in each required science course. Any grade below C- in a dental hygiene course must be successfully repeated the next time the course is offered. 2. A grade below C- in a course that is a prerequisite to subsequent courses must be successfully repeated before the student can continue in the curriculum. Since the dental hygiene courses offered for each class must be taken concurrently, an unacceptable grade in one course may result in the student being ineligible to enroll in any dental hygiene course until the deficit has been completed and will delay graduation by one year. 1. Students may be placed on probation for circumstances as described in the above University Rule (3335-9-25). 2. If a student’s cumulative point-hour ratio is below 2.00 the individual is placed on probation in dental hygiene. 3. In keeping with the regulations established by the Joint Commission on National Dental Examinations, a student must be within four months of graduation to be eligible to take the National Board Examination. In addition, it is stipulated in the Division of Dental Hygiene that all courses taken in the dental hygiene curriculum up to the time of the National Board Examination must be passed with a “C-” or above. 3. If a student’s cumulative point-hour ratio is below a 2.00 in the required curricular courses in the dental hygiene program, the individual is placed on probation in dental hygiene. 4. If a student receives a mark below a C- in a required course in the dental hygiene program, the individual will be placed on probation in dental hygiene and will be required to repeat the course with a grade of C- or better. 4. In order to take the Northeast Regional Board Examination students must present identification cards at the examination site, properly executed by their schools, stating that they will be graduating within 45 days. Students will be certified by the Division of Dental Hygiene prior to graduation if their clinic average is at least a 2.25 and all dental hygiene courses preceding the NERB examination are satisfactorily completed. 5. If a student exhibits a pattern of repeated withdrawals or unexcused absences from the required courses in the dental hygiene program, the individual may be placed on probation for lack of progress in the dental hygiene curriculum. 6. Students who are placed on academic probation will receive a letter stating the conditions of probation. Failure to meet conditions of probation may result in dismissal from the Division of Dental Hygiene. Students on academic probation are required to meet with their assigned academic advisor to review the conditions of probation. 5. Graduation – It is the responsibility of the senior students to confirm that they have met all requirements for graduation. Applications for graduation should be filed with the assistant director for academic studies during autumn semester of the senior year. The Dental Hygiene Administrative Committee reviews student progress and determines rules for progression through the curriculum. Questions regarding individual progress should be referred to the assistant director for academic studies who serves as the chair of this committee. 7. Students will be maintained on probation for a minimum of one semester following the successful completion of a failed course or reinstatement in dental hygiene. 8. All students on probation will be encouraged to seek assistance from the Academic Learning Lab in the Younkin Success Center. 34 Academic Dismissal from Dental Hygiene 1. Students on probation in dental hygiene will receive a letter explaining the conditions of probation. Failure to meet the conditions of probation may lead to dismissal from dental hygiene. University Warning, Probation, and Dismissal Any student with a cumulative grade point average below 2.0 will be placed on university warning. Any student with a cumulative grade point average below 2.0 and 15 or more deficiency points will be placed on University Probation and will receive a letter outlining the conditions of probation. 2. The Administrative Committee is empowered to dismiss a student from the college and the university for violations of performing patient care in an improper or inappropriate manner, even though a satisfactory grade point average may be held by the student. Probation status for a previous offense should precede this action unless the student’s first transgression is so serious that no lesser sanction is appropriate. Any student on University Probation who fails to meet the conditions of probation is subject to dismissal from the university. 3. Students dismissed from dental hygiene may have the option to transfer to another academic unit if their academic standing in the university is satisfactory. 4. Students have the right to petition for reinstatement in Dental Hygiene. Students are generally not reinstated prior to a minimum of one year (or such a time as they would resume in the established program sequence) after academic dismissal. The Administrative Committee specifically reviews improvement in the area(s) of deficiency in considering the reinstatement. The student’s petition for reinstatement must document this improvement. Appeal may be made to the dean of the college. 35 Appendix II CODE OF STUDENT CONDUCT (effective June 18, 2012) university may proceed with university disciplinary action under the code independently of any criminal proceeding involving the same conduct and may impose sanctions for violation of the code even if such criminal proceeding is not yet resolved or is resolved in the student’s favor. 3335-23-01 Introduction and purpose The code of student conduct is established to foster and protect the core missions of the university; to foster the scholarly and civic development of the university’s students in a safe and secure learning environment, and to protect the people, properties and processes that support the university and its missions. The core missions of the university are research, teaching and learning, and service. Preservation of academic freedom and free and open exchange of ideas and opinions for all members of the university are central to these missions. 3335-23-03 Definitions As used in the code, A. “University premises” includes all lands, buildings, facilities, and resources owned, leased, managed, or operated by the university. B. “Student” includes an individual who has paid an acceptance fee, registered for classes, or otherwise entered into any other contractual relationship with the university to take instruction. 1. It further includes persons who are eligible to receive any of the rights and privileges afforded a person who is enrolled at the university, including, but not limited to, those individuals admitted to the University and attending orientation programs. 2. Student status lasts until an individual graduates, is dismissed, or is not in attendance for two (2) complete, consecutive terms. 3. “Student” also includes registered student organizations. C. “Members of the university community” include, but are not limited to, students, faculty, staff, and visitors to the campus. D. “Complaint” includes a written statement, alleging a violation of the code of student conduct or other published rule applicable to students at the university, provided to an authorized university official, per section 3335-23-05 A. Information submitted by other means will be reviewed and may, at the university’s discretion, be acted upon but will not be treated as a formal complaint. E. “Crime of violence” includes the offenses stated in Ohio revised code § 2901.01. 3335-23-02 Jurisdiction The code applies to the on-campus conduct of all students and registered student organizations, including conduct using university computing or network resources. The code also applies to the off- campus conduct of students and registered student organizations in direct connection with: A. Academic course requirements or any credit-bearing experiences, such as internships, field trips, study abroad, or student teaching; B. Any activity supporting pursuit of a degree, such as research at another institution or a professional practice assignment; C. Any activity sponsored, conducted, or authorized by the university or by registered student organizations; D. Any activity that causes substantial destruction of property belonging to the university or members of the university community, or causes or threatens serious harm to the safety or security of members of the university community; or E. Any activity in which a police report has been filed, a summons or indictment has been issued, or an arrest has occurred for a crime of violence. The code governs all campuses of the university. However, students attending at regional campuses, centers, or institutes are advised to consult their local resources for additional information or rules pertaining to those locations, which may create hearing boards or processes for the locations, consistent with these rules. 3335-23-04 Prohibited conduct Any student found to have engaged, or attempted to engage, in any of the following conduct while within the university’s jurisdiction, as set forth in section 3335-23-02, will be subject to disciplinary action by the university. For the purposes of this section, attempt shall be defined as conduct that, if successful, would constitute or result in the prohibited conduct. Any student who abandons an attempt or prevents the prohibited conduct from occurring under circumstances that demonstrate a complete and voluntary renunciation of the prohibited conduct will not be subject to disciplinary action by the university. The university reserves the right to administer the code and proceed with the hearing process even if the student withdraws from the university, is no longer enrolled in classes, or subsequently fails to meet the definition of a student while a disciplinary matter is pending. Students continue to be subject to city, state, and federal laws while at the university, and violations of those laws may also constitute violations of the code. In such instances, the 36 A. Academic misconduct Any activity that tends to compromise the academic integrity of the university or subvert the educational process. Examples of academic misconduct include, but are not limited to: 1. Violation of course rules as contained in the course syllabus or other information provided to the student; 2. Knowingly providing or receiving information during examinations such as course examinations and candidacy examinations; or the possession and/or use of unauthorized materials during those examinations; 3. Knowingly providing or using unauthorized assistance in the laboratory, on field work, in scholarship or on a course assignment; 4. Submitting plagiarized work for an academic requirement. Plagiarism is the representation of another’s work or ideas as one’s own; it includes the unacknowledged word-for-word use and/or paraphrasing of another person’s work, and/or the inappropriate unacknowledged use of another person’s ideas; 5. Submitting substantially the same work to satisfy requirements for one course or academic requirement that has been submitted in satisfaction of requirements for another course or academic requirement without permission of the instructor of the course for which the work is being submitted or supervising authority for the academic requirement; 6. Falsification, fabrication, or dishonesty in creating or reporting laboratory results, research results, and/ or any other assignments; 7. Serving as, or enlisting the assistance of, a substitute for a student in any graded assignments; 8. Alteration of grades or marks by the student in an effort to change the earned grade or credit; 9. Alteration of academically related university forms or records, or unauthorized use of those forms or records; 10. Engaging in activities that unfairly place other students at a disadvantage, such as taking, hiding or altering resource material, or manipulating a grading system; and 11. Violation of program regulations as established by departmental committees and made available to students. 2. Stalking Engaging in a pattern of unwanted conduct directed at another person that threatens or endangers the safety, physical or mental health, or life or property of that person, or creates a reasonable fear of such a threat or action. C. Sexual misconduct Physical contact or other nonphysical conduct of a sexual nature in the absence of clear, knowing and voluntary consent, including but not limited to: 1. Non-consensual sexual intercourse, defined as any sexual penetration (anal, oral, or vaginal), however slight, with any body part or object by any person upon any person without consent. 2. Non-consensual sexual contact, defined as any intentional sexual touching, with any body part or object by any person upon any person without consent. 3. Sexual exploitation, defined as taking nonconsensual, unjust or abusive sexual advantage of another. Examples include, but are not limited to, prostituting another student, non-consensual video or audio-taping of sexual activity, going beyond the boundaries of consent (such as knowingly allowing another to surreptitiously watch otherwise consensual sexual activity), engaging in nonconsensual voyeurism, and knowingly transmitting or exposing another person to a sexually transmitted infection (STI) without the knowledge of the person. 4. Sexual harassment, as defined in applicable university policy. 5. Indecent exposure, defined as the exposure of the private or intimate parts of the body in a lewd manner in public or in private premises when the accused may be readily observed. For the purposes of this rule, consent shall be defined as the act of knowingly and affirmatively agreeing to engage in a sexual activity. Consent must be voluntary. An individual cannot consent who is substantially impaired by any drug or intoxicant; or who has been compelled by force, threat of force, or deception; or who is unaware that the act is being committed; or whose ability to consent is impaired because of a mental or physical condition; or who is coerced by supervisory or disciplinary authority. Consent may be withdrawn at any time. Prior sexual activity or relationship does not, in and of itself, constitute consent. D Destruction of property Actual or threatened damage to or destruction of university property or property of others, whether done intentionally or with reckless disregard. B. Endangering health or safety 1. Endangering behavior Taking or threatening action that endangers the safety, physical or mental health, or life of any person, or creates a reasonable fear of such action. Relationship violence or intimate partner abuse mayconstitute endangering behavior. 37 E. Dangerous weapons or devices Storage or possession of dangerous weapons, devices, or substances including, but not limited to, firearms, ammunition, or fireworks, unless authorized by an appropriate university official or permitted by a university policy, even if otherwise permitted by law. Use or misuse of weapons, devices, or substances in a manner that causes or threatens serious harm to the safety or security of others. F. Dishonest conduct Dishonest conduct, including, but not limited to: knowingly reporting a false emergency; knowingly making false accusation of misconduct; misuse or falsification of university or related documents by actions such as forgery, alteration, or improper transfer; submission of information known by the submitter to be false to a university official. G. Theft or unauthorized use of property Theft, or the unauthorized use or possession of university property, services, resources, or the property of others. H. Failure to comply with university or civil authority Failure to comply with legitimate directives of authorized university officials, law enforcement or emergency personnel, identified as such, in the performance of their duties, including failure to identify oneself when so requested; or violation of the terms of a disciplinary sanction. I. Drugs Use, production, distribution, sale, or possession of drugs in a manner prohibited under law. This includes, but is not limited to, the misuse of prescription drugs. J. Alcohol Use, production, distribution, sale, or possession of alcohol in a manner prohibited under law or applicable university policy or facility policy. K. Unauthorized presence Unauthorized entrance to or presence in or on university premises. L. Disorderly or disruptive conduct Disorderly or disruptive conduct that unreasonably interferes with university activities or with the legitimate activities of any member of the university community. M. Hazing Doing, requiring, or encouraging any act, whether or not the act is voluntarily agreed upon, in conjunction with initiation or continued membership or participation in any group, that causes or creates a substantial risk of causing mental or physical harm or humiliation. Such acts may include, but are not limited to, use of alcohol, creation of excessive fatigue, and paddling, punching or kicking in any form. N. Student conduct system abuse Abuse of any university student conduct system, including but not limited to: 1. Failure to obey the summons or directives of a student conduct body or university official; 2. Falsification, distortion, or misrepresentation of information before a student conduct body; 3. Disruption or interference with the orderly conduct of a student conduct proceeding; 4. Knowingly instituting of a student conduct proceeding without cause; 5. Discouraging an individual’s proper participation in, or use of, a university student conduct system; 6. Influencing the impartiality of a member of a student conduct body prior to, and/or during the course of a student conduct proceeding; 7. Harassment and/or intimidation of a member of a student conduct body prior to, during, and/or after a student conduct proceeding; 8. Failure to comply with one or more sanctions imposed under the code of student conduct; and 9. Influencing another person to commit an abuse of a university student conduct system. O. Violation of university rules or federal, state, and local laws Violation of other published university regulations, guidelines, policies, or rules, or violations of federal, state, or local law. These university regulations, guidelines, policies, or rules include, but are not limited to, those which prohibit the misuse of computing resources, sexual harassment, rules for student groups or organizations, and residence hall rules and regulations. P. Riotous behavior 1. Participation in a disturbance with the purpose to commit or incite any action that presents a clear and present danger to others, causes physical harm to others, or damages property. 2. Proscribed behavior in the context of a riot includes, but is not limited to: a. Knowingly engaging in conduct designed to incite another to engage in riotous behavior; and b. Actual or threatened damage to or destruction of university property or property of others, whether done intentionally or with reckless disregard; and c. Failing to comply with a directive to disperse by university officials, law enforcement, or emergency personnel; and d. Intimidating, impeding, hindering or obstructing a university official, law enforcement, or emergency personnel in the performance of their duties. 3. This rule shall not be interpreted as proscribing peaceful demonstrations, peaceful picketing, a call for a peaceful boycott, or other forms of peaceful dissent. Q. Recording of images without knowledge Using electronic or other means to make a video or photographic record of any person in a location where there is a reasonable expectation of privacy without the person’s prior knowledge, when such a recording is likely to cause injury, distress, or damage to reputation. This includes, but is not limited to, taking video or photographic images in shower/locker rooms, residence hall rooms, and restrooms. The storing, sharing, and/or distributing of such unauthorized records by any means is also prohibited. 38 3. Failure to comply with a request to make and keep an appointment relevant to an investigation may result in a disciplinary hold being placed on a student’s registration and records and/or the initiation of charges for student conduct system abuse. 4. Upon completion of an investigation, the investigator will decide upon an appropriate course of action, which may include, but is not limited to: a. Taking no further action, b. Deferring further action with or without conditions, or c. Initiating charges with the appropriate university student conduct body. Student conduct procedures 3335-23-05 Initiation and investigation of code violations A. Initiation Person(s) witnessing or experiencing what they believe to be a possible code violation should provide an authorized university official with the information. 1. Information and/or complaints about possible code violations occurring in residence halls should be provided to the residence hall director. 2. Information and/or complaints about possible non-residence hall related code violations should be provided to the director of student conduct, or chief student conduct officer for the regional campuses. 3. Information and/or complaints regarding academic misconduct should be referred to the coordinator of the committee on academic misconduct. 4. In cases where the alleged activity may involve a violation of criminal law in addition to a violation of the code, information and/or complaints should be provided to the Ohio state university police or other appropriate law enforcement agency. The university will review all information and/or complaints received and may conduct a preliminary investigation of the alleged violation. B. Investigation 1. Role of the university a. The Ohio state university police or other appropriate law enforcement agency shall have primary responsibility for the investigation of acts that involve suspected violation of federal, state, local laws, or applicable university policies. b. Residence hall directors, assistant hall directors, the director of student conduct, the chief conduct officer for the regional campuses, and other designated university personnel are authorized to investigate alleged violations other than those involving academic misconduct. c. The coordinator of the committee on academic misconduct is authorized to investigate allegations involving academic misconduct. 2. Role of other participants a. During the investigation, the student allegedly involved in misconduct may be: i. notified of the alleged violation, ii. requested to make an appointment to discuss the matter, and iii. provided a date by which the appointment must be made. b. Any person believed to have information relevant to an investigation may also be contacted and requested to make an appointment to discuss the matter. 3335-23-06 Filing of complaint and initiation of charges A written complaint alleging a violation of the code of student conduct should be filed with the university as soon as practicable following the discovery of the alleged violation. Absent extraordinary circumstances, the written complaint must be filed within six (6) months for cases of non-academic misconduct (3335-23-04 (B-Q)), and one (1) month for academic misconduct (3335-23-04 (A)), from the date upon which a university official becomes aware of the alleged violation and identifies the student(s) who allegedly committed the violation. Absent extraordinary circumstances, the university must initiate charges, if any, within one (1) year of the filing of the complaint. 3335-23-07 Notice of charges A. Notification Students shall be notified of university charges in writing, unless a more effective form of notification is deemed appropriate. Charges may be presented in person, by placement in a student’s residence hall mailbox, by email to the accused student’s official university email address (which may direct the student to view the notice on a secure website) or by mail to the accused student’s local or permanent address on file in the office of the university registrar. B. Current address All students are required to maintain an accurate and current local and permanent address with the University Registrar. C. Meeting with university official Following notification of charges, students are strongly encouraged to and shall be afforded the opportunity to meet with a university official for the purpose of explaining the university student conduct process and discussion of the charges. D. Failure to respond Failure of the accused student to respond to the initiation of charges or schedule a preliminary meeting shall in no way prevent the university from scheduling and conducting a hearing in the absence of the accused student. 39 3335-23-08 Administrative decision In all cases, a student charged with one or more violations of the code of student conduct has the right to a hearing. However, in a case where a charged student admits to such violation(s) in writing, the student may request in writing to have a decision as to appropriate action made administratively by a hearing officer rather than have the charges referred to a hearing officer or board for a hearing. In such situations, the student waives the right to a hearing and the related procedural guarantees provided by a hearing officer or board hearing. Administrative decisions in academic misconduct cases involving graduate students are to be made in consultation with the graduate school. Following an administrative decision, the student retains the right to request an appeal of the original decision, but may do so only upon the ground that the sanction is grossly disproportionate to the violation committed. B. Advisor The accused student may have an advisor throughout the disciplinary process. The advisor may only counsel the student and may not actively participate in the disciplinary process, unless clarification is needed as determined by the hearing officer or board. C. Written statements & witnesses The accused may: submit a written statement invite relevant factual witnesses to attend, invite character witnesses to submit written statements, , ask questions of witnesses called by others, and will be notified of potential witnesses to be called. The accused must submit a list of potential witnesses to the hearing officer at least two (2) business days prior to the hearing. The university may present witnesses as well as question those presented by the accused. D. Witness absence The hearing officer or board coordinator may allow written statements if, for good reason, a fact witness cannot attend the hearing. E. Consultants In cases requiring special expertise, the board coordinator may appoint individuals with appropriate expertise to serve as consultants to the board. The consultants may be present and provide information as called upon during the hearing but will not vote. F. Standard of evidence A student will only be found in violation if a preponderance of evidence supports the charges. In the event of a tie, the board will continue to deliberate. If after the board determines that exhaustive deliberations have occurred and a majority decision is not reached, the student will be found not in violation. G. In cases where prompt review is essential (e.g., when graduation or the end of the academic year is imminent) the accused may be offered the option of an expedited administrative review consisting of an administrative decision or administrative hearing. The accused student may decline such expedited review without the expectation that the process can be completed on an expedited timeline. 3335-23-09 Notice of hearing & request for postponement A. Notice If a hearing is to be held, written notification will be provided. The notice may be hand delivered; placed into a student’s residence hall mailbox; sent by email to the accused student’s official university email address, which may direct the student to view the notice on a secure website; or mailed to the last known address of the student, by first class mail, no fewer than ten (10) calendar days prior to the hearing. Unless already provided to the student, the notification will include the charge(s), date, time, and location of the hearing, the designated hearing officer or board, a statement of the student’s rights, and information on the hearing procedures. B. Postponement The accused student may request a postponement for reasonable cause or a separate hearing from other accused persons. A request for a postponement for reasonable cause must be made in writing, include supporting rationale, and be received by the person sending the hearing notification at least two (2) business days before the scheduled hearing. 3335-23-11 Attendance Because the most accurate and fair review of the facts can best be accomplished when all parties are present, the accused is expected to attend and participate. If an individual does not choose to attend a hearing, the charges will be reviewed as scheduled on the basis of the information available, and a decision will be made. Although no inference may be drawn against a student for failing to attend a hearing or remaining silent, the hearing will proceed and the conclusion will be based on the evidence presented. No decision shall be based solely on the failure of the accused student to attend the hearing or answer the charges. 3335-23-10 Hearing procedures Although the procedural requirements are not as formal as those existing in criminal or civil courts of law, to ensure fairness, the following procedures will apply and, unless already provided to the student, be included within the hearing notice: A. Attendance Attendance at hearings is limited to those directly involved or those requested by the hearing officer or board to attend. The hearing officer or board will take reasonable measures to assure an orderly hearing, including removal of persons who impede or disrupt proceedings. 40 3335-23-12 Record of proceedings A single record consisting of written notes, tape recording, or other method selected by the hearing board or officer, will be made of all hearings. Such record will remain the property of the university but will be made available to the accused for review during the appeal period. A written notice of the decision and, if found in violation, information regarding appeal procedures will be provided to the accused student. B. C. D. E. 3335-23-13 Hearing bodies A. In addition to the committee on academic misconduct, student conduct boards for residence life, and the university conduct board, the director of student conduct, hearing officers within the office of student conduct, the coordinator of the committee on academic misconduct, and university housing professional staff are to be considered as official university hearing officers, and may hear cases of alleged violations of the code affording accused students the same procedural guarantees as provided in hearings by a committee or board. B. The accused student has the right to accept responsibility for the charges, which will result in an administrative decision, or choose to have a hearing. C. Students will generally be afforded the right to choose an administrative or board hearing, except under special circumstances where, in order to ensure a fair and just process, the hearing officer may determine the appropriate hearing venue. of student conduct if it is determined that the academic misconduct allegation is incidental to some other misconduct. The committee on academic misconduct is constituted according to rule 3335-5-48.7 of the administrative code. All complaints of academic misconduct shall be reported to the coordinator of the committee. Students have an obligation to report suspected misconduct. A quorum for a hearing shall be no fewer than four voting members of the committee which shall include no fewer than one student member and two faculty members. For cases involving graduate students, reasonable efforts will be made to have graduate students serve as the student members of the hearing committee. 3335-23-15 Student conduct boards for residence life The boards may hear only those cases that involve code violations that occur within university housing, whether committed by residents or nonresidents. The boards are comprised of students who currently reside or have resided in university residence halls within the previous academic year. The boards may initiate any sanction with the exception of suspension or dismissal. If it appears during the hearing, to the board or to the board advisor, that the violation may be serious enough to warrant suspension or dismissal, the board will adjourn and refer the case back to the hearing officer for referral to the office of student conduct. 3335-23-14 Committee on academic misconduct A. On behalf of the committee, the coordinator may investigate and resolve all reported cases of student academic misconduct that fall under the committee’s jurisdiction. The coordinator and chair shall establish procedure for the investigation and resolution of cases. The committee does not hear cases involving academic misconduct in professional colleges having a published honor code. These colleges shall follow their own codes and procedures which can be obtained in their respective central offices. Some allegations against graduate students that fall under the committee’s jurisdiction may also implicate the university policy and procedures concerning research misconduct and/or graduate school policy on the investigation of allegations of research misconduct by a graduate student. Upon receipt of such an allegation, the coordinator shall meet with the dean of the graduate school or designee, and/or the senior vice president for research or designee, and these parties shall mutually agree on the appropriate procedure for adjudicating the case. Notice of this decision and a description of the procedure to be used shall promptly be given to the student who has been charged. The coordinator or chair may refer complaints to the office 3335-23-16 University conduct board A. Membership The university conduct board is responsible for adjudicating allegations of non- academic misconduct referred by student conduct hearing officers, The board consists of: 1. Fifteen (15) faculty and/or administrative members recommended by the director of student conduct to the vice president for student life for three-year terms which begin with the autumn term; 2. Twelve (12) undergraduate student members, appointed by undergraduate student government; 3. Six (6) graduate student members, appointed by the council of graduate students; 4. Two (2) professional student members, appointed by the inter-professional council; and 5. The director of student conduct or designee shall serve as board coordinator ex- officio without vote. B. Quorum A quorum for a hearing shall be no fewer than four (4) voting members of the board which shall include no fewer than two (2) student members. A hearing board shall consist of no more than eight (8) voting members. 41 C. Appointment All student appointments shall be for staggered two-year terms beginning in the autumn term. Six (6) of the undergraduate student members, three (3) of the graduate student members, and one (1) of the professional student members shall be appointed in oddnumbered years, with the remainder appointed in evennumbered years. 1. To be eligible for appointment or service, a student must possess a minimum 2.5 cumulative grade point average and not be under current disciplinary sanction from the university. 2. Additional alternate members may be appointed as needed. D. Removal The director of student conduct may remove university conduct board members for cause, including but not limited to, not attending training, falling below the minimum grade point average, repeated absences, violating the code of student conduct or other applicable laws or policies, or not responding to repeated attempts at communication. Notification shall be made in writing to the university conduct board member prior to removal, whenever possible. B. C. University sanctions 3335-23-17 General guidelines for sanctions Sanctions should be commensurate with the violations found to have occurred. In determining the sanction(s) to be imposed, the hearing officer or board should take into account any mitigating circumstances and any aggravating factors including, but not limited to, any provocation by the subject of the conduct that constituted the violation, any past misconduct by the student, any failure of the student to comply fully with previous sanctions, the actual and potential harm caused by the violation, the degree of intent and motivation of the student in committing the violation, and the severity and pervasiveness of the conduct that constituted the violation. Misconduct, other than constitutionally protected expression, motivated by bias based on age, color, disability, gender identity or expression, national origin, race, religion, sex, sexual orientation, or veteran status may be considered an aggravating factor for sanctioning. Impairment resulting from voluntary use of alcohol or drugs (i.e., other than medically necessary) will also be considered an aggravating, and not a mitigating, factor. One or more of the following courses of action may be taken when a student has been found to have violated the code of student conduct: A. Informal admonition An oral or written admonition issued by a hearing officer or residence hall advisor resulting from the student’s misconduct. No formal charges are required before the issuance of an informal admonition. However, following issuance of an informal admonition, the student shall be entitled to a hearing upon written request, under the procedures provided in the code of student conduct. A written request for such a hearing must be filed with the university official who administered the informal admonition, within D. E. 42 five (5) working days of the student’s receipt of the informal admonition. An informal admonition shall not be considered a disciplinary sanction, but may be considered in any subsequent hearings. Disciplinary sanctions 1. Formal reprimand. A written letter of reprimand resulting from a student’s misconduct. 2. Disciplinary probation. This probationary condition is in effect for a specified period of time and may involve the loss of specified privileges. Further violation of university policies during the probationary period will additionally be viewed as a violation of the probation, which shall result in further action up to and including suspension or dismissal. 3. Suspension. Suspension is a sanction that terminates the student’s enrollment at the university for a specified period of time. Satisfactory completion of specified stipulations may be required for readmission at the end of the suspension period. 4. Dismissal. Dismissal is a sanction which permanently separates a student from the university without opportunity to re-enroll in the future. Conditions of suspension and dismissal A student who has been dismissed or suspended from the university shall be denied all privileges afforded a student and shall be required to vacate campus at a time determined by the hearing officer or board. In addition, after vacating campus property, a suspended or dismissed student may not enter upon campus and/or other university property at any time, for any purpose, in the absence of expressed written permission from the vice president for student life or designee. To seek such permission, a suspended or dismissed student must file a written petition to the vice president for student life for entrance to the campus for a limited, specified purpose or to have the terms of this condition modified or reduced. Failing or lowered grades In cases of academic misconduct, a hearing officer or board may authorize the instructor to award a failing or lowered grade in the course, a loss of credit on the graded coursework, and impose any of the above-listed sanctions including suspension or dismissal from the university. Other sanctions Other appropriate sanctions may be imposed by a hearing officer or board singularly or in combination with any of the above-listed sanctions. Examples include, but are not limited to, making restitution for property damage or misappropriation of university property or services, or the property of any person, residence hall contract termination or reassignment to another room, restriction of access to specified campus facilities and/or property, research assignments, community service projects, special workshop participation, and/or referral to medical resources or counseling personnel. Appeal process 3. Appeals of decisions of the committee on academic misconduct or its coordinator will be submitted for decision to the executive vice president and provost or designee. D. Appeal proceedings 1. The appeal officer will dismiss the appeal if the appeal is not based upon one or more of the grounds set forth in section (B) above. 2. The appeal officer will decide the appeal based upon a review of the record and supporting documents (e.g. prior disciplinary history). 3. The appeal officer may consider additional relevant information from any party to the proceeding and then decide the appeal based upon the enhanced record. E. Possible dispositions by the appeal officer The appeal officer may, after a review of the record: 1. Uphold the original decision and/or sanction(s); 2. Dismiss the case or individual charge(s) against the student and vacate any portion or all of the sanction(s); 3. Modify or reduce the sanction(s); or in cases involving charges relating to sexual harassment as defined in applicable university policy, enhance the sanction; or 4. Remand the case to the original hearing body or refer the case to a new hearing officer or board to be reheard. If possible, a new hearing officer or board should be different from the one that originally decided the case. If a case is reheard by a hearing officer or board, the sanction imposed can be greater than that imposed at the original hearing. 3335-23-18 Appellate process A. Right to appeal 1. A student found to have violated the code of student conduct has the right to appeal the original decision. The appeal is not intended to re-hear or re-argue the same case, and is limited to the specific grounds outlined below. The appeal must state the specific grounds for the appeal and should include all supporting documentation. The appeal must be postmarked or hand delivered to the appropriate appeal officer, or sent via email, as provided below, within five (5) working days after the date on which notice of the decision is sent to the student. Each student shall be limited to one appeal. The decision of the appeal officer is final. 2. In cases involving charges relating to sexual harassment as defined in applicable university policy, the victim may appeal the original decision in accordance with the appeals procedures provided in this section. Such charges include, but are not limited to, sexual misconduct and stalking. 3. A student who has accepted responsibility for violating the code of student conduct waives the right to appeal, except on the basis that the disciplinary sanction is grossly disproportionate to the violation(s) committed. 4. Each party shall be limited to one appeal. The decision of the appeal officer is final. B. Grounds for appeal An appeal may be based only upon one or more of the following grounds: 1. Procedural error that resulted in material harm or prejudice to the student (i.e., by preventing a fair, impartial, or proper hearing). Deviations from the designated procedures will not be a basis for sustaining an appeal unless material harm or prejudice results ; 2. Discovery of substantial new evidence that was unavailable at the time of the hearing, and which reasonably could have affected the decision of the hearing body; or 3. Disciplinary sanction imposed is grossly disproportionate to the violation(s) committed, considering the relevant aggravating and/or mitigating factors. Non-attendance by the accused student may not be the sole grounds for an appeal. C. Appropriate appeal officers 1. Appeals from residence hall hearings: a. All appeals from residence hall hearings, other than contract terminations, shall be submitted to the director of residence life or designee. b. All appeals where the sanction imposed by the residence hall hearing is contract termination shall be submitted to the director of student conduct or designee. 2. Appeals of a decision of a student conduct hearing officer or from the university conduct board’s will be submitted for decision to the vice president for student life or the designee. 3335-23-19 Minor deviations from procedure A student and hearing officer may agree in advance to minor deviations from procedure. Such deviations are not then subject to appeal. Other minor deviations are acceptable as long as such deviations are not found upon appeal to be materially harmful to the accused student. 43 3335-23-20 Interim suspension When the vice president for student life or designee has reasonable cause to believe that the student’s presence on university premises or at a university-related or registered student organization activity poses a significant risk of substantial harm to the safety or security of themselves, others, or to property, the student may be immediately suspended from all or any portion of university premises, university-relatedactivities or registered student organization activities. This temporary suspension will be confirmed by a written statement and shall remain in effect until the conclusion of a full hearing or administrative decision, without undue delay, in accordance with the rules of the Ohio state university. The student may, within three (3) working days of the imposition of the suspension, petition the vice president for student life for reinstatement. The petition must be in writing, and must include supporting documentation or evidence that the student does not pose, or no longer poses, a significant risk of substantial harm to the safety or security of themselves, others, or to property. A decision on such petition will be made without undue delay by the vice president for student life or designee. to remain only under specified conditions may petition the vice president for student life for revision of that status. The petition must include supporting documentation or evidence that: 1. The conditions found to have existed under paragraph (A) no longer exist and will not recur, and 2. The student meets all normal and appropriate standards for admission and enrollment in any academic unit in which the student seeks to reenroll. Upon receipt of such a petition, the vice president for student life or the vice president’s designee shall evaluate the evidence and may consult with the student, any appropriate university personnel, and any other persons whom the vice president for student life or designee deems appropriate. The vice president for student life or designee may deny the petition, grant the petition in whole or in part under specified conditions, or grant the petition in whole or in part without condition. 3335-23-22 Authority The bylaws of the university board of trustees and rules of the university faculty provide that the university president shall have the final responsibility and authority for the discipline of all students of the university See rule 3335-11-01 (A) of the administrative code. This responsibility and authority has been delegated by the president to the vice president for student life, whose office is also charged with responsibility for promulgation of rules governing student conduct, see rule 3335-1-03 (H) of the administrative code. 3335-23-21 Administrative disenrollment and other restrictions A. A student may be disenrolled from the university; prohibited from all or any portion of university premises, university-related activities or registered student organization activities; and/or permitted to remain only under specified conditions when the vice president for student affairs or designee finds that there is clear and convincing evidence that the student’s continued presence poses a significant risk of substantial harm to the health or safety of themselves, others, or to property. B. In those cases under paragraph (A)(1) of this rule in which it appears that the risk posed by the student is a result of a health condition or a disability as defined by the americans with disabilities act, the vice president for student life or designee shall also determine whether the risk or disruption can be eliminated or sufficientlyreducedthrough reasonable accommodation and, if so, shall take appropriate steps to ensure that accommodation is made. The vice president for student life or designee may request the student to undergo an appropriate examination, as specified by the vice president for student life or designee, to determine whether any such condition exists and whether any such accommodation is possible. If the student fails to undergo such an examination, and if the other available evidence supports a finding under paragraph (A) the vice president for student life or designee shall, to the extent reasonably possible, take the least restrictive measure or combination of measures necessary to resolve the risk or disruption. C. A student who has been disenrolled; prohibited from university premises, university-related activities or registered student organization activities; or permitted The deans of colleges and of the graduate school, the directors of schools, and the chairpersons of departments, respectively, are responsible to the president through regular disciplinary channels for the discipline of all students in the activities of their respective colleges, schools, and departments, see rule 3335-11-01 (B) of the administrative code. Likewise, the deans and directors of the regional campuses are responsible to the president through the executive vice president and provost for the discipline of all students in the activities of their respective campuses. The Ohio state university code of student conduct is an official publication of the university board of trustees. All petitions for revision and amendment of this code of student conduct should be submitted through the office of the vice president for student life. Proposed revisions to the code shall be reviewed, in draft form, by the office of the president, the office of academic affairs, and the steering committee of the university senate before being presented for approval to the university senate by the council on student affairs. No revision shall become effective unless approved by the university board of trustees and until printed notice of such revisions is made available to students. 44 Appendix III THE OHIO STATE UNIVERSITY'S POLICY CONCERNING PRIVACY AND RELEASE OF STUDENT EDUCATION RECORDS Policy Details The Family Educational Rights and Privacy Act of 1974, as amended, sets forth requirements to Act protect the The Family Educational Rights designed and Privacy of 1974, privacy of student educational records. The law governs as amended, sets forth requirements designed to protect access records by educational thetoprivacy ofmaintained student educational records.institutions The law and the release of information from thosebyrecords. A notice governs access to records maintained educational institutions and theinrelease of information those is published quarterly the Master Schedule from of Classes records. to explain the rights of students with respect to records maintained by the university. It also outlines the university’s A noticetoiscomply published quarterly in the Master Schedule procedures with the requirements of the Act. of Classes explain the rights of studentsadopted with respect to Copies of thetoAct, the Federal Regulations pursuant the University. It also outlines the to it,records and thismaintained notice are by available for persons to examine University's procedures to comply with the requirements in the of the University Registrar, 281 W. Lane Ave., ofOffice the Act. Columbus, OH 43210-1230. Copies of the Act, the Federal Regulations adopted pursuant to it, and this notice are available for persons Education Record to examine in the Office of the University Registrar, 281 W. Lane Ave., of Columbus, OH 43210-1230. A. The meaning “education records” is, with certain exemptions as listed below, those records, files, 1. Definitionand of Education Recordwhich contain documents, other materials The meaningdirectly of "education is, with certain information relatedrecords" to a student, and are exemptions as listed below, those records, files, maintained by any employee or agent of the university. documents, and other materials which contain The following categories of information are exempted information directly related to a student, and are and are not considered to be “education records:” maintained by any employee or agent of the University. a. Records made by university personnel which are The following categories of information are exempted possession the makerrecords:" and are not and in arethe notsole considered to beof"education accessible or revealed to any other person. b. Records maintained by thepersonnel Office ofwhich Publicare Safety a. Records made by University in for law enforcement purposes. the sole possession of the maker and are not accessible or c. Medical and counseling revealed to any other person. records used solely for treatment. (Medical records may be personally reviewed by a physician the student’s choice.) b. Records maintained by the of Office of Public Safety for law enforcement d. Records onlypurposes. related to a former student (alumni records). Records of that individual while a student continue be considered education records c. Medical andtocounseling records used solely for treatment. records may bewhich personally reviewed B. All records (Medical pertaining to students are maintained by university a physicianoffices of theare student's by officialchoice.) university records, and as such, remain the property of the University. Records only related to an a former student (alumni C. d.Each university unit has obligation to keep records). Records of that individual while a student a record of requests and disclosures of student continue to be considered education records. record information except when the request is from the student, a university official with a legitimate All records pertaining to students which are Note: educational interest, someone requesting directory maintained by University offices are official University information, or related to a request with consent from records, and as such, remain the property of the the student. Students have the right to review this University. record of requests and disclosures of student record information. Each University unit has an obligation to keep a record I. Right tointerest, Inspect someone and Review educational requesting directory Students are granted to inspect and review information, or relatedthe to right a request with consent from all of the student. Students have the right review this record their education records, except theto following: of requests andrecords disclosures of student record 1. Financial of parents. information. 2. Confidential letters and statements of recommendation placed in education records prior to January 1, 1975. 2. Right to Inspectletters and Review 3. Confidential and statements of recommendations Students are granted the right to inspect and review all for admission, employment, or honorary recognition of their education records, except the following: placed in education records after January 1, 1975, for which students have waived their right of access. a. Financial records of parents. II. Waiver of Rights of Access b. Confidential letters andright statements ofto confidential letters Students may waive their of access recommendations placed in education records to signs and statements of recommendation. Even if theprior student January 1, 1975. a waiver, upon request, the names of all persons making confidential recommendations will be made available. c. Confidential letters and statements of Employees or agents of the university may not require a recommendations for admission, employment, or student waive his or her right of accessrecords for receipt honorarytorecognition placed in education afterof university services. January 1, benefits 1975, foror which students have waived their right of access. III. Procedures for Inspection and Review A. Requests to review records must be made separately, in of Rights of Access 3. Waiver writing, eachtheir officeright maintaining records. That office Students maytowaive of access to confidential letters of recommendation. Even and if theinspect. hasand 45 statements days to respond to requests to review student signs aarrangements waiver, upon request, the names of all However, will be made as expeditiously as persons making confidential recom-mendations will be possible. made available. Employees or agents of the University B. Information contained in education records will may not require a student to waive his or her right of befor fully explained and interpreted toservices. students by access receipt of University benefits or university personnel assigned to, and designated by, the appropriate foroffice. Inspection and Review 4. Procedures C. Students have the rightmust to review onlyseparately, their ownin records. Requests to review records be made When record contains information more than writing, to aeach office maintaining records.about That office one student, disclosure cannot information has 45 days to respond to requests to include review and inspect. However, arrangements be made as expeditiously as regarding the otherwill student(s). possible. IV. Right to Challenge Information in Records Information in education records will be fully A. Studentscontained have a right to challenge the content of their explained and interpreted to students by University education records if they consider the information personnel assigned to, and designated by,misleading, the contained therein to be inaccurate, or appropriate office. inappropriate. B. This process includes an opportunity for amendment of Students have theorright to review only their own records. the records insertion of written explanations by the When a record contains information about more than student into such records. one student, disclosure cannot include information C. The right to challenge grades does not apply under the regarding the other student(s). Act unless the grade assigned was inaccurately recorded, under which condition the record will be corrected. 5. Right to Challenge Information in Records Students have the right to challenge the content of their education records if they consider the information of requests and disclosures of student record information except when the request is from the student, a University official with a legitimate 45 2. Requests in compliance with a lawful subpoena or judicial order. 3. Requests in connection with a student’s application for or receipt of financial aid. 4. Requests by state authorities and agencies specifically exempted from the prior consent requirements by the Act--organizations conducting studies on behalf of the university, if such studies do not permit the personal identification of students to any persons other than to representatives of such organizations and if the personal identification data is destroyed when no longer needed. 5. Information submitted to accrediting organizations. 6. Requests by parents of a dependent student, as defined in Section 152 of the Internal Revenue Code of 1954. 7. In the case of emergencies, the university may release information from education records to appropriate persons in connection with an emergency, if the knowledge of such information is necessary to protect the health or safety of a student or other persons. 8. To authorized federal officials who have need to audit and evaluate federally-supported programs. 9. The results of any disciplinary proceeding conducted by the university against an alleged perpetrator of a crime of violence to the alleged victim of that crime. 10. Requests for “directory information” (see item VIII). B. The university reserves the right to verify the accuracy of any information contained in what purports to be an official university document (e.g. a transcript or diploma) or is provided to a third party. In addition, degrees (any honors, majors, minors and specializations) are considered public information since they are conferred in a public ceremony. V. Procedures for Hearing to Challenge Records A. Students challenging information in their records must submit, in writing, a request for a hearing to the appropriate office maintaining the record, listing the specific information in question and the reasons for the challenge. B. Hearings will be conducted by a university official who does not have a direct interest in the outcome of the hearing. C. Students shall be afforded a full and fair opportunity to present evidence relevant to the reasons for the challenge, as referenced in item IV. D. The hearing officer will render a decision, in writing, noting the reason and summarizing all evidence presented within a reasonable period of time after the challenge is filed. E. Should the hearing be in favor of the student, the record shall be amended accordingly. Should the request be denied, an appeal may be made, in writing, and submitted to the University Registrar within 10 days of the student’s notification of the decision of the hearing officer. The appeal shall be heard by an Appeals Board of three disinterested senior university officials and a decision rendered, in writing, within a reasonable period of time. F. Should the appeal be in favor of the student, the record shall be amended accordingly. Should the request be denied, the student may choose to place a statement with the record commenting on the accuracy of the information in the record and/or setting forth any basis for inaccuracy. When disclosed to an authorized party, the record will always include the student’s statement and notice of the Board’s decision, as long as the student’s record is maintained by the university. VI. Consent for Release Required Consent must be obtained from students for the release of information from education records, specifying what is to be released, the reasons for release, and to whom, with a copy of the record sent to the student if he or she desires. VIII. Directory Information A. The Ohio State University, in accordance with the Act, has designated the following information about students as public (directory) information: 1. Name 2. Address (local, home and e-mail) 3. Telephone (local and home) 4. Program of Study (including college of enrollment, major and campus) 5. Enrollment status (e.g. full-time, part-time, withdrawn) 6. Dates of attendance 7. Honors awarded 8. Previous educational agencies or institutions attended 9. Participation in officially recognized activities and sports VII. Release Without Consent A. The requirement for consent does not apply to the following: 1. Requests from faculty and staff of The Ohio State University who have a legitimate education interest on a “need to know” basis, including student employees or agents of the institution, if necessary to conduct official business, as authorized by the University Registrar. Legitimate educational interest includes performing a task related to the regular duties of the employee or agent, the student’s education, the discipline of a student, a service or benefit for the student, or maintaining safety and security of the campus. 46 10. Weight and height of members of intercollegiate athletic teams B. Students have the right to have this directory information withheld from the public if they so desire. Each student who wants all directory information to be withheld (including items to be published in the Student Directory) shall so indicate by completing a Change of Information Form which can be obtained from the Office of the University Registrar or any college/ regional campus office. At least ten days should be allowed for processing of these requests. C. The university receives many inquiries for “directory information” from a variety of sources, including friends, parents, relatives, prospective employers, other institutions of higher education, honor societies, licensing agencies, government agencies, and the news media. Each student is advised to carefully consider the consequences of a decision to withhold “directory information.” The university, in all good faith, will not release directory information requested to be withheld, and any requests from persons or organizations outside the university will be refused unless the student provides written consent for the release. D. The university publishes Student Directory Information on the web via Find People. Student’s Directory Information on the web contains name, email address, major and college. To keep directory information from being made public, a student must notify the Office of the University Registrar (in the manner described above). IX. Complaints, Concerns or Suggestions Any student who has reason to believe that the university is not complying with the Act or this policy should inform the University Registrar in writing. The University Registrar shall promptly review all such allegations. The University’s governance group overseeing this policy is the Council on Enrollment and Student Progress. Procedure I. Type, Location, and Custodian of Student Records The Ohio State University does not maintain education records in one central office. Education records are maintained in the respective colleges and schools (including their placement offices), the Graduate School and Graduate departments, each extended campus office (for extended campus students), and the Office of the University Registrar. Other education records are maintained in the Office of Admissions (for enrolled and former students -- applicants are excluded), Office of Student Affairs (disciplinary records), Office of Student Financial Aid (financial and related information, student employment), Athletic Department (intercollegiate sports), Office of International Affairs, Office of Academic Affairs (academic misconduct) and other offices. Questions regarding individual student records should be directed to the appropriate location. See complete list under Responsibilities. Position or Office Academic Affairs Location 203 Bricker Hall Custodian Vice Provost Accounts Receivable 250 Lincoln Tower Assistant Treasurer Admissions 110 Enarson Hall Director Agricultural Technical Inst. Academic Affairs Assistant Director Air Force Aerospace Studies 353 Converse Hall Chairperson Allied Medical Professions 106 Allied Med. Prof. Director Alumni Information Center Longaberger Alumni House Director Architecture Knowlton School of Architecture School Secretary Arts 152 Hopkins Hall Associate Dean Arts and Sciences 164 Denney Hall Assistant Dean Athletics St. John Arena Assistant Director Business 201 Fisher Hall Dean Continuing Education Associate Director Counseling & Consul. Services 152 Mount Hall 4th Floor Younkin Success Center Dental Hygiene 3070 Postle Hall Assistant Director Dentistry 1159 Postle Hall Associate Dean Disability Services 150 Pomerene Hall Director Education 127 Arps Hall Dean 47 Director Edu. Policy & Leadership 22 Ramseyer hall Director Edu. Phys. Act. & Edu. Svs. 215 Pomerene Hall Director Edu. Teaching & Learning 227 Arps Hall Director Engineering 122 Hitchcock Hall 1st Floor Student Academic Services Bldg. Associate Dean Fees, Deposits & Disburse. Assistant Treasurer Financial Aid 1st Floor Student Academic Services Bldg. Food, Agriculture & Env. Sci 100 Ag. Admin. Bldg. Dean Graduate School 247 University Hall Assistant Dean Health Services Wilce Health Center Director Honors Office Honors House Director Human Ecology 201 Campbell Hall Dean ID Card Services 3040 Ohio Union Director International Affairs 322 Oxley Hall Director Law 112 Drinko Hall Associate Dean Libraries Main Library Director Lima Campus Galvin Hall Associate Dean Mansfield Campus Ovalwood Hall Associate Dean Marion Campus Morrill Hall Associate Dean Medicine 209 Meiling Hall Dean Military Science 253 converse hall Chairperson Minority Affairs 102 Bricker Hall Dir. Of Recruitment Music 110 Weigel Hall Director Natural Resources 210 Kottman Hall Director Naval Science 110 Converse Hall Chairperson Newark Campus Founders Hall Associate Dean Nursing 240 Newton Hall Dean Optometry A424 Optom. Bldg Assistant Dean Orientation 110 Enarson Hall Assistant Dean Pharmacy 217 Parks Hall Dean Placement Offices College Offices Director Public Health M116 Sratling-Loving Director Public Policy & Management 300 Fisher Hall Director Registrar’s Office 1st Floor Student Academic Services Bldg. Registrar Residence & Dining Halls 250 Morrill Tower Director Social Work 106 Stillman Hall Dean Student Activities 344 Ohio Union Director Student Advocacy Center 205 Ohio Union Director Student Conduct 33 W. 11th Ave. Director Student Loan Services 1st Floor Student Academic Services Bldg. Assistant Treasurer Transportation & Parking 160 Bevis Hall Director Undergraduate Student Academic Services Denney Hall Dean Veterinary Medicine 0004 Vet. Hospital Assistant Dean 48 Director Appendix IV SEXUAL HARASSMENT POLICY 1.15 (Issued: 10/01/1980; Revised: 07/01/2006) Applies to: Faculty, staff, student employees, students, and volunteers The University administration, faculty, staff, student employees, and volunteers are responsible for assuring that the University maintains an environment for work and study free from sexual harassment. Sexual harassment is unlawful and impedes the realization of the University’s mission of distinction in education, scholarship, and service. Sexual harassment violates the dignity of individuals and will not be tolerated. The University community seeks to eliminate sexual harassment through education and by encouraging faculty, staff, student employees, and volunteers to report concerns or complaints. Prompt corrective measures will be taken to stop sexual harassment whenever it occurs. C. Direct propositions of a sexual nature and/or subtle pressure for sexual activity that is unwanted and unreasonably interferes with a person’s work or academic environment. D. A pattern of conduct that unreasonably interferes with the work or academic environment (not legitimately related to the subject matter of a course) including: 1. Sexual comments or inappropriate references to gender. POLICY GUIDELINES I. Definition Sexual harassment includes unwelcome sexual advances, requests for sexual favors, and other physical or verbal conduct of a sexual nature when it meets any of the following: A. Submission to such conduct is made either explicitly or implicitly a term or condition of an individual’s employment or academic status. B. Submission to or rejection of such conduct by an individual is used as the basis for employment or academic decisions affecting such individual. 2. Sexually explicit statements, questions, jokes, or anecdotes regardless of the means of communication (oral, written, electronic, etc.). 3. Unwanted touching, patting, hugging, brushing against a person’s body, or staring. 4. Inquiries and commentaries about sexual activity, experience, or orientation. 5. The display of inappropriate sexually oriented materials in a location where others can view them. III. Romantic and/or Sexual Relationships Romantic and/or sexual relationships between individuals in a supervisory, teaching, evaluation, advising, coaching, or counseling relationship constitute a conflict of interest. The person in the position of higher institutional authority has the responsibility to eliminate the conflict of interest. The conflict of interest must be eliminated in a way which minimizes potential for harming the person with lower institutional authority. C. Such conduct has the purpose or effect of unreasonably interfering with an individual’s work or academic performance or creating an intimidating, hostile, or offensive environment for working, learning, or living on campus. Sexual harassment can occur between any individuals associated with the University, e.g., an employee and a supervisor; coworkers; faculty members; a faculty, staff member, or student and a customer, vendor, or contractor; students; or a student and a faculty member. Faculty, staff, and students who are in the position to influence academic or employment decisions about others with whom they are in a romantic and/or sexual relationship should recuse themselves from such decisions. II. Examples of Sexual Harassment Examples of sexual harassment include, but are not limited to: In the event of an allegation of sexual harassment, the University will strictly scrutinize a defense based upon consent when the facts establish that an institutional power differential existed within the relationship. A. Some incidents of physical assault. B. Direct or implied threats that submission to sexual advances will be a condition of employment, work status, promotion, grades, or letters of recommendation. 49 A. Prohibited relationships 1. Romantic and/or sexual relationships between faculty/ staff/graduateassociates/undergraduateTAsandstudents, and between attending physicians and medical residents/ interns/fellows, cannot continue whenever there are supervisory, teaching, evaluation, advising, coaching, or counseling responsibilities for the student. Alternative academic/supervisory arrangements must be made to avoid being in a prohibited relationship; if acceptable alternative arrangements are not feasible, the relationship cannot continue. Romantic and/or sexual relationships between supervisor and employee are prohibited. No person involved in a romantic and/or sexual relationship will have direct responsibility for evaluating the performance or for making decisions regarding the hiring, promotion, tenure, compensation, or termination of the other party to the relationship. Supervisors, including faculty supervisors, must take immediate steps to make acceptable alternative arrangements regarding their supervisory responsibility for the other party to avoid an actual or apparent conflict of interest. If acceptable alternative arrangements are not feasible, the relationship cannot continue. 2. Notification responsibilities to avoid prohibited relationships Universityfaculty/staff/graduateassociates/undergraduate TAs must notify their supervisor (e.g. dean, chair, vice president, direct supervisor, etc.) of any prohibited relationship in which they are involved; and, have a duty to cooperate in making acceptable alternative arrangements. The Office of Human Resources, Organization and Human Resource Consulting, is available to facilitate or consult with parties about notification and making acceptable alternative arrangements. Individuals who engage in prohibited relationships (i.e., who do not notify their supervisors and do not make acceptable alternative arrangements) are in violation of this policy. Supervisors, including faculty supervisors, who obtain information that would lead a reasonable person to believe that the Romantic and/or Sexual Relationships section of this policy has been violated, have an institutional duty to report the violation to the Office of Human Resources, Organization and Human Resource Consulting. Individuals in positions of power, who engage in a series of exploitive sexual or romantic relationships, whether or not notification has occurred, may be held in violation of the romantic and/or sexual relationship policy. 3. Acceptable alternative arrangements Acceptable alternative arrangements means removing any supervisory, teaching, evaluation, advising, coaching, or counseling responsibilities between the person with institutional power and the student or employee. The alternative arrangements should avoid negative consequences for the student or employee; if acceptable alternative arrangements are not feasible, the relationship cannot continue. B. Corrective action After a thorough review of the facts, corrective action will be taken with any faculty/staff/ student employee who violates this romantic and/or sexual relationship policy by: 1. Entering into or engaging in a prohibited relationship without notification and without making immediate acceptable alternative arrangements, or 2. Failing to follow any part of this policy, or 3. Failing to implement any responsibility of supervisors as identified in this policy. This applies to all supervisors, including faculty who serve in supervisory roles. 4. The corrective action process will be in accordance with university policies, faculty rules, or Code of Student Conduct. 5. An individual who promptly provides notification of a prohibited relationship and cooperates in making acceptable alternative arrangements in a timely manner will not be held in violation of the romantic and/or sexual relationship policy. C. Important advisory statement on romantic/sexual relationships 50 Individuals in positions of power must be aware that romantic or sexual relationships with students are fraught with danger for exploitation and pose a legal risk to both the individual and the institution. The greater the institutional power differential that exists the greater risk there is for exploited consent. Exploited consent exists when consent to a relationship is given as a function of the position of power one occupies over another within an institution. Many international students, faculty, and staff come from cultures in which deference to any authority figure is important and sexual harassment laws do not exist. Some individuals may be especially vulnerable to exploitive relationships given cultural, language, and immigration/ visa issues. Faculty, staff, and students should be very careful to avoid relationships that may be exploitive in nature. The University discourages romantic and/or sexual relationships between faculty and students, for all the reasons provided above. The University strongly discourages romantic and/ or sexual relationships between faculty and graduate students when in the same department; between faculty and undergraduate students majoring in the faculty member’s area of expertise; when the faculty member has any influence over academic judgments about the student; and, in any context when the perceived power differential may be significant. IV. Duty to Act Any Human Resource Professional (HRP); supervisor, including faculty supervisors; chair/director; or faculty member who becomes aware of information that would lead a reasonable person to believe that sexual harassment has occurred will notify the Office of Human Resources, Organization and Human Resource Consulting, by ensuring that a Discrimination/Harassment Complaint Form or other appropriate documentation is filed within five working days of becoming aware of the information. The Complaint Form/ documentation will initiate collaboration between the Office of Human Resources, Organization and Human Resource Consulting and the unit HRP to determine how to proceed with resolving the complaint. There are special risks in any sexual or romantic relationship between individuals in inherently unequal positions of power. These relationships may be subject to concerns about the validity of consent and unfair treatment of other students or employees. Such relationships can undermine the atmosphere of trust essential to the educational process and the employment relationship. They may, moreover, be less consensual than the individual whose position confers power believes. The apparent consensual nature of the relationship is inherently suspect due to the fundamental asymmetry of power in the relationship and it thus may be difficult to establish consent as a defense to a charge. Even when both parties consented at the outset to a romantic or sexual involvement, this past consent does not remove grounds for or preclude a charge or subsequent finding of sexual harassment based upon subsequent unwelcome conduct. V. Regulations A. Confidentiality and non-retaliation The University will make every reasonable effort to conduct all proceedings in a manner that will protect the confidentiality of all parties. Parties to the complaint should treat the matter under investigation with discretion and respect for the reputation of all parties involved. University policy and state and federal law prohibit retaliation against an individual for reporting sexual harassment, or for participating in an investigation. Retaliation is a serious violation that can subject the offender to sanctions independent of the merits of the sexual harassment allegation. The University has a compelling obligation to address allegations and suspected instances of sexual harassment when it obtains information that would lead a reasonable person to believe that this policy has been violated. The University is not precluded from taking any action it deems appropriate, including informing the alleged harasser of the complaint and pursuing an investigation even in cases when the complainant is reluctant to proceed. The complainant will be notified in advance when such action is necessary. B. Corrective measures When it has been determined that sexual harassment has occurred, steps will be taken to ensure the harassment is stopped immediately. Corrective measures consistent with the severity of the offense will be imposed consistent with applicable University procedures and may include sanctions. Finally, it is important to be aware that in some cases non-consensual relations may constitute sexual harassment, and allegedly consensual relations that “go bad” may later result in allegations of sexual harassment. 51 Sanctions imposed on the harasser may include, but are not limited to, a reprimand, suspension, or dismissal from the University. In the event that a record of such sanctions will become a part of the harasser’s personnel records, prior notice will be given to the harasser. Sanctions also may be imposed on any individual with a duty to act (under this policy and associated procedures) who fails to respond to a complaint of sexual harassment in a manner consistent with the provisions of this policy and the associated procedures. The complainant will be informed of the corrective measures taken. A. Informing all individuals about their rights through training and dissemination of the sexual harassment policy. B. Including the sexual harassment policy in orientation materials for new faculty, staff, students, and volunteers. C. Notifying persons of prohibited conduct. D. Informing all individuals of the appropriate procedures and reporting mechanisms for addressing concerns of sexual harassment. C. False allegations It is a violation of this policy for anyone to knowingly or with reckless disregard for the truth make false accusations of sexual harassment. Failure to prove a claim of sexual harassment is not equivalent to a false allegation. Sanctions may be imposed on individuals who knowingly or with reckless disregard for the truth make false accusations of sexual harassment. E. Informing the community about the problems caused by sexual harassment. F. Addressing issues of sexual harassment from a multicultural perspective. II. Who Can Make Allegations Sexual harassment concerns can often be resolved by the person being harassed addressing the matter directly with the alleged harasser. When such resolution is not feasible, any faculty, staff, student, or volunteer may bring an allegation against any member of the University community or any customer, vendor, or contractor of the University. D. Use of sexual harassment allegations in employment actions When making decisions affecting an individual’s employment or academic status, allegations of sexual harassment may be considered only if they have been addressed through this policy or procedure, a court of law, or other administrative proceeding. Whenever such an allegation is discussed as part of a determinant in the terms and conditions of an employment or academic status, the affected party should be given notice. III. Confidentiality To the extent possible, all information received in connection with the filing, investigation, and resolution of allegations will be treated as confidential except to the extent it is necessary to disclose particulars in the course of the investigation or when compelled to do so by law. All individuals involved in the process should observe the same standard of discretion and respect for the reputation of everyone involved in the process. VI. Policy and Procedure Administration The Office of Human Resources is responsible for the administration of this policy and the associated procedures. The president and each vice president, dean, department chair, director, administrator, faculty member, and supervisor is responsible for assuring compliance with this policy. Any such individual who obtains information that would lead a reasonable person to believe that this policy has been violated must refer the matter to the appropriate individual for investigation or, if so authorized, initiate a prompt and thorough investigation. IV. Retaliation University policy and state and federal law prohibit retaliation against an individual for reporting sexual harassment, or for participating in an investigation. The University will not tolerate retaliation in any form against any faculty, staff, student, or volunteer, who files an allegation, serves as a witness, assists an alleger, or participates in an investigation of sexual harassment. Retaliation is a serious violation that can subject the offender to sanctions independent of the merits of the sexual harassment allegation. Allegations of retaliation should be directed to the Office of Human Resources, Organization and Human Resource Consulting. I. Educational Program Goals and Objectives The University is committed to eliminating and preventing sexual harassment of faculty, staff, students, student employees, and volunteers and to fostering an environment of respect for all individuals. The University promotes educational programs coordinated by the Office of Human Resources to meet the following goals: V. Counseling and Support A person seeking counseling or support may contact any of the following units: 52 A. University Faculty and Staff Assistance Program B. Student Wellness Center, Sexual Violence Education and Support C. University Housing Administration D. Counseling and Consultation Service E. Office of Student Affairs The role of the above offices is not to investigate allegations but to provide counseling and support. VI. Receipt and Referral of Allegations A. An alleged violation of the University’s sexual harassment policy may be taken to any of the following designated individuals: 1. The human resource professional within a department or unit. 2. A consultant in the Office of Human Resources, Organization and Human Resource Consulting. 3. Any supervisor, faculty member, or faculty or staff administrator. B. If the alleged harasser is the alleger’s supervisor, the alleger should directly contact either a higher level administrator in the college/unit or the Office of Human Resources, Organization and Human Resource Consulting. C. Cases involving student on student sexual harassment not in the employment setting will be handled in accordance with the Code of Student Conduct and are not covered under this procedure. The Office of Student Affairs will be responsible for the investigation and resolution of such allegations. D. When the above individuals receive an allegation of sexual harassment, they will promptly refer the matter to the appropriate individual for investigation or, if so authorized, initiate a prompt and thorough investigation. E. The Office of Human Resources, Organization and Human Resource Consulting, is available to provide consultation to any person who has a potential sexual harassment concern. Likewise, consultants are available to assist any administrator in handling an allegation. VII. Complaints Procedures for filing and the investigation of allegations of sexual harassment are addressed in Guidelines for Investigating Complaints of Discrimination and Harassment. RESOURCES For consultation: • Office of Human Resources, Organization and Human Resource Consulting 614-292-2800 • Office of Academic Affairs 614-292-5881 For more information: • Ohio State Discrimination/Harassment Investigation Guidelines • Frequently Asked Questions: Sexual Harassment (General) (Romance and/or Sexual Relations) • Task Force Examining the Policy on Consensual Relationships Report and Recommendations • Discrimination/Harassment Complaint Form • OSU Record Retention Policy • Rules for Classified Civil Service • Code of Student Conduct • Faculty Rules and Procedures, 3335-5-04 • Human Resources Policy 8.15, Corrective Action & Involuntary Termination • Human Resources Policy 10.10, Student Employment For counseling and support: • University Faculty and Staff Assistance Program (UFSAP) 614-293-2442 • Student Wellness Center, Sexual Violence Education and Support 614-292-4527 • University Housing Administration 614-292-3930 • Counseling and Consultation Service 614-292-5766 • Office of Student Affairs 614-292-9334 F. All individuals who are designated to receive allegations For issues of academic freedom: are expected to participate in training provided by • Council on Academic Freedom and Responsibility (CAFR) the Office of Human Resources, Organization and Human Resource Consulting, related to handling sexual harassment allegations. 53
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