1. finance
2. grants, scholarships and financial aid
3. government grants

MILLENNIUM CHALLENGE ACCOUNT NAMIBIA
Conservancy Development Support Grant Fund
(CDSGF) Manual
December 2011
1
Table of Contents
ABBREVIATIONS.................................................................................................................. 5
1. SUMMARY ................................................................................................................. 6
2. BACKGROUND ........................................................................................................... 6
2.1 Introduction ............................................................................................................... 6
2.2 Goal ........................................................................................................................... 7
2.3 Categories for which Funding is available ................................................................. 7
3. WHICH ACTIVITIES CAN BE FUNDED UNDER EACH CATEGORY? .............................. 8
3.1 Marketing Services.................................................................................................... 8
3.2 Translocation of Game from protected Areas or private Farms ............................... 9
3.3 Pre-grant fund for Professional Services ................................................................... 9
a) Hydrology testing for water .................................................................................... 10
b) Power needs cost assessment/planning ................................................................. 10
3.4 Partial Financing for JV Tourism Enterprises ........................................................... 10
3.5 Human-Wildlife Conflict (HWC) Management ........................................................ 12
3.6 Other Small Tourism Enterprises (use Appendix III: CDSGF Application for other
Tourism Enterprises (non-JV) .................................................................................. 12
4. WHO CAN APPLY?.................................................................................................... 12
5. GRANT MECHANISM ............................................................................................... 13
5.1 Payments ................................................................................................................. 13
5.2 Frequency of Grants Applications from Target Conservancies ............................... 14
5.3 Frequency of Participation by JV Partners in Grants Applications.......................... 14
5.4 Call for Grants Applications ..................................................................................... 14
5.5 Grant Thresholds ..................................................................................................... 15
Pre-grant fund for Professional Services ......................................................................... 15
5.6 Grant Application Budgets ...................................................................................... 16
5.7 Allowable Costs ....................................................................................................... 16
5.8 Non-Allowable Costs ............................................................................................... 16
5.9 Match Funding......................................................................................................... 17
5.10 Time and Funding Limitations for Grants ................................................................ 17
6. GRANTS APPLICATION PROCEDURES ...................................................................... 17
6.1 The Process.............................................................................................................. 17
7. EVALUATION ............................................................................................................ 21
7.1 Composition of the Grant Review Committee ........................................................ 21
7.2 Evaluation Criteria ................................................................................................... 21
A. Criteria - JV with incumbent operator ........................................................................ 22
B. Criteria - No Operator Identified Yet- Application for Notional Award ...................... 24
Criteria.............................................................................................................................. 24
C. Criteria - other Small Tourism Enterprises (non-JV). Use this application form for
grants for hides for watching game, facilities for meat processing, campsites, craft shops,
guiding and rhino tracking ................................................................................................ 25
D. Criteria - for Marketing Grants ................................................................................... 26
E. Criteria - for Human Wildlife Conflict Mitigation Grants ............................................ 28
F. Criteria - for Wildlife Translocation Grants ................................................................. 30
G. Criteria – Pre-Grant Funds for Professional Services (No Operator Identified Yet and
incumbent Operator) Application ..................................................................................... 32
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Criteria.............................................................................................................................. 32
7.3 Review Process and Notification of Applicants of the Grant Awards ..................... 32
8. REPORTING REQUIREMENTS ................................................................................... 33
Appendix I: CDSGF Joint Venture Grants Application Form (With Incumbent or
Identified Operator) ................................................................................................ 34
Appendix II: CDSGF Joint Venture Grants Application Form (No Operator Identified YetApplication for Notional Award) ............................................................................. 43
Appendix III: CDSGF Application for other Small Tourism Enterprises (non-JV) Use this
application form for grants for hides for watching game, facilities for meat
processing, campsites, craft shops, guiding and rhino tracking. ............................ 46
Appendix IV: CDSGF Marketing Grants Application Form ............................................... 51
Appendix V: CDSGF Human Wildlife Conflict Mitigation Grants Application Form ........ 56
Appendix VI: CDSGF Wildlife Translocation Grants Application Form ............................ 61
Appendix VII: CDSGF Pre – Grant Funding for Professional Services (JV’s onlyCommunity owned accommodation establishments, and/or where No Operator
has been Identified Yet) Application Form ............................................................ 66
Appendix VIII: Grant Agreement...................................................................................... 69
Appendix IX: Current List of MCC Supported Conservancies, April 2010 ........................ 87
Appendix X: ESA Screening Checklist for CDSGF Grants .................................................. 89
Appendix XI: Monitoring and Evaluation (M & E) Plan .................................................... 93
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IMPORTANT NOTICE
Please read the contents of this Grants Manual carefully and ensure that you follow the
instructions provided herein.
Only Grants Applications that are consistent with the guidelines provided in this Grants Manual
will be considered.
This Manual may be amended from time to time and the latest version posted on the MCA-N
website (www.mcanamibia.org). Applicants should ensure that they consult the latest version of
the Grants Manual before applying. The Call for Grants Applications will state which version of the
Grants Manual will be applicable for that particular round.
For additional information or clarity please contact the Conservancy Grants Manager at:
Tel +264 61 410 400/453
Email: [email protected]
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ABBREVIATIONS
MCA-N
Millennium Challenge Account Namibia
MCC
Millennium Challenge Corporation
LIFE Plus
USAID’s Living in a Finite Environment Plus Project
GRC
Grant Review Committee
JV
Joint Venture
HWC
Human Wildlife Conflict
CDSS
Conservancy Development Support Services
CBNRM
Community – Based Natural Resource Management
CDSGF
Conservancy Development Support Grant Fund
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1. SUMMARY
The Millennium Challenge Account Namibia (MCA-N) Programme aims to reduce rural poverty
through investments that achieve a sustainable increase in the economic performance of the
tourism sector. Within the Conservancy Support Activity there is a sub-activity that provides for a
Conservancy Development Support Grant to be managed by MCA-N. This Grants Manual provides
information on the priority areas that will be considered for funding under the Conservancy
Development Support Grants, eligibility criteria, application process, evaluation criteria and template
for Grant Agreements. For additional information on the Conservancy Support Activity under the
Tourism Project, please download the Tourism Project Description at http://www.mcanamibia.org.
2. BACKGROUND
2.1
Introduction
Over the last fifteen years, community-based wildlife management has been an effective mechanism
for the Government of Namibia, conservancies and other stakeholders to combine conservation with
developing governance structures to conserve the wildlife resources needed to attract tourism to
rural communal areas of Namibia. Based on the notion that appropriate incentives would help local
communities to sustainably manage natural resources if economic benefits could be derived from
their use, the Namibian Government introduced legislation in 1996 that gave communities comanagement rights over wildlife in communal areas through the formation of a management unit
called a “communal conservancy.” Specifically, conservancies are areas on communal land in which
community-based organizations hold rights to manage and benefit from the consumptive and nonconsumptive use of wildlife and other natural resources within defined boundaries. By forming
conservancies, local communities are able to add sustainable use of wildlife and ecotourism
development to their existing land uses and livelihood activities.
While the MCA Namibia Tourism Project’s Etosha National Park Activity and Marketing Activity
collectively aim to increase the overall tourist visitation and tourism revenue to Namibia, the
Conservancy Support Activity explicitly seeks to direct a larger share of tourism revenues to
Namibians who are members of communal conservancies. An important challenge in directing
tourism revenues to conservancies are the high transaction costs for private investment on
communal land due to insecure land rights, remote locations, limited or no basic infrastructure, and
barriers conservancy members encounter as partners in joint ventures (JVs).
The MCA Namibia Conservancy Support Activity aims to strengthen the capacity of conservancies to
protect their natural resources, attract investment, and achieve financial sustainability so that
conservancies and the households that comprise conservancy membership can receive a greater
share of revenues. Based on individual conservancy needs and demands, the Conservancy
Development Support Services sub-activity will provide a range of technical assistance services and
Grant funding to approximately 31 high-tourism potential conservancies (see Appendix VIII for a list
of target conservancies). Such assistance and funding will help mitigate existing barriers to tourism
enterprise investment, improve governance and support conservancies to become financially
sustainable. In addition, the activity seeks to empower communities in communal conservancies by
facilitating their participation in lucrative tourism enterprises through Grant funding to target
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conservancies to promote joint-venture tourism enterprises between conservancies and investors
and other activities that promote tourism. Whereas previous conservancy efforts through USAID’s
Living in a Finite Environment Plus Project (LIFE Plus) focused more on conservation and social
aspects relative to increased economic growth and financial sustainability, the MCA Namibia
Programme will shift focus to the latter with the goal of improving livelihoods by increasing income
benefits for conservancy communities living on communal land.
2.2
Goal
a) To direct a larger share of tourism and related natural resource revenues to Namibians who
are members of communal conservancies
Objectives of the fund
a) To reduce barriers conservancy members encounter as partners in JVs.
b) To promote investment by the private sector on communal lands and offset the high
transaction costs of working with community organizations
c) To strengthen capacity of conservancies to protect and derive benefit from their natural
resources
d) To strengthen the capacity of conservancies to attract investments and achieve financial
sustainability
e) To promote conservancies as engines of local economic development and stimulate natural
resource-based entrepreneurship.
2.3
Categories for which Funding is available
Based on a demand-driven model, Grant funds will be available to target conservancies (see
Appendix VIII for a list of Target Conservancies) for marketing, game translocations, joint venture
and conservancy-managed tourism enterprises, and human-wildlife conflict mitigation actions,
subject to a Grants Application process.
The Grants Application process for Grant funding requires evidence of broad participation in the
conservancy’s decision-making process through a consultative process or by vote.
Grant awards will require approval by the Grants Review Committee (GRC). Grants will be available
for the following CATEGORIES:
a) Marketing services – The marketing funds in the CDSGF will be used to market tourism products
in conservancies to attract more tourists, thereby maximizing income from tourism and related
activities to households of conservancy members. This aspect of the Grant Fund is aimed at
addressing the challenges conservancies face in marketing their products nationally, regionally,
and internationally. CDSGF funds used to support marketing will be separate from and in
addition to other marketing support provided by MCA-Namibia.
b) Translocation – Namibia’s wildlife is one of the principal attractions for tourists. Many
conservancies have suitable habitats for wildlife, and greater wildlife populations increase the
viability of tourism products in conservancies. Grant funds will be used to cover the costs of
transporting and/or acquiring game from protected areas and private farms to conservancies.
This demand-driven approach creates a more flexible approach towards the restocking of
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conservancies whereby a choice is introduced for use of Grant funds to cover (a) purchase,
capture translocation, and monitoring costs when game is acquired from private game dealers
or (b) capture, translocation and monitoring costs when game is donated by MET.
c) Pre-grant fund for Professional Services for grant applications – in exceptional cases, to enable
conservancies, to access pre-grant funds for professional services necessary to obtain the
necessary information to prepare Grant Applications. Pre-grant funds are accessible ONLY for
JV’s with full community ownership and where there is no incumbent JV operator or a minimum
of 33% match-funding is required from the conservancy and/or private sector JV partner(s).
d) Joint Venture tourism enterprises – Joint Venture tourism enterprises are by far the largest
single source of income for conservancies. By stimulating the development of new JV lodges and
other JV tourism enterprises, the Grant is aimed at increasing cash income and benefits to
conservancy members. The purpose of providing partial financing to conservancies is to, in the
absence of land ownership related collateral, facilitate access to finance for private investors,
reduce investment risk due to high transaction costs on communal lands, and increasing benefits
to Namibians who are members of communal conservancies, possibly through a greater share of
revenues from the tourism business or some ownership interest.
e) Human-wildlife conflict mitigation – To mitigate human wildlife conflict through assisting
conservancies in addressing human-wildlife related challenges. Innovative ways of addressing
conflicts are encouraged, and Grant applicants should make the link between human-wildlife
conflict and poverty alleviation in conservancy communities.
f)
Other income generating activities – To assist conservancies with facilities for meat processing,
hides for watching game, establishing campsites and small tourism enterprises (such as guiding),
and other activities aimed at increasing income to conservancy members.
3. WHICH ACTIVITIES CAN BE FUNDED UNDER EACH CATEGORY?
3.1
Marketing Services
Conservancies are encouraged to apply for Grants to obtain funding for the following:
a) Marketing of tourism enterprises in a conservancy, including lodges, trophy hunting
businesses, crafts and other tourism-related activities (angling, canoeing, walking tours,
etc.)
b) Online marketing and internet site development
c) Production of pamphlets and brochures
d) Other marketing Grant Applications that meet the objectives of the Grant Fund
Please note:
a) Conservancies sharing a concession or having other joint operations related to tourism
may jointly apply for a Marketing Grant.
b) Match funding will be required based on the financial status of the conservancy (ies)
applying. Conservancies can document their proposed contributions in the “Budget”
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sections (Section IV) of their Grant Applications. Further details regarding match funding
are provided in Section 5.9.
c) For maximum impact, marketing activities on a national scale that are tied to the
promotion of the Communal Conservancy Tourism Sector as the competitive advantage
in “Destination Namibia,” will be a high priority.
3.2
Translocation of Game from protected Areas or private Farms
Conservancies are encouraged to apply for Grants to obtain funding for the following:
a)
Purchasing, capture and translocation of game from private game dealers / farms
subject to necessary clearances obtained from the Ministry of Environment & Tourism,
Directorate of Veterinary Services (Ministry of Agriculture, Water & Rural Development)
etc.
b)
Capture and translocation of game from protected areas, where game is donated by
MET.
c)
Field equipment such as tents, binoculars, uniform for game guards, etc.
d)
Game tracking, counting and monitoring equipment and related services e.g. telemetry
equipment, camera traps, GPS, binoculars, etc.
e)
Water infrastructure necessary for survival of translocated wildlife.
Please note:
3.3
a)
Conservancies may jointly apply for a Wildlife Translocation Grant as game may be
introduced as a common resource in some instances since conservancies are not fenced
and game may migrate between conservancies in a certain area.
b)
Match funding will be required based on the financial status of the conservancy or
conservancies applying. Conservancies can document their proposed contributions in the
“Budget” sections (Section IV) of their Grant Applications.
c)
If existing water sources are inadequate for the new translocated wildlife, conservancies
are encouraged to include additional water infrastructure in their Grant Application.
MCA-N reserves the right to either add water infrastructure to a Grant Application during
Grant negotiations or to deny a Wildlife Translocation Grant if the environmental
conditions, including water availability, make the Grant unviable.
Pre-grant fund for Professional Services
Some conservancies may need pre-grant funding for the below listed activities before a Grant
Application can be submitted. MCA-N may in exceptional cases only consider awarding pre-grant
funds for professional services to conservancies where there is justification that the information
obtained via professional services is required for the preparation of a Grant Application. The
following professional services can be funded under a pre-grant fund:
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a)
Hydrology testing for water
b)
Power needs cost assessment/planning
c)
Quantity Surveying
d)
Estimate of building costs and development of bills of quantities
e)
Architectural sketches and plans
f)
Site selection
g)
Environmental Impact Assessment (EIA’s), Environmental Management Plans (EMP’s) and
Social Impact Assessments (SIAs).
Please note:
3.4
a)
Full pre-grant funds (funding 100% of pre-grant costs) are available ONLY for communityowned accommodation establishments or where there is no incumbent JV partner
already partnering with conservancies.
b)
If pre-grant funds are requested for the expansion of existing JVs or the conversion of a
non-JV accommodation establishment into a JV establishment, a minimum of 33% matchfunding is required from the conservancy and/or private sector JV partner(s).
c)
Legal fees and Business Development Plans WILL NOT BE FUNDED under pre-grant funds.
d)
There is NO GUARANTEE that conservancies receiving pre-grant funding will receive grant
funding when they submit Grant Applications later.
e)
If a pre-grant for professional services is awarded, the amount will be included in and will
count towards the total allowable value for a potential subsequent grant.
Partial Financing for JV Tourism Enterprises
Conservancies are encouraged to apply for Grants to obtain funding for the following:
a)
Establishment of new JV lodges, Trophy Hunting facilities, camps and campsites.
b)
Renovation or expansion of existing JV lodges, Trophy Hunting facilities or campsites.
Please note:
a)
These grants are intended to generate substantial long-term benefits to Conservancies
through spurring additional tourism activity on Conservancy Land and land concessioned
to Conservancies. These benefits will accrue to Conservancies through equity shares in
the JV, payments tied to a percentage of revenue of the JV, fixed lease fees, and/or
transfer of assets at the end of the JV agreement.
b)
Allowable costs do not include conservancy management and administrative costs.
c)
Benefits accruing to conservancies from these JV businesses should be put to good use
within the conservancy to derive longer term sustainable benefits for conservancy
households.
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d)
If any of the proposed benefits include equity shares for the conservancy, then applicants
will need to include information on the power of the parties to the JV to set dividend
policy or otherwise modify the sharing arrangements of financial returns.
e)
It is expected that JVs will employ Conservancy members whenever feasible. Applications
should describe employment opportunities for Conservancy members and what training
& capacity building will be provided.
f)
The tourism enterprise as a whole may include multiple companies including the land
rights holder, owner of the lodge, owner of movable assets, the operator of the lodge,
operator of transportation services, activity operator(s), etc. The Application should
specify the ownership (current or proposed) structure of each company and how it
relates to the JV.
g)
MCA-N Grant funding is capped at approximately 35% of the value of an existing tourism
enterprise that is proposed to be modified or expanded via a JV with a conservancy.
h)
In response to the current economic climate which may not encourage new private
sector investments in JVs, MCA-N will finance new or “green field” projects capped at
approximately 49% of the required financing capital to attract new private sector
investments and produce additional income generating opportunities for conservancies.1
i)
All Grant Applications, except for notional Grant Awards, must include a draft of the
proposed legal agreement that defines the relationship between a conservancy and its JV
partner. If and when a JV Grant is awarded, this agreement must have legally binding
status. Such an agreement at a minimum must define:
i.
Rights and responsibilities of parties;
ii.
Ownership structure(s) of the JV (could include separate companies for Lodge
Ownership and operation/management);
iii.
Benefits to be paid to conservancies (including equity shares in the JV, payments
tied to a percentage of revenue of the JV, and/or fixed lease fees); and
iv.
The establishment of fiduciary risk controls that ensures identical procedures for
use and audit of all funds in the JV.2
j)
If a Grant Application concerning a concession in a protected area is submitted before the
MET has approved the operational agreement between the conservancy and a private
sector partner, it must be accompanied by a recommendation letter from the MET
Concessions Unit.
k)
If the conservancy is using a tender process to identify a JV partner, or is seeking funding
from a reputable financial institution or lender, a “Notional Grant Award” can be made to
the Conservancy, so that the Conservancy can advertise these resources as part of the
tender process. The “Notional Grant Award” will need to be confirmed by the GRC via
1
New or “green field” projects include construction of an entirely new lodge at an existing site.
In general, there should be no differences between how MCA’s contribution (35% of funding for modification
or expansion of existing tourism enterprises or 49% of funding for new or “green field” JV projects) ) is
managed as compared to the private sector and / or conservancy contribution (65% 51% respectively).
2
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submission of the terms of the JV and a clear indication of the benefits the conservancy
will receive once this information is available. This notional award will include timebound milestones, agreed to during Grant negotiations that need to be met in order for
the eligibility to be maintained.
3.5 Human-Wildlife Conflict (HWC) Management
Conservancies are encouraged to apply for Grants to obtain funding for the following:
a)
Infrastructure to protect crops, livestock, and water points (e.g. walls around dams,
creating safe areas in rivers for drawing water or development of alternative water points
for game).
b)
Initiatives to test and/or implement various problem animal deterrent initiatives.
Please note:
3.6
a)
Match funding (refer to Section 5.9) will be required based on the financial status of the
conservancy/conservancies applying. Conservancies can document their contributions in
the “Budget” sections (Section IV) of their Grants Applications.
b)
MCA-Namibia Grant funds may not be used to provide seed funds for self-insurance
schemes.
Other Small Tourism Enterprises (use Appendix III: CDSGF Application for other Tourism
Enterprises (non-JV)
Conservancies are encouraged to apply for Grants to address:
a)
Hides for watching game, facilities for meat processing, small tourism enterprises such as
campsites, craft shops, guiding, or rhino tracking
Please note:
a)
Match funding will be required based on the financial status of the conservancy(ies)
applying. Conservancies can document their contributions in the “Budget” sections
(Section IV) of their Grants Applications.
b)
To qualify as small enterprise, these enterprises must have initial investment cost of at
least NAD 50,000 and have the potential to generate 10% of the invested amount in gross
revenue per year. The CDSS Consultant will be required to provide this information to
MCA-N.
4. WHO CAN APPLY?
Eligible for Grant funding under the CDSGF:
a) Target Conservancy Committees (see Appendix VIII for a list of target conservancies)
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b) Ministry of Environment & Tourism (to support target conservancies with goods and
services related to wildlife translocation)3.
c) Individual members or groups of members of conservancies, endorsed by the Conservancy
and in consultation with CDSS.
d) Support organisation submitting grants on behalf of conservancies. Such applications
should demonstrate participatory decision making from the conservancies.
Please note:
a)
No grants applications from non-target conservancies or individuals not endorsed by
target conservancies will be considered for grants
b)
A Conservancy may apply singly/alone for a Grant(s).
c)
MCA-N Target Conservancies can also submit joint Grant Applications for a Grant(s)
where they share concessions, lodges, human wildlife conflict challenges or share
migrating wildlife between conservancies.
d)
Non-CDSS grant supporters NEED TO OBTAIN a support letter from the CDSS Consortium.
e)
Evidence of consultation in a form of signed minutes and attendance list.
5. GRANT MECHANISM
5.1 Payments
a)
Grants will be Fixed Obligation Grants (FOGs), except as otherwise provided herein. The
cash portion of Grant will be paid in tranches upon acceptance of deliverables.
b)
At the discretion of MCA Namibia, Grants may be in-kind rather than cash. For the
portion of the Grant that is provided as in-kind, MCA Namibia will procure the goods
and/or services and pay the vendors directly.
c)
Tranche payments may be made at the signing of the Grant agreement, at the completion
of the project, and at three month intervals, or any other interval decided on by MCA-N
and the Grantee. Each tranche payment will be contingent on successfully meeting the
deliverables of the tranche period and on approval of the technical and financial reports
for the period under review.
d)
Final Grant closeouts will take place before July 2014 when all final deliverables should
have been approved and final payments made.
e)
Successful applicants or their business partners must be willing to establish a bank
account registered in Namibia for the purposes of managing funds from this Grant. A
portion or the entire Grant amount may be paid into such an account. In the event of a
Grant for a JV, all parties to the JV should be signatory to this account.
3
This is to accommodate relevant requests like support for borehole development, telemetry equipment for
tracking introduced game etc.
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f)
5.2
5.3
5.4
In the case of JVs, payments will be made via one of the following approaches:
i.
Payments made into a joint account held by the conservancy and at least one of
the private sector parties to the JV requiring signoff by all named account holders
for use, and subject to annual audits.
ii.
Funds paid directly to suppliers, vendors or relevant contractors.
iii.
Other scenarios to be defined during the grant application / review process.
Frequency of Grants Applications from Target Conservancies
a)
Conservancies may apply for more than one Grant during each Call for Applications.
b)
However, no conservancy can receive more than two (2) Joint Venture Grants during the
entire Compact period.
c)
Conservancies MAY re-apply for subsequent Marketing, Human-Wildlife Conflict
Management and Wildlife Translocation Grants as long as they demonstrate successful
implementation of activities for which the previous Grant was requested.
d)
A Conservancy may apply for a combination of up to two categories e.g. a Human-wildlife
Conflict Management Grant and a Joint Venture Grant per Call for Grants Applications NOT more than TWO categories per CALL per CONSERVANCY, and NOT more than ONE
Grant Application per category.
e)
Conservancies that have received Grants will be required to demonstrate capacity to
utilize those Grants before further Grant applications from the same conservancies are
considered with the exception of JVs where the time period for utilisation is expected to
be protracted.
f)
MCA-N reserves the right to review and adjust the frequency of Grants Applications from
conservancies based on the number of Grants received and any other reasons
considered.
Frequency of Participation by JV Partners in Grants Applications
a)
ONE (1) JV partner CANNOT PARTICPATE in more than FIVE (5) JV Accommodation
Establishment Grants awarded during the Compact period. ONE (1) JV partner CANNOT
BE NAMED AS THE PARTNER for more than THREE (3) JV Accommodation Establishment
Grants in any one Call for Grant Applications.
b)
MCA-N reserves the right to review and adjust the frequency of Grants Applications from
JV partners based on the number of Grants received and any other reasons considered.
Call for Grants Applications
Calls for Grants Applications will be made twice a year, until March 2013 or until all available
funding has been committed. The last Call for Grants Applications for JVs will be no later than
September 2012. Target conservancies will be informed through NACSO and the MCA-N
website about dates for subsequent Calls.
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5.5 Grant Thresholds
The following guideline amounts will apply to the various Grant categories:
Category
Amount (N$) per Grants Application
a) Joint Ventures
400,000 – 5,000,000 (not to exceed 35%
35% of the value of an existing tourism
enterprise that is proposed to be
modified or expanded).
5,000,000 - 10,000,000 (not to exceed
49% of the required financing capital for
new or “green field” projects.
b) Pre-grant
Services
fund
for
Professional 100% of pre-grant cost if lodge is
community owned and if there is no
incumbent JV partner already partnering
with conservancies.
67% for the expansion of existing JVs or
the
conversion
of
a
non-JV
accommodation establishment into a JV
establishment, A minimum of 33%
match-funding is required from the
conservancy and/or private sector JV
partner(s).
c) Translocations
100,000 – 1,000,000
d) HWC
100,000 – 700,000
e) Marketing
100,000 – 400,000
f) Other income generating activities
100,000 – 500,000
Pre-grant fund for Professional Services
Please note:
a)
That MCA-N is under no obligation to award a Grant just because a Grants Application
has been received.
b)
That MCA-N can award lower or higher amounts than the amounts requested by
conservancies.
c)
MCA-N will consider Grants Applications by a group of conservancies in which all
members are jointly and severally liable for accomplishing project objectives, and in
which all conservancies are MCA-N target conservancies.
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5.6 Grant Application Budgets
A complete project budget must be presented with adequate cost information to allow MCA-N
to determine if the proposed costs are reasonable. All activities in a proposed initiative must
be fully costed and potential or agreed funding source(s) identified, including amount sought
from MCA-N Grant fund, JV partner contribution (if applicable), conservancy contribution (if
applicable), and any other funding sources. Applicants are encouraged to cost-share and
leverage other donor funding to maximize the value and viability of Projects. Grants
Applications should give a breakdown of how conservancy, JV partner, MCA-N Grant funds,
and any other funds leveraged will be used in the Project.
5.7 Allowable Costs
a)
Professional materials.
b)
Printing, publication, and dissemination costs.
c)
Cost of project specific purchases or activities deemed necessary and included in the
Grants Application and approved in the Grant Agreement (e.g. materials, machinery
under JVs, equipment, supplies, construction costs, training materials, workshops, etc.).
d)
At the discretion of MCA-N, minimal professional fees may be paid where conservancies
need services not rendered through the Conservancy Development Support Service and
for which conservancies cannot pay from own funds. This may include specialist advice
such as on meat processing, firewood production and boat operations.
e)
Allowable costs for JV’s include professional services associated with lodge construction,
and equipment (including vehicles).
5.8 Non-Allowable Costs
The following is a list of Non-Allowable Costs:
a)
The creation of endowments.
b)
Any previous obligations by the GRN to the Grantee.
c)
Bad debts of the Grantee.
d)
Fines imposed on the Grantee.
e)
Penalties imposed on the Grantee.
f)
Ceremonies, parties, celebrations or “representation” expenses.
g)
Purchases of goods or services that have their origin in countries that may be identified
by the US Government consolidated list of debarred, suspended or ineligible contractors.
h)
Profit.
i)
Labour costs for GRN employees and state-funded university and research institute
employees.
j)
Any expenses related to goods or activities that are illegal under Namibian or US law.
k)
The purchase of vehicles.
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l)
Any purchases or activities not necessary for accomplishing the Grant purpose as
determined by MCA-N.
m) Any other costs that would be unallowable under MCC’s Cost Principles for Government
Affiliates Involved in MCC Compact Implementation, which may be found at:
http://www.mcc.gov/documents/guidance/37-costprinciplesforgovtaffiliates.pdf
5.9 Match Funding
a)
Conservancies that have the ability to make cash contributions as matching funds are
encouraged to do so.
b)
Conservancies are also encouraged to provide in-kind contributions. In-kind contributions
shall be deemed to be skilled and unskilled labour contributions towards construction of
a facility, contribution of specified locally available material in specified quantities,
contribution of quantified food and meat to workers during construction, and other
relevant contributions. In-kind contributions and their value should be clearly
documented in the Grant application.
5.10 Time and Funding Limitations for Grants
a)
Activities for all Grants awarded should be satisfactorily completed and reported on by
July 2014.
b)
Grant funds will be paid in quarterly tranches or any other interval decided on by MCA-N.
c)
The maximum duration for Grants awarded will be twenty four (24) months. However, all
activities related to the Grant will have to be completed by the end of July 2014.
d)
No retroactive funding is allowable – expenditures that occur prior to or after the Grant
activity date specified in the Grant Agreement will be disallowed.
6. GRANT APPLICATION PROCEDURES
6.1 The Process
a)
MCA-N will invite conservancies to apply for Grants twice a year or more or less
frequently depending on the response from the conservancies to the Calls for Grants
Applications. MCA-N also reserves the right to solicit grants on a “rolling” basis.
b)
Conservancies should prepare a Grants Application based on the guidelines and using the
forms outlined in the Manual. The service provider implementing the MCA-N
Conservancy Development Support Services (CDSS) contract for conservancies will assist
with the preparation of the Grants Application(s). Only Grants Applications that are
consistent with the guidelines provided in this Manual will be considered
c)
Conservancies should submit Grants Applications not later than the deadline indicated in
the Call for Grants Applications.
d)
The Grants Manager records the Grants Application date and acknowledges receipt to the
conservancy.
17
6.1.1
Fast tracking within calls for grant proposals
a)
Conservancies can request MCA-N to fast tract applications before the cut off (closure)
date, if application(s) are time-sensitive and if seizing opportunities to leverage private
sector investment is crucial.
b)
Fast-tracking can also be requested where the objectives of the application(s) tie in with
the tourism sector’s calendar and create well-timed opportunities for conservancies.
c)
Once the request has been approved by the CEO, application(s) will be subjected to the
same review process as for grants that do not require fast-tracking.
d)
MCA-N is under no obligation to approve request for fast tracking.
6.1.2 Supporting Documentation for Grants Applications
Depending on the Grant category applied for, the below listed specific supporting documentation
must be attached to the Grants Application. The information provided by the Applicant must be
complete and correct. Please note that in the event that the evaluation panel, MCA-N or MCC deems
it necessary to request additional documentation, this documentation must be made available in a
timely manner by the Applicant.
The supporting documents requested must be supplied in the form of originals or photocopies
certified as true by an authorised independent body. Where such documents are in a language other
than English, a faithful translation into English must be attached and will prevail for the purpose of
interpreting the Grants Application.
6.1.2.1
Required Documentation
If completed versions of the following documents are not available, draft and related
documentation should be provided with an explanation of why final versions are not
available.
6.1.2.2
For All Grants Applications (Appendices I – VI)
a)
Previous/related experience of the organization and partners where applicable as it
pertains to the proposed actions.
b)
The curriculum vitae of the person/s to be involved in the proposed action (this includes
those of the proposed partners) and how it pertains to the proposed action. In some
cases, such as where a contractor is to be hired once the grant is approved, CVs may be
submitted after approval.
c)
Commitment letter regarding match funding will be required based on the financial
status of the conservancy/conservancies applying.
d)
Evidence that the Grant Application is reflective of broad participation in the
conservancy’s decision-making process through a consultative process or by vote
according to the conservancies own constitutionally agreed terms.
e)
Evidence of a benefit distribution process for the conservancy according to the
requirements as laid out in the conservancies’ constitutions. Evidence of a benefit
18
distribution plan for the conservancy with clear links to the distribution of benefits from
the proposed action and efforts to ensure gender equity in line with MCC’s Gender
Policy4.
f)
If there is an incumbent relationship between a conservancy and its JV partner and the
two parties recognise the need to improve the current benefit streams to the
conservancy, the two parties should engage in a re-negotiation.
g)
Conservancies are required to submit current financial statements and annual budgets
for all grant applications.
6.1.2.3
For JV Grants Applications (Appendix I)
a)
Statutes or articles of association of the applicant organisation and, where appropriate, of
each partner organisation (this must also include the official registration certificate).
b)
Land lease agreements where relevant.
c)
The Grants Application should include a feasibility summary and projected financials of
the proposed JV accommodation establishment clearly indicating the viability of the
establishment over the next ten (10) years at a minimum. This information should be
included as part of the Business Plan developed by the Conservancy and the Operator.
6.1.2.4
a)
6.1.3
For Grants Applications
boreholes, etc.)
involving
Infrastructure
(accommodation,
The completed Environmental Screening Checklist and an Environmental clearance
certificate from the Ministry of Environment and Tourism (see Appendix VIII).
Submission of Grant Applications
a)
Grant Applications must be received in a sealed envelope by registered mail, courier or by
hand-delivery at the address below. A signed and dated certificate of receipt will be
issued to the deliverer.
Postal address
The Grants Manager
Conservancy Development Support Grants Fund
MCA Namibia
P.O. Box 23005
Windhoek, Namibia
Address for hand delivery
The Grants Manager
4
http://www.mcc.gov/documents/guidance/policy-gender.pdf
19
Conservancy Development Support Grants Fund
Atlas House
Corner of Sam Nujoma Drive & Mandume Ndemufayo Avenue
Windhoek, Namibia
Delivery by courier service
Same as for hand delivery
b)
Grants Applications sent by any other means (e.g. by fax or by e-mail) or delivered to
other addresses will be rejected.
c)
Grants Applications and all supporting documentation must be submitted in four hard
copies (one original and three copies); and one soft copy (Microsoft WORD and/or
Microsoft EXCEL compatible files on a virus-free CD or DVD with the format clearly
indicated on the CD or DVD). The outer envelope must bear the reference number of the
Call, and the full name and address of the applicant.
d)
Applicants should consult the checklist which will be posted on the MCA-N website with
the Call for Grants Applications to verify that their Grants Applications are complete.
6.1.4 Additional information
a)
Any queries related to the Call for Grants Applications can be directed to the:
Grants Manager
Conservancy Development Support Grant Fund
MCA Namibia
P.O. Box 23005
Windhoek, Namibia
Tel: +264 61 410 400
Email: [email protected]
b) Questions may be posted up to two weeks before the closing date of a Call for Grants
Applications. Questions received after this date will not be answered. Questions posed
by applicants and their answers will be posted on the Tourism page of the MCA-N website
(http://www.mcanamibia.org/tourism) for the benefit of all Applicants. Applicants are
advised to check the frequently asked questions section on the Tourism page before
posing a question.
6.1.5 Acknowledgement of Receipt
20
a) Following the opening of Grants Applications received by the deadline, the Grants
Manager will send a receipt of acknowledgement and information on whether the
applicants are administratively compliant or not through fax or email to all applicants.
b) Grants Applications received after the deadline will be opened by the Grants Manager as
they are received and if they meet the criteria, a receipt of acknowledgement and
information on the next steps to be taken will be send through fax or email to the
applicants.
7. EVALUATION
The Grants Manager will ensure that the Grants Applications comply with the administrative
requirements and the eligibility criteria. Grant Applications that do not comply administratively
will not be evaluated further.
The Grants Manager will sort all administratively compliant Grants Applications according to the
grant category applied for (e.g. Joint Ventures, Human Wildlife Conflict, Marketing or Game
Translocations) and convene a review meeting for the respective Grant Review Committees (GRCs).
7.1 Composition of the Grant Review Committee
MCA-N will set up a Grants Review Committee (GRC) for each of the grant categories to review
the Grants Applications. The GRCs, which may co-opt one or more technical experts, will be
composed as follows:
a) JV-GRC will review Joint Venture (JV) & Other Income Generating Project Grant
Applications. This GRC will have four (4) members; one from MCA-N, one from MET, one
from NACSO and one independent consultant.
b) GT-GRC will review Game Translocation (GT) Grants Applications. This GRC will have four
(4) members; one from MCA-N, one from MET, one from NACSO and one independent
consultant.
c) HWC-GRC will review Human-Wildlife Conflict (HWC) Grants Applications. This GRC will
have four (4) members; one from MCA-N, one from MET, one from NACSO and one
independent consultant.
d) M-GRC will review Marketing (M) Grants Applications. This GRC will have four (4)
members; one from MCA-N, one from NTB, one from NACSO and one independent
consultant.
7.2 Evaluation Criteria
The following evaluation criteria will be applied in the evaluation of Grants Applications. Each
grant application has a different Evaluation Criteria as outlined below.
21
A. Criteria - JV with incumbent operator
Response (Y/N)
plus score
Number
Criteria
(1 = very poor; 2
= poor; 3 =
average; 4 =
good; 5 =
excellent)
1
Organisational & Financial Capacity:
1.1
Do the applicant (conservancy) and partner(s)(support organisations) have
sufficient relevant technical expertise, experience and management Y/N [score]
capacity (including staff, equipment and ability to handle the Grant)?
1.2
Do the applicant and partner(s) have relevant experience in implementing
Y/N [score]
similar projects?
Can the applicant provide match funding?
Y/N [Yes =1; No =
0]
1.4
If the applicant can provide match funding, has it been provided?
Y/N [Yes =1; No =
0]
1.5
Does the private sector JV partner contribute 75% or more towards the Y/N [score]
total cost of a JV venture?
1.6
Is the leasehold secured?
2.
The product (Tourism Site):
2.1
Is the product on offer of high tourism value (high in demand) and can
Y/N [score]
the product be marketed with relative ease?
2.2
Is the proposed venture on a main tourism route?
Y/N [score]
2.3
Is the product close to a National Park?
Y/N [score]
2.4
Does the JV partner or the conservancy have an established marketing
Y/N [score]
system (website, trade fair attendance, booking office)?
3
Impact:
3.1
Will this increase in incomes be greater than the cost of the proposed
Y/N [score]
Grant?
1.3
Y/N [score]
22
Response (Y/N)
plus score
Number
Criteria
(1 = very poor; 2
= poor; 3 =
average; 4 =
good; 5 =
excellent)
3.1
If the answer to 3.1 is yes, will this increase in income be greater than the
Y/N [score]
cost of the proposed Grant?
3.3
Have the needs, roles and responsibilities of the conservancy been clearly
Y/N [score]
defined?
3.4
Are the expected results of the proposed Action financially sustainable?
3.5
Are the expected results of the proposed Action institutionally sustainable
(will structures allowing the activities to continue be in place at the end of Y/N [score]
the action? Will there be local “ownership” of the results of the action?)
3.6
Does the Grants Application provide evidence of broad participation in the
conservancy’s decision-making process through a consultative process or Y/N [score]
by vote?
4
Methodology:
4.1
Are the activities proposed appropriate, practical, and consistent with the
Y/N [score]
objectives and expected results?
4.2
Does the overall design of the proposed action(s) reflect analysis of the
problems involved, a market driven strategy, and demonstration that Y/N [score]
external factors have been taken into account?
Y/N [score]
4.3
Is the action plan clear and feasible with definite timelines?
Y/N [score]( No
scoring if 4.1 &
4.2 are answered
NO)
4.4
Is the benefit distribution plan clear and feasible?
Y/N [score]
5
Environmental and social impact:
5.1
Are the actions proposed to achieve gender equality practical, realistic and
Y/N [score]
measurable?
5.2
Are the proposed actions to mitigate environmental impacts practical,
Y/N [score]
realistic and approved/endorsed by appropriate authority?
23
B. Criteria - No Operator Identified Yet- Application for Notional Award
Response (Y/N)
plus score
Number
Criteria
(1 = very poor; 2
= poor; 3 =
average; 4 =
good; 5 =
excellent)
1
Organisational & Financial Capacity:
1.1
Does the applicant have management structures in place?
Y/N [score]
1.2
Is the leasehold secured?
Y/N [score]
2.
The product (tourism site on offer):
2.1
Is the product on offer of high tourism value (high in demand) and can
Y/N [score]
the product be marketed with relative ease?
2.2
Is the conservancy on a main tourism route?
Y/N [score]
2.3
Is the product close to a National Park?
Y/N [score]
2.4
Has the conservancy received a concession from the Ministry of
Y/N [score]
Environment and Tourism?
3
Impact:
3.1
Is/Are the proposed action(s) likely to increase incomes of conservancy
Y/N [score]
households?
3.2
If the answer to 3.1 is yes, will this increase in income be greater than the
Y/N [score]
cost of the proposed Grant?
3.3
Does the Grants Application provide evidence of broad participation in the
conservancy’s decision-making process through a consultative process or Y/N [score]
by vote?
4
Environmental and social impact:
4.1
Are the actions proposed to achieve gender equality practical, realistic and Y/N [score]
measurable?
4.2
Are the proposed actions to mitigate environmental impacts practical, Y/N [score]
realistic and approved/endorsed by appropriate authority?
24
C. Criteria - other Small Tourism Enterprises (non-JV). Use this application form for grants
for hides for watching game, facilities for meat processing, campsites, craft shops, guiding
and rhino tracking
Response (Y/N) plus
score
Number
Criteria
(1 = very poor; 2 =
poor; 3 = average; 4
= good; 5 =
excellent)
1
Organisational & Financial Capacity:
1.1
Do the applicant and partner(s) have sufficient relevant technical Y/N [score]
expertise and experience?
1.2
Do the applicant and partner(s) have sufficient management capacity? Y/N [score]
(Including staff, equipment and ability to handle the Grant)?
1.3
Can the applicant provide match funding?
Y/N [Yes =1; No = 0]
1.4
If so, has match funding been provided?
Y/N [Yes =1; No = 0]
1.5
Is the leasehold secured, if applicable?
Y/N [score]
2.
The product (tourism site or product being developed):
2.1
Is the product on offer of high tourism value (high in demand) and can Y/N [score]
the product be marketed with relative ease?
2.2
Is the conservancy on a main tourism route?
3
Impact:
3.1
Is/Are the proposed action(s) likely to increase incomes of conservancy Y/N [score]
households?
3.2
If the answer to 3.1 is yes, will this increase in incomes be greater than
the cost of the proposed Grant?
3.3
Have the needs, roles and responsibilities of the beneficiaries been Y/N [score]
clearly defined?
3.4
Are the expected results of the proposed Action financially Y/N [score]
sustainable?
3.5
Are the expected results of the proposed Action institutionally Y/N [score]
sustainable (will structures allowing the activities to continue be in
place at the end of the action? Will there be local “ownership” of the
results of the action?)
3.6
Does the Grants Application provide evidence of broad participation in Y/N [score]
the conservancy’s decision-making process through a consultative
Y/N [score]
Y/N [score]
25
Response (Y/N) plus
score
Number
Criteria
(1 = very poor; 2 =
poor; 3 = average; 4
= good; 5 =
excellent)
process or by vote?
4
Methodology:
4.1
Are the activities proposed appropriate, practical, and consistent with Y/N [score]
the objectives and expected results?
4.2
Does the overall design of the proposed action(s) reflect analysis of the Y/N [score]
problems involved, a market driven strategy, and demonstration that
external factors have been taken into account?
4.3
Is the action plan clear and feasible with definite timelines?
Y/N [score]
4.4
Is the benefit distribution plan clear and feasible?
Y/N [score]
5
Environmental and social impact:
5.1
Are the actions proposed to achieve gender equality practical, realistic Y/N [score]
and measurable?
5.2
Are the proposed actions to mitigate environmental impacts practical, Y/N [score]
realistic and approved/endorsed by appropriate authority?
D. Criteria - for Marketing Grants
Response (Y/N)
plus score
Number
Criteria
(1 = very poor; 2
= poor; 3 =
average; 4 =
good; 5 =
excellent)
1
Organisational & Financial Capacity:
1.1
Do the applicant and partner(s) have sufficient relevant technical Y/N [score]
expertise and experience?
1.2
Do the applicant and partner(s) have relevant experience in implementing Y/N [score]
similar projects?
1.3
Do the applicant and partner(s) have sufficient management capacity? Y/N [score]
(Including staff, equipment and ability to handle the Grant)?
26
Response (Y/N)
plus score
Number
Criteria
(1 = very poor; 2
= poor; 3 =
average; 4 =
good; 5 =
excellent)
1.4
Can the applicant and partner(s) provide match funding? If so, has match Y/N [score]
funding been provided?
2.
The product (tourism product being marketed):
2.1
Is the product on offer of high tourism value (high in demand) and can Y/N [score]
the product be marketed with relative ease?
2.2
Is the conservancy on a main tourism route?
Y/N [score]
2.3
Is the product close to a National Park or in a tourism concession?
Y/N [score]
2.4
Does the conservancy have links to regional or international marketing?
Y/N [score]
3
Impact:
3.1
Is/Are the proposed action(s) likely to future increased incomes of Y/N [score]
conservancy households?
3.2
If the answer to 3.1 is yes, will this increase in incomes be greater than the Y/N [score]
cost of the proposed Grant?
3.3
Have the needs, roles and responsibilities of the beneficiaries been clearly Y/N [score]
defined?
3.4
Are the expected results of the proposed Action financially sustainable?
3.5
Are the expected results of the proposed Action institutionally sustainable Y/N [score]
(will structures allowing the activities to continue be in place at the end of
the action? Will there be local “ownership” of the results of the action?)
3.6
Does the Grants Application provide evidence of broad participation in the Y/N [score]
conservancy’s decision-making process through a consultative process or
by vote?
4
Methodology:
4.1
Are the activities proposed appropriate, practical, and consistent with the Y/N [score]
objectives and expected results?
4.2
Does the overall design of the proposed action(s) reflect analysis of the Y/N [score]
problems involved, a market driven strategy, and demonstration that
external factors have been taken into account?
4.3
Is the action plan clear and feasible with definite timelines?
Y/N [score]
Y/N [score]
27
E. Criteria - for Human Wildlife Conflict Mitigation Grants
Response (Y/N)
plus score
Number
Criteria
(1 = very poor; 2
= poor; 3 =
average; 4 =
good; 5 =
excellent)
1
Organisational & Financial Capacity:
1.1
Does the applicant demonstrate adequate financial and organizational
Y/N [score]
capacity to implement the proposed Action?
1.2
Do the applicant and partner(s) have sufficient relevant technical Y/N [score]
expertise and experience?
1.3
Do the applicant and partner(s) have relevant experience in implementing Y/N [score]
similar projects?
1.4
Do the applicant and partner(s) have sufficient management capacity? Y/N [score]
(including trained staff with leadership skills, equipment and ability to
handle the Grant)?
1.5
Can the applicant and partner(s) provide match funding? If so, has match Y/N [score]
funding been provided?
2.
Justification for request for assistance:
2.1
Is the specific Human Wildlife Conflict issue clearly articulated?
2.2
Are the problems negatively impacting on human settlements, water Y/N [score]
points or revenue-generating activities clearly described, including
economic losses and numbers of people affected?
2.3
Will the activities of this project affect wildlife migration patterns, Y/N [score]
population dynamics, or behaviour, either positively or negatively?
3
Impact:
3.1
Have the needs, roles and responsibilities of the project participants, Y/N [score]
members and beneficiaries been clearly defined so that everyone knows
what to expect?
3.2
Are the expected results of the proposed Action financially sustainable?
3.3
Are the expected results of the proposed Action institutionally sustainable Y/N [score]
(will structures allowing the activities to continue be in place at the end of
Y/N [score]
Y/N [score]
28
Response (Y/N)
plus score
Number
Criteria
(1 = very poor; 2
= poor; 3 =
average; 4 =
good; 5 =
excellent)
the action? Will there be local “ownership” of the results of the action?)
3.4
Is it likely that the benefits to the conservancy and its members of the
proposed Action will exceed the costs?
3.5
Does the Grants Application provide evidence of broad participation in the Y/N [score]
conservancy’s decision-making process through a consultative process or
by vote? (This question seems to fit more appropriately under Criterion
4—Methodology.)
4
Methodology in terms of mitigation:
4.1
Is there sufficient detail and coherence in the proposed methodology?
4.2
Is the proposed methodology consistent with similar successful efforts Y/N [score]
already tried in the area?
4.3
Is the rationale for using this methodology clearly stated?
4.4
Will the activities proposed enhance livelihoods and revenue generating Y/N [score]
activities?
4.5
Is there adequate detail to determine the value of losses and the value of Y/N [score]
assets being protected?
4.6
Is there enough detail to determine how many community members are Y/N [score]
affected, how many will benefit, and whether they support the proposed
project and its activities?
5
Environmental and social impact:
5.1
Are the actions proposed to achieve gender equality practical, realistic and Y/N [score]
measurable?
5.2
Are the proposed actions to mitigate environmental impacts practical, Y/N [score]
realistic and approved/endorsed by appropriate authority?
29
F. Criteria - for Wildlife Translocation Grants
Response (Y/N)
plus score
Number
Criteria
(1 = very poor; 2
= poor; 3 =
average; 4 =
good; 5 =
excellent)
1
Organisational & Financial Capacity:
1.1
Do the applicant and partner(s) have sufficient relevant technical Y/N [score]
expertise and experience?
1.2
Do the applicant and partner(s) have relevant experience in implementing Y/N [score]
similar projects and is there a management plan in place?
1.3
Do the applicant and partner(s) have sufficient management capacity? Y/N [score]
(Including staff, equipment and ability to handle the Grant)?
1.4
Can the applicant and partner(s) provide match funding? If so, has match Y/N [score]
funding been provided?
2.
The Activity for which assistance is being applied for:
2.1
Are the tourism activities that could be developed through the Y/N [score]
translocation of these species clearly defined?
2.2
If applicable, has MET approved the presence of the species being applied Y/N [score]
for on the conservancy in question??
2.3
Is the habitat suitable for the species being applied for?
2.4
Has the question of suitable water provision been addressed to avoid Y/N [score]
Human Wildlife Conflict or lead to wildlife deaths?
3
Impact:
3.1
Is/Are the proposed action(s) likely to increase incomes of conservancy Y/N [score]
households? Will this increase in incomes be greater than the cost of the
proposed Grant?
3.2
Have the needs, roles and responsibilities of the beneficiaries been clearly Y/N [score]
defined?
3.3
Are the expected results of the proposed Action financially sustainable?
3.4
Are the expected results of the proposed Action institutionally sustainable Y/N [score]
(will structures allowing the activities to continue be in place at the end of
the action? Will there be local “ownership” of the results of the action?)
3.5
Does the Grants Application provide evidence of broad participation in the Y/N [score]
conservancy’s decision-making process through a consultative process or
Y/N [score]
Y/N [score]
30
Response (Y/N)
plus score
Number
Criteria
(1 = very poor; 2
= poor; 3 =
average; 4 =
good; 5 =
excellent)
by vote?
4
Methodology:
4.1
Are the activities proposed appropriate, practical, and consistent with the Y/N [score]
objectives and expected results?
4.2
Does the overall design of the proposed action(s) reflect analysis of the Y/N [score]
problems involved, a market driven strategy, and demonstration that
external factors have been taken into account?
4.3
Is the action plan clear and feasible with definite timelines?
Y/N [score]
4.4
Is the benefit distribution plan clear and feasible?
Y/N [score]
5
Environmental and social impact:
5.1
Are the actions proposed to achieve gender equality practical, realistic and Y/N [score]
measurable?
5.2
Are the proposed actions to mitigate environmental impacts practical, Y/N [score]
realistic and approved/endorsed by appropriate authority?
31
G. Criteria – Pre-Grant Funds for Professional Services (No Operator Identified Yet and
incumbent Operator) Application
Response (Y/N)
plus score
Number
Criteria
(1 = very poor; 2
= poor; 3 =
average; 4 =
good; 5 =
excellent)
1
Organisational & Financial Capacity:
1.1
Does the applicant have management structures in place?
Y/N [score]
1.2
Is the leasehold or concession secured?
Y/N [score]
2.
The product (tourism site on offer):
2.1
Is the product on offer of high tourism value (high in demand) and can
Y/N [score]
the product be marketed with relative ease?
2.2
Is the conservancy on a main tourism route?
2.3
Is the product close to a National Park or has the conservancy received a
Y/N [score]
concession from the Ministry of Environment and Tourism?
3.
Pre-grant justification:
3.1
Does the justification provided warrants a pre-grant funding? Is there a
strong indication that the site will be marketable after pre-grant Y/N [score]
intervention?
3.2
Is there a match contribution from the conservancy and/or the private Y/N [score]
sector partner (if applicable)?
3.3
Are the professional services requested in the application allowed under
Y/N [score]
the terms of the MCA-N grant manual for this category?
4
Impact:
4.1
Does the Grants Application provide evidence of broad participation in the
conservancy’s decision-making process through a consultative process or Y/N [score]
by vote?
Y/N [score]
7.3 Review Process and Notification of Applicants of the Grant Awards
a)
The GRCs will review all Grants Applications according to the Evaluation Criteria
appearing above
b)
The GRCs will select Grants Applications to be funded by consensus.
32
c)
An independent review of Grants Applications by outside experts may be requested by
the GRCs, if needed.
d)
Prior to the approval of Grants Applications, GRC members, MCA-N or its consultants may
conduct field visits to project sites to validate, in-situ, the conditions and the capacity of
the conservancy to implement the project. Necessary adjustments to activities and or
budgets in the Grants Application will be recommended to Applicants after such site visits
e)
After the review process, the GRCs will make one of the following recommendations to
the Director of Tourism:
i. to fund the Grants Application fully
ii. to fund the Grants Application partially
iii. not to fund the Grants Application, and encourage a revised submission for the next
round
iv. to reject the Grants Application
8.
f)
The Grants Manager communicates the decisions of the GRCs to the Applicants. Any
recommended changes in the Work Plan and/or budget will be negotiated with the
applicant(s) prior to the finalization and signing of the Grant Agreement
g)
Grant awards are subject to the availability of funds.
h)
Successful Applicants must indicate to MCA-N readiness to use the Grants
i)
The Fiscal Agent will disburse Grant funds, while the Grants Manager and the CDSS Team
will oversee the implementation of the Grants.
REPORTING REQUIREMENTS
The following reporting requirements apply:
a)
At the end of each three month period (quarter), each Grant Recipient will be required to
submit both evidence of the successful completion of the deliverables for that period and
technical, financial, and monitoring and evaluation reports.
b)
Grant Recipients will be required to develop a Monitoring and Evaluation Plan shortly
after any Grant Award. See Appendix X for details. The M&E plan should be user-friendly
and possible for conservancies to report on with limited technical support.
c)
The format for quarterly progress reports will be distributed upon award of a Grant, and
will contain indicators that track work to date, a description of the work accomplished to
date, problems encountered with project implementation, and financial information, and
indicators to report against the monitoring and evaluation plan included in the final grant
agreement. A final report in a format to be defined in the Grant Agreement will also be
required.
d)
All technical and financial reports must be submitted in English.
33
Appendix I: CDSGF Joint Venture Grants Application Form (With Incumbent or
Identified Operator)
a)
This Grants Application Form must be completed in full; failure to do so will result in
the Grants Application not being considered. The maximum length of each section
must be adhered to. Grants Applications must be completed in Calibri font, size 12.
In addition all the documentation outlined in section 6.1.2 of the main document
must be provided or explanations regarding the lack of documentation or draft
forms etc.
SECTION 1
APPLICANT INFORMATION
NAME OF THE CONSERVANCY: ______________________________________________
PROPOSED ACTION TITLE: __________________________________________________
ACTION LOCATION/S: _____________________________________________________
TOTAL COST OF THE ACTION (N$): ___________________________________________
MATCH FUNDING FROM CONSERVANCY (N$): _________________________________
CONTRIBUTION FROM THE PARTNER (N$): ____________________________________
AMOUNT REQUESTED FROM MCA-N (N$): ____________________________________
DURATION OF THE ACTION: ________________________________________________
PROPOSED STARTING DATE: ________________________________________________
TYPE OF ORGANISATION & REGISTRATION No: _________________________________
COLLABORATIVE PARTNERS: ________________________________________________
STATUS OF LAND OWNERSIP: _______________________________________________
CONTACT PERSON/S: _____________________________________________________
POSITION IN ORGANIZATION: _______________________________________________
TEL: ___________________________________________________________________
FAX: ___________________________________________________________________
EMAIL: _________________________________________________________________
POSTAL ADDRESS: ________________________________________________________
SIGNATURE OF THE APPLICANT*
_________________________________ DATE: ________________________________
* By signing this Grants Application Form, you certify that the content contained herein is a
true reflection of the facts.
34
SECTION 2
2.1
BUSINESS PLAN
Summary of the Action/Activities (Max. 15 lines)
Give a brief summary of the proposed action including (i) the outcome of the Action; (ii) the
intended impact and beneficiaries; and (iii) the main activities to be funded under the grant
2.2
Justification (Max. 4 pages)
Provide information on the following:
2.3
2.2.1
What additional benefits will this Grant add to the conservancy in question?
2.2.2
An explanation of how the proposed Action has been developed including the
level of participation of the target group/s
2.2.3
The inherent or potential risks involved that could negatively impact on the
success of the Action such as management expectations, land tenure, zoning
issues and any mitigation measures proposed.
Business Rationale
A description of the business objectives and Applicant’s experience including:
2.4
2.3.1
A description of the product concept including the accommodation size, type,
standard, and other key facilities, guest services, etc.;
2.3.2
The Applicants’ (conservancy and JV partner(s)) prior experience in financing
developing, operating and marketing similar facilities;
Market Justification
A market justification describing the type and extent of research/investigation undertaken:
2.4.1
Delineating the target markets identified (demographics, seasonality, sources,
and other key characteristics);
2.4.2
Describing the marketing networks and distribution channels to be used
including the Applicant’s marketing infrastructure (reservations system, sales
staff, sales offices, selling tools, participation in marketing consortia,
attendance at trade shows, etc.);
2.4.3
Identifying and evaluating existing & expected future competition and
interrelationships with other existing or planned amenities and facilities in the
surrounding area;
2.4.4
Analysing and quantifying likely future demand (including projected
occupancies);
35
2.5
2.4.5
Explaining the pricing strategy and providing a breakdown of expected tariffs
and projected average rates;
2.4.6
Describing and justifying the period expected to establish a firm market
presence.
Organization and Management
The structure of the Applicant and the dedicated Namibian company to be created for the
implementation of the Project including:
2.5.1
An illustration of the proposed business model including relationships between
promoters, owners, communities, lenders, operators, marketers and other
service providers as well as the services and tourist activities to be provided inhouse, sub-contracted and out-sourced (including related-party transactions);
2.5.2
An employment plan including;


2.6
A schematic diagram of the proposed management structure showing keypost occupiers and reporting lines (and the resume of any key personnel
already earmarked or identified);
The number, positions and key conditions of service (including levels of
remuneration) of staff to be employed, specifying which positions will be
recruited locally from the conservancy at the outset and setting dated
targets for the filling of all positions by conservancy members;
2.5.3
If applicable, a draft of the proposed articles of association and shareholders’
agreement, and the amount, subscription and payment conditions of the share
capital of the company;
2.5.4
Particulars of the proposed operator (if different from the Applicant) and copy
of the management agreement (or draft management agreement together
with a letter of intent from the nominated operator identifying the draft and
confirming its intention of concluding an agreement substantially in
accordance with it);
2.5.5
The location of the ultimate and immediate centres of operational control and
support of the company.
Empowerment Plan and Financial offer
The Grants Application must provide an Empowerment Plan consisting of some or all of the
following elements:



the conservancy ownership component;
strategic representation;
an employment plan;
36



a skills development plan;
a local procurement and entrepreneurial support plan;
any other commitments such as social investments in health, education or other
contributions to local development.
The Grants Application must also include a Financial Offer. The financial offer must describe the
proposed benefit sharing arrangement with the conservancy including employment, lease fees,
percentage of turnover payments, dividends (if applicable) and any other forms of revenue
sharing.
2.7
Workplan
Please provide a detailed workplan for YEAR 1 of the proposed Action. The workplan should not
specify actual dates, but should indicate “month 1”, “month 2” etc. It is important that this be
as accurate as possible as it will form the basis for the completion of the deliverables schedule
against which payments will be made, and this will be incorporated into the Grant Agreement.
However, it is also advised to retain a degree of flexibility when completing the Table. Only the
main activity titles should be indicated in the Table based on those listed in Section 2.4 above;
shade in the months per Activity as applicable. Insert additional rows if needed.
WORK PLAN – YEAR 1
MONTH
1
2
3
4
5
6
7
8
9 10 11 12
IMPLEMENTING
RESPONSIBILITY
ACTIVITY TITLE
1.
2
2.1
2.2
3.
ETC
If the proposed action is longer than 12 months the Table below should be completed which
provides an overview of the proposed implementation of the activities in the second year. Only
the main activities need be included in this Table. It should be noted that if the proposed action
is longer than two years a detailed work plan for the second year will be required before any
payments for activities in the second year can be made.
37
WORK PLAN – YEAR 2
MONTH
1
2
3
4
5
6
7
8
9 10 11 12
IMPLEMENTING
RESPONSIBILITY
ACTIVITY TITLE
1.
2
2.1
3.
ETC
2.8
Environmental and Social Assessment (Max. 2 pages)
What are the potentially significant environmental and social impacts (both positive and
negative) of the proposed Actions? Please describe each impact in detail. Also consider in your
response any potential long-term impacts. If any of the above impacts are negative, please
describe what mitigation measure are proposed through a full Environmental Impact
Assessment.

Please note that the information provided must be as truthful and reliable as possible.
The Applicant is accountable for any inaccurate and misleading information that may
be provided in this questionnaire Based on the information provided, MCA-N in
consultation with MET DEA will decide if a more comprehensive Environmental and
Social Assessment is required.
NB: If this application involves infrastructure, the applicant must also complete the
Environmental Screening Checklist attached to this Grants Application form (Appendix IX)
2.9
Financial Viability
A financing plan in Namibian Dollars including the following elements:
2.9.1
A summary of the financing sources (including the mix of equity and debt, and
shareholders or third-party loans);
2.9.2
Documentary evidence that the Applicant or business partner has potential
access to the proposed equity capital necessary for the Project;
38
2.9.3
Draft funding agreements or written undertakings from reputable financing
institutions for all proposed debt finance, including the key terms of such
finance;
2.9.4
Capital expenditure estimates including a project-cost breakdown (i.e.
infrastructure, building costs, fittings, furniture, equipment, pre-opening
expenses and other), describing the bases for the estimates and annual ongoing capital expenditure and replacements;
2.9.5
Financial projections including annual operating projections for ten (10) years
of operation with an extrapolation of the aggregates for the full period of the
Operator Contract, which should include projections of income, expenditure,
cash flow and balance sheet values together with the explicit assumptions on
which they are based;
2.9.6
A summary of the key revenue-generating variables (occupancy, average rates,
guests spends, add-ons), and growth rates applied;
2.9.7
The inflation and exchange-rate assumptions applied to projected revenues
and costs;
2.9.8
The projected staffing numbers and costs (salaries and payroll burden);
2.9.9
Projected management fees and other operator remuneration (formulae &
breakdown);
2.9.10
Projected income-tax computations;
2.9.11
Projected interest and debt-service costs and a summary illustrating the
viability of the Project including, projected profits and returns, before and after
tax, projected net cash flow before and after debt-service, projected liquidity
and solvency ratios and a sensitivity analysis demonstrating the effect of
changes in key variables such as occupancy, average rate, exchange rate,
inflation, etc.
SECTION 3
BUDGET
A detailed budget for the proposed action must be completed according to the format
presented below. Different and more lines can be added under each budget line if needed, this
is merely an example. Matching funds must be clearly indicated in the budget. Note: Care must
be taken with respect to the eligible and ineligible costs as detailed in point 4.1.5 of the CDSGF
Manual.
39
Item
1
Personnel Costs
(i.e. professional
fees)
2
Travel
3
Material,
Equipment and
Supplies (if
possible, submit a
Bill of Quantities)
4
Operational costs
5
Workshops
6
Other Allowable
Costs (define in
detail)
Unit
No of
units
Unit
cost
Conservancy
match
funds
Private sector
contribution
MCA-N Total cost
grant
(N$)
amount
requested
Grand Total
This Table can be presented in landscape format. If required, additional rows can be
added by the Applicant.
SECTION 4
4.1
APPLICANT AND PARTNER INFORMATION
Description of partners
The following Table must be completed for each partner in the proposed action/s. In addition
the CV of those who will be involved in the action must be submitted.
DESCRIPTION OF PARTNERS
TITLE OF ACTION/S:
Full legal name (business name)
Nationality
Legal status
40
Official address
Contact person
Telephone number
Fax number
E- mail address
Experience of similar actions, in relation to role
in the implementation of the proposed action
History of cooperation with the applicant
Role and involvement in preparing the
proposed action
Role and involvement in implementing the
proposed action
Describe the management capacity in relation
to the application
4.2
Partnership statement
The description of the partner form in 5.2 above must be accompanied by a signed partnership
statement on an appropriate letterhead by each partner in addition to the applicant.
The statement should include the following:
We have read and approved the contents of this Grants Application to the MCAN CDSGF and agree to comply with the roles and responsibilities detailed in the
Grants Application Form.
Name: ___________________________________________________________
Organisation: _____________________________________________________
Position: __________________________________________________________
Signature: ________________________________________________________
Place: ____________________________________________________________
Date: ____________________________________________________________
41
4.3
Declaration by the applicant
Similarly a signed declaration must be submitted by the lead Conservancy Chairperson. It
should also appear on an appropriate letterhead.
The declaration should include the following:
I the undersigned, being the person responsible in the applicant organisation for
the proposed action/s, certify that the information given is true and correct and
the time of submission.
Name: ___________________________________________________________
Position: __________________________________________________________
Signature: ________________________________________________________
Place: ____________________________________________________________
Date: ____________________________________________________________
42
Appendix II: CDSGF Joint Venture Grants Application Form (No Operator Identified
Yet- Application for Notional Award)
This Grants Application Form must be completed in full; failure to do so will result in the Grants
Application not being considered. The maximum length of each section must be adhered to.
Grants Applications must be completed in Calibri font, size 12. In addition all the
documentation outlined in section 6.1.2 of the main document must be provided or
explanations regarding the lack of documentation or draft forms, etc.
SECTION 1
APPLICANT INFORMATION
NAME OF THE CONSERVANCY: ______________________________________________
PROPOSED ACTION TITLE: __________________________________________________
ACTION LOCATION/S: _____________________________________________________
AMOUNT REQUESTED FROM MCA-N (N$): ____________________________________
DURATION OF THE ACTION: ________________________________________________
PROPOSED STARTING DATE: ________________________________________________
TYPE OF ORGANISATION & REGISTRATION No: _________________________________
CONTACT PERSON/S: _____________________________________________________
POSITION IN ORGANIZATION: _______________________________________________
STATUS OF LAND OWNERSIP: _______________________________________________
TEL: ___________________________________________________________________
FAX: ___________________________________________________________________
EMAIL: _________________________________________________________________
POSTAL ADDRESS: ________________________________________________________
SIGNATURE OF THE APPLICANT*
_________________________________ DATE: ________________________________
* By signing this Grants Application Form, you certify that the content contained herein is a
true reflection of the facts.
43
SECTION 2
2.1
DESCRIPTION OF THE ACTION
Summary of the Action/Activities (Max. 15 lines)
Give a brief summary of the proposed action including (i) the outcome of the Action; (ii) the
intended impact and beneficiaries; (iii) the main Activities; and (iv) the applicable theme
associated with this application.
2.2
Justification (Max. 2 pages)
Please provide information on the following:
2.3
2.2.1
A justification for the tourism product to be supported through the grant
agreement including issues of demand for this product, marketability and
competitiveness
2.2.2
A description of the site location i.e. whether the product is close to a National
park, important scenic features which make the product a viable tourism
option.
2.2.3
An indication whether the conservancy has been awarded Access Concession,
leasehold or Lodge Concession rights?
Environmental and Social Assessment (Max. 2 pages)
What are the potentially significant environmental and social impacts (both positive and
negative) of the proposed Actions? Please describe each impact in detail. Also consider in your
response any potential long-term impacts. If any of the above impacts are negative, please
describe what mitigation measure are proposed through a full Environmental Impact
Assessment.

Please note that the information provided must be as truthful and reliable as possible.
The Applicant is accountable for any inaccurate and misleading information that may
be provided in this questionnaire. Based on the information provided, MCA-N in
consultation with MET DEA will decide if a more comprehensive Environmental and
Social Assessment is required.
Based on the information provided, MCA-N will decide if a more comprehensive Environmental
and Social Assessment is required.
NB: If this application involves infrastructure, the applicant must also complete the
Environmental Screening Checklist attached to this Grants Application form (Appendix IX)
44
SECTION 3
3.1
DECLARATIONS
Declaration by the applicant
Similarly a signed declaration must be submitted by the lead Conservancy Chairperson. It
should also appear on an appropriate letterhead.
The declaration should include the following:
I the undersigned, being the person responsible in the applicant organisation for
the proposed action/s, certify that the information given is true and correct and
the time of submission.
Name: ___________________________________________________________
Position: __________________________________________________________
Signature: ________________________________________________________
Place: ____________________________________________________________
Date: ____________________________________________________________
45
Appendix III: CDSGF Application for other Small Tourism Enterprises (non-JV) Use
this application form for grants for hides for watching game, facilities for meat
processing, campsites, craft shops, guiding and rhino tracking.
This Grants Application Form must be completed in full; failure to do so will result in the Grants
Application not being considered. The maximum length of each section must be adhered to.
Grants Applications must be completed in Calibri font, size 12. In addition all the
documentation outlined in section 6.1.2 of the main document must be provided or
explanations regarding the lack of documentation or draft forms etc.
SECTION 1
APPLICANT INFORMATION
NAME OF THE CONSERVANCY: ______________________________________________
PROPOSED ACTION TITLE: __________________________________________________
ACTION LOCATION/S: _____________________________________________________
TOTAL COST OF THE ACTION (N$): ___________________________________________
MATCH FUNDING FROM CONSERVANCY (N$): _________________________________
CONTRIBUTION FROM THE PARTNER (N$): ____________________________________
AMOUNT REQUESTED FROM MCA-N (N$): ____________________________________
DURATION OF THE ACTION: ________________________________________________
PROPOSED STARTING DATE: ________________________________________________
TYPE OF ORGANISATION & REGISTRATION No: _________________________________
COLLABORATIVE PARTNERS: ________________________________________________
CONTACT PERSON/S: _____________________________________________________
POSITION IN ORGANIZATION: _______________________________________________
STATUS OF LAND OWNERSIP: _______________________________________________
TEL: ___________________________________________________________________
FAX: ___________________________________________________________________
EMAIL: _________________________________________________________________
POSTAL ADDRESS: ________________________________________________________
SIGNATURE OF THE APPLICANT*
_________________________________ DATE: ________________________________
* By signing this Grants Application Form, you certify that the content contained herein is a
true reflection of the facts.
46
SECTION 2
2.1
DESCRIPTION OF THE ACTION
Summary of the Action/Activities (Max. 15 lines)
Give a brief summary of the proposed action including (i) the outcome of the Action; (ii) the
intended impact and beneficiaries; (iii) the main Activities; and (iv) the applicable theme
associated with this Call.
2.2
Justification (Max. 4 pages)
Please provide information on the following:
2.3
2.2.1
What additional benefits will this Grant add to conservancies? (ii) How does
this conservancy currently share benefits and how will this Grant improve
benefit sharing? Please also quantify potential benefits as much as possible.
This should include an explanation of both potential direct and indirect
benefits.
2.2.2
An explanation of how the proposed Action has been developed including, for
example, the level of participation of the target group/s, if applicable.
2.2.3
Experience of the Conservancy with the implementation of similar projects.
2.2.4
The inherent or potential risks involved that could negatively impact on the
success of the Action such as management expectations, land tenure, zoning
issues and any mitigation measures proposed.
Environmental and Social Assessment (Max. 2 pages)
What are the potentially significant environmental and social impacts (both positive and
negative) of the proposed Actions? Please describe each impact in detail. Also consider in your
response any potential long-term impacts. If any of the above impacts are negative, please
describe what mitigation measure are proposed through a full Environmental Impact
Assessment.
Please note that the information provided must be as truthful and reliable as possible. The
Applicant is accountable for any inaccurate and misleading information that may be provided in
this questionnaire. Based on the information provided, MCA-N will decide if a more
comprehensive Environmental and Social Assessment is required.
NB: Please use the Environmental Screening Checklist attached to this Grants Application form
(Appendix IV)
2.4
Workplan
Please provide a detailed workplan for YEAR 1 of the proposed Action. The workplan should not
specify actual dates, but should indicate “month 1”, “month 2” etc. It is important that this
action plan be as accurate as possible as it will form the basis for the completion of the
deliverables schedule against which payments will be made, and this will be incorporated into
the Grant Agreement. However, it is also advised to retain a degree of flexibility when
completing the Table. Only the main Activity titles should be indicated in the Table based on
47
those listed in Section 2.4 above; shade in the months per Activity as applicable. Include any
requirements for funds to be disbursed directly to services providers under the activity lines.
Insert additional rows if needed.
WORK PLAN – YEAR 1
MONTH
1
2
3
4
5
6
7
8
9 10 11 12
IMPLEMENTING
RESPONSIBILITY
ACTIVITY TITLE
1.
2
2.1
2.2
3.
etc.
2.5
Business Plan
Please provide a Business Plan based on the following:
2.5.1 Business Rationale
A description of the business objectives experience including:
2.5.1.1
A description of the product concept including the accommodation size, type,
standard, and other key facilities, guest services, etc.;
2.5.1.2
A description of the business model including the interrelationships with other
existing or planned amenities and facilities in the surrounding area.
2.5.2 Market Justification
A market justification describing the type and extent of research/investigation undertaken:
2.5.2.1
Delineating the target markets identified (demographics, seasonality, sources,
and other key characteristics);
2.5.2.2
Identifying and evaluating existing & expected future competition;
2.5.2.3
An analysis of likely future demand
2.5.2.4
Describing and justifying the period expected to establish a firm market
presence.
48
2.5.3 Organization and Management
Please provide the following information:
2.5.3.1
An illustration of the proposed model including relationships the Conservancy
and the future JV partner
2.5.3.2
A desired employment plan including;


A schematic diagram of the proposed management structure showing keypost occupiers and reporting lines (and the resume of any key personnel
already earmarked or identified);
The number, positions and key conditions of service (including levels of
remuneration) of staff to be employed, specifying which positions will be
recruited locally from the conservancy at the outset and setting dated
targets for the filling of all positions by conservancy members;
2.5.4 Empowerment Plan
The Grants Application must provide an Empowerment Plan consisting of some or all of the
following elements:






the conservancy ownership component;
strategic representation;
an employment plan;
a skills development plan;
a local procurement and entrepreneurial support plan;
any other commitments such as social investments in health, education or other
contributions to local development.
SECTION 3
BUDGET
A notional budget for the proposed action must be completed according to the format
presented below. Different and more lines can be added under each budget line if needed, this
is merely an example. Matching funds must be clearly indicated in the budget. Note: Care must
be taken with respect to the eligible and ineligible costs as detailed in point 4.1.5 of the CDSGF
Manual.
Item
Unit
No of
units
Unit
cost
Human Resources
1 (i.e. professional
fees)
49
Conservancy
match
funds
Private
sector
contribution
MCA-N
TOTAL
grant
COST (N$)
amount
requested
Item
Unit
No of
units
Unit
cost
Conservancy
match
funds
Private
sector
contribution
MCA-N
TOTAL
grant
COST (N$)
amount
requested
2 Travel
3
Material, Equipment
and Supplies
4 Operational costs
5 Workshops
Other Allowable
6 Costs (please define
in detail)
Grand Total
This Table can be presented in landscape format. If required, additional rows can be added by
the Applicant.
SECTION 4
4.1
APPLICANT INFORMATION
Declaration by the applicant
Similarly a signed declaration must be submitted by the lead Conservancy Chairperson. It
should also appear on an appropriate letterhead.
The declaration should include the following:
I the undersigned, being the person responsible in the applicant organisation for
the proposed action/s, certify that the information given is true and correct and
the time of submission.
Name: ___________________________________________________________
Position: __________________________________________________________
Signature: ________________________________________________________
Place: ____________________________________________________________
Date: ____________________________________________________________
50
Appendix IV: CDSGF Marketing Grants Application Form
This Grants Application Form must be completed in full; failure to do so will result in the Grants
Application not being considered. The maximum length of each section must be adhered to.
Grants Applications must be completed in Calibri font, size 12. In addition all the documentation
outlined in section 6.1.2 of the main document must be provided or explanations regarding the
lack of documentation or draft forms etc.
SECTION 1
APPLICANT INFORMATION
NAME OF THE CONSERVANCY: ______________________________________________
PROPOSED ACTION TITLE: __________________________________________________
ACTION LOCATION/S: _____________________________________________________
TOTAL COST OF THE ACTION (N$): ___________________________________________
MATCH FUNDING FROM CONSERVANCY (N$): _________________________________
CONTRIBUTION FROM THE PARTNER (N$): ____________________________________
AMOUNT REQUESTED FROM MCA-N (N$): ____________________________________
DURATION OF THE ACTION: ________________________________________________
PROPOSED STARTING DATE: ________________________________________________
TYPE OF ORGANISATION & REGISTRATION No: _________________________________
COLLABORATIVE PARTNERS: ________________________________________________
CONTACT PERSON/S: _____________________________________________________
POSITION IN ORGANISATION: _______________________________________________
TEL: ___________________________________________________________________
FAX: ___________________________________________________________________
EMAIL: _________________________________________________________________
POSTAL ADDRESS: ________________________________________________________
SIGNATURE OF THE APPLICANT*
_________________________________ DATE: ________________________________
* By signing this Grants Application Form, you certify that the content contained herein is a
true reflection of the facts.
51
SECTION 2
2.1
DESCRIPTION OF THE ACTION
Summary of the Action/Activities (Max. 15 lines)
Provide a brief summary of the proposed marketing activity, including (i) the aim of the Action;
(ii) the intended impact and beneficiaries; and (iii) the main Activities.
2.2
Justification (Max. 2 pages)
Please provide information on the following:
2.3
2.2.1
Statement of the conservancy tourism products’ current situation in relation to
the existing and future tourism enterprises, low occupancy rates and current
marketing strategies and why these are not adequate.
2.2.2
Describe the marketing activities to be supported under this Grant Grants
Application.
2.2.3
Describe how the proposed activities will lead to increased occupancies of the
established tourism enterprises or use of tourism businesses.
2.2.4
Does this Grants Application link with on-going marketing interventions such
the NTB website, the proposed Conservancy Tourism website, NACOBTA
activities?
2.2.5
An explanation of why a CDSGF Grant is needed for this proposed Action and
how will this Grant will build capacity of conservancy members to become
directly evolved in marketing activities in the future e.g. capacity built in young
members of the conservancy to add content to the website?
2.2.6
An explanation of how the proposed action has been developed including, for
example, the level of participation of the target group/s, if applicable.
2.2.7
A list of the target groups and number of direct and indirect beneficiaries, and
how it will benefit them.
2.2.8
The inherent or potential risks involved that could negatively impact on the
success of the Action, and any mitigation measures proposed.
Description of Activities (Max. 1 page)
What Activities will be carried out to produce the proposed results? The information should be
contained in the format of the following Table:
52
Title of the Activity
2.4
Description of the Activity
Responsible person
Methodology (Max. 2 pages)
Please provide information on the following:
2.5
2.4.1
The method for implementing the proposed Activities and the justification for
this methodology
2.4.2
Experience of the Conservancy with the implementation of similar projects.
2.4.3
List the partners and the role of each partner in the proposed Action.
Workplan
Please provide a detailed workplan for YEAR 1 of the proposed Action. The workplan should not
specify actual dates, but should indicate “month 1”, “month 2” etc. It is important that this
action plan be as accurate as possible as it will form the basis for the completion of the
deliverables schedule against which payments will be made, and this will be incorporated into
the Grant Agreement. However, it is also advised to retain a degree of flexibility when
completing the Table. Only the main Activity titles should be indicated in the Table based on
those listed in Section 2.4 above; shade in the months per Activity as applicable. Insert
additional rows if needed.
WORK PLAN – YEAR 1
MONTH
1 2 3 4 5 6 7 8 9 10 11 12
IMPLEMENTING
RESPONSIBILITY
ACTIVITY TITLE
1.
2
53
SECTION 3
BUDGET
A detailed budget for the proposed action must be completed according to the format
presented below. More lines can be added under each budget line if needed, this is merely an
example.
Item
1
Personnel costs (i.e.
professional fees)
2
Travel
3
Material, Equipment
and Supplies
4
Operational costs
5
Workshops
6
Other allowable costs
(please define in
detail)
Unit
ConserNo of
vancy
Unit cost
units
match
funds
Private
sector
contribution
MCA-N grant TOTAL
amount
COST (N$)
requested
Grand Total
This Table can be presented in landscape format. If required, additional rows can be added by
the Applicant.
SECTION 4
4.1
DECLARATIONS
Declaration by the applicant
Similarly a signed declaration must be submitted by the lead Conservancy Chairperson. It
should also appear on an appropriate letterhead.
54
The declaration should include the following:
I the undersigned, being the person responsible in the applicant organisation for
the proposed action/s, certify that the information given is true and correct and
the time of submission.
Name: ___________________________________________________________
Position: __________________________________________________________
Signature: ________________________________________________________
Place: ____________________________________________________________
Date: ____________________________________________________________
55
Appendix V: CDSGF Human Wildlife Conflict Mitigation Grants Application Form
This Grants Application Form must be completed in full; failure to do so will result in the Grants
Application not being considered. The maximum length of each section must be adhered to.
Grants Applications must be completed in Calibri font, size 12. In addition all the
documentation outlined in section 6.1.2 of the main document must be provided or
explanations regarding the lack of documentation or draft forms etc.
SECTION 1
APPLICANT INFORMATION
NAME OF THE CONSERVANCY: ______________________________________________
PROPOSED ACTION TITLE: __________________________________________________
ACTION LOCATION/S : _____________________________________________________
TOTAL COST OF THE ACTION (N$): ___________________________________________
MATCH FUNDING FROM CONSERVANCY (N$): _________________________________
AMOUNT REQUESTED FROM MCA-N (N$): ____________________________________
DURATION OF THE ACTION: ________________________________________________
PROPOSED STARTING DATE: ________________________________________________
TYPE OF ORGANISATION & REGISTRATION No: _________________________________
COLLABORATIVE PARTNERS: ________________________________________________
CONTACT PERSON/S: _____________________________________________________
POSITION IN ORGANISATION: _______________________________________________
TEL: ___________________________________________________________________
FAX: ___________________________________________________________________
EMAIL: _________________________________________________________________
POSTAL ADDRESS: ________________________________________________________
SIGNATURE OF THE APPLICANT*
__________________________________ DATE : _______________________________
* By signing this Grants Application Form, you certify that the content contained herein is a
true reflection of the facts.
56
SECTION 2
2.1
DESCRIPTION OF THE ACTION
Summary of the Action/Activities (Max. 15 lines)
Provide a brief summary including (i) the aim of the Action; (ii) the intended impact and
beneficiaries; and (iii) the main Activities.
2.2
Justification (Max. 2 pages)
Please provide information on the following:
2.3.1 Statement of the problem.
2.3.1.1
What is the specific Human Wildlife Conflict issue that the conservancy is
trying to address. What are the specific objectives of the proposed grantfunded activity?
2.3.1.2
How is this problem negatively impacting on the human settlement activities,
communal resources such as water points or revenue generating activities.
2.3.1.3
If possible, please define the value of the losses to crops, water point
damage, and livestock.
2.3.1.4
How many people are currently being affected by this problem.
2.3.1.5
Explain the dynamics of wildlife migration and conflict related behaviour in
this conservancy.
2.3.1.6
The relevance of the Action to towards mitigating human wildlife conflict in
conservancies and link back to poverty alleviation.
2.3.1.7
How will the proposed Grant activity address the problem being experienced
and specifically describe how resolving this problem will enhance livelihoods
and revenue generating activities.
2.3.1.8
What is the value of the assets that will be protected against the value of the
losses being experienced such as crops, water point e.g..
2.3.2
How many conservancy members will benefit from the proposed intervention?
2.3.3
An explanation of how the proposed Action has been developed including, for
example, the level of participation of the target group/s, if applicable.
2.3.4
A list of the target groups and number of direct and indirect beneficiaries, and how it
will benefit them.
57
2.3.5
The inherent or potential risks involved that could negatively impact on the success of
the Action, and any mitigation measures proposed.
2.4.
Description of Activities (Max. 1 page)
What Activities will be carried out to produce the proposed results? The information should be
contained in the format of the Table below.
Title of the Activity
2.5
Description of the Activity
Responsible person
Methodology (Max. 2 pages)
Please provide information on the following:
2.5.1 The method for implementing the proposed Activities and the rationale for
selecting this methodology
2.5.2 Experience with the implementation of similar projects.
2.5.3 List the partners, if any, and the role of each partner in the proposed Action.
2.6
Environmental and Social Assessment (Max. 2 pages)
What are the potentially significant environmental and social impacts (both positive and
negative) of the proposed Actions? Please describe each impact in detail. Also consider in your
response any potential long-term impacts. If any of the above impacts are negative, please
describe what mitigation measure are proposed. Please note that the information provided
must be as truthful and reliable as possible. The Applicant is accountable for any inaccurate
and misleading information that may be provided in this questionnaire. Based on the
information provided, MCA-N in consultation with MET DEA will decide if a more
comprehensive Environmental and Social Assessment is required.
Based on the information provided, MCA-N will decide if a more comprehensive Environmental
and Social Assessment is required.
NB: If this application involves infrastructure, the applicant must also complete the
Environmental Screening Checklist attached to this Grants Application form (Appendix IX)
2.7
Workplan
Please provide a detailed workplan for YEAR 1 of the proposed Action. The workplan should not
specify actual dates, but should indicate “month 1”, “month 2” etc. It is important that this
action plan be as accurate as possible as it will form the basis for the completion of the
58
deliverables schedule against which payments will be made, and this will be incorporated into
the Grant Agreement. However, it is also advised to retain a degree of flexibility when
completing the Table. Only the main Activity titles should be indicated in the Table based on
those listed in Section 2.4 above; shade in the months per Activity as applicable. Insert
additional rows if needed.
WORK PLAN – YEAR 1
MONTH
1
2
3
4
5
6
7
8
9 10 11 12
IMPLEMENTING
RESPONSIBILITY
ACTIVITY TITLE
1.
2
SECTION 3
BUDGET
A detailed budget for the proposed action must be completed according to the format
presented below. More lines can be added under each budget line if needed, this is merely an
example.
Item
1
Personnel Costs (i.e.
professional fees)
2
Travel
3
Material, Equipment
and Supplies
4
Operational costs
5
Workshops
6
Other Allowable Costs
(define in detail)
Unit
ConserNo of
vancy
Unit cost
units
match
funds
Grand Total
59
Private
sector
contribution
MCA-N grant TOTAL
amount
COST (N$)
requested
This Table can be presented in landscape format. If required, additional rows can be added by
the Applicant.
SECTION 4
4.1
DECLARATIONS
Declaration by the applicant
Similarly a signed declaration must be submitted by the lead Conservancy Chairperson. It
should also appear on an appropriate letterhead.
The declaration should include the following:
I the undersigned, being the person responsible in the applicant organisation for
the proposed action/s, certify that the information given is true and correct and
the time of submission.
Name:____________________________________________________________
Position:__________________________________________________________
Signature:_________________________________________________________
Place:____________________________________________________________
Date: ____________________________________________________________
60
Appendix VI: CDSGF Wildlife Translocation Grants Application Form
This Grants Application Form must be completed in full; failure to do so will result in the Grants
Application not being considered. The maximum length of each section must be adhered to.
Grants Applications must be completed in Calibri font, size 12. In addition all the
documentation outlined in section 6.1.2 of the main document must be provided or
explanations regarding the lack of documentation or draft forms etc.
SECTION 1
APPLICANT INFORMATION
NAME OF THE CONSERVANCY: ______________________________________________
PROPOSED ACTION TITLE: __________________________________________________
ACTION LOCATION/S : _____________________________________________________
TOTAL COST OF THE ACTION (N$): ___________________________________________
MATCH FUNDING FROM CONSERVANCY (N$): _________________________________
AMOUNT REQUESTED FROM MCA-N (N$): ____________________________________
DURATION OF THE ACTION: ________________________________________________
PROPOSED STARTING DATE: ________________________________________________
TYPE OF ORGANISATION & REGISTRATION No: _________________________________
COLLABORATIVE PARTNERS: ________________________________________________
CONTACT PERSON/S: _____________________________________________________
POSITION IN ORGANISATION: _______________________________________________
TEL: ___________________________________________________________________
FAX: ___________________________________________________________________
EMAIL: _________________________________________________________________
POSTAL ADDRESS: ________________________________________________________
SIGNATURE OF THE APPLICANT*
__________________________________ DATE : _______________________________
* By signing this Grants Application Form, you certify that the content contained herein is a
true reflection of the facts.
61
SECTION 2
2.1
DESCRIPTION OF THE ACTION
Summary of the Action/Activities (Max. 15 lines)
Provide a brief description of the proposed activities including (i) the aim of the Action; (ii) the
intended impact and beneficiaries; and (iii) the main Activities.
2.2
Justification (Max. 4 pages)
Please provide information on the following:
2.2.1
Describe the current wildlife situation and wildlife based tourism currently in
your conservancy?
2.2.2
Define the relevance of the action in relation to increasing wildlife numbers
and increasing the viability of tourism products in conservancies. What are the
specific species requested and why?
2.2.3
What new non-consumptive and consumptive tourism activities could be
developed that feature these species?
2.2.4
Are these species being applied for part of the MET annual translocation
planning?
2.2.5
Does your conservancy have suitable habitats for these species?
2.2.6
Are these species present in your conservancy or were they present in the
past?
2.2.6
Are there existing water sources accessible to wildlife in your conservancy?
2.2.7
Does your conservancy have adequate management capacity to ensure survival
of these species?
2.2.7
Does your conservancy have adequate management capacity to ensure an
efficient post release monitoring of these species?
2.2.8
Does the conservancy have a game management plan and will the translocated
game become part of the established management plan.
2.2.9
An explanation of why a CDSGF Grant is needed for this proposed Action. Will
Grant funds applied for be for purchase, transport, release, infrastructure or
any other need?
2.2.10 An explanation of how the proposed Action has been developed including, for
example, the level of participation of the target group/s, if applicable.
62
2.2.11
A list of the target groups and number of direct and indirect beneficiaries, and
how it will benefit them. (You will need to expand on and quantify this in
Section 3.1 below.)
2.2.12 The inherent or potential risks involved that could negatively impact on the
success of the Action, and any mitigation measures proposed e.g. increased
Human Wildlife Conflict as a result of translocations.
2.3.
Description of Activities (Max. 1 page)
What Activities will be carried out to produce the proposed results? The information should be
contained in the following Table:
Title of the Activity
2.4
Description of the Activity
Responsible person
Methodology (Max. 2 pages)
Please provide information on the following:
2.4.1 The method for implementing the proposed Activities and the rationale for
using this method.
2.4.2 Experience with the implementation of similar projects.
2.4.3 List the partners, if any, and the role of each partner in the proposed Action.
2.5
Environmental and Social Assessment (Max. 2 pages)
What are the potentially significant environmental and social impacts (both positive and
negative) of the proposed Actions? Please describe each impact in detail. Also consider in your
response any potential long-term impacts. If any of the above impacts are negative, please
describe what mitigation measure are proposed.
Please note that the information provided must be as truthful and reliable as possible.
The Applicant is accountable for any inaccurate and misleading information that may
be provided in this questionnaire. Based on the information provided, MCA-N will decide
if a more comprehensive Environmental and Social Assessment is required.
63
NB: Please use the Environmental Screening Checklist attached to this Grants
Application form (Appendix IV)
2.6
Workplan
Please provide a detailed workplan for YEAR 1 of the proposed Action. The workplan should
not specify actual dates, but should indicate “month 1”, “month 2” etc. It is important that this
action plan be as accurate as possible as it will form the basis for the completion of the
deliverables schedule against which payments will be made, and this will be incorporated into
the Grant Agreement. However, it is also advised to retain a degree of flexibility when
completing the Table. Only the main Activity titles should be indicated in the Table based on
those listed in Section 2.4 above; shade in the months per Activity as applicable. Insert
additional rows if needed.
WORK PLAN – YEAR 1
MONTH
1
2
3
4
5
6
7
8
9
10 11 12
IMPLEMENTING
RESPONSIBILITY
ACTIVITY TITLE
1.
2
SECTION 3
BUDGET
A detailed budget for the proposed action must be completed according to the format
presented below. More lines can be added under each budget line if needed, this is merely an
example.
Item
1
Personnel Costs (i.e.
professional fees)
2
Travel
3
Material, Equipment
and Supplies
Unit
ConserNo of
vancy
Unit cost
units
match
funds
64
Private
sector
contribution
MCA-N grant TOTAL
amount
COST (N$)
requested
Item
4
Operational costs
5
Workshops
6
Other Allowable Costs
(define in detail)
Unit
ConserNo of
vancy
Unit cost
units
match
funds
Private
sector
contribution
MCA-N grant TOTAL
amount
COST (N$)
requested
Grand Total
This Table can be presented in landscape format. If required, additional rows can be
added by the Applicant.
SECTION 4
4.1
DECLARATIONS
Declaration by the applicant
Similarly a signed declaration must be submitted by the lead Conservancy Chairperson.
It should also appear on an appropriate letterhead.
The declaration should include the following:
I the undersigned, being the person responsible in the applicant organisation for
the proposed action/s, certify that the information given is true and correct and
the time of submission.
Name:____________________________________________________________
Position:__________________________________________________________
Signature:_________________________________________________________
Place:_______________________________ _____________________________
Date:_____________________________________________________________
65
Appendix VII: CDSGF Pre – Grant Funding for Professional Services (JV’s onlyCommunity owned accommodation establishments, and/or where No Operator has
been Identified Yet) Application Form
This Pre- Grant Fund for Professional Services Application Form must be completed in full;
failure to do so will result in the Grants Application not being considered. The maximum length
of each section must be adhered to. Grants Applications must be completed in Calibri font, size
12. In addition all the documentation outlined in section 6.1.2 of the main document must be
provided or explanations regarding the lack of documentation or draft forms etc.
SECTION 1
APPLICANT INFORMATION
NAME OF THE CONSERVANCY: ______________________________________________
PROPOSED ACTION TITLE: __________________________________________________
ACTION LOCATION/S: ______________________________________________________
AMOUNT REQUESTED FROM MCA-N (N$): _____________________________________
DURATION OF THE ACTION: _________________________________________________
PROPOSED STARTING DATE: _________________________________________________
TYPE OF ORGANISATION & REGISTRATION No: __________________________________
CONTACT PERSON/S: _______________________________________________________
POSITION IN ORGANIZATION: ________________________________________________
TEL: _____________________________________________________________________
FAX: ____________________________________________________________________
EMAIL: __________________________________________________________________
POSTAL ADDRESS: _________________________________________________________
SIGNATURE OF THE APPLICANT*
_________________________________ DATE: __________________________________
* By signing this Grants Application Form, you certify that the content contained herein is a
true reflection of the facts.
66
SECTION 2
2.1
DESCRIPTION OF THE ACTION
Summary of the Action/Activities (Max. 15 lines)
Give a brief summary of the proposed action including (i) the outcome of the Action; (ii) the
intended impact and beneficiaries; (iii) the main Activities; and (iv) the applicable theme
associated with this application.
2.2
Justification (Max. 2 pages)
Please provide information on the following:
2.2.1
A justification for the professional services to be supported through the pregrant agreement including issues of demand for this product, marketability and
competitiveness, and how this information will be used to support the Grant
Application.
2.2.2
A description of the site location i.e. whether the product is close to a National
park, important scenic features which make the product a viable tourism
option.
2.2.3
An indication whether there is an incumbent operator or no operator,
leasehold or Lodge Concession rights.
2.2.4
Define the contribution of the conservancy and/or the private sector partner (if
applicable) or describe why a match contribution has not been made.
SECTION 3
3.1
DECLARATIONS
Declaration by the applicant
Similarly a signed declaration must be submitted by the lead Conservancy Chairperson. It
should also appear on an appropriate letterhead.
67
The declaration should include the following:
I the undersigned, being the person responsible in the applicant organisation for
the proposed action/s, certify that the information given is true and correct and
the time of submission.
Name: ___________________________________________________________
Position: __________________________________________________________
Signature: ________________________________________________________
Place: ____________________________________________________________
Date: ____________________________________________________________
68
Appendix VIII: Grant Agreement
MILLENNIUM CHALLENGE ACCOUNT NAMIBIA
CONSERVANCY DEVELOPMENT SUPPORT GRANT FUND (CDSGF)
GRANT AGREEMENT
This GRANT AGREEMENT (this “Agreement”), dated [day, month, year] is made between MCANamibia (hereinafter called “Grantor”), and [Grantee], [type of entity] (hereinafter called
“Grantee”) (each, a “Party”, and together, the “Parties”).
PREAMBLE
WHEREAS, the United States of America, acting through the Millennium Challenge Corporation
(“MCC”), and [insert name of country] (the “Government”) executed the Millennium Challenge
Compact on [insert date] (as amended or otherwise modified from time to time, the
“Compact”) that sets forth the general terms and conditions on which MCC will provide funding
of up to US$[insert amount] (“MCC Funding”) to the Government for a Millennium Challenge
Account programme (the “Programme”) to reduce poverty through economic growth in [insert
name of country]. Unless otherwise stated, all capitalized terms used but not defined herein
will have the meanings given such terms in the Compact.
WHEREAS, under the Compact, Grantor has been designated by the Government to oversee,
manage and implement the Program, which includes [describe compact project that is
relevant to the Grant being made].
WHEREAS, Grantee [describe Grantee’s work and how it relates to compact project, including
whether Grantee will be an implementer of the part of the project or the work of its mission
complements the project objective].
WHEREAS, Grantor desires to make a Grant to Grantee for the purpose of carrying out the
activities described herein.
NOW, THEREFORE, in consideration of the foregoing and subject to the terms herein, Grantee
will provide a Grant to Grantee on the terms and conditions set forth in this Agreement.
ARTICLE I – AGREEMENT EFFECTIVENESS AND TERM
Section 1.1
(a)
Grant.
Subject to the terms of this Agreement, Grantor will make available to Grantee
an amount not to exceed [insert Grant amount] [United States dollars] (the
69
“Grant”) to carry out the activities described in Section A (the “Grant Project”).
In consideration of the funds received, Grantee will perform the Grant Project
on the terms provided in this Agreement.
(b)
The goal of the Grant Project is [describe objective of the Grant].
(c)
Total Grantor funding for the Grant Project is limited to the Grant. Each
disbursement of the Grant will be subject to the availability of funds to Grantor
for that purpose at the time of the disbursement. Unless Grantor and MCC
agree otherwise in writing, the Grant may be used only for expenditures for the
Grant Project.
(d)
If Grantee chooses to continue the Grant Project after Grant funding has been
exhausted, Grantee understands that Grantor makes no commitment of
funding beyond the amounts available under the terms of this Agreement.
Unless Grantor agrees otherwise in writing, Grantor will not authorize
disbursement of the Grant for activities undertaken or for costs incurred after
the Expiration Date, as defined below.
Section 1.2
Term. This Agreement will be effective as of the date first written above upon
signature by the Parties, and will expire on [insert end date for Grant term] (the “Expiration
Date”) unless further extended by written agreement of the Parties, or earlier terminated in
accordance with Article IV. [note this date should not extend beyond 45 days before the
Compact end date to allow sufficient time for final payment to be disbursed.]
ARTICLE II – DISBURSEMENT
Section 2.1
Type of Grant. The Grant is a Fixed-Obligation Grant and Grantor will disburse
the Grant amount to Grantee based on the successful performance and achievement of the
proposed activities and milestones. [insert the following sentence if an initial advance will be
made: Upon [describe event that will trigger this], Grantor will transfer to the account of
Grantee [specify amount or make reference to it in Section B] as an advance to cover costs for
activities associated with achieving the first milestone. Describe how the advance will be
liquidated.] Section B of Annex I sets forth a schedule of each disbursement of the Grant that is
payable to Grantee under this Agreement, the milestone the Grantee must achieve to obtain
payment of each disbursement, and the documentation that Grantee must submit to Grantor
to evidence such achievement. At the time Grantor confirms completion of each milestone,
the fixed amounts identified as corresponding to each such milestone on Section B of Annex I
will be transferred to the account of Grantee.
Section 2.2
Financial Plan. The budget for permitted costs and expenses or other direct
charges in connection with this Agreement is set forth in Annex II (the “Budget and Financial
Plan”). Only costs identified in the Budget and Financial Plan will be eligible for payment. All
costs charged against the Grant will be at reasonable prices from responsible sources and
subject to the MCC Cost Principles for Government Affiliates Involved in MCC Compact
70
Implementation. The Grantee is permitted to move budget amounts up to 10% of the total
Grant amount within expense categories in the Budget and Financial Plan by notifying the
Grantor, and across expense categories with prior approval of the Grantor. Except as provided
in this Agreement, Grantee will not be entitled to any fees or other remuneration, directly or
indirectly, for performing the Grant Project under this Agreement.
Section 2.3
[Conditions Precedent to Disbursement of the Grant. Unless the Parties
agree otherwise in writing, before the first disbursement of the Grant, Grantee must furnish to
Grantor, in form and substance satisfactory to Grantor:
(a) [List evidence or documents required to be furnished to show that Grantee has met
underlying conditions, e.g., registered, executed underlying agreements, opened
bank account.]
(b) [etc.]]
Section 2.4
Disbursement Requests.
(a)
Requests for disbursement must be accompanied by all invoices and other proof
sufficient to Grantor of Grantee’s satisfaction or completion of each milestone the
satisfaction of which was a condition to permit the requested disbursement [No
advance payments will be permitted, unless otherwise agreed to by Grantor and
MCC.][delete preceding sentence if future payments are anticipated in the Budget]
All disbursement requests and supporting documentation must be in form and
substance satisfactory to Grantor. Grantee must submit a final request for payment
no later than 45 days after the Expiration Date or, if applicable, Termination under
Article IV, of this Agreement.
(b)
Grantor will make all disbursements to Grantee under this Agreement to the
following account:
Bank Name:
Address:
SWIFT:
ABA:
Account Name:
Account #:
(c)
All payments by Grantor under this Agreement will be subject to the availability of
funds under the Compact.
Section 2.5
[Assets, Interest and Income. Unless otherwise provided in writing by MCC or
by Grantor, all assets, interest and income derived by virtue of entering this Agreement will
71
remain the property of Grantee during the term of this Agreement and thereafter and must be
used in support of the Grant.]
Section 2.6
Grantee Contribution. Grantee will be responsible for any costs not otherwise
funded under this Agreement that are related to carrying out the terms hereof and that are
necessary to achieve the purpose of the Grant.
Section 2.7
VAT Payments. The Grantee recognises that under the provisions of the
Compact, Section 2.8, any project or activity implemented under the Program, including the
Grant, shall be free from payment of any taxes, including Value Added Tax (“VAT”). The
Grantee further recognises that a Tax Agreement was signed pursuant to the Compact to
enable the monthly reimbursement of VAT to the Grantor for project expenditures. The
Grantee hereby agrees to co-operate with the Grantor to seek reimbursement of all VAT
payments made with the Grant funding. The process of VAT reimbursement is attached as
Annex [____].
Section 2.8
Procurement. [insert one of the following alternatives based on the
particular grant arrangement:
Alternative 1: In addition to following the procurement provisions set out in Annex III Section
C of this Agreement, the specific procedures defined below shall apply for the procurement of
all goods, services and works related to this Agreement:
(a)
The Grantor, on behalf of and as requested by the Grantee, will execute
procurements of all VAT related goods and services. The Grantor will execute all
procurements according to a procurement plan and will debit the Grant and the
Grantee’s next disbursement with the actual cost of the goods or services. This
arrangement will remain in force until the Parties agree on alternative
procurement arrangements.
(b)
The Grantee will submit to the Grantor a quarterly procurement progress report
reflecting all procurement details for the previous quarter in the format specified
by the Grantor.
Alternative 2: In addition to following the procurement provisions set out in Annex III Section
C of this Agreement, the Grantee will also follow the specific procedures defined below for
the procurement of goods, services and works related to this Agreement:
(a)
The Grantee will be responsible for procurements in respect of this Grant. The
Grantor will provide the necessary procurement training and mentoring to staff of
Grantee.
(b)
For all procurements equal to or greater than N$ 50,000, the Grantee will submit
the following documents to the Grantor for review and approval before
proceeding with the next step in the procurement process:
72
i. A quarterly procurement plan with each disbursement request, along
with a report reflecting all procurement details for the previous
quarter in the format specified by the Grantor.
ii. The solicitation documents prior to the advertisement of the
procurement.
iii. Shortlists of vendors where procurements are not publically
advertised prior to distribution of such documents.
iv. Bid evaluation reports and recommendations for award prior to the
issuing of purchase orders or award of contracts.
v. Final contract documents where standard purchase orders are not
used.
(c)
The Grantor may raise the N$50,000 threshold mentioned above at its discretion
based on performance of the Grantee.]
Section 2.9
Unauthorized Use. The Grantee will be liable for repaying any Grant funds
found to have been used for any purpose not authorized under this Agreement or otherwise in
violation of any of the terms of this Agreement.
ARTICLE III – REPRESENTATIONS AND COVENANTS
Section 3.1
Representations. Each Party represents and warrants to the other Party, as of
the date of this Agreement, that (a) it has the power and authority to execute, deliver, and
perform its obligations under this Agreement and each other agreement, certificate, or
instrument contemplated hereby; (b) the execution, delivery and performance by such Party of
this Agreement and the transactions contemplated herein will not violate any applicable law or
regulation or any of its other contractual obligations; (c) no consent, approval, registration or
filing with or any other action by any person, entity or governmental authority is required in
connection with such Party’s execution, delivery and performance of this Agreement; and (d)
this Agreement is a valid, binding and legally enforceable obligation of such Party.
Section 3.2
Covenants. In the performance of its duties and obligations under this
Agreement, Grantee will comply with (a) all of the relevant terms of this Agreement, including
any Annexes hereto, (b) all applicable laws, and (c) any guidelines, instructions or procedures
provided by Grantor from time to time. For the avoidance of doubt, Grantee agrees and
understands that the provisions of the Annexes are an integral part of this Agreement and that,
as with other sections of this Agreement, the provisions of each Annex are binding obligations
of Grantee under this Agreement.
ARTICLE IV – SUSPENSION AND TERMINATION
73
Section 4.1
Suspension. Grantor may, at any time and in its sole discretion, suspend the
Grant by delivering a written suspension notice (“Suspension Notice”) to Grantee. In the event
that any suspension is related to Grantee’s failure to perform any of its obligations under this
Agreement, Grantee will have 30 days to cure the breach or failure for which such Suspension
Notice was issued; provided that if Grantee fails to cure such breach or failure within the 30day period, Grantor may terminate this Agreement. During any suspension period, neither
Grantor nor Grantee will disburse or claim any Grant funds, and Grantor will not be required to
perform its obligations hereunder. If Grantor determines, in its sole discretion, to resume the
Grant, Grantor will deliver to Grantee written notice of the end of such suspension and the
resumption of the Grant.
Section 4.2
Termination. This Agreement may be terminated prior to the Expiration Date:
(a)
By either Party giving thirty (30) days written notice to the other Party;
(b)
By Grantor, with immediate effect,
(i)
if Grantee fails to perform any of its obligations under this Agreement, and
such failure continues for 30 days after Grantor delivers notice to Grantee of
the failure;
(ii)
in accordance with Section 4.1 following a period of suspension;
(iii)
if Grantor determines that Grantee is no longer able to implement the Grant
Project; or
(iv)
Grantee (1) is terminated or dissolved as a conservancy under Namibian law, or
(2) takes steps to place itself, or is placed, in liquidation, whether voluntary or
compulsory or under judicial management in either case whether provisionally
or finally, or (3) permits execution by way of judicial disposal to be levied
against any of Grantee’s assets or income;
(c)
Section 4.3
If, under its terms, the Compact expires or any event occurs that would permit the
termination of the Compact.
Effect of Expiration or Termination
(a)
Upon termination of this Agreement under Section 4.2 Grantee will immediately
transfer any Grant proceeds in Grantee’s possession and any income or assets
derived with the Grant to Grantor.
(b)
Upon termination of this Agreement under Section 4.2(b), any amounts due but
unpaid under Section 4.3(a) will accrue interest at a rate of [__ per cent] [per ___
[day][month][annum]] starting on the date after any applicable cure period.
(c)
Upon termination or expiration of this Agreement, the Parties will cooperate to
close out all matters related to this Agreement in accordance with the procedures
to be stipulated in the sole discretion of the Grantor, which might include but might
not be limited to, arrangements regarding return of assets acquired from Grant
74
funding, cash transfer of Grant funding, return of documentation, and
confidentiality issues.
(d)
Upon any termination or expiration of this Agreement, Grantor’s obligation to make
the Grant is terminated.
(e)
Termination of this Agreement will not relieve a Party of obligations imposed upon
such Party by statute or regulation or by this Agreement.
(f)
All the remedies provided under this Article IV are cumulative and in addition to any
other remedies available to the Parties under applicable law.
ARTICLE V – MISCELLANEOUS
Section 5.1
Notices and Communications. Any document or communication required or
submitted by either Party to the other under this Agreement must be in writing and, except as
otherwise agreed, in English, and will be delivered either by hand, by registered mail or by
facsimile (with confirmation copy sent by registered mail). All such communications will be
deemed to be received by the other party upon the actual receipt or actual delivery. For this
purpose, the address of each Party is set forth below.
Grantor:
Attention: [_________]
[_________]
[_________]
Facsimile:
[_________]
Email:
[_________]
Grantee:
Attention: [_________]
[_________]
[_________]
Facsimile:
[_________]
Email:
[_________]
Section 5.2
Intellectual Property. Grantee may copyright, patent, or secure a trademark
for any work, device, instrument, or other intangible property (each, the “Intellectual
75
Property”) right that was developed, or for which ownership was purchased, under this
Agreement. Grantor, the Government, and MCC reserve a royalty-free, or otherwise, nonexclusive and irrevocable right to produce, reproduce, publish, or otherwise use any and all
Intellectual Property for their individual purposes, and to authorize others to do so for the
duration of the Compact.
Section 5.3
Assignment. Grantee may not assign, delegate or otherwise transfer its rights
or obligations under this Agreement without the prior written consent of Grantor.
Section 5.4
Governing Law. The laws of Namibia will govern the validity, interpretation
and performance of this Agreement and the courts of Namibia will have exclusive jurisdiction.
Section 5.5
Severability. The invalidity, illegality or unenforceability of any of the
provisions of this Agreement will not affect the validity, legality and enforceability of the
remaining provisions of this Agreement.
Section 5.6
No Waiver. The failure of either Party to insist upon the strict performance of
any provision of this Agreement or to exercise any right, power or remedy consequent upon a
breach hereof will not constitute a waiver by such party to require strict and punctual
compliance with each and every provision of this Agreement.
Section 5.7
Entire Agreement and Variation.
This document embodies the entire
Agreement between the parties hereto. No amendment of any of the provisions of this
Agreement will be of any force or effect unless in writing and signed by both Parties. No waiver
of any of the provisions of this Agreement will be of any force or effect unless in writing and
signed by the Party against whom enforcement is sought.
Section 5.8
Annexes. Each annex, exhibit, schedule, section, appendix and attachment to
this Agreement is incorporated herein and constitutes an integral part of this Agreement.
Section 5.9
Dispute Resolution. Any dispute arising from or in connection with this
Agreement that cannot be settled amicably within thirty (30) days after receipt by one Party of
the other Party’s request for such amicable settlement may be submitted by either Party for
settlement by arbitration under the rules of arbitration of the International Chamber of
Commerce (the “Rules”) by a tribunal composed of three arbitrators appointed in accordance
with the Rules. The arbitration will be held in Windhoek, Namibia and will be conducted in
English. The arbitration panel will maintain a written transcript of the proceedings or hearings
and render a reasoned written award. Judgment on the award rendered by the arbitrator may
be entered in any court having jurisdiction thereof.
SIGNATURE PAGE FOLLOWS ON NEXT PAGE
76
IN WITNESS WHEREOF, Grantor and Grantee, each acting through its duly authorized
representative, have caused this Agreement to be executed in their names and delivered as of
the date first written above.
[Grantor]
[Grantee]
BY:
___________________________
BY:
___________________________
NAME:
___________________________
NAME:
___________________________
TITLE:
CHIEF EXECUTIVE OFFICER
TITLE:
___________________________
77
ANNEX I
SECTION A
GRANT PROJECT DESCRIPTION
1.
BACKGROUND
2.
AGREEMENT OBJECTIVES
3.
EXPECTED RESULTS OF THE GRANT PROJECT
Grantee will endeavour to manage the Grant Project to achieve the following results by
the end of the term of this Agreement:

4.
5.
[...]
COORDINATION
a.
Grantee
b.
Grantor
c.
[other party]
WORKPLAN
SECTION B
FINANCIAL PLAN
This Section B sets forth the milestones or requirements for payment of each disbursement of
the Grant under this Agreement. A milestone will be provided for each line item of the Budget.
In the case of an absent a milestone, the Grantor’s written consent will be required to permit
the disbursement of a line item detailed below.
Description
Milestone
Amount (currency)
1. [Grant Project and Grant ProjectRelated Implementation]
2. [Administration]
TOTAL
ANNEX II
Budget and Financial Plan
78
Date
79
ANNEX III
GENERAL PROVISIONS
The Grantor is the Millennium Challenge Account - Namibia, established under the National
Planning Commission, tasked by the Government for the oversight and management of the
implementation of the Compact on behalf of the Government and intends to apply a portion of
the proceeds of the Compact to eligible payments under this Agreement, provided that (a) such
payments will only be made at the request of and on behalf of Grantor and as authorized by
the Fiscal Agent, (b) MCC has no obligations to Grantee under the Compact or this Agreement,
(c) such payments will be subject, in all respects, to the terms and conditions of the Compact,
and (d) no party other than the Government and Grantor will derive any rights from the
Compact or have any claim to MCC Funding.
A.
MCC
1.
MCC Status. MCC is a United States Government corporation acting on behalf of the U.S.
Government in the implementation of the Compact. As such, MCC has no liability under
this Agreement, and is immune from any action or proceeding arising under or relating
to this Agreement. In matters arising under or relating to this Agreement, MCC is not
subject to the jurisdiction of the courts or any other juridical or other body of any
jurisdiction.
2.
MCC Reserved Rights.
(a) Certain rights are expressly reserved to MCC under this Agreement, the Compact
and other related Compact documents, including the right to approve the terms and
conditions of this Agreement, as well as any amendments or modifications hereto,
and the right to suspend or terminate this Agreement.
(b) MCC, in reserving such rights under this Agreement, the Compact or other related
Compact documents, has acted solely as a funding entity to assure the proper use of
U.S. Government funds, and any decision by MCC to exercise or refrain from
exercising these rights will be made as a funding entity in the course of funding the
activity and will not be construed as making MCC a party to this Agreement.
(c) MCC may, from time to time, exercise its rights, or discuss matters related to this
Agreement with the Parties or the Government, as appropriate, jointly or
separately, without thereby incurring any responsibility or liability to any party.
(d) Any approval (or failure to approve) or exercise of (or failure to exercise) any rights
by MCC will not bar the Government, Grantor, MCC or any other person or entity
from asserting any right against Grantee, or relieve Grantee of any liability which
Grantee might otherwise have to the Government, Grantor, MCC, or any other
person or entity. For the purposes of this clause (d), MCC will be deemed to include
any MCC officer, director, employee, affiliate, contractor, agent or representative.
80
3.
Third-Party Beneficiary. MCC will be deemed to be a third party beneficiary under this
Agreement.
B.
Limitations on the Use or Treatment of MCC Funding.
The use and treatment of MCC Funding in connection with this Agreement does not, and will
not, violate any limitations or requirements specified in the Compact or any other relevant
agreement or Implementation Letter or applicable law or U.S. Government policy. A summary
of the applicable provisions referenced in this paragraph may be found on the MCC website at:
www.mcc.gov/guidance/compact/funding_limitations.pdf.5
C.
Procurement.
Grantee will use its reasonable best efforts to ensure that all procurements of goods, services
or works under, related to or in furtherance of this Agreement are conducted in a fair, open
and competitive fashion, except as otherwise agreed by the parties hereto and MCC in writing.
Grantee will comply with the eligibility requirements related to prohibited source or restricted
party provisions in accordance with U.S. law, regulations and policy, applicable World Bank
policies or guidelines and in accordance with other eligibility requirements as may be specified
by MCC or Grantor. A summary of the applicable provisions referenced in this paragraph may
be found on the MCC website at:
www.mcc.gov/guidance/compact/procurement_awards_provisions.pdf.6
D.
Reports and Information; Access; Audits; Reviews.
1.
Reports and Information. Grantee will maintain such books and records and provide
such reports, documents, data or other information to Grantor in the manner and to the
extent required by the Compact or related documents and as may be reasonably
requested by Grantor from time to time in order to comply with its reporting
requirements arising under the Compact or related documents. MCC may freely use any
information it receives in any report or document provided to it in any way that MCC
sees fit. The provisions of the Compact and related documents that are applicable to the
Government in this regard will apply, mutatis mutandis, to Grantee as if Grantee were
the Government under the Compact. A summary of the applicable provisions referenced
in this paragraph may be found on the MCC website at:
5
Prior to finalizing this as a part of a specific agreement, confirm that it remains the proper
link.
6
Prior to finalizing this as a part of a specific agreement, confirm that it remains the proper
link.
81
www.mcc.gov/guidance/compact/audits_reviews_provisions.pdf.7
2.
Access; Audits and Reviews. Upon MCC’s request, Grantee will permit such access,
audits, reviews and evaluations as provided in the Compact or related documents. The
provisions of the Compact or related documents that are applicable to the Government
with respect to access and audits will apply, mutatis mutandis, to Grantee as if Grantee
were the Government under the Compact. A summary of the applicable provisions
referenced in this paragraph may be found on the MCC website at:
www.mcc.gov/guidance/compact/audits_reviews_provisions.pdf.8
3.
Grants Application to Providers. Grantee will ensure the inclusion of the applicable audit,
access and reporting requirements in its contracts or agreements with other providers in
connection with this Agreement. A summary of the applicable requirements may be
found on the MCC website at:
www.mcc.gov/guidance/compact/audits_reviews_provisions.pdf.9
E.
Compliance with Anti- Corruption, Anti-Money Laundering and Terrorist
Financing Statutes and Other Restrictions.
1.
Grantee will ensure that no payments have been or will be made by Grantee to any
official of the Government, Grantor, or any third party (including any other government
official) in connection with this Agreement in violation of the U.S. Foreign Corrupt
Practices Act of 1977, as amended (15 U.S.C. 78a et seq.) (the “FCPA”) or that would
otherwise be in violation of the FCPA if the party making such payment were deemed to
be a U.S. person or entity subject to the FCPA, or similar statute applicable to this
Agreement, including any local laws. Grantee affirms that no payments have been or will
be received by any official, employee, agent or representative of Grantee in connection
with this Agreement in violation of the FCPA or that would otherwise be in violation of
the FCPA if the party making such payment were deemed to be a U.S. person or entity
subject to the FCPA, or similar statute applicable to this Agreement, including any local
laws.
2.
Grantee will not provide material support or resources directly or indirectly to, or
knowingly permit MCC Funding to be transferred to, any individual, corporation or other
entity that Grantee knows, or has reason to know, commits, attempts to commit,
advocates, facilitates, or participates in any terrorist activity, or has committed,
7
Prior to finalizing this as a part of a specific agreement, confirm that it remains the proper
link.
8
Prior to finalizing this as a part of a specific agreement, confirm that it remains the proper
link.
9
Prior to finalizing this as a part of a specific agreement, confirm that it remains the proper
link.
82
attempted to commit, advocated, facilitated or participated in any terrorist activity,
including, but not limited to, the individuals and entities (i) on the master list of Specially
Designated Nationals and Blocked Persons maintained by the U.S. Department of
Treasury’s Office of Foreign Assets Control, which list is available at:
www.treas.gov/offices/enforcement/ofac
(ii) on the consolidated list of individuals and entities maintained by the “1267
Committee” of the United Nations Security Council, (iii) on the list maintained on:
www.epls.gov, or
(iv) on such other list as Grantor may request from time to time. For purposes of this
provision, “material support and resources” includes currency, monetary instruments or
other financial securities, financial services, lodging, training, expert advice or assistance,
safe houses, false documentation or identification, communications equipment,
facilities, weapons, lethal substances, explosives, personnel, transportation, and other
physical assets, except medicine or religious materials.
3.
Grantee will ensure that its activities under this Agreement comply with all applicable
U.S. laws, regulations and executive orders regarding money laundering, terrorist
financing, U.S. sanctions laws, restrictive trade practices, boycotts, and all other
economic sanctions promulgated from time to time by means of statute, executive
order, regulation or as administered by the Office of Foreign Assets Control of the U.S.
Department of the Treasury or any successor governmental authority, including, 18
U.S.C. §1956, 18 U.S.C. §1957, 18 U.S.C. §2339A, 18 U.S.C. §2339B, 18 U.S.C. §2339C,
18 U.S.C. §981, 18 U.S.C. §982, Executive Order 13224, 15 C.F.R. Part 760, and those
economic sanctions programs enumerated at 31 C.F.R. Parts 500 through 598 and will
ensure that its activities under this Agreement comply with any policies and procedures
for monitoring operations to ensure compliance, as may be established from time to
time by MCC, Grantor, the Fiscal Agent, or the Bank, as may be applicable. Grantee will
verify, or cause to be verified, appropriately any individual, corporation or other entity
with access to or recipient of funds, which verification will be conducted in accordance
with the procedures set out in the MCC Program Procurement Guidance paper entitled
“Excluded Parties Verification Procedures in MCA Entity Program Procurements” that can
be found on MCC’s website at www.mcc.gov. Grantee will (A) conduct the monitoring
referred to in this paragraph on at least a quarterly basis, or such other reasonable
period as Grantor or MCC may request from time to time and (B) deliver a report of such
periodic monitoring to Grantor with a copy to MCC.
4.
Other restrictions on Grantee will apply as set forth in the Compact or related
documents with respect to any activities in violation of other applicable U.S. laws,
regulations, executive orders or policies, any misconduct injurious to MCC or Grantor,
any activity contrary to the national security interests of the United States or any other
activity that materially and adversely affects the ability of the Government or any other
party to effectively implement, or ensure the effective implementation of, the Program
83
or any Project or to otherwise carry out its responsibilities or obligations under or in
furtherance of the Compact or any related document or that materially and adversely
affects the Program assets or any Permitted Account.
F.
Publicity Information and Marking
1.
Grantee will cooperate with Grantor and the Government to provide the appropriate
publicity to the goods, works and services provided under this Agreement, including
identifying Program activity sites and marking Program assets as goods, works and
services funded by the U.S. Government, acting through MCC, all in accordance with the
MCC Standards for Corporate Marking and Branding, available on the MCC website at:
http://www.mcc.gov/documents/mcc-marking-corporate-v2.pdf
provided, however, that any press release or announcement regarding MCC or the fact
that MCC is funding the Program or any other publicity materials referencing MCC will be
subject to MCC’s prior written approval and must be consistent with any instructions
provided by MCC from time to time in relevant Implementation Letters.
2.
Upon the termination or expiration of the Compact, Grantee will, upon MCC’s request,
cause the removal of any such markings and any references to MCC in any publicity
materials.
G.
Insurance.
Grantee will obtain insurance or other protections appropriate to cover against risks or
liabilities associated with performance of this Agreement. Grantee will be named as payee on
any such insurance. Grantor and, at MCC’s request, MCC will be named as additional insureds
on any such insurance or other guarantee, to the extent permissible under applicable laws.
Grantee will ensure that any proceeds from claims paid under such insurance or any other form
of guarantee will be used to replace or repair any loss or to pursue the procurement of the
covered goods, works and services; provided, however, that at MCC’s election, such proceeds
will be deposited in an account as designated by Grantor and acceptable to MCC or as
otherwise directed by MCC.
H.
Conflict of Interest.
Grantee will ensure that no officer, director, employee, affiliate, contractor, subcontractor,
agent, advisor or representative of Grantee participates in the selection, award, administration
or oversight of a contract, Grant or other benefit or transaction funded in whole or in part
(directly or indirectly) by MCC Funding in connection with this Agreement, in which (i) the
entity, the person, members of the person’s immediate family or household or his or her
84
business partners, or organizations controlled by or substantially involving such person or
entity, has or have a financial or other interest or (ii) the person or entity is negotiating or has
any arrangement concerning prospective employment, unless such person or entity has first
disclosed in writing to the parties under this Agreement and MCC the conflict of interest and,
following such disclosure, the parties to this Agreement agree in writing to proceed
notwithstanding such conflict. Grantee will ensure that none of its officers, directors,
employees, affiliates, contractors, subcontractors, agents, advisors or representatives involved
in the selection, award, administration, oversight or implementation of any contract, Grant or
other benefit or transaction funded in whole or in part (directly or indirectly) by MCC Funding
in connection with this Agreement will solicit or accept from or offer to a third party or seek or
be promised (directly or indirectly) for itself or for another person or entity any gift, gratuity,
favour or benefit, other than items of de minimis value and otherwise consistent with such
guidance as MCC may provide from time to time. Grantee will ensure that none of its officers,
directors, employees, affiliates, contractors, subcontractors, agents, advisors or
representatives engage in any activity which is, or gives the appearance of being, a conflict of
interest in connection with this Agreement. Without limiting the foregoing, Grantee will
comply, and ensure compliance, with the applicable conflicts of interest and ethics policies of
Grantor as provided by Grantor to Grantee.
I.
Inconsistencies
In the event of any conflict between this Agreement and the Compact and/or the Program
Implementation Agreement, the term(s) of the Compact and/or the Program Implementation
Agreement, as applicable, will prevail.
J.
Other Provisions
Grantee will abide by such other terms or conditions as may be specified by Grantor or MCC in
connection with this Agreement.
K.
Flow-Through Provisions
In any subcontract or sub-award entered into by Grantee, as permitted by this Agreement,
Grantee will ensure the inclusion of all the provisions contained in paragraphs (A) through (J)
above.
85
86
Appendix IX: Current List of MCC Supported Conservancies, April 2010
The following conservancies will be supported by MCC-funded technical assistance to promote the
development of revenue-generating ecotourism enterprises.
Region
Conservancy Name
Phase
1
Orupembe
B
2
Sanitatas
B
3
Ehirovipuka
M
4
Omatendeka
M
Sesfontein
B
6
Torra
A
7
Puros
A
8
Anabeb
M
9
Marienfluss
M
10
Okolonadhi-Ruacana
B
11
Doro !Nawas
B
Uibasen-Twyfelfontein
A
13
Khoadi Hoas
M
14
Sorris Sorris
M
New: Vicinity of Namutoni or Okakuejo Gate, ENP*
B
Uukwaludhi
B
Sheya Uushona
B
King Nehale
B
New: Narawandu*
B
Muduva Nyangana
B
George Mukoya
B
Nyae-Nyae
A
N≠a-Jaqna
B
5
Kunene North
12
Kunene South
15
Oshana South
16
Omusati
17
18
North Central
19
20
Kavango
21
22
Otzondjupa East
23
87
24
Kwando
A
25
Mayuni
A
26
Mashi
A
Wuparo
B
28
Balyerwa
A
29
Sikunga
B
30
Impalila
M
31
Salambala
A
27
Caprivi
Note: Phase of Development: B = Beginning, M = Mid-Level, A = Advanced
* If these conservancies are not registered by September 2011, they will be replaced with Kasika
and/or Kabulabula.
88
Appendix X: ESA Screening Checklist for CDSGF Grants
Yes
A
General questions:
1
Is a license/permit required for the activity?
2
Is the project an extension of an existing activity?
3
Will the project involve land disturbance, site clearance, earthmoving, or
underground workings?
4
Will the project involve re-zoning?
5
Will the project involve the transport, storage, handling, production or use
of toxic or hazardous substances?
6
Will the project require the construction of facilities to bring power or
water to the project?
7
Will new roads be constructed?
8
Will construction or operation of the project generate large volumes of
traffic?
9
Will explosives be used?
10
Will the project have large water requirements? If yes, where will water
be obtained?
11
Will the project have significant energy requirements?
B
12
13
14
15
Environment – Will the subproject:
Depend on water supply from an existing dam, boreholes, weir, or other
water diversion structure?
Risk causing the contamination of drinking water?
Affect the quantity or quality of surface waters (e.g. rivers, streams,
wetlands), or groundwater (e.g. wells)?
Cause poor water drainage and increase the risk of water-related diseases
such as malaria or bilharzia?
16
Harvest or exploit a significant amount of natural resources such as trees,
fuel wood or water?
17
Introduce any alien invasive organism (plant and animal) that threatens
the survival of indigenous species?
18
Be located within or nearby environmentally sensitive areas (e.g. intact
natural forests, mangroves, wetlands) or threatened species?
19
Contaminate soil or groundwater?
89
No
Yes
20
Create a risk of increased soil degradation or erosion?
21
Create a risk of increasing soil salinity?
22
Result in the production of solid or liquid waste, or result in an increase in
waste production, during construction or operation?
23
Is the area already experiencing pollution or other environmental
damage?
24
Will the project be located in or close to wetlands, rivers or any other
water body (including groundwater)?
25
Generate emissions to the air from fuel combustion, production
processes or other sources?
26
27
Involve disposal of waste through burning in the open air (e.g. slash
material and construction debris)?
Give smell / odour emission?
28
Require disposal of large volumes of sewage or industrial effluent?
29
Require channel dredging, straightening or crossing of streams?
30
Require the construction of piers or seawalls?
31
Require the construction of offshore structures?
32
Adversely affect the quality, flow or volume or surface or groundwater?
33
Result in loss or disturbance of valuable habitats or ecosystems?
34
Disturb wildlife migration, feeding or breeding?
35
Cause the introduction of alien (exotic) plants or animals (excluding
livestock)?
36
Significantly increase the risk of veld fires?
37
Generate domestic or industrial wastes?
38
Cause noise, vibration, light, heat or other radiation into the environment?
39
Will the project involve regular use of substances for pest or weed control?
C
Land use, acquisition and access to resources – Will the subproject:
40
Require that land (public or private) be acquired (temporarily or
permanently) for its development?
41
Use land that is currently occupied or regularly used for productive
purposes (e.g. gardening, farming, pasture, fishing locations, forests)
42
Displace individuals, families or businesses?
90
No
Yes
43
Result in the temporary or permanent loss of crops, fruit trees or
household infrastructure such as granaries, outside toilets and kitchens?
44
Be located in or near an area where there is an important historical,
archaeological or cultural heritage site?
45
Be located within or adjacent to any areas that are or may be protected by
government (e.g. National park, national reserve, world heritage site) or
local tradition, or that might be a natural habitat?
46
Decline the scenic and amenity value of the landscape?
47
Be located in a densely populated area or in the vicinity of residential
property or other sensitive land uses (e.g. schools, hospitals, community
facilities)?
48
Require any people to be moved or resettled?
49
Attract a large number of people into the area?
50
Result in demolition of structures or occupation of homes, gardens,
businesses?
51
Result in existing population be physically divided as a result of the
project?
D
Social : Indigenous people – Are there:
52
Any indigenous groups living within the boundaries of, or nearby, the
project?
53
Members of these indigenous groups in the area who could benefit from
the project?
54
Any plans to maintain a healthy workforce?
55
Will the sub-project provide any formal staff training and essential services
such as housing, running water, electricity, cooking and ablution facilities?
56
Will the sub-project involve employment of large numbers of workers?
57
Has there been public concern about the proposed sub-project?
58
Will the sub-project have an impact on the neighbouring country?
59
Has the public been consulted yet about the sub-project?
60
Will the project be visible to the public?
No
Note: If the answer to any of the questions from 12-22 & 40-46 is “Yes”, Consult MCA-N for advise
before any action is taken.
91
(Please note that a full Environmental & Social Impact Assessments (ESIA) and Environmental
Management Plan (EMP) might be required once the grant has been approved and prior to
implementation)
CERTIFICATION
We certify that we have thoroughly examined all the potential adverse effects of this subproject.
Upon approval of the grant, a full Environmental Impact Assessment and an Environmental
Management Plan will be produced in consultation with MCA-N to avoid or minimize all adverse
environmental and social impacts.
Conservancy Chairperson (signature):
____________________________
Partner / his representative (signature):
____________________________
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Appendix XI: Monitoring and Evaluation (M & E) Plan
Each grantee will be required to develop a Monitoring and Evaluation Plan (M&E Plan), outlining
indicators which will be measured and reported against on a quarterly, annual, or end-of-grant basis,
and which will be attached here as part of the grant agreement. The grantee will be required to
report against the M&E Plan as part of the grant’s quarterly reporting requirements. The M&E Plan
also will outline the data collection method for measuring each indicator, the grantee’s approach to
ensuring data quality, which indicators will be disaggregated by gender in their reporting, and how
the grantee will track the grant’s beneficiaries against the beneficiary estimates provided as part of
the grant.
M & E Template
Activities
Results*
(Please
include all
activities
listed in the
Description
of Activities
section
above)
(the expected
status after activity
implementation)
Indicator
(how you will
measure the
achievement
of results)
Target
(what the
indicator is
expect to
achieve)
Definition
(define the
indicator in
detail)
Reporting
Interval
(monthly,
quarterly
or
annually)
Data
Source
(Project
reports,
or other
sources)
Results*
(the expected
status after activity
implementation)
Objective 1.
Activity 1.
Activity 2
Note: This table can be presented in landscape format. If required, additional rows can be added by the
Applicant. The Applicant is not necessarily required to have two activities per result as the template only
makes use of an example; one may even have three activities that would lead to one result. One may also
have one result which is measured by one indicator or more. *The Grantee shall work with MCA Namibia to
document and monitor expected impacts and results, as outlined in the Expected Results and Impacts section
above, through the M&E Plan.
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