HELP CENTER MANUAL ADMISSION PROCESS FOR      BACHELOR OF COMMERCE (BCOM) (For Ahmedabad City Only) BACHELOR OF BUSINESS ADMINISTRATION (BBA) BACHELOR OF COMPUTER AAPLICATION (BCA) MASTER OF SCIENCE (CA & IT) (Five year integrated) MASTER OF BUSINESS ADMINISTRATION (MBA) (Five year integrated) ACADEMIC YEAR 2014-15 Gujarat University Admission Committee IAS Training Center Gujarat University Navrangpura Ahmedabad 380009 Helpline Number : 079- 65226654, 65448490 E-mail ID: [email protected] Website: www.guadmission.nic.in TABLE OF CONTENTS 1. SCHEDULE OF ADMISSION PROCESS ………………………………………………………………………… 3 2. FUNCTIONS OF HELP CENTERS ………………………………………………………………………………… 4 2.1 Hierarchy ……………………………………………………………………………………………………………… 4 2.2 Format of undertaking to be submitted by Volunteering Help Center …………………… 5 2.3 Details to be submitted by the Institute working as Help Center …………………………… 8 2.4 Guidelines for Manpower Requirement ………………………………………………………………… 9 2.5 Duties and Functions ……………………………………………………………………………………………… 10 2.6 Records to be maintained and submitted by Help Center ………………………………………. 13 2.6.1 Format of Registration Forms collected at the Help Center …………………………… 13 2.6.2 Format of Summary of Registration Forms collected at the Help Center ……… 14 3. IMPORTANT WEBSITES …………………………………………………………………………………………… 15 4. LIST OF HELP CENTERS ……………………………………………………………………………………………… 16 5. HDFC BANK BRANCHES …………………………………………………………………………………………… 17 6. IMPORTANT TELEPHONE NUMBERS ………………………………………………………………………… 19 1. SCHEDULE OF ADMISSION PROCESS 2. FUNCTIONS OF HELP CENTERS 2.1. Hierarchy GUAC, Ahmedabad Principal of College or Institute working as Help Center Nodal Officer of Help Center Network Administrator Verification Officer Computer Operator Peon 2.2. Details to be submitted by the Institute working as Help Center Help Center Details 1. College or Institution details: a. Name of College or Institution: b. Address: c. Phone No.: d. Fax No.: e. Email ID: 2. Coordinator, Nodal Officer and Qualified Staff Details: Manpower Name Contact Phone Number Mobile Number e-mail id Coordinator (Principal or Director ) Nodal Officer Note: Network Administrator (1), Verification Officer (1), Computer Operators (4 to 10) (Cyber Space and Help Center), Peons in sufficient numbers shall be required depending upon actual number of student registration. 3. Uninterrupted Power Supply (UPS): Sr. No. 1 2 3 4. Internet: Qty Configuration KVA Sr. No. Provider Bandwidth Type (Leased Line / Broadband / 3G Dongle) Validity 1 2 3 Note: Minimum requirement is 2 MBPS. 5. Printers: Sr. No. Qty Type(Laser / LaserJet / Inkjet) Configuration 1 2 3 4 6. Desktop Computers in LAN: Sr. No. 1 2 Qty Configuration Operating System Antivirus 3 4 7. Other Amenities: Sr. No. Amenity 1 Seminar Hall 2 Projector 3 Drinking Water 4 Washroom 5 Parking Facility Qty Details Seating Capacity: AC Seminar Hall?: 6 7 8 Seal Place: Date: (Signature of Principal or Director) 2.3. Format of undertaking to be submitted by Volunteering Help Center UNDERTAKING 1. Our College or Institution, ______________________________________________________ wishes to work as a Voluntary Help Center for the Online Admission Process for year 20142015. 2. We assure that while working as a Help Center our College or Institute shall engage welltrained staff and adequate infrastructure facilities as provided in the format. The College or Institution shall not charge from the student for providing facilities as Cyber Space, print outs or any other. The College or Institute shall abide by to all duties and functions assigned from time to time by the Gujarat University Admission Committee (GUAC), Gujarat University, Ahmedabad for Help Centers. 3. We agree that any expenses incurred on account of this shall be borne by our College or Institution and any claims what so ever shall not be acceded to by the GUAC. Seal Place: Date: (Signature of Principal or Director) 2.4. Guidelines for Manpower Requirement Sr Infrastructure/Staff/Expenditure No. A 1 2 B 1 2 3 4 5 6 7 Infrastructure For Help Center Computer with Internet Facility Printers in LAN Scanner For Cyber Space Computer with Internet Facility Printers in LAN Manpower Principal/Director Nodal Officer Network Administrator Verification Officer Computer Operator-Help Center Computer Operator-Cyber Space Peon Group A (Reg: 1500) Group B (Reg: 5011000) Group C (Reg: 10012000) Group F (Reg > 2000) 4 1 1 5 2 1 6 2 1 8 4 1 15 1 15 1 15 2 20 3 1 1 1 1 4 1 1 1 1 1 1 5 1 1 1 1 1 2 6 2 2 1 1 1 4 8 3 3 2.5. Duties and Functions All the Help Centers (HC) are working under the Head of College or Institute, who is responsible for smooth functioning of Help Center. One Nodal Officer not below the rank of Assistant Professor shall be appointed at Help Center for overall coordination of Help Center. One Network Administrator is required to take care of issues related to requirement of computers, printers and internet connections etc. Following are the different functions to be performed at Help Center during admission process. A) Registration Process: 1) The Help Center will function from 11.00 to 17.00 hours. 2) Provide necessary guidelines to the candidates during all stages of admission processes. 3) Allow the candidates to use internet facility at Help Center for registration and subsequent processes. 4) Provide facility for printing of registration form free of cost. 5) Verify the registration form duly signed by the candidate as well as his guardian and its enclosures with original documents for confirmation of registration. If found OK, take print out of Registration Acknowledgement Slip in two copies. Issue one copy to the candidate with signature of Nodal Officer with seal of Help Center. Retain second copy of Registration Form along with all self-attested copies of certificates, second copy of Registration Acknowledgement Slip and keep it with the Help Center. 6) Daily record of registration etc should be kept on hand by the Nodal Officer. B) Choice Filling and Mock Rounds: Allow the candidates to use internet facility at Help Center for choice filling as well as to see the results of mock rounds. C) Allotment of admission and reporting at Help Center: 1) Check the admission Information Letter and paid Bank Challan of the candidate. 2) Verify all the original documents of the candidate including the following: a) SSC Mark sheet b) HSC Mark sheet c) School Leaving Certificate/Transfer Certificate d) Caste Certificate (If applicable) (issued by Authorities of Gujarat State only) e) Parishistha-‘K’ in Gujarati (Non-Creamy Layer Certificate, in case of SEBC Category) duly signed by Officer not below the rank of Taluka Development Officer (TDO). f) Income Certificate issued after 31st March 2014 showing income less than 4.5 Lakhs in the name of father only. (If father is not surviving then in the name of Mother). The Issuing Authorities are either ‘Mamlatdar’ or ‘Taluka Development Officer (TDO)’ or Collector (Jan Seva Kendra) at the time of registration for admission. No other certificate/document will be considered valid (e.g. Income Tax Return copy, Certificate issued by ‘Sarpanch’ of Grampanchayat etc.) 3) Write allotted program, college or institute name at the top left corner on back side of Std. 12th original mark sheet with a black permanent marker pen for the actual admission round-01 and with a blue permanent marker pen for actual admission round02. 4) Then after issue the “Admission Letter’ duly signed by the Help Center Nodal Officer with seal of Help Center. 5) In case of candidate who are not having any of the original document/certificate ask them to report at the GUAC, Ahmedabad to pay additional Rs. 5000/- as a deposit for getting “Admission Letter”. 6) In case of any discrepancy the Help Center Nodal Officer shall contact the GUAC. D) Important Instructions: 1) There should be separate arrangement for Cyber Space and Verification Space. Use Token System in case of heavy rush. 2) To change password or edit registration details of registered candidate, candidate should fill up “Request Form for Editing Registration Details” completely (mobile number is must) along with self-attested copies of required documents and testimonials. Help Center Official shall send such candidate along with self-attested copies of required documents and testimonials to GUAC to make corrections. Such changes shall be reflected in candidate’s account after two days. 3) Allot separate computers to accept registration forms, to create master data and operations related with Help Center module from Cyber Space. So frequent login/logout problems can be eliminated. 4) Summary of Help Center wise Registration Acknowledgement Slips and deficiency generated and admission confirmed would be available for reference. 5) Following authorities are competent authorities to issue following certificates. a. Income Certificate: i. Mamalatdar/Nayab Mamalatdar ii. Taluka Development Officer (TDO) iii. Certificate with round seal of Mamalatdar Office issued by Jan Seva Kendra Officer b. Disability Certificate: Civil Surgeon of Government Hospital c. Caste Certificate: i. Scheduled Caste (SC): 1. For City: District Backward Class Welfare Officer 2. For Rural: Social Welfare Officer, Panchayat 3. Taluka Development Officer (TDO) 4. Mamalatdar/Nayab Mamalatdar 5. Competent Authority authorized by Government of Gujarat ii. Scheduled Tribe (ST): 1. District Vigilance Officer 2. Mamalatdar/Nayab Mamalatdar 3. District Development Officer (DDO) 4. Vigilance Officer 5. Competent Authority authorized by Government of Gujarat iii. Socially and Educationally Backward Class (SEBC): 1. Collector 2. Deputy Collector 3. Assistant Collector 4. District Development Officer 5. Deputy District Development Officer 6. Taluka Development Officer 7. Mamalatdar/Nayab Mamalatdar 8. District Deputy Director (Vi. Jati) 9. District Social Welfare Officer (Vi. Jati) 10. Competent Authority authorized by Government of Gujarat iv. Non-Creamy Layer Certificate (In case of SEBC): 1. Officers’ mentioned in Socially and Educationally Backward Class (SEBC) 2. Certificate issued by Jan Seva Kendra 2.6. Records to be maintained and submitted by Help Center 2.6.1. Format of Registration Forms collected at the Help Center Registration Forms Collected 1. 2. 3. Help Center Code: Help Center Name: Nodal Officer: Mobile: Sr. No. Seal Place: Date: Date Time Email ID: Registration Acknowledgement Receipt No. HSC Seat No. Candidate Name Category & Sub-Category Gender (M/F/T) (Signature of Principal or Director) Board 2.6.2. Format of Summary of Registration Forms collected at the Help Center Registration Forms Collection Summary 1. 2. 3. 4. Help Center Code: Help Center Name: Nodal Officer: Mobile: Gujarat Board: Gender Open Email ID: OpenPH SC SCPH ST STPH SEBC SEBC-PH DS DS-PH Total SC SCPH ST STPH SEBC SEBC-PH DS DS-PH Total SC SCPH ST STPH SEBC SEBC-PH DS DS-PH Total Male Female Total 5. Other Board of Gujarat State: Gender Open OpenPH Male Female Total 6. Board of other State: Gender Open OpenPH Male Female Total Seal Place: Date: (Signature of Principal or Director) 3. IMPORTANT WEBSITES  Official Website of Gujarat University Admission Committee (GUAC) to carry out Off Campus Online Admission Process: www.guadmission.nic.in  Website maintained by GUAC and Participating Institutes (PI) for internal administration of candidate data: http://intraguadmission.nic.in  Education Department, Government of Gujarat: http://gujarat-education.gov.in/education/  University Grants Commission, New Delhi: www.ugc.ac.in  UGC Anti-Ragging: https://antiragging.in/  Gujarat University, Ahmedabad: www.gujaratuniversity.org.in 4. LIST OF HELP CENTERS 5. HDFC BANK BRANCHES