1. No category

4 – 6 March 2014
EXHIBITOR MANUAL
Undercover Farming Expo, 2014
Information contained in this manual is for the benefit of exhibitors and we
urge you to read the content prior to the commencement of the Undercover
Farming Expo . It is in your own interest also to submit any service forms in
time. Please take note of important issues regarding your participation in
this event.
Any person or organization, including but not limited to exhibitors,
hereinafter referred to as “exhibitors” partaking in any activity within those
areas under the control of the landlord, the Saint George Hotel &
Convention Centre, are required to conform to the rules and regulations
contained in this manual.
The Saint George Hotel & Convention Centre, Undercover Farming
Magazine, Undercover Farming Expo (Pty) Ltd or any of its directors,
employees, agents or co-organisers will not be liable to any client for
personal injury to or the death of any person, or loss or damage to any
property of whatever nature on the property or at the venue, however
arising or caused.
Exhibitors indemnifies the organizer, the venue and its directors,
employees or agents against any claim of whatever nature, which may be
against any of them arising out of any of the aforementioned, except where
the same was due to gross negligence by the organizer or the venue.
4 – 6 March 2014
Dear Exhibitor
Welcome to the third annual Undercover Farming Expo &
Conference – an event for intensive farming practice and farming
under protective cover. The event is now annual highlight and we
are confident that quality visitors will pass your display over the three
day period of the Expo.
This manual contains information to help you prepare for the
Undercover Farming Expo - please read the manual to ensure that
you are adequately prepared for the event. Should you have any
questions or require assistance, please do not hesitate to contact the
Organisers.
To prevent disappointment, all service order forms (fascia name,
electricity connection, placement of lights, furniture orders and
other) should be returned on or before 21 February 2014. We can
not accept any responsibility for late orders.
We wish you a very successful Undercover Farming Expo 2014!
HANLIE DELPORT
EVENT MANAGER
INDEX
Section A:
The Team
Section B:
Map to The Saint George Hotel & Convention Centre
Section C:
Rules & Regulations
Section D:
Service Order Forms
Section E:
Frequently Asked Questions
SECTION A: The Team
Event Manager:
Hanlie
082 908 2295
[email protected]
[email protected]
Accounts
Susan
012-8045854
[email protected]
Services
Carmen
011-4933504
[email protected]
Security
Elroy
082 454 5445
[email protected]
Expo Screens
Petra
082 414 8451
[email protected]
Public Relations & Media
Liesel
082 672 0067
[email protected]
General
Johan
012-8045854
[email protected]
SECTION B:
Map to The Saint George Hotel
& Convention Centre
SECTION C: Rules & Regulations
1.
EXHIBITION:
1.1 Whilst every effort if undertaken to furnish
exhibitors with accurate dimensions,
Undercover Farming Expo (or any of its
agents) can not be held responsible for
any error of 10% or less of the total
square metres offered. Stands will be
measured out and pointed out by the
organizers' officials upon arrival for buildup.
1.2 The organizers have appointed approved
contractors and it is compulsory that they
be used for stand construction, electrical
and audio-visual items, cleaning,
plumbing, plants, catering, vending and
security unless otherwise agreed to
between Undercover Farming Expo and
the exhibitor.
1.3 Shell Scheme structures will be provided
for stands which booked the “full
package”. These structures are hired
from Oasys Innovations and any damage
to the system, of any nature, caused by
exhibitors will be charged against the
exhibitor's account.
wallpapering are not allowed – should
you need assistance to decorate your
stand, please contact the team
members.
1.7 Stands may not exceed 2,5 m in height,
may not expand beyond the boundaries
of the allocated space, may not obstruct
any fire hydrants, walkways or cause a
nuisance to other exhibitors or drill holes
into the venue walls or floor.
1.8 Only the official contractor will be allowed
to work with the power supply network of
the venue. Each stand will receive a 15
Amp plug point and two spot lights. The
plug points will be placed at the discretion
of the contractor. Should you prefer the
plug in a particular position or need to
order additional lights and plug points,
the necessary forms should be submitted
(Forms 5, 5A & 5B).
1.9 A wide range of audio visual equipment is
available from the official suppliers.
These items are hired for the duration of
the event for you own account (Form 7).
2.
1.4 Carpeting will only be provided to
exhibitors who have indicated that they
need it. Any additional carpets will need
to be ordered from the supplier. Green
coloured carpets have been selected as
the default colour (Form 3).
1.5 The fascia boards will be maple coloured
with black letterring, to compliment the
corporate colour of the Undercover
Farming Expo . Should you need this
changed to your preferred colour, you
need to indicate this on the relevant order
form (FORM 2).
1.6 Exhibitors should note that painting,
welding, grinding, wood works and
OPERATING PROCEDURES:
2.1 Exhibitors are allowed to trade from their
stands and visitors are allowed to remove
purchased goods from the venue. It is
advisable to issue receipts to visitors as
proof of payment.
2.2 Disaster Management rules and fire
regulations require that all aisles at
access points at exhibition venues are
kept free at all times. It is therefore
important that displays should not
encroach into the aisles.
2.3 The venue has liquor restrictions and
therefore no alcohol may be brought onto
the premises. Should you need to bring
alcohol to your stand as product it should
be declared on the application form.
2.4 Exhibitors are responsible for the
conduct of their staff, casual employees,
suppliers or agents connected to their
company whilst on the premises.
2.5 You are allowed to attract visitors to your
stand and work with them in your
allocated space, but you are not allowed
to hand out brochures and information in
areas other than your stand.
2.6 Should you need to hand out food
samples, the samples should be solid
food potions no larger than bite size
portions.
2.7 Smoking is prohibited inside the
exhibition hall and normal smoking
regulations will apply.
2.8 Vehicles brought onto the exhibition floor
should be declared and should adhere to
the following:
fuel tank may not be more than ¼ filled
battery must be disconnected if possible
drip trays must be provided for oil spills
a fire extinguisher must be positioned
near the stand
vehicles may not be started, run or
moved during the event.
Keys should be available at all times
3.
OTHER SERVICES AVAILABLE
3.1 Furniture Hire
Should you need furniture for the stand,
kindly refer to forms 4A – 4C.
3.2 For peace of mind you can close up your
display at night – Expo Screens has been
appointed as official supplier and you can
order your Screen from them. A form is
attached in Section D.
3.2 Plants for the Expo will be supplied by
Plant Care. They can also assist you
with the décor in your stand. Kindly
contact Marnix or Jan on (012) 372 0555.
3.3 Storerooms and additional panel options
are available – kindly refer to form 6 in the
manual for additional panels.
3.4 During the event, medical assistance will
be available at the Organisers' Office in
the Main Arena.
3.5 Plumbing and water supply can not be
guaranteed on all locations in the hall.
Should you need this service, please
contact the organizers.
3.6 A Public Address System will be used
during the event to make
announcements and this is also available
to exhibitors for advertisements. Kindly
contact the organizers for more detail.
3.7 Stand cleaning is your own responsibility
– the organizers will only take care of the
venue and open areas, but we do not
allow any cleaners into stand for safety
reasons.
4 – 6 March 2014
SECTION D:
SERVICE ORDER
FORMS
Undercover Farming Expo & Conference • 4-6 March 2014
REMITTANCE ADVICE
FORM :1
PLEASE PRINT
EXHIBITOR NAME &
CONTACT PERSON
ADDRESS
LANDLINE
CELL
Saint Georges Hotel & Conference
Centre
FAX
4 – 6 March 2014
Return forms to CARMEN BAARTMAN
STAND NUMBER
EMAIL
VAT NO:
SIGNATURE
ON OR BEFORE: 22 February 2014
Email: [email protected]
Fax to email: 0861714882
Cell: 0824470572
I agree to the terms and conditions of sale
PLEASE NOTE: Items requested on site and after the cutoff date of 22nd of February 2014 will be
subject to availability and an additional 20% surcharge. Avoid any disappointment and onsite site crises by
submitting your orders and payments on or before the cut-off date
An INVOICE received is confirmation of your order.
FORM 2
Shell scheme specifications / Fascia
Mandatory form with fascia name to be submitted
Name
FORM 3
FORM 4
a)
Package Carpet Colour
Package stands submit carpet colour.
b)
/ Non package carpets
Non Package place order on form 8
Electrical items on hire
a)
Electrical layout form
From to be completed with layout
Orders on form 8
FORM 5
Additional system requirements
For information listing. Carry order forward to form 8
FORM 6
Furniture Hire Listing
For information listing. Carry order forward to form 8
FORM 7
Audio Visual
For information listing. Carry order forward to form 8
ALL ORDERS PERTAINING TO THE ABOVE FORMS MUST BE COMPLETED ON FORM 8 –
IT IS NOT NECESSARY TO SUBMIT EACH INDIVIDUAL FORM.SEPERATELY
FORM 8
Consolidated order form. Please compile all your order onto this
form and submit for processing.
SUB TOTAL R
+20 % Surcharge on late orders after 22 February
R
Please submit the relevant orders forms. Once you receive an INVOICE this will confirm your order has
been processed. Kindly make payment once the invoice has been received and submit proof of payment to
[email protected]
PLEASE RETURN BY: 22 FEBRUARY 2014: TO Carmen Baartman:
Email: [email protected]; Fax to email:0861714882
-1-
Undercover Farming Expo & Conference • 4-6 March 2014
SHELL SCHEME SPECIFICATIONS / FASCIA NAME
Company Name:
FORM 2
Stand No:
SHELL SCHEME PACKAGE SPECIFICATIONS
The Below specifications are based on a 3m x 3m = 9m2 stand

Panel sizes: 1000mm(w) x 2500mm(h)

Panels have a maple vinyl finish

Fascia board: Fascia boards are maple; 3000mm (w) x 400mm (d)

Fascia name: Black lettering. Text size 7.5cm in height and a maximum of 30 letters. Additional
letters available at an additional charge.

2 x energy saver spotlights per 9m²

1 x ¼ shared distribution board per 9m²

Carpets: Default colour is GREEN

Furniture: 2 x chairs,

1 x white round table.
YOUR STAND WILL COME COMPLETE WITH THE ABOVE SPECIFICATIONS. PLEASE TICK THE
BOXES BELOW IF THERE ARE CERTAIN OF THE ELEMENTS THAT YOU DO NOT REQUIRE. .
NO REFUNDS WILL BE GIVEN FOR ANY ITEMS NOT REQUIRED
I / WE DO NOT REQUIRE SHELL SCHEME WALLS
I / WE DO NOT REQUIRE FASCIA BOARDS.
I / WE REQUIRE FASCIA BOARDS WITH NO LETTERING
FASCIA NAME – MANDATORY FORM TO BE RETURNED

All corner stands will received a name for each corner

All names are printed in UPPERCASE

Please use blocks below to complete the name to appear on your fascia board. If this form is not
returned, the organizer will submit a name extracted from your exhibitor contract

Any reprints of fascia names will be for the exhibitors account
ADDITIONAL GRAPHIC PRINT OPTION
FULL PANEL PRINTS with your artwork – QUOTES AVAILABLE ON REQUEST
PLEASE RETURN BY: 22 FEBRUARY 2014: TO Carmen Baartman:
Email: [email protected]; Fax to email:0861714882
-2-
Undercover Farming Expo & Conference • 4-6 March 2014
CARPET REQUIREMENTS
FORM 3
a) SHELL SCHEME PACKAGE STANDS
MANDATORY FORM TO BE RETURNED Company Name:
Stand No:

All shell scheme packages will be carpeted with BEIGE CARPETS.

Should you prefer any of the alternative colours please indicate below indicate by marking with an X
BROWN
DARK GREEN
AMBER
DARK RED
01
02
03
04
KINGFISHER
CHARCOAL
07
08
LIGHT BLUE
05
FOREST
GREEN
06
GREY
ROYAL BLUE
09
10
DARK
BLACK
BROWN
12
11
I / WE DO NOT REQUIRE CARPETS
b) SPACE ONLY STANDS – CARPET OPTION SELECTION
Company Name:
Stand No:
We require
m2
@ R25.00 per m2
R
BROWN
DARK GREEN
AMBER
DARK RED
01
02
03
04
KINGFISHER
CHARCOAL
07
08
LIGHT BLUE
05
FOREST
GREEN
06
GREY
ROYAL BLUE
09
10
DARK
BROWN
11
BLACK
12
PLEASE COMPLETE SUMMARY FORM 8 WITH YOUR REQUIREMENTS (Page 12)
PLEASE RETURN BY: 22 FEBRUARY 2014: TO Carmen Baartman:
Email: [email protected]; Fax to email:0861714882
-3-
Undercover Farming Expo & Conference • 4-6 March 2014
………
ADDITIONAL ELECTRICAL REQUIREMENTS
FORM 4
Exhibitors that have ordered an exhibition package will receive 1 x plugpoint, 2 x energy saving spotlights
and a part distribution board per 9m2. (I.e. if you have an 18m2 package you will receive 2 x plugpoints, 4 x
spotlights and a part distribution board.
Stands that do not have an exhibition package will have no power on their stands; In order to get power
consumption onto your stand a distribution board must be ordered. (SPACE ONLY stand do not share
power consumption with package stands) Space only stands need to order their own dedicated power.
Order
Item
Price for
show
Code
duration
No.
OSE01
30 amp single phase distribution board with 3 plugs
R 1 034
OSE02
30 Amp DB Three Phase with 3 Plugs
R 1 378
OSE03
1 Plug Point
R 191
OSE04
Spot on short arm fitting (used for standard package)
R 191
OSE05
Spot on arm
R 303
OSE06
1.5m fluorescent
R 244
OSE07
Wrought Iron Chandelier (Price includes rigging and connection)
R 509
OSE08
Connect exhibitor connection (charge per point)
R 165
0SE09
Black spots on Tbar stand (suitable for non-package stands)
R 413
0SE09
Three phase connection on request
If you are not sure of your additional power consumption requirements, please provide us with the
specifications of your items and our electrician will advise you on what needs to be ordered,
PLEASE COMPLETE SUMMARY FORM 8 WITH YOUR REQUIREMENTS (Page 12)
PLEASE RETURN BY: 22 FEBRUARY 2014: TO Carmen Baartman:
Email: [email protected]; Fax to email:0861714882
-4-
Undercover Farming Expo & Conference • 4-6 March 2014
ELECTRICAL LAYOUT FORM
Company Name:
FORM 4a
Stand No:
PLEASE INDICATE IN THE GRAPH BELOW THE REQUIRED POSITION OF FITTINGS
ORDERED.
IN THE ABSENCE OF A DRAWING, THE CONTRACTOR WILL INSTALL IN A
POSITION AT THEIR DISCRETION AND ANY ONSITE ALTERATIONS WILL BE
CHARGED FOR
Each block represents 1m2
FRONT OF STAND
X = PLUG POINT
0 = SPOT LIGHT
▲= DISTRIBUTION BOARD
PLEASE RETURN BY: 22 FEBRUARY 2014: TO Carmen Baartman:
Email: [email protected]; Fax to email:0861714882
-5-
Undercover Farming Expo & Conference • 4-6 March 2014
ADDITIONAL SYSTEM REQUIREMENTS
FORM 5
Please supply on hire the following additional rental items
ITEM
ORDER
DESCRIPTION
Price for show
CODE
duration
#
AS1
2.5m(h) x 1m (w) Panel and frame for walling off
Standard white panel
R 198
AS2
1m (h) x 1m (w) panel and frame for walling off
Standard white panel
R 104
AS3
Lockable solid door
White
R 943
AS4
Flat shelves
Flat shelves
R 117
AS5
Pegboard with 20 pegs
AS6
Chipboard panels for the mounting of items. This
This is a 16mm chipboard
chipboard panel is to replace the standard panel
feathered panel
Additional cross bracing.
If a cross brace is required
AS7
R 223
for
your
stand
R 254
please
indicate this on your order
form. Any onsite orders will
be subject to availability
R 150
AS8
1m2 - Storeroom
1 panels and 1 door
R 1 028
AS9
2m2 - Storeroom
2 panels and 1 door
R 1 205
AS10
3m2 - Storeroom
3 panels and 1 door
R 1 383
PLEASE SUBMIT A DRAWING SHOWING THE REQUIRED STOREROOM POSITION
IN THE ABSENCE OF A DRAWING THE CONTRACTOR WILL SELECT A POSITION AND ANY ONSITE ALTERATIONS
WILL BE CHARGED FOR
Each block represents 1m2
FRONT OF STAND
PLEASE COMPLETE SUMMARY FORM 8 WITH YOUR REQUIREMENTS (Page 12)
PLEASE RETURN BY: 22 FEBRUARY 2014: TO Carmen Baartman:
Email: [email protected]; Fax to email:0861714882
-6-
Undercover Farming Expo & Conference • 4-6 March 2014
PLEASE RETURN BY: 22 FEBRUARY 2014: TO Carmen Baartman:
Email: [email protected]; Fax to email:0861714882
-7-
Undercover Farming Expo & Conference • 4-6 March 2014
FURNITURE ITEMS ON HIRE
FORM 6
COUNTERS & ACCESSORIES
CODE
ITEM NAME
ITEM DESCRIPTION
BCO002
Hemisphere Bar Counter - 360
Black with S/S front. Alt. front panels on
req.1680 x 610 x 1100mm
R 2 391
063
Maxima Bar counter
H1116mm W1595mm D610mm
R 2 019
0103
Folding counter
H936mm W1580mm D600mm
R 688
OAC008
Smart brochure holder
Silver and Perspex A4 holders
R 935
A101
Aluminium fold-up A4 brochure
holder
Aluminium fold-up A4 brochure holder
R 597
OAC010
Zig Zag wooden brochure holder
Black
R 683
CFR001
Bar Fridge
470 x 470 x 830mm ( 150 L )
R 1 298
CGE002
Water Dispenser
Cold with 2 water bottles and 500 cups
R 1 155
GAC005
Beltrack Stanchion - Black Tape
Black or Red tape - Aluminium post
R 272
GAC013
Stanchion - CHROME
Rope colours - red - black - blue - white
R 272
GAC020
Ashtray - Standing - CHROME
All Chrome
R 198
OAC001
Waste bin small
R 47
BAR STOOLS
CODE
BBS001
ITEM NAME
Amarula Bar Stool - Light Imbuia.
Chrome Frame
ITEM DESCRIPTION
Light Imbuia or Natural Wood - chrome
frame
R 437
BBS003
Apollo Bar Stool - White
Other colours on req.
R 321
BBS010
Cosmopolitan Bar Stool
All Aluminium - no armrests
R 266
BBS011
Flamingo Bar Stool
All Aluminium - with armrests
R 266
BBS014
Sapphire Bar Stool - Charcoal
Chrome base
R 471
BBS020
Zeta Bar Stool - Black
BBS042
Waterfall Barstool - White
Alternate colours on request
R 477
BBS025
Komora Bar Stool - chrome base
black - white - brown - red
R 383
BBS030
York Slatted Bar Stool
White slats. Alt. Colours on req.
R 143
BBS023
Asteroid Bar Stool- chrome base
R 307
BBS008
Carlton Bar Chair
white - black - red
Luxurious Black Leather - gas
adjustable
R 143
PLEASE RETURN BY: 22 FEBRUARY 2014: TO Carmen Baartman:
Email: [email protected]; Fax to email:0861714882
-8-
R 444
Undercover Farming Expo & Conference • 4-6 March 2014
CAFÉ CHAIRS
CODE
ITEM NAME
ITEM DESCRIPTION
CHC027
Expo Café Chair
Black Leather - chrome frame
R 123
CHC003
Corkscrew Café Chair Natural
Natural or Black Weave - Aluminium frame
R 150
CHC001
Designer Chair
Black Seat - chrome frame.
R 123
CHC011
Kahlua Café Chair
Black, Light Imbuia Wood, Natural Wood,
Brown, White, Red
R 294
CHC017
Sling Café Chair
All Aluminium - with arm rests
R 123
CHS004
Deli Chair - White
White, Black or Wood slats. Alt. Colours on req.
R 81
CHS001
Ancona Chair
White plastic
R 33
CHS003
Conference Chair - black
CHC024
Mars Chair
R 109
White or Black, no arm rests - chrome frame
R 130
CUPBOARDS & SHOWCASES
CODE
ITEM NAME
ITEM DESCRIPTION
O87
Glass top newline showcase
White H900mm W1010mm D500mm
R 1 087
O88/Lrge
Newline Showcase Large
H1980mm W1030mm D500mm
R 1 957
O88/Sml
Newline Showcase Small
H1980mm W500mm D500mm
R 1 466
O64
Octanorm Bar Counter
H900mm W1010mm D500mm
R 742
O84
Newline Cupboard
H900mm W1010mm D520mm
R 785
092
Standing Shelve
R 785
LOUNGE SUITES
CODE
ITEM NAME
ITEM DESCRIPTION
CHP012
Alberon Tub -
black - purple - brown - white
R 676
CHP001
Tristan Tub Chair
brown - sandy - black - white
R 676
LOP001
Cuba Lounger SGL
Black or Off-White - decorative chrome frame
R 1 298
LOP003
Cuba Lounger DBL
Black or Off-White - decorative chrome frame
R 1 769
LOP005
Komodo SGL
LOP008
Komodo DBL
LOP012
Marula Couch - DBL
Soft Italian Brown Leather - stud effect on front
R 2 185
LOP054
Nevis SGL
Blue and Black, Ebony
R 1 365
LOP057
Nevis DBL
Blue and Black, Ebony.
R 1 776
LOP058
Newark - SGL
Pastel Orange
R 1 228
Black and Red, Black and Blue, Cream and
Black
Black and Red, Black and Blue, Cream and
Black.
PLEASE RETURN BY: 22 FEBRUARY 2014: TO Carmen Baartman:
Email: [email protected]; Fax to email:0861714882
-9-
R 1 133
R 1 639
Undercover Farming Expo & Conference • 4-6 March 2014
LOUNGE SUITES cont..
CODE
ITEM NAME
ITEM DESCRIPTION
LOP017
Bermuda - SGL - suede
Brown - Beige - Sandy
R 888
LOP020
Bermuda - DBL - suede
Brown - Beige - Sandy
R 1 291
CHP049
Comfy Chair - SGL
black - burgandy
R 574
CHP051
Comfy Chair - DBL
black - burgandy
R 792
OUTDOOR & COFFEE TABLES
PUM001
Caribbean Umbrella - Wood
Wood or S/S pole - Ivory Cover
R 751
PCH004
Wooden Table and Chair Set
4 chairs and 1 table. All wood
R 833
TSI010
Amber Side Table
Glass, chrome legs
R 676
TSI016
Amber Coffee Table
TSI005
Standard Side Table
TCO011
Standard Coffee Table
TCO030
Modena Coffee Table - White
1200 x 600 x 450mm
R 724
TCO010
Howe Coffee Table
White, glass top. Alt.
R 710
TCO009
Wicker Coffee Table
Sisal weave table top
R 710
R 830
Black, Maple, Mahogany, Beech, White - Nichol
legs
Black, Maple, Mahogany, Beech, White - Nichol
legs
R 424
R 478
CAFÉ TABLES & COCKTAIL TABLES
GSP044
Opal Table
Square Glass Top - 740 x 850 x 850mm
Round Frosted Glass. Wood base. 700mm
diameter
1400mm x 700mm - S/S, White, Black, M/Gany,
Maple
600mm diameter - S/S, White, Black, M/Gany,
Maple
R 955
TPR012
Pimms Table
TCA031
Grogg Cafe Table - S/S
TCA001
Cafe Tbl Jupiter 600 - S/S
TCA020
600mm² - S/S, White, Black, M/Gany, Maple
Natural, Beech, Mahogany, Black. RND - 1000 x
720mm
R 377
Oak. Alt. Colours on req. 6 seater
600mm diameter - S/S, White, Black, M/Gany
and Maple
700mm diameter - S/S, White, Black, M/Gany
and Maple
R 943
TCT007
Café Tbl Sangria 600 - Maple
Galiana Table - Natural chrome base
Barrel End Boardroom Table
- Oak
Boardroom Table Round Oak
Cocktail Table Diablo 600 S/S
Cocktail Table Diablo 700 S/S
TCT032
Pluto Cocktail Table
Silver Acrylic - gas adjustable - round
R 540
TCT034
Pyramid Cocktail Table
Glass Top - chrome base
R 813
TCT033
Saturn Cocktail Table
Round Glass Top - chrome base
R 540
OE42
Round table
White milan top round table 900(d)
R 175
TPR008
OTA002
OTA033
TCT001
Cherry, Oak, Mahogany - 8 seater
PLEASE RETURN BY: 22 FEBRUARY 2014: TO Carmen Baartman:
Email: [email protected]; Fax to email:0861714882
- 10 -
R 599
R 442
R 377
R 553
R 2 211
R 377
R 403
Undercover Farming Expo & Conference • 4-6 March 2014
AUDIO VISUAL ITEMS ON HIRE
FORM 7
Company Name:
Stand No:
Screens include speakers.
Screens will be mounted onto a wall.
Floor stand – optional extra
AV1
42 " LCD screens with USB and full HDMI with remote
Rate
For
Show duration
R2500.00
ACCESSORIES
AV2
Floor stand with black cover sock (if not mounted)
R213.00
AV3
Blue ray - DVD player
R355.00
AV4
Laptop
R1250.00
PLEASE ALSO INDICATE THE MEDIA (dvd player, laptop) THAT YOU WILL BE USING
WITH YOUR SCREEN. THIS WILL ENSURE THAT THE CORRECT CABLES ARE
BROUGHT TO SITE
Please also indicate on which panel the screen needs to be mounted on to. If no
instruction is received the screen will be mounted onto a panel selected by the contractor.
If the screen needs to be moved and re-installed an additional onsite fee will be levied by
the contractor.
`
PLEASE COMPLETE SUMMARY FORM 8 WITH YOUR REQUIREMENTS (Page 12)
PLEASE RETURN BY: 22 FEBRUARY 2014: TO Carmen Baartman:
Email: [email protected]; Fax to email:0861714882
- 11 -
Undercover Farming Expo & Conference • 4-6 March 2014
CONSOLIDATED ORDER SUMMARY FORM for
Non package carpet hire
Additional electrical items
Additional system requirements
 Audio visual.



Company Name:
FORM 8
Stand No:
PLEASE PRINT CLEARLY
CODE
DESCRIPTION
QTY
PRICE
SUB TOTAL
20 % SURCHAGE
14% VAT
TOTAL PAYABLE (carry forward to form 1)
PLEASE RETURN BY: 22 FEBRUARY 2014: TO Carmen Baartman:
Email: [email protected]; Fax to email:0861714882
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TOTAL
SECTION E: Frequently asked questions
1.
Details of the organizer:
UNDERCOVER FARMING EXPO (Pty) Ltd
P O Box 759,
Montana Park, 0159
Tel: 012-804 5854 • Fax: 012-804 5107
Payments should be in favour of Undercover Farming, except when ordering services from any outside
contractor, in which case payment should be made to the relevant supplier directly.
2.
What are the hours of the event?
Build –up 2 & 3 March from 08:00 – 17:00 (unless otherwise agreed to)
EXPO: Tuesday 4 March
08:00 – 17:00
Wednesday 5 March 08:00 – 17:00
Thursday 6 March
08:00 – 15:00
Breakdown and dismantling of stands will commence at 16:00 on Thursday and should be completed by
17:00 on Friday, 7 March 2014.
3.
How many access cards do I get?
We will give you access and parking discs and the formula applicable is:
4 – 6m²
9 – 12m²
18m²
27 – 50m²
> 50m²
3 access cards, 2 parking discs
5 access cards, 3 parking discs
7 access cards, 3 parking discs
10 access cards, 3 parking discs
15 access cards, 7 parking discs
(maximum allocation)
Each exhibitor will also receive 10 complimen-tary tickets for clients. These will be available from 14
February 2014.
4.
When and where do I collect my access cards?
Access cards will be available from the organizers office in the hall during build-up.
5.
Which parking areas and gates do we use?
Parking will be in a specially demarcated area next to the venue.
6.
What does “package” stand include?
Stands with the package option includes:
- carpeting
- a fluorescent tube light
- electricity
- rear and dividing walls of 6mm laminated material (2500m height X 1000mm width), supported by
aluminum poles at 990mm centers. Visible size of the panels are 2400mm H x 960mm W.
- fascia consisting of corex board of 6mm X 370mm and height from the floor is 2130mm. Only 25
characters can be used on a 3x3m fascia. Only one fascia name is included – corner stands need to
order an additional name if required.
- One table and two chairs
Kindly discuss special needs (like paintable panels, picture hooks and other requirements) with the
organizers as they will have a solution for you!