PROGRAM MANUAL
2014–2015
DIVISION OF DENTAL HYGIENE
305 West 12th Avenue
Columbus, OH 43210
(614) 292–2228 voice – (614) 292–8013 fax
www.dent.osu.edu/dhy/
TABLE OF CONTENTS
Dental Hygiene Program Manual
Part 1
Faculty and Staff ......................................................................................................................................................................... 2
Philosophy, Goals and Competencies ...................................................................................................................................... 3
Dental Hygiene Professional Conduct................................................................................................................................... 12
Guidelines for Professional Appearance and Dress Code ................................................................................................... 13
Code of Honor and Professional Conduct ............................................................................................................................ 15
Appendix II ........................................................................................................................................................................ 36
Dental Hygiene Curriculum .................................................................................................................................................... 19
Scholastic Standards ................................................................................................................................................................ 21
Requirements for Graduation ................................................................................................................................................ 22
Awards and Honors .................................................................................................................................................................. 24
Policies and Student Information .......................................................................................................................................... 26
Student Organizations ............................................................................................................................................................. 30
Appendices................................................................................................................................................................................. 34
Appendix I – Scholastic Standards .................................................................................................................................. 34
Appendix II – Code of Student Conduct ........................................................................................................................ 36
Appendix III – Privacy and Release of Student Records .............................................................................................. 45
Appendix IV – Sexual Harassment.................................................................................................................................. 49
THE OHIO STATE UNIVERSITY
COLLEGE OF DENTISTRY
DIVISION OF DENTAL HYGIENE
ADMINISTRATION 2014–2015
Michele Carr, RDH, MA
Associate Professor and Chair
3082 Postle Hall
614–688–4897
[email protected]
Patricia Gardner, MA
Assistant Director for Academic Studies
3075 Postle Hall
614–292–2228
[email protected]
Heather Spisak
Office Administrative Associate
3082 Postle Hall
614–292–7210
[email protected]
Becki Epperly
Office Associate
3082 Postle Hall
614–292–2228
[email protected]
1
FULL-TIME FACULTY AND STAFF
Tammy R. Sanderson, RDH, MSDH
Assistant Professor
3040E Postle Hall
614-688-2340, [email protected]
Chris Farrell, RDH, MS
Clinical Instructor
3040 Postle Hall
614–292–3701, [email protected]
Nicole Uhl, RDH, EFDA, MSA
Clinical Instructor
EFDA Instructional Associate
3031 Postle Hall
614-292-2208, [email protected]
Rachel Henry, RDH, MS
Assistant Professor
3040 Postle Hall
614–292–2089, [email protected]
Joen M. Iannucci, DDS
Professor of Clinical Dentistry
4171 Postle Hall
614-292-1249, [email protected]
Wendy Moore, RDH, EFDA, MS
Associate Professor – Clinical
Graduate Program Director
3001N Postle Hall
614–292–9876, [email protected]
Jessica Salisbury, RDH, MSA
Assistant Clinical Professor
3040D Postle Hall
614-688-1077, [email protected]
PART-TIME FACULTY AND STAFF
Linda Andrews, RDH, BS
Clinical Instructor
3082 Postle Hall
614–292–2228, [email protected]
Rebecca Henderson, RDH, MS
Assistant Professor, Clinical Dental Hygiene
3031 Postle Hall
614–292–2208, [email protected]
Shivani Patel, RDH, BSDH
Clinical Instructor
3031 Postle Hall
614–292–2208, [email protected]
Anne McCaffrey, RDH, MBA
Clinical Instructor
3031 Postle Hall
614–292–2208, [email protected]
Chadleo Webb, RDH
Graduate Assistant
4054B Postle Hall
614-292-1235, [email protected]
Donna Shashlo, RDH, MS
Clinical Instructor
3031 Postle Hall
614–292–2208, shashlo.1@osu .edu
Mark Morrison, DDS
Assistant Professor – Clinical
3031 Postle Hall
614–292–2208, [email protected]
2
PHILOSOPHY, PROGRAM GOALS, AND COMPETENCIES FOR THE DEGREE
Bachelor of Science in Dental Hygiene
Division of Dental Hygiene, College of Dentistry, The Ohio State University
The Division of Dental Hygiene, an educational program in
the College of Dentistry, derives its purposes and functions
from the mission statements of the university and the College
of Dentistry. Dental Hygiene offers a 2+2 baccalaureate
degree program, the baccalaureate degree completion
program, and a variety of continuing education courses.
Division Goals and Competencies
The dental hygiene graduate is a licensed oral health
professional who provides educational, preventive, and
therapeutic services in the support of optimal oral health.
The dental hygienist applies foundational knowledge in the
areas of general education, biomedical, dental, and dental
hygiene sciences. He/she serves a range of populations
including the medically compromised, mentally and
physically challenged, underserved, and culturally diverse.
The fundamental purpose of The Ohio State University
as stated in its purpose, is “to enhance the quality of life
through developing the individual capacity for enlightened
understanding, thinking, and acting. Through the
dissemination of knowledge, the university serves not only
the individual but acts as a force to shape society for the
common good.” This purpose is affected through teaching,
research, and service.
The Division competencies are divided into five broad goals
that are reflected in our curriculum. These themes represent
what The Ohio State University College of Dentistry Division
of Dental Hygiene will use as a focal point to guide us in
producing a competent graduate of high caliber. It highlights
who we are, what we do, and who we serve.
The College of Dentistry promotes the acquisition,
advancement, transmission, and application of scientific
knowledge and skills for the prevention, diagnosis, and
management of orofacial disease and disorders and for the
restoration and rehabilitation of its effects. The college,
with a commitment to multicultural diversity, conducts the
mutually supportive activities of education, research, patient
care, and community and professional service. Based upon
an understanding of biological processes, these activities
promote human orofacial health and well-being. The college
provides undergraduate dental hygiene, professional and
graduate students with the analytical, technical, ethical and
humanistic skills necessary to provide quality health care.
The programs encourage professionalism and responsiveness
to societal and professional changes. Through its graduate
programs, the college provides graduates with the skills
necessary to become researchers and teachers.
The Division goals and objectives include:
I. The Dental Hygiene Program will prepare students for
practice and licensure as a Registered Dental Hygienist.
i) Students will provide appropriate dental hygiene
therapy for patients with different oral health needs
utilizing assessment, planning, implementation,
and evaluation skills.
ii) Students will utilize case management skills,
interpersonal communication skills, and practice
management principles to provide quality dental
hygiene care in a safe, efficient and humanistic
manner.
iii) Students will practice according to the ADHA Code
of Ethics.
ii) Students will adhere to state and federal laws and
guidelines pertaining to the practice of dental
hygiene.
Philosophy of the Division of Dental Hygiene
The Division of Dental Hygiene is committed to developing
oral health professionals who, as co-therapists with
the dentist, can function as effective primary health
care providers in a dynamic society. Extensive clinical
experience, as well as the specialization options of dental
hygiene education, restorative expanded functions, or an
individualized program, prepare students for additional roles
of leadership and responsibility within the scope of dental
hygiene care.
II. Dental hygiene graduates will evaluate and apply
current research to make evidence-based decisions in
their dental hygiene practice.
i) Students will analyze research design.
ii) Students will identify statistical tools used in
research.
iii) Students will be able to interpret and apply
research to dental hygiene practice.
3
III. Dental hygiene graduates will provide community
service and outreach and will value their responsibility
to the community.
i) Students will demonstrate social responsibility by
initiating and participating in the delivery of dental
healthcare and education in the community.
ii) Students will participate in a variety of
interdisciplinary health care settings.
IV. Dental hygiene graduates will appreciate the dynamic
and evolving nature of the profession of dental
hygiene.
i) Students will value personal professional growth
and life-long learning.
ii) Students will participate in professional
associations
Competencies for Entry into the Profession of Dental Hygiene
Competencies
Course
Evaluation Method
Core Competencies
C.1 Apply a professional code of ethics in
all endeavors
2130 Oral Radiography
2150 Periodontology
2220 Profession of Dent Hygiene
2240 Prevention I
2300 Pre-clinic
2310/3320/3330/4340 Clinic
3140 Pain/Anxiety Management
3150 Periodontal Therapy
3240 Prevention II
4210/4220 Integrated DH Sci
4420 Current Concepts in DH
4430 Dental Hygiene Practicum
Lab
Midterm, final
Quiz, exam, case studies, activities
Quiz
Quiz
Daily summative/formative grade
Quiz, final
Quiz, midterm, final
Quiz, final
Quiz, team competition
Activity
Activities
C.2 Adhere to state and federal laws,
recommendations, and regulations in the
provision of oral health care.
2130 Oral Radiography
2170 Dental Materials Lab
2220 Profession of Dent Hygiene
2300 Pre-clinic
2310/3320/3330/4340 Clinic
3140 Pain/Anxiety Management
3230 Special needs
4210/4220 Integrated DH Sci
4420 Current Concepts in DH 4430
Dental Hygiene Practicum
Quiz, lab, clinic exercise
Quiz
Quiz, exam
Quiz
Daily summative/formative grade
Quiz, final
Quiz, midterm, final
Quiz, assignment, team competition
Quiz, paper
Activities
C.3 Use critical thinking skills and
comprehensive problem-solving to identify
oral health care strategies that promote
patient health and wellness.
2130 Oral Radiography
2240 Prevention I
2310/3320/3330/4340 Clinic
3210 Community Oral Health
3230 Special Needs
3240 Prevention II
4210/4220 Integrated DH Sci
4240 Practice Management
4420 Current Concepts in DH
4430 Dental Hygiene Practicum
Quiz, lab, clinic exercise
Exercises, final
Daily summative/formative grade
Quiz, midterm
Quiz, midterm, final
Quiz, final
Quiz, assignment, team competition
Quiz
Activities
Papers
4
C.4 Use evidence-based decision making
to evaluate emerging technology and
treatment modalities to integrate into
patient dental hygiene care plans to achieve
high-quality, cost-effective care.
2150 Periodontology
2170 Dental Materials Lab
2240 Prevention I
2310/3320/3330/4340 Clinic
3140 Pain/Anxiety Management
3150 Periodontal Therapy
3240 Prevention II
3410 Research Methods/Interpret
4420 Current Concepts in DH
4430 Dental Hygiene Practicum
Quiz, midterm, final
Activity - presentation
Activities
Daily summative/formative grade
Clinical competency
Quiz, midterm, final
Quiz, final
Paper, final
Activity
Activities
C.5 Assume responsibility for professional
actions and care based on accepted
scientific theories, research, and the
accepted standard of care.
2130 Oral Radiography
2170 Dental Materials Lab
2220 Profession of Dent Hygiene
2310/3320/3330/4340 Clinic
3240 Prevention II
3410 Research Methods/Interpret
4210/4220 Integrated DH Sci
4420 Current Concepts in DH
4430 Dental Hygiene Practicum
Quiz, lab, clinic exercise
Clinical competency
Quiz, exam, case study, lit review
Daily summative/formative grade
Quiz, final
Paper
Quiz, assignment, team competition
Activity
Activities
C.6 Continuously perform self-assessment
for lifelong learning and professional
growth.
2130 Oral Radiography
2170 Dental Materials Lab
2300 Pre-clinic
4210/4220 Integrated DH Sci
4240 Practice Management
4420 Current Concepts in DH
4430 Dental Hygiene Practicum
Lab, DXTTR assignments
Lab competency, clinical competency
Competencies
Quiz, assignment
Quiz
Activity
Journal notations
C.7 Integrate accepted scientific theories
and research into educational, preventive,
and therapeutic oral health services.
2150 Periodontology
2170 Dental Materials Lab
2240 Prevention I
2310/3320/3330/4340 Clinic
3150 Periodontal Therapy
3170 Dental Materials
3240 Prevention II
3410 Research Methods/Interpret
4430 Dental Hygiene Practicum
Quiz, midterm, final
Quiz, final, lab practical
Activities, quiz, final
Daily summative/formative grade
Quiz, midterm, final
Quiz, exam, paper
Quiz, final
Paper, final
Activities
C.8 Promote the values of the dental
hygiene profession through servicebased activities, positive community
affiliations, and active involvement in local
organizations.
2220 Profession of Dent Hygiene
3210 Community Oral Health
4240 Practice Management
4420 Current Concepts in DH
4430 Dental Hygiene Practicum
Quiz, assignment
Community service activities
Quiz
Activity
Activities
C.9 Apply quality assurance mechanisms
to ensure continuous commitment to
accepted standards of care.
2130 Oral Radiography
2170 Dental Materials Lab
2240 Prevention I
4210/4220 Integrated DH Sci
4240 Practice Management
4430 Dental Hygiene Practicum
Quiz, lab, DXTTR assignments
Quiz, practical, clinical & lab comp
Quiz, final
Quiz, assignment, team competition
Quiz
Site supervisor’s final evaluation
5
C.10 Communicate effectively with diverse
individuals and groups, serving all persons
without discrimination by acknowledging
and appreciating diversity.
2130 Oral Radiography
2310/3320/3330/4340 Clinic
3210 Community Oral Health
3230 Special needs
3240 Prevention II
4210/4220 Integrated DH Sci
4430 Dental Hygiene Practicum
Quiz, lab, clinic exercise
Daily summative/formative grade
Quiz, midterm
Quiz, midterm, final
Exercise, quiz, final
Quiz, assignment, team competition
Presentation
C.11 Record accurate, consistent, and
complete documentation of oral health
services provided.
2110 Oral Anatomy
2130 Oral Radiography
2150 Periodontology
2240 Prevention I
2300 Pre-clinic
2310/3320/3330/4340 Clinic
3130 Oral Pathology
3140 Pain/Anxiety Management
3150 Periodontal Therapy
4210/4220 Integrated DH Sci
4430 Dental Hygiene Practicum
Lab
Quiz, team competitions
Quiz, midterm, final
Exercises
Quiz
Daily summative/formative grade
Quiz, final
Activity
Quiz, midterm, final
Quiz, assignment, team competition
Journal notation, activities
C.12 Initiate a collaborative approach with
all patients when developing individualized
care plans that are specialized,
comprehensive, culturally sensitive, and
acceptable to all parties involved in care
planning.
2170 Dental Materials Lab
2240 Prevention I
2310/3320/3330/4340 Clinic
3240 Prevention II
4430 Dental Hygiene Practicum
Lab competency, clinical competency
Exercises, quiz, final
Daily summative/formative grade
Exercise
Activities
C.13 Initiate consultations and
collaborations with all relevant health care
providers to facilitate optimal treatments.
2310/3320/3330/4340 Clinic
3140 Pain/Anxiety Management
3240 Prevention II
4430 Dental Hygiene Practicum
Daily summative/formative grade
Quiz
Quiz, final
Activities
C.14 Manage medical emergencies by
using professional judgment, providing life
support, and utilizing required CPR and any
specialized training or knowledge.
2170 Dental Materials Lab
2300 Pre-clinic
2310/3320/3330/4340 Clinic
3120 Path/Pharm/Medicine
3140 Pain/Anxiety Management
3240 Prevention II
4430 Dental Hygiene Practicum
Quiz
Lab, CPR exam
Daily grade (as needed)
Quiz, final
Quiz, final
Quiz, final
Final
Health Promotion and Disease Prevention
HP.1 Promote positive values of overall
health and wellness to the public and
organizations within and outside the
profession.
3210 Community Oral Health
4430 Dental Hygiene Practicum
Community service activities
Journal notations, activities
HP.2 Respect the goals, values, beliefs, and
preferences of all patients.
2150 Periodontology
2240 Prevention I
2310/3320/3330/4340 Clinic
3150 Periodontal Therapy
3210 Community Oral Health
3240 Prevention II
4240 Practice Management
4430 Dental Hygiene Practicum
Quiz, midterm, final
Quiz, final
Daily summative/formative grade
Quiz, midterm, final
Lesson plan activity, paper
Quiz, final
Quiz
Activities, final presentation
6
HP.3 Refer patients who may have
physiological, psychological, or social
problems for comprehensive evaluation.
3120 Path/Pharm/Medicine
3230 Special needs
Quiz, final
Quiz, midterm, final
HP.4 Identify individual and population
risk factors, and develop strategies that
promote health-related quality of life.
2170 Dental Materials Lab
2240 Prevention I
2310/3320/3330/4340 Clinic
3120 Path/Pharm/Medicine
3210 Community Oral Health
3230 Special needs
3240 Prevention II
4430 Dental Hygiene Practicum
Quiz
Exercises, quiz, final
Special needs clinic grade
Quiz, final
Quiz, midterm, final, paper
Quiz, midterm, final
Exercise, quiz, final
Journal notations, final presentation
HP.5 Evaluate factors that can be used
to promote patient adherence to disease
prevention or health maintenance
strategies.
2240 Prevention I
2310/3320/3330/4340 Clinic
3210 Community Oral Health
3240 Prevention II
4240 Practice Management
4430 Dental Hygiene Practicum
Exercises, quiz, final
Daily summative/formative grade
Quiz, midterm, final, paper
Quiz, final
Quiz
Journal notations, final presentation
HP.6 Utilize methods that ensure the
health and safety of the patient and the oral
health professional in the delivery of care.
2130 Oral Radiography
2170 Dental Materials Lab
2300 Pre-clinic
2310/3320/3330/4340 Clinic
3230 Special needs
4210/4220 Integrated DH Sci
4430 Dental Hygiene Practicum
Quiz, lab, clinic exercise
Quiz, lab competency
Activity, quiz, midterm, final
Daily summative/formative grade
Quiz, midterm, final
Quiz, assignment, team competition
Journal notations, final evaluation
CM.1 Assess the oral health needs and
services of the community to determine
action plans and availability of resources to
meet the health care needs.
3210 Community Oral Health
4430 Dental Hygiene Practicum
Paper
Journal notations
CM.2 Provide screening, referral, and
educational services that allow patients
to access the resources of the health care
system.
2310/3320/3330/4340 Clinic
3210 Community Oral Health
3240 Prevention II
4430 Dental Hygiene Practicum
Daily summative/formative grade
Community service activity, paper
Quiz, final
Activities
CM.3 Provide community oral health
services in a variety of settings.
3210 Community Oral Health
4430 Dental Hygiene Practicum
Community service activity
Journal notations, activities
CM.4 Facilitate patient access to oral health
services by influencing individuals or
organizations for the provision of oral
health care.
3210 Community Oral Health
4430 Dental Hygiene Practicum
Community service activity
Activities
Community Involvement
7
CM.5 Evaluate reimbursement mechanisms
and their impact on the patient’s access to
oral health care.
3210 Community Oral Health
4240 Practice Management
Quiz, midterm, final, paper
Quiz
CM.6 Evaluate the outcomes of
community-based programs, and plan for
future activities.
3210 Community Oral Health
4430 Dental Hygiene Practicum
Paper
Activities
CM.7 Advocate for effective oral health
care for underserved populations.
3210 Community Oral Health
4420 Current Concepts in DH
4430 Dental Hygiene Practicum
Community service activity
Activity
Activities, journal, final presentation
PC.1 Systematically collect, analyze, and
record diagnostic data on the general, oral,
and psychosocial health status of a variety
of patients using methods consistent with
medicolegal principles.
2130 Oral Radiography
2300 Pre-clinic
2310/3320/3330/4340 Clinic
3130 Oral Pathology
3140 Pain/Anxiety Management
3150 Periodontal Therapy
4210/4220 Integrated DH Sci
4430 Dental Hygiene Practicum
Quiz, lab, team competition
Quiz, midterm, final
Daily summative/formative grade
Quiz, final
Clinic session
Quiz, midterm, final
Quiz, assignment, team competition
Activities
PC.2 Recognize predisposing and etiologic
risk factors that require intervention to
prevent disease.
2130 Oral Radiography
2150 Periodontology
2240 Prevention I
2300 Pre-clinic
2310/3320/3330/4340 Clinic
3120 Path/Pharm/Medicine
3140 Pain/Anxiety Management
3150 Periodontal Therapy
3210 Community Oral Health
3230 Special needs
4210/4220 Integrated DH Sci
4430 Dental Hygiene Practicum
Quiz, lab, team competition
Quiz, midterm, final
Exercises, quiz, final
Quiz, midterm, final
Daily summative/formative grade
Quiz, final
Clinic session, final
Quiz, midterm, final
Quiz, midterm, final
Quiz, midterm, final, paper
Quiz, assignment, team competition
Activities, journal, final presentation
PC.3 Recognize the relationships among
systemic disease, medications, and oral
health that impact overall patient care and
treatment outcomes.
2150 Periodontology
2300 Pre-clinic
2310/3320/3330/4340 Clinic
3120 Path/Pharm/Medicine
3130 Oral Pathology
3140 Pain/Anxiety Management
3150 Periodontal Therapy
3230 Special needs
3240 Prevention II
4430 Dental Hygiene Practicum
Quiz, midterm, final
Quiz, midterm, final
Daily summative/formative grade
Quiz, final
Quiz, final
Clinic session, final
Quiz, midterm, final
Quiz, midterm, final, paper
Quiz, final
Activities
PC.4 Identify patients at risk for a medical
emergency, and manage the patient care in
a manner that prevents an emergency.
2300 Pre-clinic
2310/3320/3330/4340 Clinic
3120 Path/Pharm/Medicine
3140 Pain/Anxiety Management
3230 Special needs
3240 Prevention II
4210/4220 Integrated DH Sci
Quiz, midterm, final
Daily summative/formative grade
Quiz, final
Clinic session, final
Quiz, midterm, final, paper
Quiz, final
Quiz, assignment, team competition
Patient Care (PC) – Assessment
8
Patient Care (PC) – Dental Hygiene Diagnosis
PC.5 Use patient assessment data,
diagnostic technologies, and critical
decision making skills to determine a
dental hygiene diagnosis, a component of
the dental diagnosis, to reach conclusions
about the patient’s dental hygiene care
needs.
2130 Oral Radiography
2150 Periodontology
2300 Pre-clinic
2310/3320/3330/4340 Clinic
3130 Oral Pathology
3150 Periodontal Therapy
4210/4220 Integrated DH Sci
4430 Dental Hygiene Practicum
Quiz, team competitions
Quiz, midterm, final
Quiz, midterm, final, activities
Daily summative/formative grade
Quiz, final
Quiz, midterm, final
Quiz, assignment, team competition
Activities
PC.6 Utilize reflective judgment in
developing a comprehensive patient dental
hygiene care plan.
2150 Periodontology
2170 Dental Materials Lab
2310/3320/3330/4340 Clinic
3150 Periodontal Therapy
3240 Prevention II
4430 Dental Hygiene Practicum
Quiz, midterm, final
Quiz
Daily summative/formative grade
Quiz, midterm, final
Quiz, final
Activities, journal notations
PC.7 Collaborate with the patient and
other health professionals as indicated to
formulate a comprehensive dental hygiene
care plan that is patient-centered and
based on the best scientific evidence and
professional judgment.
2300 Pre-clinic
2310/3320/3330/4340 Clinic
3240 Prevention II
4430 Dental Hygiene Practicum
Activity
Daily summative/formative grade
Quiz, final
Activities, journal notations
PC.8 Make referrals to professional
colleagues and other health care
professionals as indicated in the patient
care plan.
2310/3320/3330/4340 Clinic
3240 Prevention II
4430 Dental Hygiene Practicum
Daily summative/formative grade
Quiz, final
Activities, journal, final presentation
PC.9 Obtain the patient’s informed consent
based on a thorough case presentation.
2310/3320/3330/4340 Clinic
Daily summative/formative grade
2300 Pre-clinic
2310/3320/3330/4340 Clinic
3140 Pain/Anxiety Management
3170 Dental Materials
3240 Prevention II
4430 Dental Hygiene Practicum
Activity, clinical competency
Daily summative/formative grade
Activity
Quiz, exam, paper
Quiz, final
Activities, journal notations
2300 Pre-clinic
2310/3320/3330/4340 Clinic
3240 Prevention II
4210/4220 Integrated DH Sci
4430 Dental Hygiene Practicum
Clinical activity
Daily grade, perio worksheet
Quiz, final
Quiz, assignment, team competition
Activities, journal, final presentation
Patient Care (PC) – Planning
Patient Care (PC) - Implementation
PC.10 Provide specialized treatment that
includes educational, preventive, and
therapeutic services designed to achieve
and maintain oral health. Partner with the
patient in achieving oral health goals.
Patient Care (PC) - Evaluation
PC.11 Evaluate the effectiveness of the
provided services, and modify care plans as
needed.
9
Patient Care (PC) – Planning
PC.6 Utilize reflective judgment in
developing a comprehensive patient dental
hygiene care plan.
2150 Periodontology
2170 Dental Materials Lab
2310/3320/3330/4340 Clinic
3150 Periodontal Therapy
3240 Prevention II
4430 Dental Hygiene Practicum
Quiz, midterm, final
Quiz
Daily summative/formative grade
Quiz, midterm, final
Quiz, final
Activities, journal notations
PC.7 Collaborate with the patient and
other health professionals as indicated to
formulate a comprehensive dental hygiene
care plan that is patient-centered and
based on the best scientific evidence and
professional judgment.
2300 Pre-clinic
2310/3320/3330/4340 Clinic
3240 Prevention II
4430 Dental Hygiene Practicum
Activity
Daily summative/formative grade
Quiz, final
Activities, journal notations
PC.8 Make referrals to professional
colleagues and other health care
professionals as indicated in the patient
care plan.
2310/3320/3330/4340 Clinic
3240 Prevention II
4430 Dental Hygiene Practicum
Daily summative/formative grade
Quiz, final
Activities, journal, final presentation
PC.9 Obtain the patient’s informed consent
based on a thorough case presentation.
2310/3320/3330/4340 Clinic
Daily summative/formative grade
2300 Pre-clinic
2310/3320/3330/4340 Clinic
3140 Pain/Anxiety Management
3170 Dental Materials
3240 Prevention II
4430 Dental Hygiene Practicum
Activity, clinical competency
Daily summative/formative grade
Activity
Quiz, exam, paper
Quiz, final
Activities, journal notations
PC.11 Evaluate the effectiveness of the
provided services, and modify care plans as
needed.
2300 Pre-clinic
2310/3320/3330/4340 Clinic
3240 Prevention II
4210/4220 Integrated DH Sci
4430 Dental Hygiene Practicum
Clinical activity
Daily grade, perio worksheet
Quiz, final
Quiz, assignment, team competition
Activities, journal, final presentation
PC.12 Determine the outcomes of dental
hygiene interventions using indices,
instruments, examination techniques, and
patient self-reports as specified in patient
goals.
2300 Pre-clinic
2310/3320/3330/4340 Clinic
3240 Prevention II
4430 Dental Hygiene Practicum
Clinical activities, daily feedback
Daily grade, perio worksheet
Quiz, final
Activities, journal notations
PC.13 Compare actual outcomes to
expected outcomes, reevaluating goals,
diagnoses, and services when expected
outcomes are not achieved
2310/3320/3330/4340 Clinic
3240 Prevention II
4430 Dental Hygiene Practicum
Perio worksheet
Exercise, quiz, final
Activities, journal, final presentation
Patient Care (PC) - Implementation
PC.10 Provide specialized treatment that
includes educational, preventive, and
therapeutic services designed to achieve
and maintain oral health. Partner with the
patient in achieving oral health goals.
Patient Care (PC) - Evaluation
10
Professional Growth and Development (PGD)
PGD.1 Pursue career opportunities within
health care, industry, education, research,
and other roles as they evolve for the dental
hygienist.
2170 Dental Materials Lab
2220 Profession of Dent Hygiene
4420 Current Concepts in DH
4430 Dental Hygiene Practicum
Lab competency
Quiz, exam, activity
Paper
Journal notations, final presentation
PGD.2 Develop practice management
and marketing strategies to be used in the
delivery of oral health care.
4240 Practice Management
4430 Dental Hygiene Practicum
Quiz
Journal notations, final presentation
PGD.3 Access professional and social
networks to pursue professional goals.
4240 Practice Management
2220 Profession of Dent Hygiene
4420 Current Concepts in DH
4430 Dental Hygiene Practicum
Activities
Exam, assignment
Paper, final
Final presentation
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DENTAL HYGIENE PROFESSIONAL CONDUCT
CHARACTERISTICS OF PROFESSONAL BEHAVIOR
Performance Areas
Honesty and Integrity
1. Responds ethically in situations dealing with patients,
classmates, and staff.
2. Displays honesty in all educational environments including
classroom and clinical settings.
3. Is upright, truthful, and displays integrity in all aspects of
dental hygiene education.
Concern for Patient
1. Shows concern for physical and psychological comfort of
the patient.
2. Observes and performs asepsis protocol throughout the
clinical procedures.
3. Manages patients in an effective manner.
4. Displays enthusiasm when working with patients.
5. Performs procedures with the needs of the patient as the
ultimate determining factor.
Energy and Industry
1. Is willing to assist other students as needed.
2. Is self-directed in the tasks/procedures that need to be
performed.
3. Projects a healthy attitude toward self-management – by
end of clinical session.
Perseverance
1. Follows tasks and procedures through to successful
completion.
2. Completes challenging management cases effectively.
3. Is able and willing to manage difficult situations. Does not
avoid problems.
Punctuality
1. Arrives on time.
2. Utilizes time efficiently – manages time with procedures
that need to be completed.
3. Finishes tasks in a timely manner – by end of clinical
session.
Ability to Follow Directions
1. Listens attentively to directions.
2. Follows given directions.
3. Consults Clinic Manual for specific directions on protocol
or operation of task to be performed.
4. Asks for clarification if directions are not understood.
Initiative
1. Performs routine tasks without direct supervision.
2. Initiates appropriate treatment for particular needs of
patient – is a self-starter.
GUIDELINES FOR PROFESSIONAL APPEARANCE
Professional appearance and conduct of faculty, students,
and staff are responsible for the image created by the Division
of Dental Hygiene. Equally important is the image we set
for ourselves as members of the dental hygiene profession.
Professional pride and respect are not only a group effort,
but also an individual achievement. We, as students, have
a responsibility to ourselves and our profession to promote
the highest standard of professionalism concurrent with the
American Dental Hygienists’ Association (ADHA).
professional conduct is essential to the total success of the
college.
Students, faculty, and staff must be aware of infection control
protocol and safety for the sake of themselves and the patient
as required by the Ohio Dental Practice Act. Since Postle Hall
is simultaneously a dental care facility to the public and an
educational setting for students, guidelines for professional
attire, safety, and infection control protocol have been
established for classrooms, laboratories, and treatment areas.
When operating in the clinic or working in the laboratories,
students, faculty, and staff should be clean, well groomed, Actively supporting clinic policies that contribute to a clean
professional appearance within the college is encouraged.
and wear clean and professional clothing at all times.
Prescribed clinic attire is worn in the clinic and your name
tag should be attached to the clinic attire. A professional
appearance and attitude is expected at all times. Students
are engaged in professional activities whether in the college
or outside of the college in the Community. Students’
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College of Dentistry Student Professional Appearance and Attire Policy
Effective Date: Fall Semester 2013
Purpose - The Ohio State University College of Dentistry brings faculty, staff, students, and patients together for the combined purposes of
patient care, education and research. Collectively, we recognize that the tone of a professional educational experience can be influenced by
the personal appearance and demeanor of all students. We also acknowledge that these attributes can directly and indirectly affect the care
and management of our patients and have the potential to influence patient perceptions of and confidence in the college itself. In addition,
the conduct and appearance of students form a major part of the collective impression we make on alumni, legislators, foreign dignitaries,
visiting professors and others who visit the College of Dentistry. It is incumbent upon us all to conduct ourselves at all times with dignity,
responsibility and respect for others and to maintain appropriate dress and a well-groomed professional appearance in accordance with the
guidelines put forth by the college.
Proper dress and a well-groomed professional appearance also reflect current infection control and safety guidelines recommended by the
Centers for Disease Control and Prevention (CDC) and enforced by Occupational Safety and Health Administration (OSHA). College
guidelines for dress and conduct reinforce our commitment to all current federal, state and local regulations as part of an ongoing effort to
maintain the safest, most contemporary learning and treatment environment possible for our patients, students, staff and faculty.
Student Professional Appearance and Attire Policy guidelines are to be observed during business hours (M-F 7:30 a.m. – 5:00 p.m.), as well
as during evening clinic hours and other activities occurring in the college (i.e. Give Kids a Smile Day events, patient screening for clinical
licensure examinations, etc.) Timely updates to this document or links to other related policies or guidelines will be made as necessary.
All College Guidelines:
Identification: In an effort to provide a safe and secure environment, the College of Dentistry must be able to easily identify persons
who are authorized to be in Postle Hall.
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The College of Dentistry identification badge must be worn above the waist and with the name and photo clearly visible at all
times while in the College of Dentistry.
Personal Hygiene: Exceptional personal hygiene must be maintained at all times. This includes:
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Body hygiene is required to prevent offensive body odor.
Hair (including facial hair):
o Must be clean, neatly trimmed, and well maintained.
o Must not be extreme in color or style.
Nails:
o Artificial nails are prohibited.
o Nails must be clean and manicured and kept less than ¼ inch long past the tip of the finger.
o If worn, nail polish must be of a single color and not chipped, cracked, or peeling.
o Nail jewelry or nail art is prohibited.
Visible piercing jewelry, other than earrings are prohibited. Earrings may only be worn in the lobe of the ear.
Tattoos must be inconspicuous or covered.
Fragrances must be used sparingly.
Clothing: Clothing is to be clean, wrinkle free, in good repair, and properly fitted. This includes:
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DDS students -- Approved, authorized gray scrubs (tops and trousers) are the only appropriate attire while in the college.
DHY students – Approved, authorized black scrubs (tops and trousers) are the only appropriate attire while in the college.
Scrubs must permit bending, leaning, and squatting while preserving modesty.
Any shirt worn underneath the scrubs may not be visible below (longer than) the scrub top and must be white or black in color
only and without logo or design.
Caps, hats or head coverings are prohibited while on duty, unless it is part of a uniform. Consideration will be given for
religious accommodations.
Scrubs that are worn in the cadaver lab must not be worn within clinic settings, classrooms, or laboratories (including
simulation clinic) areas.
Footwear:
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Shoes must be clean and in good condition and must be scarlet (red), gray, or white in color or any combination of these colors.
Closed-toed shoes (tennis shoes or medical shoe wear) must be worn at all times.
Socks (crew length or longer) must be worn/are required and can be solid or any pattern composed of the following colors:
white, gray, scarlet, or black.
Laboratory and Clinical Specific: Due to the risk involved in infection control, to maintain the safety and health of those working
in the clinics, and to comply with state and federal law, while also maintaining exceptional patient care, individuals working in clinic
and laboratory settings must comply with additional requirements as follows:
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Simulation Clinic:
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College-issued lab coats are required to be worn when working in the simulation clinic and associated labs. Lab coats must be
kept clean and laundered as appropriate.
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Shoes must be clean and in good condition and must be scarlet (red), gray, or white in color or any combination of these colors
for DDS student and must be white or black for DHY students.
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Shoes must be non-permeable to sharp objects, and the top of the foot must be completely covered. Therefore, canvas shoes,
shoes with mesh, open toe shoes and sandals of any type are prohibited.
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Socks (crew length or longer) must be worn/are required and can be solid or any pattern composed of the following colors:
white, gray, scarlet, or black.
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Hair must be pinned or held back so that it does not interfere with the field of vision, put a student clinician’s safety at risk, or
require handling during treatment procedures.
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Jewelry that may compromise clinical protective barriers must not be worn.
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When class is not in session, headphones/ear buds are acceptable for students in pre-clinic lab only as they conform to the
following conditions:
o The wearer must have the volume low enough so that he/she is able to carry out a normal conversation and is not
distracting others.
o Normal laboratory operations, as well as alarms, must be able to be heard when headphones or ear buds are used.
o The cords must be tucked into lab coats.
o No listening devices are permitted during lectures, lab courses, or tests.
Clinic:
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While working in the patient clinics and on extramural rotations: Dental students are expected to wear the approved,
authorized gray scrubs (tops and trousers).
Only personal protective equipment (PPE)* may be worn over scrubs in the clinic.
Shoes must be non-permeable to sharp objects, and the top of the foot must be completely covered. Therefore, canvas shoes,
shoes with mesh, open toe shoes and sandals of any type are prohibited. Shoes must be clean and must be scarlet (red), gray, or
white in color or any combination of these colors.
Socks (crew length or longer) must be worn/are required and can be solid or any pattern composed of the following colors:
white, gray, scarlet, or black.
Hair must be pinned or held back so that it does not interfere with the field of vision, put a student clinician’s safety at risk, or
require handling during treatment procedures.
Jewelry that may compromise clinical protective barriers must not be worn.
In the clinical lab setting (including the back labs on the 1st and 2nd floors), students may wear disposable clinical gowns over
the approved attire.
Personal protective equipment (PPE) must be worn in clinics, clinical laboratories (1st and 2nd floors), and as required in other
areas. All PPE must be removed prior to entering restrooms, lobbies, cashiering areas, offices, elevators, laboratories, canteens
or other eating areas, the ground floor or prior to exiting the building.
Headphones are prohibited.
Nail polish is prohibited in situations requiring aseptic care.
Exceptions: Exceptions to the dress guidelines for religious, medical, or other extenuating circumstances may be requested through
the Director of Student Affairs. Divisions and/or clinic areas may issue a temporary, short-term exception to this policy for purposes of
cleaning or relocation.
Compliance: The spirit of the Professional Appearance and Attire Policy is aimed at promoting safety standards and cultivating the
professional image of the students of the College of Dentistry. Faculty, staff, student, and patient safety are of the utmost importance.
For this reason, departures from the established provisions of this policy will be considered breaches of enrollment policies.
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Students not adhering to the Professional Appearance and Attire Policy will not be permitted to attend/participate in
classroom or simulation clinic activities or care for patients.
Breaches of the Professional Appearance and Attire Policy may result in grade reduction, counseling with the Associate Dean
for Academic Affairs or the Associate Dean for Clinic Administration and Patient Care, referral to the College of Dentistry
Professionalism Committee for the evaluation and adjudication of appropriate outcomes, and/or loss of clinical privileges.
Responsibility: All administration, faculty and supervisory staff are responsible for monitoring this policy. All College of Dentistry
students are responsible for compliance with this policy. These guidelines are not subjective or variable from Division to Division and
any faculty or senior management staff member may address or refer policy violations occurring in any area of the building.
*PPE is specialized clothing or equipment worn for protection (against infectious or hazardous materials).
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CODE OF HONOR AND PROFESSIONAL CONDUCT
THE OHIO STATE UNIVERSITY COLLEGE OF DENTISTRY, DIVISION OF DENTAL HYGIENE
Revised: September, 2000
Preamble
The students of dental hygiene, in all their relations with
patients, their fellow students, their instructors and the public,
should conduct themselves as becomes a future member
of the profession, the primary purpose of which is to serve
society. They should refrain from any act which detracts
from the dignity of the dental profession, not forgetting that
integrity and professional ability carry their own rewards. It
is the obligation of the profession to abide by a written code
of conduct that provides guidance to its members and future
members.
not limited to: The Ohio State University Code of Student
Conduct, The Ohio State University College of Dentistry Code
of Honor and Professional Conduct, and the infection control,
hazardouswastedisposalandsmoke-freeenvironmentpolicies
of the College of Dentistry, and other rules and policies
included in the College of Dentistry Clinic Manual and
promulgated by the College from time to time.
Article IV – Professional and/or Academic Misconduct
A. Alleged Misconduct by a Student
1. Identification of Misconduct
a. When there is a perception that misconduct has
occurred and the accused student and the observer agree as
to the facts, then there is an admission of misconduct and
the parties may proceed toward informal resolution.
b. When appropriate and possible, misconduct may
be resolved informally between the parties and a written
report signed by the parties will be submitted as soon as
possible to the assistant director for academic studies and
retained in the student record.
c. Whenever informal resolution of misconduct by a
student is not possible and/or is deemed inappropriate, the
observer (faculty, student, or staff) should do the following:
1) Consult as soon as possible with the assistant
director for academic studies regarding the nature
of the misconduct. The identity of the individuals
involved should not be revealed.
2) Communicate as soon as possible his/her concerns
to the student in writing, indicating the steps he/
she will be taking and request that the student
provide a written statement either admitting or
denying guilt or denying all knowledge of the
alleged misconduct. The statement by the student
may be included in the observer’s report or
forwarded directly by the student to the assistant
director for academic studies under c(3).
3) As soon as possible, submit a written report
stating the allegations to the appropriate course
director and to the assistant director for academic
studies. See 2b for preparation of the report. If
due to perceived vulnerability or intimidation
the observer is unwilling to confront the accused
student, the accused student will be notified in
writing by the assistant director for academic
studies of the allegation and requested to provide
a written statement either denying or admitting
guilt or denying all knowledge of the alleged
misconduct.
Article I – Professional Conduct
A. It is our responsibility to provide our patients with the
highest quality of care in a timely manner acknowledging
the constraints presented by the patient and the resources
of the College of Dentistry.
B. It is our responsibility to interact with patients in an ethical
and caring manner and to treat all persons associated with
The Ohio State University College of Dentistry with respect
and courtesy.
C. Faculty will behave in a manner that recognizes their
duty to the public to educate competent and ethical
practitioners.
D. Faculty, students, and staff are expected to conduct
themselves with impeccable integrity and are obligated
to take action if violations of professional conduct are
observed.
E. It is our responsibility to refrain from actions that will
detract from the professional atmosphere or orderly
appearance of the facility or other college property.
F. It is our responsibility to maintain or enhance the esteem
of The Ohio State University College of Dentistry and the
profession.
G. It is unethical for any student to perform operations or
treatments outside the direct supervision of a faculty or
staff member.
Article II – Professional Code
Faculty, students, and staff will abide by applicable professional
codes of ethics (e.g., ADA Principles of Ethics and Code of
Professional Conduct, ADHA Code of Ethics, ADAA Code of
Ethics).
Article III – College and University Policies and Rules
Faculty, students, and staff will comply with all written college
and university codes, bylaws, policies, and rules including but
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4) The written notification sent to the accused,
either by the observer or the assistant director for
academic studies shall provide a date on or before
which the student shall have provided his/her
written statement which shall be seven (7) calendar
days from the date of notification. Notification
shall be considered to have occurred three (3) days
after notification is mailed by certified mail or
personally delivered to the accused.
5) The presence of a colleague with the observer at
any meeting with the student is recommended.
6) Document the accused’s refusal or failure to timely
submit the requested documentation.
d. In the event the assistant director for academic
studies determines after receipt of the report, in either
the case of informal resolution or formal resolution, that
this is not the first time that a written report has been
received regarding the accused, the matter may not be
resolved informally and the matter must be referred to the
College of Dentistry Professionalism Committee or to the
university coordinator of judicial affairs.
2. Preparation of Written Report
a. Written Report When Informal Resolution
Possible. The observer shall prepare a written report of
the alleged misconduct. The report should be as complete
as possible and should have all relevant evidence attached
including written statements from any witnesses. The
statement should include the full names of the parties
involved, the circumstances, dates and times, what was said
and done, witnesses present, actions taken by the observer
and a phone number where the observer can be contacted.
The report should be signed by all of the parties including
the accused.
b. Written Report When Informal Resolution Not
Possible. The observer shall prepare a written report as
indicated above but it shall be submitted without the
signature of the accused who may submit his/her statement
of the facts with the observer’s report or may submit his/
her statement directly to the assistant director for academic
studies.
If the course ends before such action is taken, the instructor
should assign the student the grade of Incomplete in
accord with University Faculty Rule 3335-7-21. The
alternative grade of the Incomplete should be that which
will be given if the student is not found in violation of the
Code.
5. Appeal – Appeal of decisions made by the
Professionalism Committee may be made to the Chair of
the Division of Dental Hygiene within 14 calendar days
of the date of the notification of the decision. Notification
shall be considered to have occurred three (3) days after
notification is mailed by certified mail to the student.
Barring introduction of substantial new facts, an appeal
is limited to a review of the proceedings of the previous
hearing.
6. Repeated Alleged Misconduct – In the event a student
is formally accused of misconduct more than once, either
with informal resolution or when informal resolution is
not possible or appropriate, the matter can not be resolved
informally and must be referred to the assistant director for
academic studies for Action.
In the event of repeated allegations against the same
accused, the assistant director for academic studies will
refer the matter to:
a. the College of Dentistry Professionalism Committee, or
b. the university coordinator of judicial affairs.
A. Alleged Misconduct by Faculty
1. Identification of Misconduct – When appropriate and
possible, alleged misconduct may be resolved informally
between the parties and a written report signed by the
parties, will be submitted as soon as possible to the division
Chair and retained in the faculty record and a copy sent
to the Dean’s Office. Whenever informal resolution of
misconduct by faculty is not possible and/or is deemed
inappropriate, the observer (faculty, student, or staff)
should inform the faculty member of the allegation.
However, if because of perceived vulnerability, the observer
is unwilling to confront the faculty member and the offense
is felt to be significant, the observer may report the incident
(see below) without directly informing the faculty member.
1) Preparation of Written Report – The observer
shall prepare a written report on the alleged misconduct.
The report should be as complete as possible including the
written statements from any witnesses and should have all
relevant evidence attached. The statement should include
the full names of the parties involved, the circumstances,
dates and times, what was said and done, witnesses
present, actions taken by the observer and a phone number
where the observer can be contacted. The observer may
request to remain anonymous, but must sign the report.
Anonymity cannot be guaranteed because the report
with the observer’s signature will be filed in the faculty
3. Action – Action of the assistant director for academic
studies for the first written report received may include:
a. referral to the College of Dentistry Professionalism
Committee, or
b. referral to the university coordinator of judicial
affairs, or
c. resolution of the matter with parties, although
the student and/or observer has a right to request a
Professionalism Committee hearing.
4. Continuing Course Enrollment – Students suspected
of misconduct, whether acknowledging involvement or
not, should be allowed to continue in the course without
prejudice pending actions by the assistant director for
academic studies or the Professionalism Committee.
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member’s personnel file and may be subject to Ohio Public
Record Law. Although the complaint will be investigated,
the complainant will be made aware that remaining
anonymous may impede a full investigation and may alter
the disciplinary action taken (see number 4).
barrier to a thorough investigation, the supervisor may
encourage the complainant to waive anonymity to allow
formal pursuit of the complaint to the fullest extent.
3335-1-07 Student life
(A) Discipline
(2) The deans of the colleges and of the graduate school,
the directors of schools, and the Chairs of departments,
respectively, are responsible to the president through
regular disciplinary channels for the discipline of all
students in the activities of their respective colleges, schools
and departments.
2) Submission of Written Report – The report
prepared by the observer should be submitted to the Chair
of the faculty member’s academic unit (with exceptions
noted in University Faculty Rule 3335-5-04 [A-3]) and a
copy sent to the Dean’s Office.
3) Action – If the complainant has not requested
anonymity, action will be taken according to University
Faculty Rule 3335-5-04. If the complainant has requested
anonymity, the complaint will be investigated to the extent
possible. If the alleged misconduct is considered significant
and the anonymity of the complainant poses a serious
barrier to a thorough investigation, the complainant may
be encouraged to waive anonymity to allow formal pursuit
to the fullest extent.
3335-5-487 Committee on academic misconduct
(B) Duties and Responsibilities
(3) Serve as a consultant on questions of academic misconduct
for any professional college having a published honor
code. (Note: This committee shall not have jurisdiction
over cases involving student academic misconduct in
professional colleges having published honor codes. These
colleges shall follow their own codes in investigating
reported cases of academic misconduct and in determining
suitable disciplinary action. When the action taken involves
suspension, dismissal, or entry on the student’s permanent
record, a recommendation to that effect shall be made to
the executive vice president and provost for review and
action.)
4) Graduate students, even when performing
teaching responsibilities, are governed by the rules of the
graduate school.
B. Alleged Misconduct by a Staff Member
1. Identification of Misconduct – When appropriate and
possible, alleged misconduct may be resolved informally
between the parties including the staff member’s direct
supervisor. Whenever informal resolution of alleged
misconduct by a staff member is not possible and/or is
deemed inappropriate, then the process for resolution shall
be guided by the Ohio State University Operating Manual
Corrective Action Number 8.15.
2. If, because of perceived vulnerability, the observer is
unwilling to be identified to the staff member, the observer
may request to remain anonymous, but must sign a report.
Anonymity cannot be guaranteed because the report with
the observer’s signature must be filed in the staff member’s
personnel file and is considered a public record in the State
of Ohio. Although the complaint will be investigated, the
complainant will be made aware that attempting to remain
anonymous may impede the investigation and may alter
the disciplining action taken.
COLLEGE OF DENTISTRY
PROFESSIONALISM COMMITTEE
The Professionalism Committee is charged with the
responsibility for protecting the academic standards, integrity,
and policies of the college and the university through:
1. Investigating and/or establishing procedures for the
investigation of reported violations of the College of
Dentistry Code of Honor and Professional Conduct,
integrity or policies in such a manner as to ensure student
and faculty rights and due process.
2. Recommending to the dean suitable disciplinary action
in any case where an infraction of the Code of Honor and
Professional Conduct has been determined.
3. Hearing and investigating other matters directed to the
Professionalism Committee by the dean.
Action – If the complainant has not requested anonymity,
the supervisor will take action in compliance with The
Ohio State University Operating Manual (Corrective
Action, Number 8.15). If the complainant has requested
anonymity, the complaint will be investigated to the extent
possible. If the alleged misconduct is considered significant
and if the anonymity of the complainant poses a serious
Decisions of the Professionalism Committee shall be by
majority vote and communicated in writing to the dean of the
College of Dentistry for review and action.
Complete information about the College of Dentistry
Professionalism Committee is available in the Student
Reference Manual on the College of Dentistry web site.
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PLAGIARISM AND ACADEMIC MISCONDUCT
structure does not constitute original composition and,
therefore, cannot be given academic credit. The source
of information must be credited if such borrowing or
paraphrasing is ever necessary.
Excerpt from The Ohio State University 1993–94 Student
Handbook
Plagiarism is only one form of academic misconduct.
Academic misconduct is defined as “any activity which tends
to compromise the academic integrity of the university or
subvert the educational process.” Plagiarism is one of the least
understood forms of misconduct. You should be aware of the
serious consequences that can result from even unintended
plagiarism.
Academic honesty and integrity are very near and dear to our
collective university heart. Ohio State has a reputation for
academic excellence, and it is a reputation we are determined
to maintain. But there is something even more important at
stake here — you and your education. If you are given credit
for work that is not your own, then your course grades are
meaningless because you did not earn them. Your university
degree then becomes a mere sheet of paper and the integrity of
the university is compromised. Thus, plagiarism, in addition to
being dishonest, defeats the purpose of your education.
With that much at stake, of course you wouldn’t knowingly
plagiarize. But do you know what plagiarism is? Unless you
know and understand what plagiarism is, you may unwittingly
jeopardize your university career.
What is Plagiarism?
To submit a paper to your instructor that is not truly the
product of your own mind and effort is to commit plagiarism.
To put it bluntly, plagiarism is the act of stealing the ideas
and/or the expression of ideas of another and representing
them as your own. It is a form of cheating and a kind of
academic misconduct that can result in severe penalties. The
concept of plagiarism applies not only to courses in freshman
composition but to courses offered throughout the university’s
curriculum.
Copying is Plagiarism
The most obvious form of plagiarism is word-for-word
copying of someone else’s work, in whole or in part, without
acknowledgment, whether that work is a magazine article, a
portion of a book, a newspaper piece, another student’s essay,
or any other composition not your own.
Any such verbatim use of another’s work must be credited to
the source and acknowledged by the use of quotation marks.
Paraphrasing Can be a Problem
The unacknowledged paraphrasing of the structure and
language of another person’s work is a common form of
plagiarism. Changing a few words of another’s composition,
omitting a few sentences, or changing word order or sentence
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Using the Ideas of Others Can be Troublesome
Still another form of plagiarism is more difficult to define. It
consists of writing a theme based solely on the ideas of another
person. Even though the language used may be different, if
the thinking and ideas are clearly not your own and you have
not identified the source of the ideas, you have committed
plagiarism.
How to be Original
Of course you have come to the university to learn, and
this means acquiring new ideas, exchanging opinions with
others, and entering into educational dialogue. But no idea is
ever genuinely learned by copying it down in someone else’s
phrasing.
When you have thought an idea through in terms of your
own experience you can develop it on paper as the product
of your own mind. Remember, it is your mind we are trying
to train, stimulate, and develop. When you are given a theme
or other writing assignment, do not consult books or articles
or friends’ themes in search of something to say. Think about
the assignment yourself and develop some ideas about how
you wish to proceed. If you are encouraged to consult other
sources, do so cautiously and with the understanding that you
must cite the source of others’ ideas.
Careless note taking can lead to plagiarism.
What are the Penalties?
It must be emphasized that the university regards plagiarism
as a very serious matter and deals with it appropriately.
The penalties for plagiarism and other forms of academic
misconduct are heavy and severe. All cases of plagiarism
are turned over to the University Committee on Academic
Misconduct to be investigated and, in cases where violation
of the Code of Student Conduct is established, a penalty is
imposed which may range from recommending an E in the
course to dismissal from the university.
By consistently applying these penalties, the university protects
the conscientious student and guarantees the quality of
education at Ohio State.
Need More Information?
If you need more information about plagiarism or other
forms of academic misconduct, consult your instructor or
a faculty member. You can also find additional information
in the section on plagiarism in the University Survey
textbook published by University College. The definition of
“plagiarism” as understood by the Department of English is
presented there in full. You are responsible for reading and
understanding that statement.
Professional Conduct – Conclusion
Integrity, use of reasoned judgment, honesty, ethical
behavior, accountability, interpersonal skillfulness, and other
personal and professional qualities are essential attributes of
a professional dental hygienist. It is necessary that these same
qualities be exemplified consistently by students preparing
for dental hygiene practice in all aspects of their functioning.
The Dental Hygiene faculty in recommending a student to
receive the degree Bachelor of Science in Dental Hygiene and
hence become eligible to take the national and regional board
examinations for licensure to practice as a registered dental
hygienist, attests to the public that those whom it recommends
are not only competent, but also have consistently
demonstrated the aforementioned characteristics.
Additional information about student conduct is contained
later in this manual:
Appendix II – The Ohio State University Code of Student
Conduct
Appendix IV – Sexual Harassment Policy
DENTAL HYGIENE CURRICULUM
The Dental Hygiene Program consists of two years of program prerequisites followed by two years in the professional program,
including May term.
Summary of Requirements
Semester hours
General Education Curriculum and Basic Sciences
53–54
Dental Hygiene Major
64
Area of Specialization
6–8
Program Total
124-125
General Education Curriculum and Basic Sciences – 53–54 semester hours
English Composition, Second Writing Course
Mathematics
General Biology, Chemistry, Introductory Physiology, Microbiology,
Human Nutrition, Basic Human Anatomy
General Psychology, Introductory Sociology
Historical Study, Literature, Visual and Performing Arts
Student selected from GE (2 courses), Electives
Dental Hygiene Major – 64 semester hours
Concurrence: All dental hygiene courses required each semester must be taken concurrently. Any exceptions to this
policy must be approved by the Dental Hygiene Administrative Committee.
Semester I
Prerequisite: Admission to DHY Major
2110 (4) Oral Anatomy, Tooth Morphology & Occlusion
2130 (2) Oral Radiography
2140 (2) Oral Histology & Embryology
2150 (2) Periodontology
2220 (1) The Profession of Dental Hygiene
2240 (2) Oral Health and Disease Prevention
2300 (4) Dental Hygiene Pre-clinic
19
General prerequisites for clinic courses (DH 2310, 3320, 3330, 4340): C– or higher in previous clinic and demonstration of competence
and professional conduct in all required aspects of patient care. Because there are many factors that determine a course grade, a grade of
C– or higher does not necessarily indicate that the student is competent in all required aspects of clinical care. Students who are unable to
provide adequate and safe patient care as determined by the Dental Hygiene Administrative Committee will be required to complete
remediation and/or repeat previous clinic or pre-clinic courses and demonstrate clinical competence before being allowed to enroll in
subsequent clinic courses.
Semester II
Prerequisite: C– or higher in DH 2110, 2130, 2150, and 2300 and recommendation of faculty
2170 (2) Dental Materials Laboratory
2310 (3) Dental Hygiene Clinic I
3120 (3) Pathology, Pharmacology and Medicine for Dental Hygiene
3140 (2) Pain and Anxiety Management
3150 (2) Periodontal Therapy
3170 (1) Dental Materials
3230 (2) Care for Patients with Special Needs
Summer Term
Prerequisite: C– or higher in DH 2310, 3120, 3140, and 3150 and recommendation of faculty
3320 (3) Dental Hygiene Clinic II
3210 (2) Community Oral Health
Semester III
Prerequisite: C– or higher in DH 3320 and recommendation of faculty
3130 (2) Oral Pathology
3330 (4) Dental Hygiene Clinic III
3410 (4) Research Methods and Interpretation
4210 (1) Integrated Dental Hygiene Science I
4530 (3) Oral Health Behavior Management
Semester IV
Prerequisite: C- or higher in DH 3330 and recommendation of faculty
4220 (1) Integrated Dental Hygiene Science II
4240 (2) Dental Hygiene Practice/Management
4340 (4) Dental Hygiene Clinic IV
4420 (2) Current Concepts in Dental Hygiene
4430 (3) Dental Hygiene Practicum
4530 (3) Oral Health Behavior Management
Area of Specialization (Choose one) – 6-8 semester hours
Expanded Functions Dental Auxiliary
Prerequisite: Approved application and recommendation of faculty
4725 (4) Expanded Functions for the Dental Auxiliary Pre-clinic
4740 (2) Expanded Functions for the Dental Auxiliary Clinic I
4750 (1) Expanded Functions for the Dental Auxiliary Clinic II
4760 (1) Expanded Functions for the Dental Auxiliary Seminar
Dental Hygiene Education
4620 (3) Didactic Teaching in Dental Hygiene
4640 (3) Clinical Teaching in Dental Hygiene
Individualized Specialization
Six (6) or more hours as approved by Dental Hygiene Curriculum Committee
20
SCHOLASTIC STANDARDS AND
ACCEPTABLE GRADE POLICIES
INCOMPLETES
If a course requirement is not completed during the academic
semester, the student will receive a grade of Incomplete “I”.
Depending on the circumstances, late work may be accepted
for full credit or for partial credit, which may result in a
lower course grade, at the discretion of the instructor. All
incomplete work must be submitted by the date determined
by the course instructor, usually no later than the fifth week
of the following semester. If the work is not completed by
the due date, the grade will convert to the alternate grade,
normally E. Students who are unable to complete the missing
work in a clinical course within the required time may
request an extension. If an extension is granted by the course
instructor, the late work may be accepted for reduced credit
which may result in a lower course grade. In general, late
work will be accepted for full credit only when the student
has demonstrated that there were extenuating circumstances
that prevented the student from competing the work in a
timely way and that the student made efforts to complete
the work on time. If failure to complete the work results in
a failing grade, the course must be repeated in its entirety
and students are subject to the acceptable grade policies
described above. If the incomplete course is a prerequisite for
a subsequent course, the student may be denied enrollment
and participation in the subsequent course until the previous
course is complete and the final grade is posted.
No grade below a C- will be acceptable in any required dental
hygiene course. Grades below C- may result in ineligibility
to enroll in subsequent dental hygiene courses and can delay
graduation. In addition, students who earn an unacceptable
grade will be placed on probation in dental hygiene until the
course has been successfully completed and are subject to
the policies for probation. Any student who receives a grade
below C- in a required course should consult with his/her
academic advisor regarding his/her academic standing.
Dental hygiene students are expected to maintain a dental
hygiene point hour ratio of at least 2.0. Students who fail
to meet these standards will be placed on probation in the
Dental Hygiene Program. Students who fail to meet the
conditions of probation are subject to dismissal from the
Division of Dental Hygiene.
All university students are expected to maintain a university
cumulative point hour ratio of 2.0. Students who fail to
meet these standards will be placed on university warning
or university probation. Students who fail to meet the
conditions of probation are subject to dismissal from the
university.
A complete description of academic standards and policies
for progression and probation are included in the appendix.
Students with concerns about their academic standing are
encouraged to consult with their academic advisor.
All required dental hygiene courses and area of specialization
courses must be completed at OSU.
21
REQUIREMENTS FOR GRADUATION
d. Completion of community service requirement
e. Completion of 124 semester hours excluding courses
numbered below 1000 and duplicate credit for
repeated courses
f. A dental hygiene cumulative grade point average of
2.0 or above; a cumulative grade point average of 2.25
or above in all dental hygiene clinical courses and a
university cumulative grade point average of 2.0 or
above
3. The student must have discharged all financial obligations
to The Ohio State University.
A student who has completed the dental hygiene curriculum
will receive the degree Bachelor of Science in Dental Hygiene
(BSDH) when the following conditions are fulfilled:
1. The student must have satisfactorily completed at least
two years of dental hygiene at Ohio State’s Division of Dental
Hygiene.
2. The student must have satisfied the following curricular
requirements:
a. Completion of all required dental hygiene courses and
basic science courses with a grade of C- or higher
b. Completion of the approved General Education
Curriculum for Dental Hygiene
c. Completion of an approved Area of Specialization with
grades of C- or higher.
Students must file an application for graduation with the
assistant director for academic studies at least one semester in
advance of the anticipated semester of graduation.
REQUIREMENTS FOR GRADUATION
WITH HONORS IN DENTAL HYGIENE
Graduation with honors in dental hygiene will be awarded to
students who complete all honors requirements but earn the
required points without completing an honors thesis.
Continuance
Honors students must maintain a university GPA of 3.5 and
meet the yearly standards for progress described below.
Graduation with research distinction in dental hygiene
will be awarded to students who complete all honors
requirements to include an honors thesis.
Reinstatement
Students who fail to meet continuance standards will lose the
honors designation. At the recommendation of the faculty
advisor, students who wish to return to honors may continue
to engage in honors activities for a maximum of one semester
and will return to honors status if they meet the appropriate
eligibility requirements after one semester. Students may
be reinstated only once; failure to maintain continuance
standards after reinstatement will disqualify the student from
continuing in the Dental Hygiene Honors Program.
Eligibility
Students must be enrolled in a university honors program,
have a cumulative grade point average of 3.5 or higher, and
have completed at least four honors courses at program
entry.
Enrollment Process
Qualified students should meet with the honors director to
apply for enrollment in the honors program. Students are
encouraged to apply for honors prior to matriculation, or
students may apply during the first four weeks of the first
semester in dental hygiene.
22
Yearly Honors Program Requirements
End of DHY3 year - Cumulative OSU GPA of 3.5, dental hygiene GPA of 3.5, completion of six honors or upper
division courses, and completion of at least 30 points or recommendation of faculty advisor.
Graduation - Students need a minimum of 80 points for graduation with honors in dental hygiene. These points
must be earned from each of the three categories 1) honors and graduate coursework; 2) research, scholarship and
teaching; and 3) leadership and service. Students who complete 80 points to include an honors thesis will graduate
with honors research distinction in dental hygiene.
1. Honors and graduate coursework - At least 24 points must be earned by completing Honors courses or graduatelevel courses while an undergraduate student. One point is earned for every credit hour completed. A minimum of
six (6) points must be within the dental hygiene major.
2. Research, scholarship and teaching - At least 15 points must be earned by completing research, scholarship, and
teaching through the following opportunities:
Honors thesis
Minor
One semester of study abroad
Submit a research paper for publication in a refereed journal
Present a research study at the Denman Undergraduate Research forum or a
professional conference
Serve as a teaching assistant
Successful completion of a foreign language through 104 plus one additional
course
Complete DH H4193
Participate in the College of Dentistry Summer Research Program
Other as approved by the Honors committee
30
20
20
10
10
1 per credit hour
15
2 per credit hour
(maximum 10)
20
1-10
3. Leadership and service: At least 15 points must be earned by completing service and leadership activities, which go
beyond the clinical and service – learning requirements for the major. Service projects must be approved in advance
by the faculty advisor and documented following completion of the project. Each activity may count in only one of
the categories below.
Leadership of a student-organized project for recruitment or community-based
outreach and engagement activities
Active member of college or university committee
Participation in honors activities (e.g., fireside chats, lunch and learn, dinner and
dialogue)
Service project through Honors & Scholars
Attend and participate in a national professional conference
Attend and serve as a delegate at a state professional conference
Attend and serve as a delegate at a national professional conference
Other as approved by the Honors Committee
23
1-5 per project
(maximum of 10)
5 per year
(maximum of 5)
1 point per event
(maximum of 5)
5-20 per project
(maximum of 20)
5 per conference
5 per conference
10 per conference
(maximum of 20)
1-10
AWARDS AND HONORS
grades of Incomplete. Courses taken for pass/non-pass grades
do not count toward the 12-hour eligibility requirement.
Matriculation Ceremony
A formal matriculation ceremony is held autumn semester.
It is an opportunity for the College of Dentistry faculty and
administration to formally welcome new students. There is a
short program where each new class member is recognized.
The program is followed by a reception.
Students who are ineligible for the dean’s list because of
an Incomplete but who otherwise meet the criteria may
petition the Dental Hygiene Administrative Committee
after the final grade is posted. The petition must include
documentation that the Incomplete was beyond the control
of the student and that the student made efforts to complete
the requirement. Petitions must be submitted by the end of
the semester following the semester of the incomplete.
Convocation
The convocation program is held each spring semester to
honor the dental hygiene and dental graduates of the college.
Each student is recognized at this celebration of excellence.
Individuals are recognized for outstanding performances,
receiving honors and commendations. Following the
ceremony a reception is held for family, friends, and faculty.
Academic Scholars Award
This primary award recognizes the senior student who has
achieved the highest academic rating in dental hygiene based
on the dental hygiene grade point average.
Graduation
University Commencement is held each semester on the
Sunday following finals week. The degree Bachelor of Science
in Dental Hygiene is conferred at the Commencement
ceremony that follows the completion of the requirements
for the degree.
Sigma Phi Alpha
Sigma Phi Alpha is the national honor society of the dental
hygiene profession. The purpose of Sigma Phi Alpha is to
promote, recognize, and honor scholarship, service, and
character among students and graduates of dental hygiene.
Ten percent of the profession are elected into Sigma Phi
Alpha.
SCHOLASTIC AWARDS
Latin Honors
Eligibility to graduate with Latin Honors will be determined
at the end of the semester preceding graduation. Students
must have earned 60 hours at OSU to be eligible. All
coursework at OSU will be considered in determining Latin
Honors (including coursework completed prior to Fresh
Start). The university standards for Latin Honors are as
follows:
3.50–3.69 Cumulative GPA is Cum Laude
3.70–3.89 Cumulative GPA is Magna Cum Laude
3.90–4.00 Cumulative GPA is Summa Cum Laude
ACHIEVEMENT AWARDS
Astrid Langell Award
Established in 1980, the award is in memory of Astrid
E. Langell, Dental Hygiene Class of 1973. The award is
presented to a senior dental hygiene student with humanistic
qualities of caring, a zest for life, and enthusiasm for learning.
This student represents the highest of professional ideals.
Colgate S.T.A.R. Award
For the dental hygiene student who demonstrates dedication
to the dental hygiene profession, exhibits compassion in
patient care, displays enthusiasm for community service, and
enjoys the role of the dental hygienist.
Latin Honors will be noted on the diploma and in the
commencement bulletin. Students who fall below the honors
bestowed at the penultimate semester will be subject to
review by the Dental Hygiene Administrative Committee
and the honors designation may be retained or removed at
the discretion of the committee. Honors designation will
be changed for students who qualify for Latin Honors in
the final semester of enrollment. Changes to honors status
based on grades in the final semester will be reflected on the
diploma but not in the commencement bulletin.
Dental Hygiene Oral Radiography Award
Awarded to the senior dental hygiene student who has
demonstrated exceptional interest, accomplishment, and
clinical excellence in the area of oral radiology.
Donna Noland Scholarship
In honor of Donna Noland, this scholarship is awarded for
overall academic excellence.
Dean’s List
Each semester, the dean’s list will recognize students who
achieve a 3.5 or greater semester point hour ratio based
on full-time enrollment (12 or more credit hours) with no
24
Honor L. Whitacre Leadership Award
In recognition of Honor L. Whitacre, former director of
the division of dental hygiene, this award is presented to a
senior dental hygiene student who exemplifies outstanding
leadership in student government or as a class officer.
Specifically, this award will be presented to a student who
demonstrates initiative and responsibility in his/her position
to implement change.
Sue Ann Longenecker Scholarship
In honor of Sue Ann Longenecker, this scholarship is
awarded to a student who has demonstrated academic
excellence and professionalism.
Yardley Family Scholarship in Dental Hygiene
In honor of three Yardley family graduates of the Dental
Hygiene Program, this scholarship is awarded to a student
who has demonstrated academic excellence and strong
commitment to the profession of dental hygiene.
Hu-Friedy Golden Scaler Award
The Hu-Friedy Company honors a senior dental hygiene
student who has demonstrated exceptional skills in a clinical
instrumentation.
Julie Ellis-Driver Scholarship
In memory of Julie Ellis-Driver, Dental Hygiene Class
of 1998, this scholarship is awarded to a student who
exemplifies Julie’s characteristics of academic achievement,
clinical excellence, an aptitude for working with the
disabled, as well as being caring and creative.
Kilgore Dental Hygiene Restorative Achievement Award
Presented to the senior dental hygiene student who has
demonstrated exceptional skills and caring while treating
patients in the expanded functions clinic.
Nancy J. Goorey Research Award
Created in honor of Dr. Nancy Goorey, former director of
dental hygiene, this award is presented to a senior dental
hygiene student who participates in research.
Procter and Gamble Preventive Oral Health Award
Established in 1988, the Procter and Gamble Company
presents this award to a senior dental hygiene student who
has demonstrated outstanding skills as a preventive oral
health professional.
Sigma Phi Alpha – Zeta Chapter Scholarship
As the national honor society of the dental hygiene
profession, the purpose of Sigma Phi Alpha is to promote
and recognize scholarship, service, and leadership among
students and graduates of dental hygiene. This scholarship
is awarded to a student who exhibits high academic
standing, scholarship, and potential leadership qualities.
Sigma Phi Alpha Wise Award
The Wise Award established in honor of Dr. Consuelo
Wise, past director of dental hygiene, is recognized as the
primary award for individual student excellence in clinical
dental hygiene. The senior dental hygiene student who has
demonstrated outstanding clinical skills and dedication to
patient care is selected for the Wise Award.
25
POLICIES AND STUDENT INFORMATION
DENTAL HYGIENE POLICIES AND
INFORMATION
If students with a documented, unexpected, extreme
PERSONAL OR FAMILY ILLNESS or EMERGENCY need to
miss class, an examination or laboratory/clinic activity,
they must notify the dental hygiene office and the course
director as soon as possible (within 24 hours) after the
event occurs. If patient care is to be impacted, the student
should first notify the clinic to which they are assigned.
These students may receive an “I” grade for any graded
activity missed and be given a set time range by the Course
Director in which to make-up the missed work during
which time the student will be on academic probation.
However, failure to make notification in a timely manner
or to make-up the missed work when required may also
result in a failing grade. The student is required to provide
documentation of the situation (ideally, an e-mail should
be copied to the Course Director and the Clinic Director).
Attendance and Absences
Students are expected to arrive on time and attend all
scheduled classes, labs, clinics and other academic activities.
When a student is absent from the college for any reasons
and cannot meet his/her scheduled obligations for the day,
the following actions should be taken:
1. Call the Dental Hygiene Office (614–292–2228) in
advance to report the absence.
2. If scheduled for clinic, also call the appointment desk
at 614–292–2751 to inform them of your absence. If on
rotation/detail, call the detail to which you are assigned.
Attendance in every dental hygiene class is expected.
Attendance is taken at the beginning of each class and the
final grade may be lowered for students who do not meet
the expected attendance requirements as stated in the
course syllabus. Students who arrive late are encouraged
to join the class and should make an effort to do so
without disrupting the class, but late arrivals may not be
counted as having attended that day.
Academic Advising
The assistant director for academic studies will serve as
your academic advisor while enrolled in the Division of
Dental Hygiene. You should meet with your academic
advisor if you have any questions about your schedule,
academic progress, or your program in general. You may
schedule an appointment through the Dental Hygiene
Office, 3082 Postle Hall, 614–292–2228.
College Attendance Policy
Providing make up opportunities for missed examinations,
laboratory, and clinical activities is extremely difficult and
requires detailed coordination of staff, faculty and in some
cases pre-clinical or clinical facilities. In recognizing their
responsibility as doctoral and dental hygiene students,
students need to be present for classes, examinations,
laboratory, and clinical activities which generally run
Monday through Friday from 7:30am to 4:30pm, although
various assigned extramural rotations may have schedules
that precede or extend beyond these regular hours
which also need to be adhered to. Students should plan
accordingly and attend personal functions in the evenings
and on Saturdays and Sundays.
Registration
Students are responsible for registering their courses each
semester in a timely way. Students will receive registration
materials via their university email. Course registration is
done via Buckeye Link on the University Registrar’s web
page. Registration that requires special permission, change
tickets, or changes after the web registration deadlines are
handled by your academic advisor. All registration requiring
special permission should be submitted in person.
Clinic Schedules
Clinic schedules are assigned during course registration and
the clinic director must approve any changes.
Students who will miss an examination and/or laboratory
and clinical activities due to scheduled COLLEGE RELATED
BUSINESS (such as attending a conference on behalf of the
College) may receive an “I” grade for any graded activity
missed and be given a set time range, by the Course
Director, in which to make-up missed work. These students
should request from the course director and the student’s
Clinic Director for the specific activity to be an excused
absence, as soon as the conflict is known and provide
documentation of the situation (ideally, an e-mail should
be copied to the Course Director and Clinic Director).
Failure to make such a request in a timely manner or to
make-up the missed work when required may result in the
student receiving a failing grade.
Confidentiality of Records
Your academic record is considered private and is protected
by the Family Educational Rights and Privacy Act of 1974
(FERPA). This gives you the right to view certain parts of
your academic record and also prevents us from sharing
your academic record except under certain circumstances. A
complete description of FERPA is included as Appendix VI.
Faculty Advisors
All students are assigned a faculty advisor. The Dental
Hygiene Program faculty members serve as counselors to
multiple students to advise them on professional issues.
Faculty offices are located on the third floor of Postle Hall.
26
Student Identification Cards
Students will receive a College of Dentistry ID during
orientation. These ID cards are a part of the college security
system. You are required to wear the card when you are
in Postle Hall. Students should also have an Ohio State
University ID (Buck ID). This University ID is required for
many university services and will permit you to enter Postle
Hall after hours. University IDs are available at University ID
Card Services, 3040 Ohio Union, 614–292–0400.
Students as Patients
All students will be asked to be a patient for another
classmate sometime during the students’ educational
program. This is a role that is expected of all students. This
will also result in the creation of a college patient record for
all students.
Transportation
Some course requirements will require transportation offcampus. For some assignments, students are responsible for
arranging and bearing the cost of their own transportation.
Email
All students are provided with an OSU email address.
Important correspondence from the university and from
Dental Hygiene will be sent via email. Students are expected
to check their email regularly.
Telephone Usage
Telephones are available for student use when indicated.
Students may use telephones located in the computer/clinic
forms area located on the first and second floors. These
telephones are for outgoing local calls only and should be
used only for professional use. If long distance calling is
required, telephones are available in the Dental Hygiene
Office. Office staff can assist you with long distance calls by
directing you to specific telephones and providing access
codes.
College Web Site
The web address for the Division of Dental Hygiene is www.
dent.osu.edu/dhy. The College of Dentistry web address is
www.dent.osu.edu. Important information such as class
schedules and announcements are available on these sites.
Instrument Management Service/Dental Instrument Fee
The College of Dentistry requires the use of an Instrument
Management Service for its students. This service provides
the equipment and materials necessary for the pre-clinical
and clinical curriculum. The dental instrument fee is based
on the total expected costs of lab materials and instruments
and is payable each semester for the two years the student
is enrolled in the professional program. If a student must
attend additional semesters to complete graduation
requirements, additional instrument rental fees may be
billed. There is no instrument fee for summer term. Students
who enroll in EFDA will be charged an additional instrument
and materials fee.
Emergency Contact
If an emergency requires family or friends to contact you
while you are in classes, lab, or clinic, you can be reached
through the Dental Hygiene Office at 614–292–2228. A staff
member will deliver a message to you.
Use of Cell Phones and Other Communication Devices
Use of cell phones and other communication devices that
have the potential to disrupt classes are not permitted while
classes are in session. If you bring such devices to class,
clinic, or lab, they must be turned off or in silent mode. In
an emergency, you can be reached through the Division of
Dental Hygiene Office at 614–292–2228.
Each student is required to rent these instrument kits and
will be billed on their university fee statements. Fees for
this service may be adjusted annually. By signing for the
acceptance of instruments (pre-clinical and clinical) each
student accepts responsibility for proper use and return
of the item(s). If a signed out item(s) is lost, damaged, or
stolen the student is responsible for its (their) replacement
at a value of 100% of the current college purchase price.
(Instruments and equipment are not dated or devalued based
on previous use and/or age.)
FACILITIES AND SERVICES
Lockers
Students will be assigned a locker to use. It will be necessary
for you to provide your own lock. Lockers are located in the
basement of Postle Hall.
Mailboxes
Each student receives a key for a locked student mailbox
when they enter the program. These mailboxes are located
at the west end of the third floor, near the Dental Hygiene
Office. Students receive class handouts, grade results, mail
and other important papers in these mailboxes. Mailboxes
should be checked regularly.
Liability Coverage
OSU students are covered by malpractice insurance while
participating in required or elective course work approved
by the college. No coverage is provided for non-academic
activities. Valuable dental equipment is loaned to students
throughout the dental hygiene program. It is advised that
each student have some type of insurance to cover the cost of
this equipment in case of loss, theft, or fire.
If you lose your mailbox key, you will need to report it to the
main Dental Hygiene Office (3082 Postle Hall) and pay the
$5.00 fee to replace the key.
27
Bulletin Boards
Bulletin boards are located on the third floor across from
the Dental Hygiene Office, on the first floor close to dental
student mailboxes, and multiple bulletin boards are available
for student use in the College of Dentistry’s Student Lounge
in the basement.
Student Health Service
Any student, regardless of health insurance, can be seen by
a physician at the Student Health Service at no charge. The
coverage of related laboratory tests, x-rays, immunizations,
and medications will vary depending on the student’s health
insurance.
Building Hours
Postle Hall doors are unlocked at 7:00 a.m. Monday
through Thursday, and locked at 8:00 p.m.; Fridays 7:00
a.m. – 6:00 p.m. Student entry during after hours, weekends
and holidays is a privilege and permitted with use of the
University ID Card. Students violating security requirements
may have building privileges revoked.
Immunizations and Assessment of Immunity
As a healthcare provider, you will interact with a variety of
patients as part of the educational process in the College of
Dentistry. Because of this patient contact, and for your own
well-being, it is important to have a complete and accurate
medical history and immunization record. In keeping with
the policies of the College of Dentistry and requirements by
affiliated hospitals, you will need to provide evidence of the
following:
Computer Room/Lab
Room 0119 in the basement of Postle Hall is the Computer
Lab. Entry is by keycard only. The lab is open 24 hours.
A. Measles: Vaccination (two doses) or presence of serum
antibodies
B. Mumps: Vaccination or presence of serum antibodies
C. Rubella: Vaccination or presence of serum antibodies
D. Varicella (Chicken Pox): Proof of immunity through
immunization (two doses), or presence of serum
antibodies
E. Hepatitis B: Presence of serum antibodies –
Immunization for hepatitis B requires a series of three
doses spaced over six months. The second dose should be
given one month after the first dose, and the third dose
should be six months after the first dose or five months
after the second dose. The Hep B antibody test should be
administered one to two months after completion of the
vaccine series.
F. Tuberculosis: Intradermal PPD testing is required
annually for all students who have not previously tested
positive. If you have previously tested positive for
tuberculosis as a result of infection or vaccination, you
must provide physician documentation of the date and
results of testing, verification of chest x-ray results, and a
record of any treatment that you received.
G. Tetanus/Diphtheria: You must have a booster every 10
years.
H. Influenza: Vaccine is required annually.
Study Room
Room 0214 in the basement of Postle Hall is available for
students to study in a quiet atmosphere.
Canteen and Food Services
A canteen is available for students in the basement of Postle
Hall located between the lounge and study room. Vending
machines offer snacks and drinks. A Wendy’s and a cafeteria
are located in the University Hospital adjacent to Postle Hall.
Other food services are available on Neil Avenue.
Student Lounge
The student lounge is located in the basement of Postle
Hall. The facility is available for study breaks and recreation.
Information on intramurals, social events, and related
activities are posted on bulletin boards to keep students
informed of opportunities and events.
Banking
There is an ATM machine and a branch of Huntington Bank
in the Wexner Medical Center adjacent to Postle Hall.
HEALTH SERVICES AND REQUIREMENTS
Health Insurance
All students at The Ohio State University are required to
maintain insurance while enrolled. You may buy student
health insurance through the university, or you may choose
other coverage. The university student health insurance
protects the student at or away from school.
The policy provides hospitalization benefits and also covers
in the event of sickness or accidents treated at the Student
Health Center. Limited dental insurance is included as part
of the policy. Students enrolled in dental hygiene can elect to
be treated at the Dental Clinic for a fraction of the total cost
of treatment.
28
OSU POLICIES AND REGULATIONS
AND OSU STUDENT RESOURCE GUIDE
Internet Access and Email
All OSU students need an OSU Internet username and
password. Much of the communication between the
university and students is via email, and students are
expected to check their OSU email regularly. Your user
name and password will also give you access to other secure
online services such as registration and viewing your grades,
so it is important to keep your password private and change
your password occasionally. To activate your account, go to
the OSU Account Management site acctmgt.service.ohiostate.edu, click the OSU Internet username link, and select
Activate Account.
University Registrar Online Services
The registration web site is at www.registrar.osu.edu.
This page has a number of features that you will use each
semester to register for classes, view your statement of
account, pay fees, and view your grades. The links most
commonly used by students are under Buckeye Link.
All students are expected to read and adhere to OSU’s
policies and regulations. Students who enter the university
before admission to the dental hygiene professional program
are expected to take the survey course, Dental Hygiene 1100,
or an equivalent course at OSU. Transfer students who are
admitted directly to the Division of Dental Hygiene are
expected to attend transfer orientation. Information about
OSU Policies and Regulations, the Code of Student Conduct,
and other important information is available at the Student
Affairs web site, www.studentaffairs.osu.edu/resources.
All students should read and abide by the Code of Student
Conduct and other policies and procedures contained in
this guide. The code covers academic misconduct such as
plagiarism and cheating as well as student behavior on and
off campus.
Parking
If you will be parking on campus on a regular basis, you
should purchase a parking permit. Permits can be purchased
at CampusParc, 160 Bevis Hall, 614–688-0000, or www.
campusparc.com.
Computer Use, Information Technology
614–292–1302, 614–688–HELP, ocio.osu.edu. Policies on
responsible use of web, email, and other resources
Nondiscrimination, Sexual Harassment, and Other
Personnel Policies
Office of Human Resources, 614–292–2800, hr.osu.edu/
policy/
Alcohol and Other Drugs, Wellness Center
614–292–4527, studentaffairs.osu.edu/
Smoking, Human Resources
614–292–1050, http://hr.osu.edu/policy/
The Ohio State University is a tobacco free campus. The no
smoking policy is strictly enforced on the health sciences
campus.
PartySmart, Off Campus Student Services
614–292–0100, www.osu.edu/partysmart
Information and laws related to safe, legal house parties.
Payment of Fines/Administrative Holds
www.treasurer.ohio-state.edu/
If you have unpaid fees or fines, you will not receive grades,
be able to register for classes, or graduate.
Privacy/Directory Information/FERPA
University Registrar, 614–292–8500
www.ureg.ohio-state.edu/ourweb/more/content/ferpa_
pg1.html
Federal Educational Rights and Privacy Act (FERPA)
dictates which information the university may disclose about
students.
29
STUDENT ORGANIZATIONS
4. The secretary shall:
a. be responsible to the president.
b. keep accurate records of the class and meetings of
the class officers.
c. inform the class of all class activities (i.e., fund
raising, social activities).
Class Officers
Each class nominates and elects individuals to serve as class
officers. Class officers represent student concerns and ideas
to other student groups and committees.
Duties and Responsibilities
1. The class officers shall be the president, the vice president,
the secretary, and the treasurer.
a. The president or one designated officer(s) must
attend the monthly meetings (brown bag lunch) which
are held by dean of the College of Dentistry and/or the
Chair of the Division of Dental Hygiene.
b. The president or designated officer will attend
the College of Dentistry Student Government Association
meetings.
c. Class officers will collect monies annually to
cover student functions as part of the College of Dentistry
designated social functions.
5. The treasurer shall:
a. aid the president on all class functions.
b. be directly responsible for keeping accurate
accounts of all money.
c. collect class dues, when necessary, as determined
by vote of class.
d. aid president in registering the class annually.
e. submit reports each semester to the Chair.
f. be responsible for having class accounts audited
at the Student Affairs Office in the Ohio Union by the
appropriate date (annually).
g. submit a report of class accounts to Student
Government and his/her class during the first week of the
spring semester, before audit.
h. co-sign all class checks with the class advisor.
i. attend a treasurer’s workshop sponsored by the
Student Organizations Office.
2. The president shall:
a. be official elected spokesperson, responsible to
his/her class.
b. register the class annually, by October 15, 2010,
as a regular OSU organization (ohiounion.osu.edu/get_
involved/student_organizations/registration).
c. preside over at least one class meeting each
semester and shall make a report of those meetings to
Student Government.
d. have at least one class officers meeting each
semester and shall report such to the class.
e. be responsible for reporting any and all
information to the class such as financial matters, social
functions, Student Government announcements, etc.
f. be a member of the Committee on
Professionalism of Dental Hygiene.
g. bring to a class vote, anything requiring the use of
class money.
h. be responsible for all fund raisers (submitting
proposal to Student Government, etc.) as determined by
a class vote.
i. have a vote at all Student Government meetings,
representing his/her class.
j. entertain any motions for class dues when deemed
necessary by the class officers.
6. Class officer elections:
a. Elections shall be held during spring semester.
b. Each candidate may make a speech immediately
before balloting which will be limited to two minutes.
c. Balloting shall be by members of the respective
classes at a time agreed upon by all candidates.
d. Elections shall be run by the president and vice
president of Student Government.
e. Newly elected officers shall assume their duties
beginning autumn semester.
7. Sophomore elections shall be held following the fourth
week of autumn semester. Newly elected officers shall
assume their duties immediately.
8. Special elections shall be called and run by the president
of Student Government, if deemed necessary.
3. The vice president shall aid the president:
a. on class functions.
b. in fund raisers.
c. in registering the class.
30
STUDENT COUNCIL
CONSTITUTION OF THE DENTAL HYGIENE STUDENT GOVERNMENT
Revised August 2012
Preamble
In order to promote unity among the members of the
student body, to foster a better understanding and a closer
working relationship between the student body and faculty,
and to promote and encourage all activities which will
provide for higher professional standards and greater public
understanding, we hereby establish this constitution.
ARTICLE II – ORGANIZATION AND STRUCTURE OF
THE STUDENT BODY GOVERNMENT OF THE DENTAL
HYGIENE PROGRAM, COLLEGE OF DENTISTRY
Section 1. Structure of the Student Government
A. Each class will have the following officers:
1. President
2. Vice president
3. Secretary
4. Treasurer
B. The Division of Dental Hygiene Student Council will be
composed of the following members:
1. The president of the Student Council
2. The president of each class of Dental Hygiene
3. The president of the Student Chapter of the American
Dental Hygienist’s Association
4. A junior representative of the Student Chapter of the
American Dental Hygienists’ Association
5. Three members elected at large from each class from
which a president-elect of Student Council is elected. To
ensure a broader scope of representation, these members
or Student Council representatives shall not be elected
class officers or president of Student Chapter of the
American Dental Hygienist’s Association
6. The faculty advisor
ARTICLE I – RESPONSIBILITIES AND FUNCTIONS
OF THE STUDENT GOVERNMENT OF THE DENTAL
HYGIENE PROGRAM, COLLEGE OF DENTISTRY
Section 1. Functions of Class Officers
A. The class officers will provide the student government of
the respective classes.
B. Functions of the individual classes may be regulated by the
Dental Hygiene Student Council.
Section 2. Functions of the Dental Hygiene Student Council
A. The council shall be organized as stated in Article II of this
constitution.
B. The primary function of the council is to act as a liaison
group between the student body and faculty and is designed
to facilitate an environment which may promote the best
learning situation.
C. It shall be the duty of the council to regulate, modify,
encourage, and suspend the activities of the various student
organizations associated with the Division of Dental Hygiene,
College of Dentistry.
D. The council shall facilitate the dissemination of
information to the student body.
E. At the end of each school year the council will submit to
the Chair of the Division of Dental Hygiene a report which
will accurately reflect the opinions of the various segments
of the student body. This report will cover all phases of
operation of Dental Hygiene and must be accurate and
constructive in nature.
F. The council may by majority of a quorum, enact or repeal
any bylaws required to carry out its functions.
Section 2. Responsibilities and duties of the members of the
Student Council
A. The president of the Student Council
1. shall preside at all meetings of the Student Council.
2. shall have power of veto over all acts and resolutions
of the Student Council, but veto may be overridden by a
majority of a quorum of the Student Council.
3. is the administrative agent of the council and is
empowered to appoint members to the standing
committees and take such steps as deemed necessary to
fulfill the administrative requirements of the Student
Council.
4. will be a non voting member of the council except
may vote in the proceedings of the Student Council only
in the event of a tie vote.
B. The president-elect of the Student Council will
1. act as the administrative assistant to the president.
2. act as parliamentarian at all meetings of the Student
Council.
3. be a voting member of the council.
4. preside at the meetings of the council in the absence of
the president.
C. Secretary/Treasurer
1. Take and maintain the minutes of every meeting
Section 3. Responsibilities of the Dental Hygiene Student
Council
A. The Student Council will be responsible to the student
body and faculty in fulfilling its functions as outlined in
Sections 2 and 3 of this Article.
B. All actions of the Student Council are subject to review
and approval by the Chair of the Division of Dental Hygiene,
College of Dentistry.
31
D. The faculty advisor will
1. be a non-voting member of the council.
2. arrange for joint meetings of the Student Council
and the other faculty members of the Division of Dental
Hygiene whenever necessary.
2. advise the council on all appropriate matters.
E. Assumption of Office
1. The new representatives shall resume their duties at
the last meeting of spring semester in a joint meeting
with the outgoing members. See Article II Section 3C3
for initiation of term for sophomore representatives.
2. During the spring semester, names will be placed
in nomination from the Student Council as a whole
for the office of Secretary/Treasurer. This office will be
filled by the candidate receiving the highest number of
votes. In the case of tie, the president will cast a vote.
During the autumn semester, names will be placed in
nomination from the junior class representatives for
the office of president-elect. The candidate receiving
the highest number of votes will be elected. In case of
a tie, the president will cast a vote.
3. The president-elect shall assume the office of president
during spring semester.
E. The voting members of the Student Council are as follows:
1. All members listed in this Article Section 1 B, with the
exception of president, who may vote only in the event
of a tie and the faculty advisor.
Section 3. Election of Representatives and Officers of
Student Council
A. Class officers will be elected spring semester (junior
officers autumn semester) and shall serve a term of one
(1) year. The president will be a member of the Student
Council during his/her term.
B. One junior representative of the Student Chapter of the
American Dental Hygienists’ Association will be elected by
that organization. The president of the Student Chapter of
the American Dental Hygienists’ Association will also be a
member of the Student Council.
C. Representatives of the Student Council:
1. During spring semester of each academic year, three
(3) candidates will be elected by and from the present
junior class and will serve a term for their senior year.
2. The junior class will elect representatives during the
beginning of autumn semester. These candidates will
serve for the succeeding academic year, their term
beginning the first meeting after they are elected. The
elected representative receiving the highest number
of votes shall be the junior representative to the
College of Dentistry Student Council.
3. The class will elect these representatives by secret
ballot, the three (3) candidates receiving the highest
number of votes will be elected to the positions of
Student Council representatives.
Section 5. Term of Office
A. All council members will serve until the last meeting of the
council each spring semester, except that the president-elect
of the council shall assume the office of president at the first
meeting of spring semester. Representatives must repetition
in spring semester if they wish to remain on the council.
ARTICLE III – MEETINGS AND ATTENDANCE OF THE
DENTAL HYGIENE STUDENT COUNCIL
Section 1. Regular meetings
A. Regular meetings shall be held the first Wednesday of
every month at 8:00–9:00 a.m. or at such times designated by
the president of the council.
B. All meetings will be conducted under procedures as
directed in Robert’s Rules of Order.
C. Any member of the student body may sit at council
meetings and may speak to the council after obtaining
permission from the president of the council prior to the
meeting.
Section 4. Placement of Names on the Ballot
A. Slate of potential candidates will be developed following
informal nominations from the respective classes.
B. The office of the Chair will be responsible for certifying
the slate of the candidates before they may be placed on the
ballot.
C. The Chair of the Division of Dental Hygiene may refuse to
certify a candidate for any just cause.
D. Time and Place of Elections
1. The general elections shall be held in the building
of the College of Dentistry at the end of the spring
semester for the following year’s senior class and the
beginning of the autumn semester for the entering
junior students.
2. Special elections may be held as designated by the
council.
Section 2. Special meetings
A. The president is empowered to call a special meeting,
provide all available members of the council are notified
twenty-four (24) hours prior to the scheduled time of the
meeting.
Section 3. Attendance
A. A member is required to attend each regular or special
meeting. If any two meetings are missed without valid
excuse, the member may be removed by a 2/3 vote of the
members of the council.
B. The president should be notified as to the cause of the
absence within two (2) school days following the meeting
missed, except in the case of extended illness.
32
Section 4. A vote of majority of a quorum of the members
of the council in favor of adoption constitutes passage of
the amendment.
C. It shall be the responsibilities of the president of the
Student Council to determine the validity of the excuse. If
the president determines that the excuses are not acceptable,
then the president will submit the name of the member to
the council for action.
Section 5. If the amendment is placed on the general ballot,
approval of 2/3 of the student body is necessary for passage.
ARTICLE IV – REMOVAL AND REPLACEMENT OF
MEMBERS
Section 1. Members will be removed for cause by the
following methods:
A. By the Director of Dental Hygiene
B. By a vote of the majority of a quorum
Section 6. Two-thirds of members of council must be
present to represent a quorum. A quorum must be present
to take any action.
ARTICLE VI – RATIFICATION
This constitution shall become effective upon approval
of two-thirds (2/3) of the members of council and upon
approval of the Director of Dental Hygiene.
Section 2. Replacement of members.
A. The individual must be elected by the group that was
represented by the previous member.
B. They must be certified by the office of the Director.
ARTICLE VII – REPRESENTATION ON THE COLLEGE
OF DENTISTRY STUDENT COUNCIL
Voting Members of COD Student Council
1. President of Student Council
2. President of the junior and senior dental hygiene classes
3. President-elect of the Student Council (Serves winter
and spring semester of the academic year)
4. The Student Chapter of the American Dental Hygienists’
Association president
ARTICLE V – AMENDMENTS
Section 1. Any member of the student body may submit an
amendment to the council in writing.
Section 2. The council must take action on the amendment
in one of the following ways: It may pass the amendment,
submit it to a Committee for study, table it, or defeat it.
Section 3. If negative action is taken, the individual
submitting the proposed amendment may then obtain
the signature of 10% of the student body and re-submit it
for consideration. The council must then either pass the
amendment or place it on the ballot at a general election of
the entire student body.
STUDENT CHAPTER OF THE AMERICAN DENTAL HYGIENISTS’ ASSOCIATION
ADHA is the largest professional association representing
dental hygienists. As a sector of the American Dental
Hygienists’ Association, students have the responsibility
to belong to the student component and thus share in
the benefits of the national organization. Membership
in ADHA guarantees that the student and profession are
represented nationally. Tangible benefits include
1. receiving the Journal of Dental Hygiene (publication
bringing scientific and technical articles on clinical
practice, research and education) and Access (publication
about issues that are important to dental hygiene)
2. offering student eligibility for group insurance, credit
cards, and hotel discounts
3. access to 1000 pages of the ADHA web site and Career
Resource Center offering information important to
students and
4. opportunities to apply for scholarships and research
grants.
All students are encouraged to belong to this professional
organization. Annual dues are collected for membership.
Student activities include panel discussions with practicing
hygienists, professional and student speakers, numerous
community projects such as supporting a family or
institution at the holidays, lunch and learns, and attendance
and scientific presentations at professional meetings.
Fund raisers are money sources for the planned activities.
Officers include president, senior vice president, junior vice
president, secretary, treasurer, and students chosen to serve
as committee chairpersons. Officers are elected during spring
semester previous to serving a one-year term in office.
33
Appendix I
SCHOLASTIC STANDARDS
Acceptable Grade Policy
It is the policy that no grade below a C- will be acceptable in
any required dental hygiene course or area of specialization
course.
Probation in Dental Hygiene
As stated in the University Rules (3335-9-25), “If at any
time the preparation, progress, or success of a student in an
academic program is determined to be unsatisfactory, the
college or school in which the student is registered shall be
empowered to place the student on academic probation.”
Students are notified of probationary status by the Chair
of the Division of Dental Hygiene. Additional information
about the probationary status can be obtained through the
assistant director for academic studies. Probationary status
alerts the student to the need for improved achievement in
the area(s) of deficiency in order to continue in the program.
The Administrative Committee reviews the academic
performance of all students on probationary status each
semester.
Progression in Dental Hygiene
1. A grade of C- or higher is required in each dental hygiene
course and in each required science course. Any grade below
C- in a dental hygiene course must be successfully repeated
the next time the course is offered.
2. A grade below C- in a course that is a prerequisite to
subsequent courses must be successfully repeated before
the student can continue in the curriculum. Since the
dental hygiene courses offered for each class must be taken
concurrently, an unacceptable grade in one course may result
in the student being ineligible to enroll in any dental hygiene
course until the deficit has been completed and will delay
graduation by one year.
1. Students may be placed on probation for circumstances as
described in the above University Rule (3335-9-25).
2. If a student’s cumulative point-hour ratio is below 2.00 the
individual is placed on probation in dental hygiene.
3. In keeping with the regulations established by the Joint
Commission on National Dental Examinations, a student
must be within four months of graduation to be eligible
to take the National Board Examination. In addition, it is
stipulated in the Division of Dental Hygiene that all courses
taken in the dental hygiene curriculum up to the time of the
National Board Examination must be passed with a “C-” or
above.
3. If a student’s cumulative point-hour ratio is below a 2.00
in the required curricular courses in the dental hygiene
program, the individual is placed on probation in dental
hygiene.
4. If a student receives a mark below a C- in a required course
in the dental hygiene program, the individual will be placed
on probation in dental hygiene and will be required to repeat
the course with a grade of C- or better.
4. In order to take the Northeast Regional Board
Examination students must present identification cards at
the examination site, properly executed by their schools,
stating that they will be graduating within 45 days. Students
will be certified by the Division of Dental Hygiene prior to
graduation if their clinic average is at least a 2.25 and all
dental hygiene courses preceding the NERB examination are
satisfactorily completed.
5. If a student exhibits a pattern of repeated withdrawals or
unexcused absences from the required courses in the dental
hygiene program, the individual may be placed on probation
for lack of progress in the dental hygiene curriculum.
6. Students who are placed on academic probation will
receive a letter stating the conditions of probation. Failure
to meet conditions of probation may result in dismissal
from the Division of Dental Hygiene. Students on academic
probation are required to meet with their assigned academic
advisor to review the conditions of probation.
5. Graduation – It is the responsibility of the senior
students to confirm that they have met all requirements for
graduation. Applications for graduation should be filed with
the assistant director for academic studies during autumn
semester of the senior year.
The Dental Hygiene Administrative Committee reviews
student progress and determines rules for progression
through the curriculum. Questions regarding individual
progress should be referred to the assistant director for
academic studies who serves as the chair of this committee.
7. Students will be maintained on probation for a minimum
of one semester following the successful completion of a
failed course or reinstatement in dental hygiene.
8. All students on probation will be encouraged to seek
assistance from the Academic Learning Lab in the Younkin
Success Center.
34
Academic Dismissal from Dental Hygiene
1. Students on probation in dental hygiene will receive a
letter explaining the conditions of probation. Failure to
meet the conditions of probation may lead to dismissal from
dental hygiene.
University Warning, Probation, and Dismissal
Any student with a cumulative grade point average below 2.0
will be placed on university warning.
Any student with a cumulative grade point average below 2.0
and 15 or more deficiency points will be placed on University
Probation and will receive a letter outlining the conditions of
probation.
2. The Administrative Committee is empowered to dismiss
a student from the college and the university for violations
of performing patient care in an improper or inappropriate
manner, even though a satisfactory grade point average
may be held by the student. Probation status for a previous
offense should precede this action unless the student’s
first transgression is so serious that no lesser sanction is
appropriate.
Any student on University Probation who fails to meet the
conditions of probation is subject to dismissal from the
university.
3. Students dismissed from dental hygiene may have the
option to transfer to another academic unit if their academic
standing in the university is satisfactory.
4. Students have the right to petition for reinstatement in
Dental Hygiene. Students are generally not reinstated prior
to a minimum of one year (or such a time as they would
resume in the established program sequence) after academic
dismissal. The Administrative Committee specifically reviews
improvement in the area(s) of deficiency in considering the
reinstatement. The student’s petition for reinstatement must
document this improvement. Appeal may be made to the
dean of the college.
35
Appendix II
CODE OF STUDENT CONDUCT
(effective June 18, 2012)
university may proceed with university disciplinary action
under the code independently of any criminal proceeding
involving the same conduct and may impose sanctions for
violation of the code even if such criminal proceeding is not
yet resolved or is resolved in the student’s favor.
3335-23-01 Introduction and purpose
The code of student conduct is established to foster and
protect the core missions of the university; to foster the
scholarly and civic development of the university’s students
in a safe and secure learning environment, and to protect the
people, properties and processes that support the university
and its missions. The core missions of the university are
research, teaching and learning, and service. Preservation of
academic freedom and free and open exchange of ideas and
opinions for all members of the university are central to these
missions.
3335-23-03 Definitions
As used in the code,
A. “University premises” includes all lands, buildings,
facilities, and resources owned, leased, managed, or
operated by the university.
B. “Student” includes an individual who has paid an
acceptance fee, registered for classes, or otherwise
entered into any other contractual relationship with the
university to take instruction.
1. It further includes persons who are eligible to
receive any of the rights and privileges afforded a
person who is enrolled at the university, including,
but not limited to, those individuals admitted to the
University and attending orientation programs.
2. Student status lasts until an individual graduates,
is dismissed, or is not in attendance for two (2)
complete, consecutive terms.
3. “Student” also includes registered student
organizations.
C. “Members of the university community” include, but are
not limited to, students, faculty, staff, and visitors to the
campus.
D. “Complaint” includes a written statement, alleging
a violation of the code of student conduct or other
published rule applicable to students at the university,
provided to an authorized university official, per section
3335-23-05 A. Information submitted by other means
will be reviewed and may, at the university’s discretion,
be acted upon but will not be treated as a formal
complaint.
E. “Crime of violence” includes the offenses stated in Ohio
revised code § 2901.01.
3335-23-02 Jurisdiction
The code applies to the on-campus conduct of all students
and registered student organizations, including conduct
using university computing or network resources. The code
also applies to the off- campus conduct of students and
registered student organizations in direct connection with:
A. Academic course requirements or any credit-bearing
experiences, such as internships, field trips, study
abroad, or student teaching;
B. Any activity supporting pursuit of a degree, such as
research at another institution or a professional practice
assignment;
C. Any activity sponsored, conducted, or authorized by the
university or by registered student organizations;
D. Any activity that causes substantial destruction of
property belonging to the university or members of
the university community, or causes or threatens
serious harm to the safety or security of members of the
university community; or
E. Any activity in which a police report has been filed, a
summons or indictment has been issued, or an arrest has
occurred for a crime of violence.
The code governs all campuses of the university. However,
students attending at regional campuses, centers, or institutes
are advised to consult their local resources for additional
information or rules pertaining to those locations, which
may create hearing boards or processes for the locations,
consistent with these rules.
3335-23-04 Prohibited conduct
Any student found to have engaged, or attempted to engage,
in any of the following conduct while within the university’s
jurisdiction, as set forth in section 3335-23-02, will be subject
to disciplinary action by the university. For the purposes
of this section, attempt shall be defined as conduct that,
if successful, would constitute or result in the prohibited
conduct. Any student who abandons an attempt or prevents
the prohibited conduct from occurring under circumstances
that demonstrate a complete and voluntary renunciation of
the prohibited conduct will not be subject to disciplinary
action by the university.
The university reserves the right to administer the code
and proceed with the hearing process even if the student
withdraws from the university, is no longer enrolled in
classes, or subsequently fails to meet the definition of a
student while a disciplinary matter is pending. Students
continue to be subject to city, state, and federal laws while
at the university, and violations of those laws may also
constitute violations of the code. In such instances, the
36
A. Academic misconduct Any activity that tends to
compromise the academic integrity of the university or
subvert the educational process. Examples of academic
misconduct include, but are not limited to:
1. Violation of course rules as contained in the course
syllabus or other information provided to the
student;
2. Knowingly providing or receiving information
during examinations such as course examinations
and candidacy examinations; or the possession
and/or use of unauthorized materials during those
examinations;
3. Knowingly providing or using unauthorized
assistance in the laboratory, on field work, in
scholarship or on a course assignment;
4. Submitting plagiarized work for an academic
requirement. Plagiarism is the representation of
another’s work or ideas as one’s own; it includes
the unacknowledged word-for-word use and/or
paraphrasing of another person’s work, and/or
the inappropriate unacknowledged use of another
person’s ideas;
5. Submitting substantially the same work to
satisfy requirements for one course or academic
requirement that has been submitted in satisfaction
of requirements for another course or academic
requirement without permission of the instructor of
the course for which the work is being submitted or
supervising authority for the academic requirement;
6. Falsification, fabrication, or dishonesty in creating
or reporting laboratory results, research results, and/
or any other assignments;
7. Serving as, or enlisting the assistance of, a substitute
for a student in any graded assignments;
8. Alteration of grades or marks by the student in an
effort to change the earned grade or credit;
9. Alteration of academically related university forms
or records, or unauthorized use of those forms or
records;
10. Engaging in activities that unfairly place other
students at a disadvantage, such as taking, hiding
or altering resource material, or manipulating a
grading system; and
11. Violation of program regulations as established by
departmental committees and made available to
students.
2. Stalking Engaging in a pattern of unwanted
conduct directed at another person that threatens
or endangers the safety, physical or mental health,
or life or property of that person, or creates a
reasonable fear of such a threat or action.
C. Sexual misconduct Physical contact or other nonphysical conduct of a sexual nature in the absence of
clear, knowing and voluntary consent, including but not
limited to:
1. Non-consensual sexual intercourse, defined as any
sexual penetration (anal, oral, or vaginal), however
slight, with any body part or object by any person
upon any person without consent.
2. Non-consensual sexual contact, defined as any
intentional sexual touching, with any body part
or object by any person upon any person without
consent.
3. Sexual exploitation, defined as taking nonconsensual, unjust or abusive sexual advantage of
another. Examples include, but are not limited to,
prostituting another student, non-consensual video
or audio-taping of sexual activity, going beyond
the boundaries of consent (such as knowingly
allowing another to surreptitiously watch otherwise
consensual sexual activity), engaging in nonconsensual voyeurism, and knowingly transmitting
or exposing another person to a sexually transmitted
infection (STI) without the knowledge of the
person.
4. Sexual harassment, as defined in applicable
university policy.
5. Indecent exposure, defined as the exposure of the
private or intimate parts of the body in a lewd
manner in public or in private premises when the
accused may be readily observed.
For the purposes of this rule, consent shall be defined
as the act of knowingly and affirmatively agreeing to
engage in a sexual activity. Consent must be voluntary.
An individual cannot consent who is substantially
impaired by any drug or intoxicant; or who has been
compelled by force, threat of force, or deception; or who
is unaware that the act is being committed; or whose
ability to consent is impaired because of a mental or
physical condition; or who is coerced by supervisory or
disciplinary authority. Consent may be withdrawn at any
time. Prior sexual activity or relationship does not, in
and of itself, constitute consent.
D Destruction of property Actual or threatened damage
to or destruction of university property or property
of others, whether done intentionally or with reckless
disregard.
B. Endangering health or safety
1. Endangering behavior Taking or threatening action
that endangers the safety, physical or mental health,
or life of any person, or creates a reasonable fear
of such action. Relationship violence or intimate
partner abuse mayconstitute endangering behavior.
37
E. Dangerous weapons or devices Storage or possession
of dangerous weapons, devices, or substances including,
but not limited to, firearms, ammunition, or fireworks,
unless authorized by an appropriate university official
or permitted by a university policy, even if otherwise
permitted by law. Use or misuse of weapons, devices, or
substances in a manner that causes or threatens serious
harm to the safety or security of others.
F. Dishonest conduct Dishonest conduct, including, but
not limited to: knowingly reporting a false emergency;
knowingly making false accusation of misconduct;
misuse or falsification of university or related documents
by actions such as forgery, alteration, or improper
transfer; submission of information known by the
submitter to be false to a university official.
G. Theft or unauthorized use of property Theft, or the
unauthorized use or possession of university property,
services, resources, or the property of others.
H. Failure to comply with university or civil authority
Failure to comply with legitimate directives of authorized
university officials, law enforcement or emergency
personnel, identified as such, in the performance of
their duties, including failure to identify oneself when
so requested; or violation of the terms of a disciplinary
sanction.
I. Drugs Use, production, distribution, sale, or possession
of drugs in a manner prohibited under law. This
includes, but is not limited to, the misuse of prescription
drugs.
J. Alcohol Use, production, distribution, sale, or
possession of alcohol in a manner prohibited under law
or applicable university policy or facility policy.
K. Unauthorized presence Unauthorized entrance to or
presence in or on university premises.
L. Disorderly or disruptive conduct Disorderly or
disruptive conduct that unreasonably interferes with
university activities or with the legitimate activities of
any member of the university community.
M. Hazing Doing, requiring, or encouraging any act,
whether or not the act is voluntarily agreed upon, in
conjunction with initiation or continued membership
or participation in any group, that causes or creates a
substantial risk of causing mental or physical harm or
humiliation. Such acts may include, but are not limited
to, use of alcohol, creation of excessive fatigue, and
paddling, punching or kicking in any form.
N. Student conduct system abuse Abuse of any university
student conduct system, including but not limited to:
1. Failure to obey the summons or directives of a
student conduct body or university official;
2. Falsification, distortion, or misrepresentation of
information before a student conduct body;
3. Disruption or interference with the orderly conduct
of a student conduct proceeding;
4. Knowingly instituting of a student conduct
proceeding without cause;
5. Discouraging an individual’s proper participation
in, or use of, a university student conduct system;
6. Influencing the impartiality of a member of a
student conduct body prior to, and/or during the
course of a student conduct proceeding;
7. Harassment and/or intimidation of a member of a
student conduct body prior to, during, and/or after
a student conduct proceeding;
8. Failure to comply with one or more sanctions
imposed under the code of student conduct; and
9. Influencing another person to commit an abuse of a
university student conduct system.
O. Violation of university rules or federal, state, and
local laws Violation of other published university
regulations, guidelines, policies, or rules, or violations of
federal, state, or local law. These university regulations,
guidelines, policies, or rules include, but are not limited
to, those which prohibit the misuse of computing
resources, sexual harassment, rules for student groups or
organizations, and residence hall rules and regulations.
P. Riotous behavior
1. Participation in a disturbance with the purpose to
commit or incite any action that presents a clear and
present danger to others, causes physical harm to
others, or damages property.
2. Proscribed behavior in the context of a riot includes,
but is not limited to:
a. Knowingly engaging in conduct designed to
incite another to engage in riotous behavior;
and
b. Actual or threatened damage to or destruction
of university property or property of others,
whether done intentionally or with reckless
disregard; and
c. Failing to comply with a directive to disperse
by university officials, law enforcement, or
emergency personnel; and
d. Intimidating, impeding, hindering or
obstructing a university official, law
enforcement, or emergency personnel in the
performance of their duties.
3. This rule shall not be interpreted as proscribing
peaceful demonstrations, peaceful picketing, a call
for a peaceful boycott, or other forms of peaceful
dissent.
Q. Recording of images without knowledge Using
electronic or other means to make a video or
photographic record of any person in a location where
there is a reasonable expectation of privacy without the
person’s prior knowledge, when such a recording is
likely to cause injury, distress, or damage to reputation.
This includes, but is not limited to, taking video or
photographic images in shower/locker rooms, residence
hall rooms, and restrooms. The storing, sharing, and/or
distributing of such unauthorized records by any means
is also prohibited.
38
3. Failure to comply with a request to make and
keep an appointment relevant to an investigation
may result in a disciplinary hold being placed on
a student’s registration and records and/or the
initiation of charges for student conduct system
abuse.
4. Upon completion of an investigation, the
investigator will decide upon an appropriate course
of action, which may include, but is not limited to:
a. Taking no further action,
b. Deferring further action with or without
conditions, or
c. Initiating charges with the appropriate
university student conduct body.
Student conduct procedures
3335-23-05 Initiation and investigation of code violations
A. Initiation Person(s) witnessing or experiencing what
they believe to be a possible code violation should
provide an authorized university official with the
information.
1. Information and/or complaints about possible code
violations occurring in residence halls should be
provided to the residence hall director.
2. Information and/or complaints about possible
non-residence hall related code violations should be
provided to the director of student conduct, or chief
student conduct officer for the regional campuses.
3. Information and/or complaints regarding academic
misconduct should be referred to the coordinator of
the committee on academic misconduct.
4. In cases where the alleged activity may involve a
violation of criminal law in addition to a violation
of the code, information and/or complaints should
be provided to the Ohio state university police
or other appropriate law enforcement agency.
The university will review all information and/or
complaints received and may conduct a preliminary
investigation of the alleged violation.
B. Investigation
1. Role of the university
a. The Ohio state university police or other
appropriate law enforcement agency shall have
primary responsibility for the investigation
of acts that involve suspected violation of
federal, state, local laws, or applicable university
policies.
b. Residence hall directors, assistant hall
directors, the director of student conduct,
the chief conduct officer for the regional
campuses, and other designated university
personnel are authorized to investigate alleged
violations other than those involving academic
misconduct.
c. The coordinator of the committee on academic
misconduct is authorized to investigate
allegations involving academic misconduct.
2. Role of other participants
a. During the investigation, the student allegedly
involved in misconduct may be:
i. notified of the alleged violation,
ii. requested to make an appointment to
discuss the matter, and
iii. provided a date by which the appointment
must be made.
b. Any person believed to have information
relevant to an investigation may also
be contacted and requested to make an
appointment to discuss the matter.
3335-23-06 Filing of complaint and initiation of charges
A written complaint alleging a violation of the code of
student conduct should be filed with the university as
soon as practicable following the discovery of the alleged
violation. Absent extraordinary circumstances, the written
complaint must be filed within six (6) months for cases of
non-academic misconduct (3335-23-04 (B-Q)), and one (1)
month for academic misconduct (3335-23-04 (A)), from
the date upon which a university official becomes aware
of the alleged violation and identifies the student(s) who
allegedly committed the violation. Absent extraordinary
circumstances, the university must initiate charges, if any,
within one (1) year of the filing of the complaint.
3335-23-07 Notice of charges
A. Notification Students shall be notified of university
charges in writing, unless a more effective form of
notification is deemed appropriate. Charges may
be presented in person, by placement in a student’s
residence hall mailbox, by email to the accused student’s
official university email address (which may direct the
student to view the notice on a secure website) or by
mail to the accused student’s local or permanent address
on file in the office of the university registrar.
B. Current address All students are required to maintain
an accurate and current local and permanent address
with the University Registrar.
C. Meeting with university official Following notification
of charges, students are strongly encouraged to and shall
be afforded the opportunity to meet with a university
official for the purpose of explaining the university
student conduct process and discussion of the charges.
D. Failure to respond Failure of the accused student
to respond to the initiation of charges or schedule
a preliminary meeting shall in no way prevent the
university from scheduling and conducting a hearing in
the absence of the accused student.
39
3335-23-08 Administrative decision
In all cases, a student charged with one or more violations
of the code of student conduct has the right to a hearing.
However, in a case where a charged student admits to
such violation(s) in writing, the student may request in
writing to have a decision as to appropriate action made
administratively by a hearing officer rather than have the
charges referred to a hearing officer or board for a hearing.
In such situations, the student waives the right to a hearing
and the related procedural guarantees provided by a
hearing officer or board hearing. Administrative decisions
in academic misconduct cases involving graduate students
are to be made in consultation with the graduate school.
Following an administrative decision, the student retains
the right to request an appeal of the original decision, but
may do so only upon the ground that the sanction is grossly
disproportionate to the violation committed.
B. Advisor The accused student may have an advisor
throughout the disciplinary process. The advisor may
only counsel the student and may not actively participate
in the disciplinary process, unless clarification is needed
as determined by the hearing officer or board.
C. Written statements & witnesses The accused may:
submit a written statement invite relevant factual
witnesses to attend, invite character witnesses to submit
written statements, , ask questions of witnesses called
by others, and will be notified of potential witnesses to
be called. The accused must submit a list of potential
witnesses to the hearing officer at least two (2) business
days prior to the hearing. The university may present
witnesses as well as question those presented by the
accused.
D. Witness absence The hearing officer or board
coordinator may allow written statements if, for good
reason, a fact witness cannot attend the hearing.
E. Consultants In cases requiring special expertise, the
board coordinator may appoint individuals with
appropriate expertise to serve as consultants to the
board. The consultants may be present and provide
information as called upon during the hearing but will
not vote.
F. Standard of evidence A student will only be found in
violation if a preponderance of evidence supports the
charges. In the event of a tie, the board will continue to
deliberate. If after the board determines that exhaustive
deliberations have occurred and a majority decision is
not reached, the student will be found not in violation.
G. In cases where prompt review is essential (e.g., when
graduation or the end of the academic year is imminent)
the accused may be offered the option of an expedited
administrative review consisting of an administrative
decision or administrative hearing. The accused
student may decline such expedited review without the
expectation that the process can be completed on an
expedited timeline.
3335-23-09 Notice of hearing & request for postponement
A. Notice If a hearing is to be held, written notification
will be provided. The notice may be hand delivered;
placed into a student’s residence hall mailbox; sent by
email to the accused student’s official university email
address, which may direct the student to view the notice
on a secure website; or mailed to the last known address
of the student, by first class mail, no fewer than ten
(10) calendar days prior to the hearing. Unless already
provided to the student, the notification will include
the charge(s), date, time, and location of the hearing,
the designated hearing officer or board, a statement of
the student’s rights, and information on the hearing
procedures.
B. Postponement The accused student may request
a postponement for reasonable cause or a separate
hearing from other accused persons. A request for a
postponement for reasonable cause must be made in
writing, include supporting rationale, and be received by
the person sending the hearing notification at least two
(2) business days before the scheduled hearing.
3335-23-11 Attendance
Because the most accurate and fair review of the facts can
best be accomplished when all parties are present, the accused
is expected to attend and participate. If an individual does
not choose to attend a hearing, the charges will be reviewed
as scheduled on the basis of the information available, and a
decision will be made. Although no inference may be drawn
against a student for failing to attend a hearing or remaining
silent, the hearing will proceed and the conclusion will be
based on the evidence presented. No decision shall be based
solely on the failure of the accused student to attend the
hearing or answer the charges.
3335-23-10 Hearing procedures
Although the procedural requirements are not as formal as
those existing in criminal or civil courts of law, to ensure
fairness, the following procedures will apply and, unless
already provided to the student, be included within the
hearing notice:
A. Attendance Attendance at hearings is limited to those
directly involved or those requested by the hearing
officer or board to attend. The hearing officer or board
will take reasonable measures to assure an orderly
hearing, including removal of persons who impede or
disrupt proceedings.
40
3335-23-12 Record of proceedings
A single record consisting of written notes, tape recording,
or other method selected by the hearing board or officer, will
be made of all hearings. Such record will remain the property
of the university but will be made available to the accused
for review during the appeal period. A written notice of the
decision and, if found in violation, information regarding
appeal procedures will be provided to the accused student.
B.
C.
D.
E.
3335-23-13 Hearing bodies
A. In addition to the committee on academic misconduct,
student conduct boards for residence life, and the
university conduct board, the director of student
conduct, hearing officers within the office of student
conduct, the coordinator of the committee on academic
misconduct, and university housing professional staff
are to be considered as official university hearing
officers, and may hear cases of alleged violations of the
code affording accused students the same procedural
guarantees as provided in hearings by a committee or
board.
B. The accused student has the right to accept responsibility
for the charges, which will result in an administrative
decision, or choose to have a hearing.
C. Students will generally be afforded the right to choose
an administrative or board hearing, except under
special circumstances where, in order to ensure a fair
and just process, the hearing officer may determine the
appropriate hearing venue.
of student conduct if it is determined that the academic
misconduct allegation is incidental to some other
misconduct.
The committee on academic misconduct is constituted
according to rule 3335-5-48.7 of the administrative code.
All complaints of academic misconduct shall be reported
to the coordinator of the committee.
Students have an obligation to report suspected
misconduct.
A quorum for a hearing shall be no fewer than four
voting members of the committee which shall include
no fewer than one student member and two faculty
members.
For cases involving graduate students, reasonable efforts
will be made to have graduate students serve as the student
members of the hearing committee.
3335-23-15 Student conduct boards for residence life
The boards may hear only those cases that involve code
violations that occur within university housing, whether
committed by residents or nonresidents. The boards are
comprised of students who currently reside or have resided in
university residence halls within the previous academic year.
The boards may initiate any sanction with the exception of
suspension or dismissal. If it appears during the hearing, to
the board or to the board advisor, that the violation may be
serious enough to warrant suspension or dismissal, the board
will adjourn and refer the case back to the hearing officer for
referral to the office of student conduct.
3335-23-14 Committee on academic misconduct
A. On behalf of the committee, the coordinator may
investigate and resolve all reported cases of student
academic misconduct that fall under the committee’s
jurisdiction. The coordinator and chair shall establish
procedure for the investigation and resolution of cases.
The committee does not hear cases involving academic
misconduct in professional colleges having a published
honor code. These colleges shall follow their own codes
and procedures which can be obtained in their respective
central offices. Some allegations against graduate
students that fall under the committee’s jurisdiction
may also implicate the university policy and procedures
concerning research misconduct and/or graduate school
policy on the investigation of allegations of research
misconduct by a graduate student. Upon receipt of such
an allegation, the coordinator shall meet with the dean
of the graduate school or designee, and/or the senior
vice president for research or designee, and these parties
shall mutually agree on the appropriate procedure for
adjudicating the case. Notice of this decision and a
description of the procedure to be used shall promptly
be given to the student who has been charged. The
coordinator or chair may refer complaints to the office
3335-23-16 University conduct board
A. Membership The university conduct board is
responsible for adjudicating allegations of non- academic
misconduct referred by student conduct hearing officers,
The board consists of:
1. Fifteen (15) faculty and/or administrative members
recommended by the director of student conduct
to the vice president for student life for three-year
terms which begin with the autumn term;
2. Twelve (12) undergraduate student members,
appointed by undergraduate student government;
3. Six (6) graduate student members, appointed by the
council of graduate students;
4. Two (2) professional student members, appointed
by the inter-professional council;
and
5. The director of student conduct or designee shall
serve as board coordinator ex- officio without vote.
B. Quorum A quorum for a hearing shall be no fewer
than four (4) voting members of the board which shall
include no fewer than two (2) student members. A
hearing board shall consist of no more than eight (8)
voting members.
41
C. Appointment All student appointments shall be for
staggered two-year terms beginning in the autumn term.
Six (6) of the undergraduate student members, three
(3) of the graduate student members, and one (1) of the
professional student members shall be appointed in oddnumbered years, with the remainder appointed in evennumbered years.
1. To be eligible for appointment or service, a student
must possess a minimum 2.5 cumulative grade
point average and not be under current disciplinary
sanction from the university.
2. Additional alternate members may be appointed as
needed.
D. Removal The director of student conduct may remove
university conduct board members for cause, including
but not limited to, not attending training, falling below
the minimum grade point average, repeated absences,
violating the code of student conduct or other applicable
laws or policies, or not responding to repeated attempts
at communication. Notification shall be made in writing
to the university conduct board member prior to
removal, whenever possible.
B.
C.
University sanctions
3335-23-17 General guidelines for sanctions
Sanctions should be commensurate with the violations
found to have occurred. In determining the sanction(s) to
be imposed, the hearing officer or board should take into
account any mitigating circumstances and any aggravating
factors including, but not limited to, any provocation by the
subject of the conduct that constituted the violation, any
past misconduct by the student, any failure of the student to
comply fully with previous sanctions, the actual and potential
harm caused by the violation, the degree of intent and
motivation of the student in committing the violation, and
the severity and pervasiveness of the conduct that constituted
the violation. Misconduct, other than constitutionally
protected expression, motivated by bias based on age, color,
disability, gender identity or expression, national origin, race,
religion, sex, sexual orientation, or veteran status may be
considered an aggravating factor for sanctioning. Impairment
resulting from voluntary use of alcohol or drugs (i.e.,
other than medically necessary) will also be considered an
aggravating, and not a mitigating, factor. One or more of the
following courses of action may be taken when a student has
been found to have violated the code of student conduct:
A. Informal admonition An oral or written admonition
issued by a hearing officer or residence hall advisor
resulting from the student’s misconduct. No formal
charges are required before the issuance of an informal
admonition. However, following issuance of an informal
admonition, the student shall be entitled to a hearing
upon written request, under the procedures provided
in the code of student conduct. A written request for
such a hearing must be filed with the university official
who administered the informal admonition, within
D. E.
42
five (5) working days of the student’s receipt of the
informal admonition. An informal admonition shall
not be considered a disciplinary sanction, but may be
considered in any subsequent hearings.
Disciplinary sanctions
1. Formal reprimand. A written letter of reprimand
resulting from a student’s misconduct.
2. Disciplinary probation. This probationary
condition is in effect for a specified period of time
and may involve the loss of specified privileges.
Further violation of university policies during the
probationary period will additionally be viewed as
a violation of the probation, which shall result in
further action up to and including suspension or
dismissal.
3. Suspension. Suspension is a sanction that
terminates the student’s enrollment at the
university for a specified period of time. Satisfactory
completion of specified stipulations may be required
for readmission at the end of the suspension period.
4. Dismissal. Dismissal is a sanction which
permanently separates a student from the university
without opportunity to re-enroll in the future.
Conditions of suspension and dismissal A student who
has been dismissed or suspended from the university
shall be denied all privileges afforded a student and shall
be required to vacate campus at a time determined by
the hearing officer or board. In addition, after vacating
campus property, a suspended or dismissed student may
not enter upon campus and/or other university property
at any time, for any purpose, in the absence of expressed
written permission from the vice president for student
life or designee. To seek such permission, a suspended or
dismissed student must file a written petition to the vice
president for student life for entrance to the campus for
a limited, specified purpose or to have the terms of this
condition modified or reduced.
Failing or lowered grades In cases of academic
misconduct, a hearing officer or board may authorize
the instructor to award a failing or lowered grade in
the course, a loss of credit on the graded coursework,
and impose any of the above-listed sanctions including
suspension or dismissal from the university.
Other sanctions Other appropriate sanctions may be
imposed by a hearing officer or board singularly or in
combination with any of the above-listed sanctions.
Examples include, but are not limited to, making
restitution for property damage or misappropriation
of university property or services, or the property of
any person, residence hall contract termination or
reassignment to another room, restriction of access to
specified campus facilities and/or property, research
assignments, community service projects, special
workshop participation, and/or referral to medical
resources or counseling personnel.
Appeal process
3. Appeals of decisions of the committee on academic
misconduct or its coordinator will be submitted for
decision to the executive vice president and provost
or designee.
D. Appeal proceedings
1. The appeal officer will dismiss the appeal if the
appeal is not based upon one or more of the
grounds set forth in section (B) above.
2. The appeal officer will decide the appeal based upon
a review of the record and supporting documents
(e.g. prior disciplinary history).
3. The appeal officer may consider additional relevant
information from any party to the proceeding and
then decide the appeal based upon the enhanced
record.
E. Possible dispositions by the appeal officer The appeal
officer may, after a review of the record:
1. Uphold the original decision and/or sanction(s);
2. Dismiss the case or individual charge(s) against
the student and vacate any portion or all of the
sanction(s);
3. Modify or reduce the sanction(s); or in cases
involving charges relating to sexual harassment as
defined in applicable university policy, enhance the
sanction; or
4. Remand the case to the original hearing body or
refer the case to a new hearing officer or board to be
reheard. If possible, a new hearing officer or board
should be different from the one that originally
decided the case. If a case is reheard by a hearing
officer or board, the sanction imposed can be
greater than that imposed at the original hearing.
3335-23-18 Appellate process
A. Right to appeal
1. A student found to have violated the code of
student conduct has the right to appeal the original
decision. The appeal is not intended to re-hear or
re-argue the same case, and is limited to the specific
grounds outlined below. The appeal must state the
specific grounds for the appeal and should include
all supporting documentation. The appeal must be
postmarked or hand delivered to the appropriate
appeal officer, or sent via email, as provided below,
within five (5) working days after the date on which
notice of the decision is sent to the student. Each
student shall be limited to one appeal. The decision
of the appeal officer is final.
2. In cases involving charges relating to sexual
harassment as defined in applicable university
policy, the victim may appeal the original decision
in accordance with the appeals procedures provided
in this section. Such charges include, but are not
limited to, sexual misconduct and stalking.
3. A student who has accepted responsibility for
violating the code of student conduct waives
the right to appeal, except on the basis that the
disciplinary sanction is grossly disproportionate to
the violation(s) committed.
4. Each party shall be limited to one appeal. The
decision of the appeal officer is final.
B. Grounds for appeal An appeal may be based only upon
one or more of the following grounds:
1. Procedural error that resulted in material harm
or prejudice to the student (i.e., by preventing
a fair, impartial, or proper hearing). Deviations
from the designated procedures will not be a basis
for sustaining an appeal unless material harm or
prejudice results ;
2. Discovery of substantial new evidence that was
unavailable at the time of the hearing, and which
reasonably could have affected the decision of the
hearing body; or
3. Disciplinary sanction imposed is grossly
disproportionate to the violation(s) committed,
considering the relevant aggravating and/or
mitigating factors.
Non-attendance by the accused student may not be the sole
grounds for an appeal.
C. Appropriate appeal officers
1. Appeals from residence hall hearings:
a. All appeals from residence hall hearings, other
than contract terminations, shall be submitted
to the director of residence life or designee.
b. All appeals where the sanction imposed by the
residence hall hearing is contract termination
shall be submitted to the director of student
conduct or designee.
2. Appeals of a decision of a student conduct hearing
officer or from the university conduct board’s will
be submitted for decision to the vice president for
student life or the designee.
3335-23-19 Minor deviations from procedure
A student and hearing officer may agree in advance to
minor deviations from procedure. Such deviations are
not then subject to appeal. Other minor deviations are
acceptable as long as such deviations are not found upon
appeal to be materially harmful to the accused student.
43
3335-23-20 Interim suspension
When the vice president for student life or designee has
reasonable cause to believe that the student’s presence on
university premises or at a university-related or registered
student organization activity poses a significant risk of
substantial harm to the safety or security of themselves,
others, or to property, the student may be immediately
suspended from all or any portion of university premises,
university-relatedactivities or registered student organization
activities. This temporary suspension will be confirmed
by a written statement and shall remain in effect until the
conclusion of a full hearing or administrative decision,
without undue delay, in accordance with the rules of the
Ohio state university. The student may, within three (3)
working days of the imposition of the suspension, petition
the vice president for student life for reinstatement. The
petition must be in writing, and must include supporting
documentation or evidence that the student does not pose,
or no longer poses, a significant risk of substantial harm to
the safety or security of themselves, others, or to property. A
decision on such petition will be made without undue delay
by the vice president for student life or designee.
to remain only under specified conditions may
petition the vice president for student life for revision
of that status. The petition must include supporting
documentation or evidence that:
1. The conditions found to have existed under
paragraph (A) no longer exist and will not recur,
and
2. The student meets all normal and appropriate
standards for admission and enrollment in any
academic unit in which the student seeks to reenroll. Upon receipt of such a petition, the vice
president for student life or the vice president’s
designee shall evaluate the evidence and may
consult with the student, any appropriate university
personnel, and any other persons whom the
vice president for student life or designee deems
appropriate. The vice president for student life or
designee may deny the petition, grant the petition in
whole or in part under specified conditions, or grant
the petition in whole or in part without condition.
3335-23-22 Authority
The bylaws of the university board of trustees and rules of the
university faculty provide that the university president shall
have the final responsibility and authority for the discipline
of all students of the university See rule 3335-11-01 (A) of
the administrative code. This responsibility and authority
has been delegated by the president to the vice president for
student life, whose office is also charged with responsibility
for promulgation of rules governing student conduct, see
rule 3335-1-03 (H) of the administrative code.
3335-23-21 Administrative disenrollment and other
restrictions
A. A student may be disenrolled from the university;
prohibited from all or any portion of university
premises, university-related activities or registered
student organization activities; and/or permitted to
remain only under specified conditions when the vice
president for student affairs or designee finds that there
is clear and convincing evidence that the student’s
continued presence poses a significant risk of substantial
harm to the health or safety of themselves, others, or to
property.
B. In those cases under paragraph (A)(1) of this rule in
which it appears that the risk posed by the student is a
result of a health condition or a disability as defined by
the americans with disabilities act, the vice president
for student life or designee shall also determine
whether the risk or disruption can be eliminated or
sufficientlyreducedthrough reasonable accommodation
and, if so, shall take appropriate steps to ensure that
accommodation is made. The vice president for student
life or designee may request the student to undergo
an appropriate examination, as specified by the vice
president for student life or designee, to determine
whether any such condition exists and whether any
such accommodation is possible. If the student fails to
undergo such an examination, and if the other available
evidence supports a finding under paragraph (A) the vice
president for student life or designee shall, to the extent
reasonably possible, take the least restrictive measure or
combination of measures necessary to resolve the risk or
disruption.
C. A student who has been disenrolled; prohibited from
university premises, university-related activities or
registered student organization activities; or permitted
The deans of colleges and of the graduate school, the
directors of schools, and the chairpersons of departments,
respectively, are responsible to the president through regular
disciplinary channels for the discipline of all students
in the activities of their respective colleges, schools, and
departments, see rule 3335-11-01 (B) of the administrative
code. Likewise, the deans and directors of the regional
campuses are responsible to the president through the
executive vice president and provost for the discipline of all
students in the activities of their respective campuses.
The Ohio state university code of student conduct is an
official publication of the university board of trustees. All
petitions for revision and amendment of this code of student
conduct should be submitted through the office of the vice
president for student life. Proposed revisions to the code
shall be reviewed, in draft form, by the office of the president,
the office of academic affairs, and the steering committee
of the university senate before being presented for approval
to the university senate by the council on student affairs.
No revision shall become effective unless approved by the
university board of trustees and until printed notice of such
revisions is made available to students.
44
Appendix III
THE OHIO STATE UNIVERSITY'S POLICY CONCERNING
PRIVACY AND RELEASE OF STUDENT EDUCATION RECORDS
Policy Details
The Family Educational Rights and Privacy Act of 1974, as
amended,
sets forth
requirements
to Act
protect
the
The Family
Educational
Rights designed
and Privacy
of 1974,
privacy
of
student
educational
records.
The
law
governs
as amended, sets forth requirements designed to protect
access
records
by educational
thetoprivacy
ofmaintained
student educational
records.institutions
The law
and the
release
of information
from thosebyrecords.
A notice
governs
access
to records maintained
educational
institutions
and theinrelease
of information
those
is published
quarterly
the Master
Schedule from
of Classes
records.
to explain
the rights of students with respect to records
maintained by the university. It also outlines the university’s
A noticetoiscomply
published
quarterly
in the Master
Schedule
procedures
with
the requirements
of the
Act. of
Classes
explain
the rights
of studentsadopted
with respect
to
Copies
of thetoAct,
the Federal
Regulations
pursuant
the University.
It also
outlines the
to it,records
and thismaintained
notice are by
available
for persons
to examine
University's procedures to comply with the requirements
in the
of the University Registrar, 281 W. Lane Ave.,
ofOffice
the Act.
Columbus, OH
43210-1230.
Copies of the Act, the Federal Regulations adopted
pursuant to it, and this notice are available for persons
Education
Record
to examine
in the Office of the University Registrar, 281
W. Lane
Ave., of
Columbus,
OH
43210-1230.
A. The
meaning
“education
records”
is, with certain
exemptions as listed below, those records, files,
1. Definitionand
of Education
Recordwhich contain
documents,
other materials
The meaningdirectly
of "education
is, with
certain
information
relatedrecords"
to a student,
and
are
exemptions
as
listed
below,
those
records,
files,
maintained by any employee or agent of the university.
documents,
and
other materials
which contain
The
following
categories
of information
are exempted
information directly related to a student, and are
and
are
not
considered
to
be
“education
records:”
maintained by any employee or agent of the
University.
a.
Records
made
by
university
personnel
which are
The following categories of information are exempted
possession
the makerrecords:"
and are not
and in
arethe
notsole
considered
to beof"education
accessible or revealed to any other person.
b.
Records
maintained
by thepersonnel
Office ofwhich
Publicare
Safety
a. Records
made
by University
in
for law
enforcement
purposes.
the sole
possession
of the maker
and are not accessible or
c.
Medical
and
counseling
revealed
to any
other
person. records used solely for
treatment. (Medical records may be personally
reviewed
by a physician
the student’s
choice.)
b. Records
maintained
by the of
Office
of Public Safety
for
law enforcement
d.
Records onlypurposes.
related to a former student (alumni
records). Records of that individual while a student
continue
be considered
education
records
c. Medical
andtocounseling
records
used solely
for
treatment.
records
may bewhich
personally
reviewed
B. All
records (Medical
pertaining
to students
are maintained
by university
a physicianoffices
of theare
student's
by
officialchoice.)
university records, and as
such, remain the property of the University.
Records
only related
to an
a former
student
(alumni
C. d.Each
university
unit has
obligation
to keep
records).
Records
of
that
individual
while
a
student
a record of requests and disclosures of student
continue
to
be
considered
education
records.
record information except when the request is from
the student, a university official with a legitimate
All records
pertaining
to students
which
are
Note:
educational
interest,
someone
requesting
directory
maintained by University offices are official University
information, or related to a request with consent from
records, and as such, remain the property of the
the student. Students have the right to review this
University.
record of requests and disclosures of student record
information.
Each
University unit has an obligation to keep a record
I.
Right tointerest,
Inspect someone
and Review
educational
requesting directory
Students
are granted
to inspect
and review
information,
or relatedthe
to right
a request
with consent
from all of
the student.
Students
have
the right
review this record
their
education
records,
except
theto
following:
of requests
andrecords
disclosures
of student record
1.
Financial
of parents.
information.
2. Confidential letters and statements of recommendation
placed in education records prior to January 1, 1975.
2. Right
to Inspectletters
and Review
3.
Confidential
and statements of recommendations
Students
are
granted
the right to inspect
and review
all
for admission, employment,
or honorary
recognition
of their
education
records,
except
the
following:
placed in education records after January 1, 1975, for
which students have waived their right of access.
a. Financial records of parents.
II. Waiver of Rights of Access
b. Confidential
letters
andright
statements
ofto confidential letters
Students
may waive
their
of access
recommendations
placed
in
education
records
to signs
and statements of recommendation. Even
if theprior
student
January 1, 1975.
a waiver, upon request, the names of all persons making
confidential recommendations will be made available.
c. Confidential letters and statements of
Employees or agents of the university may not require a
recommendations for admission, employment, or
student
waive his or
her right
of accessrecords
for receipt
honorarytorecognition
placed
in education
afterof
university
services.
January 1, benefits
1975, foror
which
students have waived their
right of access.
III. Procedures for Inspection and Review
A.
Requests
to review
records must be made separately, in
of Rights
of Access
3. Waiver
writing,
eachtheir
officeright
maintaining
records.
That office
Students
maytowaive
of access to
confidential
letters
of recommendation.
Even and
if theinspect.
hasand
45 statements
days to respond
to requests to review
student
signs aarrangements
waiver, upon request,
the names
of all
However,
will be made
as expeditiously
as
persons
making
confidential
recom-mendations
will be
possible.
made available. Employees or agents of the University
B. Information contained in education records will
may not require a student to waive his or her right of
befor
fully
explained
and interpreted
toservices.
students by
access
receipt
of University
benefits or
university personnel assigned to, and designated by, the
appropriate
foroffice.
Inspection and Review
4. Procedures
C.
Students
have
the rightmust
to review
onlyseparately,
their ownin
records.
Requests to review records
be made
When
record
contains
information
more than
writing,
to aeach
office
maintaining
records.about
That office
one
student,
disclosure
cannot
information
has 45
days
to respond
to requests
to include
review and
inspect.
However,
arrangements
be made as expeditiously as
regarding
the otherwill
student(s).
possible.
IV. Right to Challenge Information in Records
Information
in education
records
will be fully
A.
Studentscontained
have a right
to challenge
the content
of their
explained
and
interpreted
to
students
by
University
education records if they consider the information
personnel
assigned
to, and
designated
by,misleading,
the
contained
therein
to be
inaccurate,
or
appropriate office.
inappropriate.
B. This process includes an opportunity for amendment of
Students
have theorright
to review
only their
own records.
the records
insertion
of written
explanations
by the
When a record contains information about more than
student
into
such
records.
one student, disclosure cannot include information
C.
The right
to challenge
grades does not apply under the
regarding
the other
student(s).
Act unless the grade assigned was inaccurately recorded,
under
which condition
the record
will be corrected.
5. Right
to Challenge
Information
in Records
Students have the right to challenge the content of their
education records if they consider the information
of requests and disclosures of student record
information except when the request is from the
student, a University official with a legitimate
45
2. Requests in compliance with a lawful subpoena or
judicial order.
3. Requests in connection with a student’s application
for or receipt of financial aid.
4. Requests by state authorities and agencies
specifically exempted from the prior consent
requirements by the Act--organizations conducting
studies on behalf of the university, if such studies do
not permit the personal identification of students
to any persons other than to representatives of such
organizations and if the personal identification data
is destroyed when no longer needed.
5. Information submitted to accrediting organizations.
6. Requests by parents of a dependent student, as
defined in Section 152 of the Internal Revenue Code
of 1954.
7. In the case of emergencies, the university may
release information from education records
to appropriate persons in connection with an
emergency, if the knowledge of such information is
necessary to protect the health or safety of a student
or other persons.
8. To authorized federal officials who have need to
audit and evaluate federally-supported programs.
9. The results of any disciplinary proceeding
conducted by the university against an alleged
perpetrator of a crime of violence to the alleged
victim of that crime.
10. Requests for “directory information” (see item
VIII).
B. The university reserves the right to verify the accuracy
of any information contained in what purports to be
an official university document (e.g. a transcript or
diploma) or is provided to a third party. In addition,
degrees (any honors, majors, minors and specializations)
are considered public information since they are
conferred in a public ceremony.
V. Procedures for Hearing to Challenge Records
A. Students challenging information in their records
must submit, in writing, a request for a hearing to the
appropriate office maintaining the record, listing the
specific information in question and the reasons for the
challenge.
B. Hearings will be conducted by a university official who
does not have a direct interest in the outcome of the
hearing.
C. Students shall be afforded a full and fair opportunity
to present evidence relevant to the reasons for the
challenge, as referenced in item IV.
D. The hearing officer will render a decision, in writing,
noting the reason and summarizing all evidence
presented within a reasonable period of time after the
challenge is filed.
E. Should the hearing be in favor of the student, the record
shall be amended accordingly. Should the request
be denied, an appeal may be made, in writing, and
submitted to the University Registrar within 10 days of
the student’s notification of the decision of the hearing
officer. The appeal shall be heard by an Appeals Board
of three disinterested senior university officials and a
decision rendered, in writing, within a reasonable period
of time.
F. Should the appeal be in favor of the student, the record
shall be amended accordingly. Should the request be
denied, the student may choose to place a statement
with the record commenting on the accuracy of the
information in the record and/or setting forth any basis
for inaccuracy. When disclosed to an authorized party,
the record will always include the student’s statement
and notice of the Board’s decision, as long as the
student’s record is maintained by the university.
VI. Consent for Release Required
Consent must be obtained from students for the release of
information from education records, specifying what is to be
released, the reasons for release, and to whom, with a copy of
the record sent to the student if he or she desires.
VIII. Directory Information
A. The Ohio State University, in accordance with the Act,
has designated the following information about students
as public (directory) information:
1. Name
2. Address (local, home and e-mail)
3. Telephone (local and home)
4. Program of Study (including college of enrollment,
major and campus)
5. Enrollment status (e.g. full-time, part-time,
withdrawn)
6. Dates of attendance
7. Honors awarded
8. Previous educational agencies or institutions
attended
9. Participation in officially recognized activities and
sports
VII. Release Without Consent
A. The requirement for consent does not apply to the
following:
1. Requests from faculty and staff of The Ohio State
University who have a legitimate education interest
on a “need to know” basis, including student
employees or agents of the institution, if necessary
to conduct official business, as authorized by the
University Registrar. Legitimate educational interest
includes performing a task related to the regular
duties of the employee or agent, the student’s
education, the discipline of a student, a service or
benefit for the student, or maintaining safety and
security of the campus.
46
10. Weight and height of members of intercollegiate
athletic teams
B. Students have the right to have this directory information
withheld from the public if they so desire. Each student
who wants all directory information to be withheld
(including items to be published in the Student
Directory) shall so indicate by completing a Change
of Information Form which can be obtained from the
Office of the University Registrar or any college/ regional
campus office. At least ten days should be allowed for
processing of these requests.
C. The university receives many inquiries for “directory
information” from a variety of sources, including
friends, parents, relatives, prospective employers,
other institutions of higher education, honor societies,
licensing agencies, government agencies, and the news
media. Each student is advised to carefully consider
the consequences of a decision to withhold “directory
information.” The university, in all good faith, will not
release directory information requested to be withheld,
and any requests from persons or organizations outside
the university will be refused unless the student provides
written consent for the release.
D. The university publishes Student Directory Information
on the web via Find People. Student’s Directory
Information on the web contains name, email address,
major and college. To keep directory information from
being made public, a student must notify the Office
of the University Registrar (in the manner described
above).
IX. Complaints, Concerns or Suggestions
Any student who has reason to believe that the university
is not complying with the Act or this policy should inform
the University Registrar in writing. The University Registrar
shall promptly review all such allegations. The University’s
governance group overseeing this policy is the Council on
Enrollment and Student Progress.
Procedure
I. Type, Location, and Custodian of Student Records
The Ohio State University does not maintain education
records in one central office. Education records are
maintained in the respective colleges and schools (including
their placement offices), the Graduate School and Graduate
departments, each extended campus office (for extended
campus students), and the Office of the University Registrar.
Other education records are maintained in the Office of
Admissions (for enrolled and former students -- applicants
are excluded), Office of Student Affairs (disciplinary
records), Office of Student Financial Aid (financial and
related information, student employment), Athletic
Department (intercollegiate sports), Office of International
Affairs, Office of Academic Affairs (academic misconduct)
and other offices. Questions regarding individual student
records should be directed to the appropriate location. See
complete list under Responsibilities.
Position or Office
Academic Affairs
Location
203 Bricker Hall
Custodian
Vice Provost
Accounts Receivable
250 Lincoln Tower
Assistant Treasurer
Admissions
110 Enarson Hall
Director
Agricultural Technical Inst.
Academic Affairs
Assistant Director
Air Force Aerospace Studies
353 Converse Hall
Chairperson
Allied Medical Professions
106 Allied Med. Prof.
Director
Alumni Information Center
Longaberger Alumni House
Director
Architecture
Knowlton School of Architecture
School Secretary
Arts
152 Hopkins Hall
Associate Dean
Arts and Sciences
164 Denney Hall
Assistant Dean
Athletics
St. John Arena
Assistant Director
Business
201 Fisher Hall
Dean
Continuing Education
Associate Director
Counseling & Consul. Services
152 Mount Hall
4th Floor Younkin Success Center
Dental Hygiene
3070 Postle Hall
Assistant Director
Dentistry
1159 Postle Hall
Associate Dean
Disability Services
150 Pomerene Hall
Director
Education
127 Arps Hall
Dean
47
Director
Edu. Policy & Leadership
22 Ramseyer hall
Director
Edu. Phys. Act. & Edu. Svs.
215 Pomerene Hall
Director
Edu. Teaching & Learning
227 Arps Hall
Director
Engineering
122 Hitchcock Hall
1st Floor Student Academic Services Bldg.
Associate Dean
Fees, Deposits & Disburse.
Assistant Treasurer
Financial Aid
1st Floor Student Academic Services Bldg.
Food, Agriculture & Env. Sci
100 Ag. Admin. Bldg.
Dean
Graduate School
247 University Hall
Assistant Dean
Health Services
Wilce Health Center
Director
Honors Office
Honors House
Director
Human Ecology
201 Campbell Hall
Dean
ID Card Services
3040 Ohio Union
Director
International Affairs
322 Oxley Hall
Director
Law
112 Drinko Hall
Associate Dean
Libraries
Main Library
Director
Lima Campus
Galvin Hall
Associate Dean
Mansfield Campus
Ovalwood Hall
Associate Dean
Marion Campus
Morrill Hall
Associate Dean
Medicine
209 Meiling Hall
Dean
Military Science
253 converse hall
Chairperson
Minority Affairs
102 Bricker Hall
Dir. Of Recruitment
Music
110 Weigel Hall
Director
Natural Resources
210 Kottman Hall
Director
Naval Science
110 Converse Hall
Chairperson
Newark Campus
Founders Hall
Associate Dean
Nursing
240 Newton Hall
Dean
Optometry
A424 Optom. Bldg
Assistant Dean
Orientation
110 Enarson Hall
Assistant Dean
Pharmacy
217 Parks Hall
Dean
Placement Offices
College Offices
Director
Public Health
M116 Sratling-Loving
Director
Public Policy & Management
300 Fisher Hall
Director
Registrar’s Office
1st Floor Student Academic Services Bldg.
Registrar
Residence & Dining Halls
250 Morrill Tower
Director
Social Work
106 Stillman Hall
Dean
Student Activities
344 Ohio Union
Director
Student Advocacy Center
205 Ohio Union
Director
Student Conduct
33 W. 11th Ave.
Director
Student Loan Services
1st Floor Student Academic Services Bldg.
Assistant Treasurer
Transportation & Parking
160 Bevis Hall
Director
Undergraduate Student Academic Services
Denney Hall
Dean
Veterinary Medicine
0004 Vet. Hospital
Assistant Dean
48
Director
Appendix IV
SEXUAL HARASSMENT POLICY 1.15 (Issued: 10/01/1980; Revised: 07/01/2006)
Applies to: Faculty, staff, student employees, students, and volunteers
The University administration, faculty, staff, student
employees, and volunteers are responsible for assuring that
the University maintains an environment for work and study
free from sexual harassment. Sexual harassment is unlawful
and impedes the realization of the University’s mission of
distinction in education, scholarship, and service. Sexual
harassment violates the dignity of individuals and will not
be tolerated. The University community seeks to eliminate
sexual harassment through education and by encouraging
faculty, staff, student employees, and volunteers to report
concerns or complaints. Prompt corrective measures will be
taken to stop sexual harassment whenever it occurs.
C. Direct propositions of a sexual nature and/or subtle
pressure for sexual activity that is unwanted and
unreasonably interferes with a person’s work or academic
environment.
D. A pattern of conduct that unreasonably interferes with
the work or academic environment (not legitimately
related to the subject matter of a course) including:
1. Sexual comments or inappropriate references to
gender.
POLICY GUIDELINES
I. Definition
Sexual harassment includes unwelcome sexual advances,
requests for sexual favors, and other physical or verbal
conduct of a sexual nature when it meets any of the
following:
A. Submission to such conduct is made either explicitly
or implicitly a term or condition of an individual’s
employment or academic status.
B. Submission to or rejection of such conduct by an
individual is used as the basis for employment or
academic decisions affecting such individual.
2. Sexually explicit statements, questions, jokes, or
anecdotes regardless of the means of communication
(oral, written, electronic, etc.).
3. Unwanted touching, patting, hugging, brushing against
a person’s body, or staring.
4. Inquiries and commentaries about sexual activity,
experience, or orientation.
5. The display of inappropriate sexually oriented materials
in a location where others can view them.
III. Romantic and/or Sexual Relationships
Romantic and/or sexual relationships between individuals
in a supervisory, teaching, evaluation, advising, coaching,
or counseling relationship constitute a conflict of interest.
The person in the position of higher institutional authority
has the responsibility to eliminate the conflict of interest.
The conflict of interest must be eliminated in a way which
minimizes potential for harming the person with lower
institutional authority.
C. Such conduct has the purpose or effect of unreasonably
interfering with an individual’s work or academic
performance or creating an intimidating, hostile, or
offensive environment for working, learning, or living
on campus. Sexual harassment can occur between
any individuals associated with the University, e.g., an
employee and a supervisor; coworkers; faculty members;
a faculty, staff member, or student and a customer,
vendor, or contractor; students; or a student and a faculty
member.
Faculty, staff, and students who are in the position to
influence academic or employment decisions about others
with whom they are in a romantic and/or sexual relationship
should recuse themselves from such decisions.
II. Examples of Sexual Harassment
Examples of sexual harassment include, but are not limited
to:
In the event of an allegation of sexual harassment, the
University will strictly scrutinize a defense based upon
consent when the facts establish that an institutional power
differential existed within the relationship.
A. Some incidents of physical assault.
B. Direct or implied threats that submission to sexual
advances will be a condition of employment, work status,
promotion, grades, or letters of recommendation.
49
A. Prohibited relationships
1. Romantic and/or sexual relationships between faculty/
staff/graduateassociates/undergraduateTAsandstudents,
and between attending physicians and medical residents/
interns/fellows, cannot continue whenever there are
supervisory, teaching, evaluation, advising, coaching, or
counseling responsibilities for the student. Alternative
academic/supervisory arrangements must be made to
avoid being in a prohibited relationship; if acceptable
alternative arrangements are not feasible, the relationship
cannot continue.
Romantic and/or sexual relationships between supervisor
and employee are prohibited. No person involved in
a romantic and/or sexual relationship will have direct
responsibility for evaluating the performance or for
making decisions regarding the hiring, promotion,
tenure, compensation, or termination of the other
party to the relationship. Supervisors, including faculty
supervisors, must take immediate steps to make
acceptable alternative arrangements regarding their
supervisory responsibility for the other party to avoid
an actual or apparent conflict of interest. If acceptable
alternative arrangements are not feasible, the relationship
cannot continue.
2. Notification responsibilities to avoid prohibited
relationships
Universityfaculty/staff/graduateassociates/undergraduate
TAs must notify their supervisor (e.g. dean, chair, vice
president, direct supervisor, etc.) of any prohibited
relationship in which they are involved; and, have a
duty to cooperate in making acceptable alternative
arrangements. The Office of Human Resources,
Organization and Human Resource Consulting, is
available to facilitate or consult with parties about
notification and making acceptable alternative
arrangements.
Individuals who engage in prohibited relationships (i.e.,
who do not notify their supervisors and do not make
acceptable alternative arrangements) are in violation of
this policy. Supervisors, including faculty supervisors,
who obtain information that would lead a reasonable
person to believe that the Romantic and/or Sexual
Relationships section of this policy has been violated,
have an institutional duty to report the violation to the
Office of Human Resources, Organization and Human
Resource Consulting.
Individuals in positions of power, who engage in a
series of exploitive sexual or romantic relationships,
whether or not notification has occurred, may be held
in violation of the romantic and/or sexual relationship
policy.
3. Acceptable alternative arrangements
Acceptable alternative arrangements means removing
any supervisory, teaching, evaluation, advising, coaching,
or counseling responsibilities between the person
with institutional power and the student or employee.
The alternative arrangements should avoid negative
consequences for the student or employee; if acceptable
alternative arrangements are not feasible, the relationship
cannot continue.
B. Corrective action
After a thorough review of the facts, corrective action will be
taken with any faculty/staff/ student employee who violates
this romantic and/or sexual relationship policy by:
1. Entering into or engaging in a prohibited relationship
without notification and without making immediate
acceptable alternative arrangements, or
2. Failing to follow any part of this policy, or
3. Failing to implement any responsibility of supervisors
as identified in this policy. This applies to all supervisors,
including faculty who serve in supervisory roles.
4. The corrective action process will be in accordance
with university policies, faculty rules, or Code of Student
Conduct.
5. An individual who promptly provides notification
of a prohibited relationship and cooperates in making
acceptable alternative arrangements in a timely manner
will not be held in violation of the romantic and/or sexual
relationship policy.
C. Important advisory statement on romantic/sexual
relationships
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Individuals in positions of power must be aware that
romantic or sexual relationships with students are fraught
with danger for exploitation and pose a legal risk to both
the individual and the institution.
The greater the institutional power differential that exists
the greater risk there is for exploited consent. Exploited
consent exists when consent to a relationship is given as
a function of the position of power one occupies over
another within an institution.
Many international students, faculty, and staff come from
cultures in which deference to any authority figure is
important and sexual harassment laws do not exist. Some
individuals may be especially vulnerable to exploitive
relationships given cultural, language, and immigration/
visa issues. Faculty, staff, and students should be very
careful to avoid relationships that may be exploitive in
nature.
The University discourages romantic and/or sexual
relationships between faculty and students, for all the
reasons provided above.
The University strongly discourages romantic and/
or sexual relationships between faculty and graduate
students when in the same department; between faculty
and undergraduate students majoring in the faculty
member’s area of expertise; when the faculty member
has any influence over academic judgments about the
student; and, in any context when the perceived power
differential may be significant.
IV. Duty to Act
Any Human Resource Professional (HRP); supervisor,
including faculty supervisors; chair/director; or faculty
member who becomes aware of information that would
lead a reasonable person to believe that sexual harassment
has occurred will notify the Office of Human Resources,
Organization and Human Resource Consulting, by ensuring
that a Discrimination/Harassment Complaint Form or other
appropriate documentation is filed within five working days
of becoming aware of the information. The Complaint Form/
documentation will initiate collaboration between the Office
of Human Resources, Organization and Human Resource
Consulting and the unit HRP to determine how to proceed
with resolving the complaint.
There are special risks in any sexual or romantic
relationship between individuals in inherently unequal
positions of power. These relationships may be subject
to concerns about the validity of consent and unfair
treatment of other students or employees. Such
relationships can undermine the atmosphere of trust
essential to the educational process and the employment
relationship. They may, moreover, be less consensual than
the individual whose position confers power believes.
The apparent consensual nature of the relationship is
inherently suspect due to the fundamental asymmetry of
power in the relationship and it thus may be difficult to
establish consent as a defense to a charge. Even when both
parties consented at the outset to a romantic or sexual
involvement, this past consent does not remove grounds
for or preclude a charge or subsequent finding of sexual
harassment based upon subsequent unwelcome conduct.
V. Regulations
A. Confidentiality and non-retaliation
The University will make every reasonable effort to
conduct all proceedings in a manner that will protect
the confidentiality of all parties. Parties to the complaint
should treat the matter under investigation with
discretion and respect for the reputation of all parties
involved.
University policy and state and federal law prohibit
retaliation against an individual for reporting sexual
harassment, or for participating in an investigation.
Retaliation is a serious violation that can subject the
offender to sanctions independent of the merits of the
sexual harassment allegation.
The University has a compelling obligation to address
allegations and suspected instances of sexual harassment
when it obtains information that would lead a reasonable
person to believe that this policy has been violated. The
University is not precluded from taking any action it
deems appropriate, including informing the alleged
harasser of the complaint and pursuing an investigation
even in cases when the complainant is reluctant to
proceed. The complainant will be notified in advance
when such action is necessary.
B. Corrective measures
When it has been determined that sexual harassment has
occurred, steps will be taken to ensure the harassment
is stopped immediately. Corrective measures consistent
with the severity of the offense will be imposed consistent
with applicable University procedures and may include
sanctions.
Finally, it is important to be aware that in some
cases non-consensual relations may constitute sexual
harassment, and allegedly consensual relations that “go
bad” may later result in allegations of sexual harassment.
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Sanctions imposed on the harasser may include, but are
not limited to, a reprimand, suspension, or dismissal
from the University. In the event that a record of such
sanctions will become a part of the harasser’s personnel
records, prior notice will be given to the harasser.
Sanctions also may be imposed on any individual with a
duty to act (under this policy and associated procedures)
who fails to respond to a complaint of sexual harassment
in a manner consistent with the provisions of this policy
and the associated procedures. The complainant will be
informed of the corrective measures taken.
A. Informing all individuals about their rights through
training and dissemination of the sexual harassment
policy.
B. Including the sexual harassment policy in orientation
materials for new faculty, staff, students, and volunteers.
C. Notifying persons of prohibited conduct.
D. Informing all individuals of the appropriate procedures
and reporting mechanisms for addressing concerns of
sexual harassment.
C. False allegations
It is a violation of this policy for anyone to knowingly
or with reckless disregard for the truth make false
accusations of sexual harassment. Failure to prove a
claim of sexual harassment is not equivalent to a false
allegation. Sanctions may be imposed on individuals who
knowingly or with reckless disregard for the truth make
false accusations of sexual harassment.
E. Informing the community about the problems caused by
sexual harassment.
F. Addressing issues of sexual harassment from a
multicultural perspective.
II. Who Can Make Allegations
Sexual harassment concerns can often be resolved by the
person being harassed addressing the matter directly with the
alleged harasser. When such resolution is not feasible, any
faculty, staff, student, or volunteer may bring an allegation
against any member of the University community or any
customer, vendor, or contractor of the University.
D. Use of sexual harassment allegations in employment
actions
When making decisions affecting an individual’s
employment or academic status, allegations of sexual
harassment may be considered only if they have been
addressed through this policy or procedure, a court of
law, or other administrative proceeding. Whenever such
an allegation is discussed as part of a determinant in the
terms and conditions of an employment or academic
status, the affected party should be given notice.
III. Confidentiality
To the extent possible, all information received in
connection with the filing, investigation, and resolution
of allegations will be treated as confidential except to the
extent it is necessary to disclose particulars in the course
of the investigation or when compelled to do so by law. All
individuals involved in the process should observe the same
standard of discretion and respect for the reputation of
everyone involved in the process.
VI. Policy and Procedure Administration
The Office of Human Resources is responsible for the
administration of this policy and the associated procedures.
The president and each vice president, dean, department
chair, director, administrator, faculty member, and
supervisor is responsible for assuring compliance with this
policy. Any such individual who obtains information that
would lead a reasonable person to believe that this policy
has been violated must refer the matter to the appropriate
individual for investigation or, if so authorized, initiate a
prompt and thorough investigation.
IV. Retaliation
University policy and state and federal law prohibit
retaliation against an individual for reporting sexual
harassment, or for participating in an investigation.
The University will not tolerate retaliation in any form
against any faculty, staff, student, or volunteer, who files
an allegation, serves as a witness, assists an alleger, or
participates in an investigation of sexual harassment.
Retaliation is a serious violation that can subject the
offender to sanctions independent of the merits of the sexual
harassment allegation. Allegations of retaliation should be
directed to the Office of Human Resources, Organization and
Human Resource Consulting.
I. Educational Program Goals and Objectives
The University is committed to eliminating and preventing
sexual harassment of faculty, staff, students, student
employees, and volunteers and to fostering an environment
of respect for all individuals. The University promotes
educational programs coordinated by the Office of Human
Resources to meet the following goals:
V. Counseling and Support
A person seeking counseling or support may contact any of
the following units:
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A. University Faculty and Staff Assistance Program
B. Student Wellness Center, Sexual Violence Education and
Support
C. University Housing Administration
D. Counseling and Consultation Service
E. Office of Student Affairs
The role of the above offices is not to investigate allegations
but to provide counseling and support.
VI. Receipt and Referral of Allegations
A. An alleged violation of the University’s sexual harassment
policy may be taken to any of the following designated
individuals:
1. The human resource professional within a department
or unit.
2. A consultant in the Office of Human Resources,
Organization and Human Resource Consulting.
3. Any supervisor, faculty member, or faculty or staff
administrator.
B. If the alleged harasser is the alleger’s supervisor, the alleger
should directly contact either a higher level administrator
in the college/unit or the Office of Human Resources,
Organization and Human Resource Consulting.
C. Cases involving student on student sexual harassment not
in the employment setting will be handled in accordance
with the Code of Student Conduct and are not covered
under this procedure. The Office of Student Affairs will
be responsible for the investigation and resolution of such
allegations.
D. When the above individuals receive an allegation of
sexual harassment, they will promptly refer the matter
to the appropriate individual for investigation or, if so
authorized, initiate a prompt and thorough investigation.
E. The Office of Human Resources, Organization and
Human Resource Consulting, is available to provide
consultation to any person who has a potential sexual
harassment concern. Likewise, consultants are available to
assist any administrator in handling an allegation.
VII. Complaints
Procedures for filing and the investigation of allegations
of sexual harassment are addressed in Guidelines for
Investigating Complaints of Discrimination and Harassment.
RESOURCES
For consultation:
• Office of Human Resources, Organization and Human
Resource Consulting 614-292-2800
• Office of Academic Affairs 614-292-5881
For more information:
• Ohio State Discrimination/Harassment Investigation
Guidelines
• Frequently Asked Questions: Sexual Harassment
(General) (Romance and/or Sexual Relations)
• Task Force Examining the Policy on Consensual
Relationships Report and Recommendations
• Discrimination/Harassment Complaint Form
• OSU Record Retention Policy
• Rules for Classified Civil Service
• Code of Student Conduct
• Faculty Rules and Procedures, 3335-5-04
• Human Resources Policy 8.15, Corrective Action &
Involuntary Termination
• Human Resources Policy 10.10, Student Employment
For counseling and support:
• University Faculty and Staff Assistance Program (UFSAP)
614-293-2442
• Student Wellness Center, Sexual Violence Education and
Support 614-292-4527
• University Housing Administration 614-292-3930
• Counseling and Consultation Service 614-292-5766
• Office of Student Affairs 614-292-9334
F. All individuals who are designated to receive allegations For issues of academic freedom:
are expected to participate in training provided by
• Council on Academic Freedom and Responsibility (CAFR)
the Office of Human Resources, Organization and
Human Resource Consulting, related to handling sexual
harassment allegations.
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