EXHIBITOR MANUAL Design Engineering Expo (DEX) Mississauga Convention Centre
EXHIBITOR MANUAL Design Engineering Expo (DEX) Mississauga Convention Centre Mississauga, Ontario, October 28, 2014 www.dexexpo.com Dear Exhibitor: We are pleased to welcome you to the Design Engineering Expo in Mississauga, Ontario. We look forward to making this tabletop show a successful experience for you and your company. This manual is designed for your convenience and contains the necessary information for your participation in the show. We strongly recommend that you read this manual carefully to familiarize yourself with all of its contents to help you in preparation of your booth. Enclosed is a list of the official show contractors and suppliers. Please place your orders early to ensure availability of desired items and to maximize cost savings. It is important that the Exhibitor Manual be given to the person directly responsible for participation in the show. Your assistance in meeting deadlines is greatly appreciated. We would like to make your participation at the Design Engineering Expo Mississauga 2014 both successful and enjoyable. If there is any information that you require, or questions we can answer, please do not hesitate to contact us. Sincerely, Alan MacPherson, Publisher, Design Engineering magazine EXHIBITOR MANUAL Design Engineering Expo (DEX) Mississauga Convention Centre Mississauga, Ontario, October 28, 2014 www.dexexpo.com Last Updated 23/09/2014 TIPS FOR A SUCCESSFUL SHOW Before the Show… Read your Exhibitor Manual – It contains all the details, regulations and forms you will need to be prepared on-site. The exhibitor manual is available online by visiting the DEX website: DEX: http://www.dexexpo.com/exhibitors/exhibitor-manual/ Certificate of Insurance - Note that each exhibitor must submit a certificate of insurance coverage for their booth/table, no exceptions. To purchase insurance click here: http://goo.gl/KVViWc Important Dates – Use this form as a checklist while planning the details of your participation. Don’t miss a single deadline or forget to order a service! It will save you both time and money. Freight – Be aware of shipping deadlines to avoid late or unnecessary charges. Use preprinted labels to ensure proper delivery of your items. Exhibitor Registration – Register your exhibit staff easily using the online link. It’s quick and easy and will save you time on-site. Visit the online exhibitor manual, Exhibitor Registration tab. Advertise and Promote – Use online marketing, newsletters, direct mail, e-cards, press releases, telemarketing, industry publications and more to get the word out about your participation in the show. Visit the website to get logos and ideas to promote your company at the show. During the Show… Interact with Attendees – Make an effort to greet all attendees with a polite and outgoing attitude. Be proactive! Don’t sit, read, eat or talk on the telephone in your booth – you might miss out on potential prospects. Lead Retrieval – Keep track of the attendees who visit your booth so you can contact them later. Lead management can be one of the most important components of a successful show. There is an order form that you can download to rent a lead retrieval system that can help you with collecting this information. Check the Exhibitor Forms tab on the website: http://www.dexexpo.com/exhibitors/exhibitor-manual/ Provide Incentives – Give attendees a reason to visit your booth! Promote a new product by handing out giveaways, hosting a special party, or offer drinks and snacks. Be creative in your promotions and draw quality visitors to your booth. EXHIBITOR MANUAL Design Engineering Expo (DEX) Mississauga Convention Centre Mississauga, Ontario, October 28, 2014 www.dexexpo.com Last Updated 23/09/2014 After the Show… Follow Up with your Leads – Contact the attendees who visited your booth. Send them more information about your products and maintain the relationship you developed at the show. Often times the key to your success at a trade show depends on how you follow up with your leads. Evaluate your Participation – Determine what types of promotion worked for increasing booth traffic, etc. Analyze the overall success of the show – learn from your mistakes as well as your success! Post-Show Meeting – Arrange a meeting after the show with your sales, marketing and operations team. Discuss your follow up plan, what worked, and what you can improve on to increase your recognition and sales. Anytime… Questions? Feedback? – Contact us anytime! Look for the Show Management contact information in this manual or send an email to: [email protected] Important Dates and Schedule Exhibitor Move-In: Monday October 27, 2014 To be announced Tuesday October 28, 2014 7:30 a.m. – 9:30 a.m. (Hand Carry Only - no exceptions) Onsite Contact: Melissa Ho 416-510-6833 Keynote Speakers *new Tuesday October 28, 2014 9:15 a.m. – 10:00 a.m. | 12:00 p.m. – 12:30 p.m. DEXTalks *new Tuesday October 28, 2014 10:00 a.m. – 4:00 p.m. Trade Show Hours: Tuesday October 28, 2014 10:00 a.m. – 4:00 p.m. Exhibitor Move-Out: Tuesday October 28, 2014 4:00 p.m. – 6:00 p.m. Note: all exhibit booths must be removed from the facility no later than 6:00 p.m. Exhibit booths left on show floor after that time may be subject to additional fees. EXHIBITOR MANUAL Design Engineering Expo (DEX) Mississauga Convention Centre Mississauga, Ontario, October 28, 2014 www.dexexpo.com Last Updated 23/09/2014 Show Location Mississauga Convention Centre 75 Derry Road West Mississauga ON L5W 1G3 Tel: 905-564-1920 Fax: 905-564-2399 Website: http://mississaugaconvention.com/ Directions: http://goo.gl/FBoRXe Inclusions & Show Floor Tabletop Display Approximately 5ft x 8ft Booth Space 8 ft x 2 ft Skirted table and two chairs Show Floor Flooring: Carpeted (blue / gold pattern) ** Insurance, Electrical, Internet, Lead Retrieval and AV must be arranged separately. Must not exceed 8’ width and 8’ height. Total depth is 5’. Additional Services Additional Services are not included with the cost of your exhibit. To place an order please contact the following suppliers : Electricity, Furnishing….…………………………………..Freeman A/V…………………………………………………………Please inquire Insurance………ExhibitorInsurance.com or PAL Insurance Internet…….……………………. Business Information Group Shipping/Transportation………………………………….Freeman Lead Retrieval………………………………………………..Conexsys EXHIBITOR MANUAL Design Engineering Expo (DEX) Mississauga Convention Centre Mississauga, Ontario, October 28, 2014 www.dexexpo.com Last Updated 23/09/2014 Restrictions - Stand-up signage and/or display backdrops allowed behind table. Must not exceed 8’ wide and 10’ tall. - As per your contract, all display items must be situated ON the table and cannot be more than 5 feet above the table. Items too large to fit on the table will not be permitted. - Any oversize or heavy items must be pre-approved by show management prior to the start of move-in. - A floorplan with your booth number will be available onsite at the Exhibitor Registration Desk. Show Management Information For Exhibit Sales, Sponsorship or Media Inquiries Exhibitor Billing/General Inquiries Alan MacPherson Publisher / Show Manager, DEX Tel: 416-510-6756 E-mail: [email protected] Melissa Ho Event Coordinator Tel: 416-510-6833 E-mail: [email protected] Taebah Khan Account Manager Tel: 416-510-5230 E-mail: [email protected] Sim Frayne Sr. Event Coordinator Tel: 416-510-6867 E-mail: [email protected] Business Information Group 80 Valleybrook Drive Toronto, ON M3B 2S9 Tel: 416-510-6833 Fax: 416-510-5133 Toll Free: 1-800-268-7742 x6833 Tiffany Gin Event Coordinator Tel: 416-510-5211 E-mail: [email protected] Stephanie Chiang Event Manager Tel: 416-510-5244 E-mail: [email protected] EXHIBITOR MANUAL Design Engineering Expo (DEX) Mississauga Convention Centre Mississauga, Ontario, October 28, 2014 www.dexexpo.com Last Updated 23/09/2014 Official Service Contractors Official Show Decorator Furnishings, Material Handling Services Freeman 61 Browns Line Toronto, ON M8W 3S2 T: 416-252-2420 Email: [email protected] Web: www.freemanco.com Shipping & Customs Brokerage Shipping and Transportation Freeman 61 Browns Line Toronto, ON M8W 3S2 T: 1-877-478-1113 Email: [email protected] Web: www.freemanco.com Audio Visual & Computer Rental Please inquire: Melissa Ho / Tiffany Gin Business Information Group Tel: 416-510-6833 / 416-510-5211 Email: [email protected] / [email protected] Electrical Freeman 61 Browns Line Toronto, ON M8W 3S2 Tel: 416-252-3361 Email: [email protected] Web: www.freemanco.com Internet Melissa Ho / Tiffany Gin Business Information Group Tel: 416-510-6833 / 416-510-5211 Email: [email protected] / [email protected] Exhibitor Insurance Brokers Trust Insurance Group 434 North Rivermede Rd, Unit 3 Concorde, ON L4K 3M9 Tel: 905-695-2971 Fax: 905-760-2260 Online Ordering Link: http://goo.gl/PQ6r0U Conference Registration or General Inquiries Melissa Ho / Tiffany Gin Business Information Group Tel: 416-510-6833 / 416-510-5211 Email: [email protected] / [email protected] Lead Retrieval Conexsys Registration 7050B Bramalea Rd, Unit 34 Mississauga, ON L5S 1S9 Tel: 905-405-8415 Toll Free: (800) 661-5319 Fax: 905-405-9870 E-mail: [email protected] Web: www.conexsysregistration.com EXHIBITOR MANUAL Design Engineering Expo (DEX) Mississauga Convention Centre Mississauga, Ontario, October 28, 2014 www.dexexpo.com Last Updated 23/09/2014 At-A-Glance What your Exhibit Booth includes: Approximately 8ft by 5ft by Space, an 8ft x 2 ft table and two chairs. Floor is already carpeted. Total Exhibit Space: 8’ width x 5’ depth x 8’ height Move-In & Move Out ***MANDATORY SAFETY SHOES*** To provide a safe working environment for everyone on the show floor, during move-in and move-out all individuals must wear proper footwear. Absolutely no sandals, heels, flip-flops, or ballet flats. There are NO EXCEPTIONS to this policy. Insurance – Insurance is due October 14th, 2014 Each exhibitor is responsible to carry mandatory insurance for the duration of the show. Most exhibitors are able to coordinate insurance through your carrier. Otherwise insurance can be ordered online through Brokers Trust Insurance Group http://goo.gl/KVViWc or through PAL Insurance (see online form). You will not be permitted on the show floor without insurance. To download a copy of the insurance requirement, go to: http://www.dexexpo.com/wp-content/uploads/2014/09/ExhibitorInsurance-Information-DEX-Mississauga.pdf Submit your completed certificate by fax to: 416-510-5133 or email to [email protected]. Due October 14th, 2014 Furnishing and Material Handling Official Show Decorator is Freeman. Show Decorator Order Forms coming soon. Shipping Advance Shipments Mississauga Convention Centre does NOT accept any advance shipments. Advanced shipments must be sent directly to Freeman. Show Decorator Order Forms coming soon. Onsite Shipments & Return Shipments Shipping arrangements must be made in advance. Show Decorator Order Forms coming soon. Exhibitor Registration Exhibitor Tradeshow Registration: Register your exhibit staff easily using the online link. It’s quick and easy and will save you time on-site. Go to “Exhibitor Registration” tab on our online Exhibitor Manual. EXHIBITOR MANUAL Design Engineering Expo (DEX) Mississauga Convention Centre Mississauga, Ontario, October 28, 2014 www.dexexpo.com Last Updated 23/09/2014 Entry into the show Show Management reserves the right to refuse admission to the show to any visitor, exhibitor, or contractor who, in the opinion of Show Management is unfit, intoxicated or in any way creating a disruption of the show. No persons under 16 years of age are permitted, including move-in/move-out. Parking There is no charge for parking at the Mississauga Convention Centre. Marketing Invitations and other marketing tools are available on our website. For more information go to: DEX: http://www.dexexpo.com/exhibitors/exhibitor-manual/ Click on Marketing. EXHIBITOR MANUAL Design Engineering Expo (DEX) Mississauga Convention Centre Mississauga, Ontario, October 28, 2014 www.dexexpo.com Last Updated 23/09/2014 Accommodation & Travel HOTELS There are two hotels within close proximity of the Mississauga Convention Centre offering preferred rates for attendees and exhibitors of the Design Engineering Expo 2014: Staybridge Suites Toronto Mississauga 6791 Hurontario St, Mississauga, ON L5T 2W1 Tel: 905-564-6892 Rate per night: Studio King Suites $124.99, One Bedroom Suites $144.99 (No Expiry) Please making booking by phone 905-564-6892 using the Event Name Business Information Group. Holiday Inn Express Toronto Mississauga 40 Admiral Blvd, Mississauga, ON L5T 2W1 Tel: 905-795-1011 Rate per night: 2 Queen Beds $99.99, 1 King Bed Jr. Suite $99.99 (No Expiry) Please make booking by phone 905-795-1011 using the Event Name Business Information Group or book online at www.igj.com/holidayinnexpress using promo code 10031442 on the left hand side of the page. DISCOUNTED AIRFARE Air Canada Air Canada is pleased to offer delegates of the Design Engineering Expo a 10% discount off their best available regular fare at the time of the booking (excluding web fares and seat sales pricing). To book a flight with the promotion code, access www.aircanada.com and enter the promotion code in the search panel. The promotion code is MFJG9671. The booking must be made to Toronto, YYZ (ON) for travel within Canada and the U.S. The travel period begins Monday, October 20 and ends Tuesday, November 4, 2014. Discount not applicable to Tango rates or Executive Class lowest bookings. ENJOY THE SHOW! EXHIBITOR MANUAL Design Engineering Expo (DEX) Mississauga Convention Centre Mississauga, Ontario, October 28, 2014 www.dexexpo.com Last Updated 23/09/2014 Important Deadlines Form/Deadline Hotel Reservation Discount Deadline – Staybridge Hotel Reservation Discount Deadline – Holiday Inn Freeman Discount Price Deadline (all furnishings, Electrical) Advance Shipment Discount Deadline Insurance Certificate Due Lead Retrieval Order Form (Advance Pricing) Exhibitor Badge Registration Closes (Online Link) Internet Order Form Exhibitor Move Out & Return Shipments Date No expiry No expiry October 14, 2014 October 17, 2014 October 24, 2014 October 24, 2014 October 28, 2014 (4pm-6pm)
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