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Rural Water Supply and Sanitation Project in Western Nepal Phase II
Capacity Building Guideline
Rural Water Supply and Sanitation Project in
Western Nepal Phase II
CAPACITY BUILDING GUIDELINE
Name of the project:
Rural Water Supply and Sanitation Project in Western Nepal
Phase II (RWSSP-WN II) 09/2013-09/2018
Type of report:
Capacity Building Guideline
Date and location:
August 25, 2014 Pokhara, Nepal
Endorsed by 4th Supervisory Board meeting 25.8.2014
Who has prepared the report:
Project Support Unit, Pokhara
Distribution of the report:
Public
File: RWSSPWN II_Capacity Building Guideline_Endorsed_25.08.2014
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Rural Water Supply and Sanitation Project in Western Nepal Phase II
Capacity Building Guideline
1
BACKGROUND....................................................................................................................... 5
2
PURPOSE AND TARGET GROUPS FOR CAPACITY BUILDING ..................................................... 6
3
CAPACITY BUILDING PLANNING AND BUDGETING .................................................................. 7
4
3.1
FUNDING SOURCES...................................................................................................................... 7
3.2
ANNUAL PLANNING PROCESS AND APPROVAL.................................................................................. 9
3.3
IMPLEMENTATION AND REPORTING ............................................................................................. 11
3.4
TRAINING COURSE CONTENTS ..................................................................................................... 15
NORMS FOR BUDGETING DIFFERENT CAPACITY BUILDING EVENTS ....................................... 15
4.1
NORMS FOR COMMUNITY LEVEL TRAININGS ................................................................................... 16
4.2
NORMS FOR DISTRICT LEVEL TRAININGS......................................................................................... 16
4.3
NORMS FOR TECHNICAL TRAININGS .............................................................................................. 16
4.4
NORMS FOR WUSC/VWASHCC/WCF/STAFF EXPOSURE VISITS ..................................................... 17
4.5
GENERAL NORMS FOR RESOURCE PERSONS ................................................................................... 17
4.6
LOCAL RESOURCE PERSON FEE .................................................................................................... 18
4.7
EXTERNAL RESOURCE PERSON FEE ............................................................................................... 18
4.8
STAFF AS RESOURCE PERSON ...................................................................................................... 19
4.9
VALUE-ADDED TAX (VAT) .......................................................................................................... 19
4.10 OTHER COSTS ........................................................................................................................... 19
4.11 FOOD AND ACCOMMODATION COST ............................................................................................ 19
4.12 REGIONAL LEVEL TA FUNDED ACTIVITIES ...................................................................................... 20
4.13 DAILY SUBSISTENCE ALLOWANCE ................................................................................................. 20
4.14 TRAVEL COST FOR THE TRAINING ................................................................................................. 20
5
MONITORING AND EVALUATION OF TRAINING .................................................................... 20
5.1
OVERVIEW TO MONITORING ....................................................................................................... 20
5.2
DIAGNOSTIC EVALUATION ........................................................................................................... 20
5.3
MONITOR THE PROGRESS AND ATTENDANCE .................................................................................. 21
5.4
ASSESS THE FEASIBILITY OF TRAINING PLAN AND IMPLEMENTATION .................................................... 21
5.5
EVALUATION OF LEARNING RESULTS ............................................................................................. 21
5.6
POST EVALUATION .................................................................................................................... 22
5.7
IMPACT OR EFFECTIVENESS MONITORING OF CAPACITY BUILDING ACTIVITIES ..................................... 22
5.8
REPORTING ........................................................................................................................... 23
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Rural Water Supply and Sanitation Project in Western Nepal Phase II
Capacity Building Guideline
LIST OF TABLES
Table 1 Classification of Capacity Building Activities by Source of Funding ................... 8
Table 2 Implementation Process of Capacity Building Events..................................... 13
Table 3 Norms for WUSC/VDC Level Training .......................................................... 16
Table 4 Norms for District Level Training ................................................................ 16
Table 5 Norms for technical training organized at village level................................... 17
Table 6 Norms for exposure visits ......................................................................... 17
Table 7 Basis for Local Resource Persons Fee (Amount in Rupees) ............................. 18
Table 8 Basis for External Resource Persons/Consultants Fee (Amount in Rupees) ....... 18
Table 9 Maximum Food and Accommodation Cost or Allowance (Non–Board) .............. 19
LIST OF FIGURES
Figure 1 Core elements of capacity building .............................................................. 5
Figure 2 Annual Planning and Approval Process of Capacity Building activities ............. 10
Figure 3: Implementation Process of Capacity Building Activities ............................... 12
LIST OF ANNEXES
Annex 1
Template for District Capacity Building planning (DDF funded in Annual Work
Plan)
Annex 2
Template for PSU coordinated Capacity Building planning (TA funded in Annual
Work Plan) – also template for reporting
Annex 3
Template for Training Proposal
Annex 4
Template for Training Report – includes Training Fact Sheet and updates the
Training Proposal
Annex 5
Sample Pre-Test for Diagnostic and Learning Evaluation (At the beginning of
an event)
Annex 6
Sample Evaluation of Training (At the end of an event)
Annex 7
Participants’ Record
Annex 8
List of Capacity Building Events under RWSSP-WN II and respective referral
manuals
Annex 9
Checklist for GESI mainstreaming in capacity building program
LIST OF REFERRAL MANUAL OF THIS GUIDELINES
Step by Step Manual for water supply schemes, March 2014
VWASH Plan Preparation Guidelines, March 2014
VWASH Plan Updating Guidelines, June 2014
DWASH Plan Guidelines, under process
Post Construction Manual, under process
Project Administration Manual, February 2014
Technical Training Manual, under compilation
Sanitation and Hygiene Capacity Building Manual, under compilation
DWASH Unit-Support Persons Capacity Building Manual, under compilation
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Rural Water Supply and Sanitation Project in Western Nepal Phase II
Capacity Building Guideline
LIST OF SUPPORTING DOCUMENTS
Final Project Document, June 2014
Final Inception Report, June 2014
District Inception Workshop Reports, 20.2.-14.3.2014
Support Person Selection and Mobilisation Guidelines
Internal communication guideline, in process
Security, emergency & preparedness plan of RWSSP-WN, in process
Strategy for mainstreaming HRBA through GESI Strategy and Action Plan, in process
Strategy for mainstreaming climate change adaptation and disaster risk reduction, in process
RWSSP-WN Annual Work Plans of different fiscal years
Nine districts WASH plans, in process – final versions needed
VWASH Plans of RWSSP-WN Working VDCs
LIST OF ABBREVIATIONS
AWP
CB
CBS
CTA
CY
DDC
DDF
DMC
DoLIDAR
DSA
DTO
D-WASHA
D-WASH-CC
D-WASH Unit
EUR
FCG
FY
GESI
GOF
GON
HH
HRBA
ID M&ES
MFA
MFALD
MIS
MOU
NGO
NPC
NPR
O&M
Annual Work Plan
Capacity Building
Capacity Building Specialist (of RWSSP-WN II)
Chief Technical Adviser
Calendar Year
District Development Committee
District Development Fund
District Management Committee
Department of Local Infrastructure Development and Agricultural Roads
Daily Subsistence Allowance
District Technical Office
District WASH Adviser
District WASH Coordination Committee
District WASH Unit of DDC
Euro
Finnish Consulting Group (FCG International)
Fiscal Year
Gender Equity and Social Inclusion
Government of Finland
Government of Nepal
Household
Human Rights Based Approach
Institutional Development and Monitoring & Evaluation Specialist
Ministry for Foreign Affairs (of Finland)
Ministry of Federal Affairs and Local Development (of Nepal)
Management Information System
Memorandum of Understanding
Non-Governmental Organization
National Planning Commission
Nepalese rupee
Operation and Maintenance
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Rural Water Supply and Sanitation Project in Western Nepal Phase II
Capacity Building Guideline
ODF
p/m
PCO
PMT
POCO
PSU
RVWRMP
RWSSP-WN
SO
SP
TA
TOT
VDC
V-WASH-CC
VMW
WASH
WSP
WUSC
Open Defecation Free
Person month (21 day working month = 1p/m)
Project Coordination Office
Project Management Team
Post-Construction Phase
Project Support Unit
Rural Village Water Resources Management Project
Rural Water Supply and Sanitation Project in Western Nepal
Support Organisation
Support Person (individual hired by DDC)
Technical Assistance
Training of Trainers
Village Development Committee
VDC WASH Coordination Committee
Village Maintenance Worker
Water supply, sanitation and hygiene
Water Safety Plan
Water Users and Sanitation Committee
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Rural Water Supply and Sanitation Project in Western Nepal Phase II
Capacity Building Guideline
1
BACKGROUND
Rural Water Supply and Sanitation Project in Western Nepal Phase II (RWSSP-WN II) overall
objective is to achieve improved health and fulfilment of the equal right to water and sanitation for the inhabitants of the Project area. The purpose of Phase II is the poorest and excluded households’ rights to access safe and sustainable domestic water, good health and
hygiene ensured through a decentralised governance system. The original results of RWSSPWN Phase II are largely impact oriented:

Result 1 (Component 1 Sanitation and Hygiene): Access to sanitation and hygiene for
all achieved and sustained in the project working districts;

Result 2 (Component 2 Rural Water Supply): Access to safe, functional and inclusive
water supply services for all achieved and sustained in the project working VDCs

Result 3 (Component 3 Capacity Development): Strengthened institutional capacity of
government bodies to plan, coordinate, support and monitor the WUSCs and other
community groups in the implementation, operation and maintenance of domestic
water, sanitation and hygiene programmes in a self-sustainable manner.
All the three result areas call for a systematic and extensive capacity building. Many capacity
building activities do, in fact, support several result areas at the same time. It must also be
noted that capacity building is not only about training events and theoretical learning, but
that learning-by-doing, on-the-job training and then applying (getting opportunities to apply!)
the new skills into practice are equally important. Figure 1 ‘Core Elements of Capacity Building’, captures the holistic understanding of capacity building which entails three core elements, as shown below.
Capacity building is a leading theme across all result areas: these cannot be achieved without
systematic capacity building. These ultimate results must be kept in mind when defining capacity building activities.
Figure 1 Core ele-
ments of capacity
building
INSTITUTIONAL DEVELOPMENT
Formal & informal institutions
Good (water) governance
Factors of resilience and livelihoods strategies (coping, adaptation)
CAPACITY
BUILDING
ENABLING ENVIRONMENT
All levels: central to DDC & VDC
Decentralisation & LG reform processes
HUMAN RESOURCE DEVELOPMENT
Policy & legal framework
Continuous process of
Fiscal transfers (DWRDF, UC acc.)
skills development & learning-by-doing
GESI Strategies
Training modules:
Managerial, financial,
Leadership, planning & technical skills
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Rural Water Supply and Sanitation Project in Western Nepal Phase II
Capacity Building Guideline
This Capacity Building Guideline is prepared to ensure uniformity within RWSSP-WN while
implementing the capacity building activities at all levels (community, district and central) of
the Project. All the proposed training activities have to be in line with the Project Document
and approved as a part of the Annual Work Plan of the year concerned. The purposes of training activities vary between the organizational levels and between the target/beneficiary
groups.
Planning and reporting are important to ensure that we will remain fully accountable on how
the capacity building budgets were utilized. Keeping the results-orientation in our minds, in
addition to the activities themselves, we need to pay attention to the expected results and
impacts that the training is meant to have. Therefore, this document is not a standalone document but must be seen together with the other key documents. In addition to the Project
Document and relevant annual work plans, the Step-By-Step Manual provides details for the
capacity building of a very specific target group, namely the Water Users and Sanitation Committees (WUSCs). These events are all funded through the District Development Funds (DDF).
There are also the DoLIDAR WASH Training Norms (draft July 2013) that includes a range of
WASH-related training.
2
PURPOSE AND TARGET GROUPS FOR CAPACITY BUILDING
The Project arranges and/or facilitates training activities for four major levels of beneficiaries/
stakeholders, as follows:
a)
Central Level: MoFALD/DoLIDAR co-ordinates with concerned organizations to develop
common understanding and capacities for WASH. Typical activities include regular meetings,
national level workshops and visits, and contributions to national-level thematic groups and
sector policy debates, such as the Joint Sector Review and its thematic working groups.
b)
District Level: Activities focus on building the capacity of local government officials at the
districts, particularly the DDC, DMC, D-WASH-CC members and D-WASH Unit staff that will
enable them to effectively plan, implement, monitor, and support the WASH sector development across the whole district. Most of the district-specific activities are funded through
DDF. TA-funds are used for capacity building related to cross-cutting themes such as gender
equality and social inclusion (GESI), human rights based approach (HRBA), climate change
adaptation and disaster risk reduction, conflict resolution, anti-corruption and prevention.
The capacity of the Support Persons (SPs) hired by the DDCs for the district WASH Units (or
Support Organizations i.e. local NGOs) is critical for the successful WASH programme. They
are the front line cadres working with the communities. SPs systematic capacity building is
a must. It is recommended that a training topic is always included into their bi-monthly reporting & planning meetings. Similarly accounting software training and its refreshers to
DDC Accounts Officers and WASH scheme survey and design training to District WASH Unit
technicians is key capacity building event of the project.
c)
Community Level: Training activities for the ultimate beneficiaries are provided at VDC and
scheme level. The training for Water Users and Sanitation Committees (WUSC), V-WASH-CC
and VDC staff is to enhance their knowledge, skills and attitude in construction management,
transparency, accounting and O&M of the constructed schemes. Capabilities are also enhanced as a result of the learning-by-doing as per the Step By Step. Keeping WUSC in the
leading role the WUSC members and the beneficiary community will learn through action
about, consensus decision making, benefit sharing, transparency, accountability, empowerment and good governance. Technical training focuses at the community level.
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Rural Water Supply and Sanitation Project in Western Nepal Phase II
Capacity Building Guideline
d)
The Project Staff Level: The training for the Project staff is to upgrade and keep updated
professional and technical skills and attitudes in line with their respective support tasks to
the Project in the range of areas. Given that all project staff have a significant role to play in
the capacity building, also their capacity needs to be kept updated and diversified when new
thematic areas get introduced into the project. Annual performance assessments can be
used to identify capacity building needs for each individual.
The training needs should be identified by respective District WASH Units analysing the capacity gaps of the SO staffs or SPs working in the field.
Any person shall not be accepted to the same training event more than once. While inviting
and selecting participants, the participation of women, Dalit, Janajati and other disadvantaged groups shall be encouraged; GESI mainstreaming checklist for capacity building is given
in Annex 9.
The total number of participants shall be considered within the approved budgets in the Annual Work Plan (AWP). The number of trainees in a course shall be adjusted taking into account the set objectives and the training methods to be applied.
3
CAPACITY BUILDING PLANNING AND BUDGETING
3.1 Funding Sources
There are two funding sources available for capacity building at different levels. One fund flow
goes through the District Development Funds (DDF) together with the investment funds from
both GoN and GoF. Another fund flow is through the Technical Assistance (TA Fund) that is
100% from GOF and cleared through the consultant’s accounts (FCG).
District WASH Unit lead all the events – PSU’s role is to support to implement them and to
ensure that the events get reported. PSU does not organize any events in the districts directly.
All events are planned and coordinated together with ach District Management Committee
(DMC) and the Project Coordination Office (PCO) that also send the invitation letters as
needed. Regional and Central level activities will be planned and organized by Project Support
Unit (PSU) in coordination with DoLIDAR and MoFALD as relevant case by case basis.
The capacity building budget available for each district will be provided during AWP preparation process. If there is a very good justification for higher budget, exceptions can be expressed but in these cases the full participation of DDC is to be assured. District-wise annual
work plans will also identify other funding sources for joint-events with other governmental
or non-governmental stakeholders. Many events operating through D-WASH-CC for instance
should be increasingly joint efforts.
Contributions from GoN, DDC and VDC
-
-
-
GoN and DDC contributions will be included in DDF-funded capacity building activities
during the AWP planning process. DDC contribution is one indicator in considering
district performance.
VDC contributions for capacity building activities will be sought during V-WASH Plan
preparation and when interacting with V-WASH-CCs in planning for VDC-wide sanitation and hygiene activities. VDC contribution for other individual training events is not
practical to contribute.
Contributions to individual training events from the other WASH sector stakeholders
are on cost-share basis as defined for each individual event case by case.
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Rural Water Supply and Sanitation Project in Western Nepal Phase II
Capacity Building Guideline
District-wise capacity building activities will be coordinated and reported by the respective
District WASH Advisor. Capacity building activities combining more than one district will be
coordinated and reported by the respective PSU Specialist.
Generally, the activities where there is no need to combine the participants from more than
one district are funded from DDF as reflected in approved annual work plan. TA fund shall be
provisioned for DDC/DTO/DWASH Unit, SO/SP related and central level capacity building activities where participants from more than one district need to be trained by an event. List of
the different capacity building events and their referral manuals are presented in Annex 8.
Details of those capacity building events are given in the respective training manuals. General
classification of Capacity Building Activities by Source of Funding is provided in Table 1 below;
Table 1 Classification of Capacity Building Activities by Source of Funding
Thematic Area
DDF Funded
Users Level capacity
All scheme related trainings
building as per step by
step procedure
SO/SP Level capacity
building
Local human resources development
Technical Training
The events planned for only
one district and other regular meeting cost.
Local Service Providers
All technical trainings like
Local Latrine Builders, Village Maintenance Workers,
Rainwater Harvesting Mistries, Pump operators etc)
Events, Festivals and
All regular events that can
Awareness Campaigns be planned annually, such as
National Sanitation Week,
Women’s Day, World Water
Day, ODF celebrations.
Sanitation and Hygiene
All community/VDC level
training campaigns
District Level Capacity Regular meeting/workshops
Building Activities
All WUSC/VDC and
DDC/DMC level exposure
visits/trips, human resources
development
GESI & HRBA workshop,
Monitoring workshop, PoCo
workshop, etc.
Central Level Capacity None
Building Activities
None
TA Funded
Special training events or piloted
activities which is not planned in
district AWP (as decided by PMT,
case by case)
All SO/SP trainings that are combined to one or more districts.
Local Service Providers
IEC Materials
External Resource Person cost in
special case only (case by case
as decided by PMT)
Special events, workshops, conferences and other occasions
arising over the year as agreed
case-by-case, District ODF cost
sharing (district and central
level)
Regional level trainings e.g.
MTOT for behaviour change triggers, SP/SO staffs, etc.
DDC Accountants training
VDC/DDC/DTO/D-WASH-CC policy formulation, local governance,
effective implementation of laws,
technical trainings, incl. GIS,
MIS, GPS training that need to
combine participants from more
than one districts.
All central level capacity building
activities.
Project Staff exposure visits and
participation in different workshops/trainings/conferences
Central level exposure visits and
other visits that combine participants from more than one district.
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Rural Water Supply and Sanitation Project in Western Nepal Phase II
Capacity Building Guideline
3.2 Annual Planning Process and Approval
Planning and budgeting of capacity building activities is an integral part of the preparation of
an Annual Work Plan (AWP) to achieve the overall objectives, purpose and the key result areas
of the Project. Major basis of planning of investment and capacity building activities under
RWSSP-WN II is the comprehensive V-WASH Plan prepared by community and approved by
VDC, DSWASH plan and the budget ceiling provided from central level. All scheme investment
and major capacity building events should pass through village council to Ilaka level planning
workshop and respective DDC meetings before District Council.
After approval of the annual programs by District council, detailed planning and budgeting is
started. In this guidelines the planning and implementation process of the activities after approval of DDC council is described. Capacity building activities are planned for each of the two
sources of funds. Figure 2 below describes annual planning and approval process of capacity
building activities under RWSSP-WN II.
Planning Steps:
1. D-WASH Unit prepares the detail annual plan and budget after district council. While planning sanitation and hygiene activities and related capacity building activities the Unit incorporates D-WASHCC recommendations. Carried over or ongoing activities shall get first
priority while preparing plan within the budget ceiling provided by DoLIDAR/MOFALD.
District WASH Adviser provides advisory support to the unit regarding prioritization of the
activities and recommending TA funded capacity building activities. The capacity building
activities include both DDF funded and TA funded as per the classification given in Table
1 above. DWASH Unit submits the capacity building activities planned under TA support
to Project Support Unit and the unit prepares Draft AWP of the district to DMC. Planning
format for the DDF funded activities is given in Annex 2 of this guidelines.
2. District Management Committee (DMC) is responsible to finalize annual work plan of the
district. DMC reviews the draft annual work plan prepared by DWASH Unit and finalizes it
in consultation with PCO/PSU. PCO/PSU provides feedback to DMC as per need before
finalization of AWP.
3. Once the AWP from the district is finalized it is forwarded to PCO/PSU for compilation and
consolidation with TA funded capacity building activities. The PSU-based specialists outline their capacity building plans after having studied the plans made by districts and after
close coordination with both the district and PSU-based long term experts. Each specialist
will have their own annual budget that they will be accountable for from planning, coordinating, and reporting to financial clearance. The planning format that is also used for
reporting purposes is given in the Annex 3. The plans are discussed in the PSU Weekly
meetings and if needed, thematic working groups can be established especially for conceptual development of completely new issues.
4. The Capacity Building Specialist will compile all the proposals into one file to cross-check
that they are relevant for the results areas and to ensure that there is no serious gaps or
overlaps considering what the districts have also planned. The CB specialist will also consolidate DDF and TA funded capacity building activities and prepare capacity building plan
of the project for the fiscal year. Final TA budget allocation among the thematic areas will
be discussed in the PSU Weekly meetings.
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Rural Water Supply and Sanitation Project in Western Nepal Phase II
Capacity Building Guideline
Figure 2 Annual Planning and Approval Process of Capacity Building activities
DISTRICT
PROJECT SUPPORT UNIT
❶
S&H CB
Plan
D-WASH-CC
D-WASH Unit
o Prepares District
AWP based on budget
ceiling and District
Council Proposal
First DRAFT
AWP
❸
DDF-Funded
AWP
TA-Funded
Sample format in Annex 1
o Prepare TA - CB Plan
Reviewing District CB Plans
and Annual Budget - Format
in Annex 2
PCO/PSU
CB PLAN
PSU Specialists
❷
DMC
o DMC Review and Finalize the Plan in close
consultation with PCO/PSU
o PCO/PSU provides Feedback to DMC
District Draft
AWP
o Includes all schemes and CB Activities (District AWP)
TA Funded
CB PLAN
DDF Funded
CB PLAN
❹
CB Specialist
❺
ID M&E
Specialist
o Reviews and
Consolidates CB Plans
❾
D-WASH Unit
o Converts into NPC Format
o Reviews and Include
CB Plan in Draft AWP
RWSSP-WN II
AWP in
Draft AWP
NPC Format
❿
❻
PCO
Project Internal
Coordination Meeting
o Compilation
o Summarization
o Draft Final
AWP produced
❼
DoLIDAR,
MFALD, NPC
RWSSP-WN II
Final Annual Work
Plan
PMT
o Approves AWP
o Propose to SC/SVB
SC/SVB
o AWP Final Approval
❽
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Rural Water Supply and Sanitation Project in Western Nepal Phase II
Capacity Building Guideline
5. The Institutional Development and Monitoring & Evaluation Specialist/Chief Technical
Advisor will review the final capacity building plan and consolidate it with the annual work
plan of the project. The consolidation in AWP will also include an investment plan proposed by the districts. The ID and M&E specialist is responsible to prepare draft annual
work plan of the project for the fiscal year.
6. Internal Coordination Meeting, represented by PCO/PSU and District WASH Advisers will
discuss on the draft annual work plan and ID and M&E Specialist produces final draft of
the annual work plan.
7. Project Management Team (PMT) will approve the final draft annual work plan to be submitted to project Steering Committee for recommendation and project Supervisory Board
for Approval.
8. Project Steering Committee provides comments/suggestions for finalization and recommends to the Project Supervisory Board for approval of AWP. PMT will incorporate the
comments/suggestions provided by steering committee and submit the AWP to Supervisory Board for approval. Project Supervisory Board approves the Annual Work Plan.
9. Based on the final AWP of the district, DWASH Unit will convert the district's AWP in planning format prescribed by National Planning commission (NPC) and submit to PCO.
10. PCO compiles the plans of all districts and prepares projects work plan in NPC format. PCO
also summarizes the annual beneficiaries and budget targets in trimester basis and submits them to DoLIDAR.
Generally, all AWPs can be revised towards the end of the second trimester based on actual
expenditure, available budget and needs arising during the year. At this point a ‘reality check’
can be given to each activity.
3.3 Implementation and Reporting
After approval of the AWP, Training Proposals are prepared and capacity building activities
carried out either by Project Support Unit or DWASH Unit. In RWSSP-WN II majority of the
activities are implemented by DWASH Unit.
Capacity building activities are generally funded from two sources as presented in Table 1
above, List of trainings and possible source of funding are presented in Annex 8.
Process of implementation and reporting is presented in Figure 3 and Table 2 below;
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Rural Water Supply and Sanitation Project in Western Nepal Phase II
Capacity Building Guideline
Figure 3: Implementation Process of Capacity Building Activities
RWSSP-WN II
Approved CB Plan
(In AWP)
DISTRICT
PROJECT SUPPORT UNIT
A
B
DDF Funded
TA Funded
Trimester
Plans
❶
o DWASH Unit Prepare
Event Proposal Based
on the Approved
Norms
Proposal
DWASH Unit
o DTO Chief/DWASHA
Review the Proposal
and Recommend LDO
for Approval
Recomendation
o LDO on behalf of DDC
approves DDF Funded
Training/Event
Proposals
DWASHA/DTO
Single District
o DWASH Adviser, in Consultation with Concerned
PSU Specialist in case of single district event and
o Concerned PSU Specialist in Case of Multiple
Districts event Prepares the Proposal and Submit
to CB Specialist for Review and Recommendation
(Proposal format is given in Annex 3)
o Training Event Incharge Prepare the
Report and Submit to DMC, DWASH Unit
summarize the data and send to PSU
(Templete Annex 4)
Financial
Clearance
Recommendation
CB Specialist
❷
❸
o CTA Approves TA Funded
Training/Event Proposals
Approval
LDO
o Implementation of event as per
approved Proposal
Proposal
PSU Specialist
Proposal
DWASH-A
❸
❹
❻
❶
o Review the Proposal and
Recommend CTA for Approval
❷
Multiple
District
Approval
CTA
❹
Implementation
Implementation
❺
❺
Training/Event
Report
Training/Event
Report
GESI Disaggregated Participants
Data (Templete is given in Annex 7)
o DDC Account Section
o Implementation of event as per approved
Proposal
o Training Event Incharge Prepare the
Report and Submit to CTA/project drop
box (Report Templete is given in Annex
4)
Financial
Clearance
o PSU Account Section
RWSSP-WN II
Project MIS
o MIS Specialist Updates the CB Data
❼
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❻
Rural Water Supply and Sanitation Project in Western Nepal Phase II
Capacity Building Guideline
Implementation and Reporting Steps
Due to different administrative arrangements the implementation and reporting of TA and
DDF funded capacity building events have different processes for implementation and reporting. The process of capacity building activities preparation, implementation and reporting under each funding sources is described in following Table 2.
Table 2 Implementation Process of Capacity Building Events
Implementation Process
DDF Funded
TA Funded
Step 1: Preparation of Training/Event Proposal
Training Proposals (Annex 3) shall have clear and detailed training course contents that
will enable anyone to review the contents whether they fit to the work requirements of
the participants and enable the participants to apply practically what they have learned.
As such, training courses should not all be theoretical in nature, but must allocate sufficient time for practical and participatory exercises. It is necessary to prepare for the event
in a way that the participants can apply the new skills and knowledge on their work. While
calculating cost of the training, the approved norms will be followed. None of the training
events will be implemented without prior approval of the proposal. DMC will decide to
conduct the training events before preparing the proposals.
DDF Funded
TA Funded
DWASH Unit is responsible for Training Proposals. a) The respective DWASHA is responIt will be managed as follows;
sible for the preparation of training
a) Scheme/VDC Level capacity building activities: proposal for the district and VDC
Field Coordinator (SP) of respective VDC will pre- level activities.
pare the proposal.
b) Multi VDC/Technical Training: Proposal of the
training that covers participants from more than
one VDC shall be prepared by the DMC and the
event shall be coordinated by DDC/DTO staff
and/or the relevant SP assigned by DMC.
b) Events combining participants
from more than one district and focusing on specific sector will be prepared and coordinated by the concerned PSU Specialist.
c) Study tour/Exposure Visits: Proposal of the
study tour will be prepared by the DMC-nominated Sample of proposal for training
person and coordinated by DDC/DTO staff as- events is presented in Annex 3
signed.
d) Sanitation and Hygiene: Proposal of sanitation
and hygiene related events will be prepared by
DMC-nominated personnel of DWASH Unit.
Step 2 : Recommendation for Approval
DTO Chief and/or DWASHA on behalf of DMC will Capacity Building Specialist will rereview and recommend the proposal for approval. view and recommend the training
Recommendation will be based on the allocated proposal for approval. Recommendation will be based on the allocated
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budget in AWP, unit rate of items and manage- budget in AWP, unit rate of items
ment of resource persons.
and management of resource persons.
Step 3 : Approval of the Proposal
LDO or assigned officer will approve the proposals Chief Technical Adviser (CTA) will apon behalf DMC.
prove all kinds of TA funded capacity
building proposals.
Step 4 : Implementation of the Event
Field Coordinator in case of scheme level activities
and DMC-nominated person in case other trainings
will be responsible for management and coordination of the training. The in-charge will manage
training venue, logistics, session management etc
for the training.
DWASH Adviser in case of single district training and respective PSU specialist in case of multiple district
training. The person who prepares
proposal is generally responsible for
entire management of the training.
Step 5 : Training/Event Report
The training report of each DDF funded training
event will be produced and submitted to DMC. Report as per the format given in Annex 4 will be produced for technical and other major training
events whereas, WUSC training report can be produced scheme wise at the end of completion of respective scheme phase (e.g. preparatory, implementation, post construction). WUSC level training
participants and date will be updated in respective
scheme cards. WASH Adviser will be responsible to
ensure of submitting the summary of the training
report to CTA/project drop box.
The training in-charge (DWASH Adviser or concerned PSU specialist) is
responsible for the training report
(template in Annex 4). Report of
each TA funded training shall be produced and submitted to CTA and will
also be recorded in project drop box.
Project secretary will compile all
training reports and forward to project MIS for updating.
Step 6 : Financial Clearance
Training in-charge of respective training will submit original bills and receipts along with the training report to the DDC account section for financial
clearance. All the costs of the training should be
within the limit of approved proposal.
Training in-charge of respective
training will submit original bills and
receipts to the PSU account section
for financial clearance. All the costs
of the training should be within the
limit of approved proposal.
Step 7 : Updating Project MIS
GESI disintegrated capacity building data of each event will be forwarded to PSU for MIS
update in regular basis. WUSC level training data will be updated in scheme cards. DWASH
Adviser is responsible for regular submission CB data to PSU MIS. In case of TA funded
activities training in-charge of respective training is responsible for submission of CB data
to PSU. MIS specialist of PSU is responsible to record all data and produce information for
different types of project reports. The GESI disintegrated data format is presented in Annex 7.
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Notes:
-
-
The project staff may not handle the fund from DDF.
Proposals not mentioned in AWP are subject to approval by PMT. If the proposal
involves large amount of funds, it is subject to approval of the Supervisory Board.
Approval process of the individual events is as follows. All proposals should be
approved at least 2 weeks before starting the event for better management and
timely information to the participants.
Proposals for big events should be made 4 weeks in advance and once approved,
should be posted for public notice and for stakeholders and beneficiaries information within the Project area.
3.4 Training Course Contents
Training course contents and their implementation process is described in different training
manuals as follows. The contents and manuals will be followed while implementing the training activities.
1. All Scheme level WUSC capacity Building Step by Step Manual
2. V-WASH Plan preparation
VWASH Plan Guidelines
3. V-WASH Plan updating
VWASH Plan Updating Guidelines
4. D-WASH Plan preparation related
DSWASHP Guidelines : Under PP'n
5. Technical Trainings
Technical Training Manual : Under PP'n
6. Post Construction and WSP related Post Construction Manual : Under PP'n
7. Sanitation and Hygiene
Sanitation and Hygiene CB Manual : Under PP'n
Other District level capacity building events e.g. DDC accountants training, design software
training course contents will be developed as per requirements. List of trainings provided under RWSSP-WN II funding is presented in Annex 8.
4
NORMS FOR BUDGETING DIFFERENT CAPACITY BUILDING EVENTS
Budget breakdown of the event will be presented to the participants before the training for
transparency of the activity. Also the expenditure will be presented at the end of the each
training in training report.
If any training materials such as tools or various items are handed out at the end of the training, there needs to be clear records on this: what was handed out and signed as received. The
materials can be handed out only for the participants based on transparent system. Alternatively, they are to be returned to DDC store to be used in the next training. The training proposals should be able to anticipate whether the items will be returned or not. All the training/meeting and workshops shall be conducted only after approval of event proposal as
planned in annual work plan and decided by DMC.
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4.1 Norms for community level trainings
Following rates of the expenses are given for all kind of trainings (WUSC level/VDC level) that
are organized at the same scheme area or VDC/DDC. The trainings will be facilitated by
DDC/DTO staff SO/SPs. The costs will be incurred from DDF.
Table 3 Norms for WUSC/VDC Level Training
Sn
1
2
3
4
5
Expenditure Heading
Stationeries
Tea and snacks
Hall rent
Classroom materials
Food cost
Maximum ceiling
NPR 50/participant/event
NPR 100/participant/per day
NPR 200/day
NPR 500/event
NPR 200/participant/day
Remarks
if needed
Max'm 3 days
See below
Only for the trainings having more than 6 hours and will not be provided for
meeting, awareness campaign etc.
4.2 Norms for district level trainings
Following rates of the expenses are given for all kind of district level trainings that are organized at district level. The trainings will be facilitated by DDC/DTO and other resource persons.
The costs will be incurred from DDF.
Table 4 Norms for District Level Training
Sn
1
2
Expenditure Heading
Stationeries
Tea and snacks
3
4
5
6
Hall rent
Classroom materials
Food and accommodation
cost
Coordination cost
7
Logistic management cost
Maximum ceiling
NPR 100/participant/event
NPR 100/participant/per
day
NPR 1000/day
NPR 300/day
NPR 800/participant/day
Remarks
if needed
Out of HQ Participants
NPR 300/day
NPR 100/day
For district level meeting/workshop that are participated by district level WASH stakeholders
and Multi Stakeholder Forum Members NPR 200/meeting shall be provided. In addition tea
and cost maximum NPR 100 shall be covered from the DDF.
4.3 Norms for technical trainings
Following rates of the expenses are given for budgeting all kind of technical trainings e.g. Water Supply Technicians training, rainwater harvesting Mistries training, local latrine builders
(residential training – more than 7 days) that are organized at a place/scheme where participants from various other VDCs/schemes do participate. The training will be managed jointly
by DMC and D-WASH Unit and the cost will be incurred from the DDF. DMC will nominate
training in-charge either from DDC office or DTO. Training in-charge will be responsible for
the management of the training.
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Table 5 Norms for technical training organized at village level
Sn
1
2
3
4
5
6
7
8
9
Expenditure Heading
Stationeries
Tea and snacks
Food and accommodation cost
Hall rent
Classroom materials
Equipment
Transportation
Opening and Closing ceremony
cost
Medicine cost
Maximum ceiling
Rs. 150/participant/event
Rs. 100/participant/per day
Rs. 500/participant/per day
Rs. 1,000/day
Rs. 10000/event
As per estimation
As per actual
Rs. 100/participant * 2 times
Remarks
if needed
Rs. 2000/training
4.4 Norms for WUSC/VWASHCC/WCF/staff Exposure Visits
Following rate of the expenses are given for WUSC/VWASHCC/WCF exposure visits to different places. The visits will be managed by DMC and the costs will be incurred from DDF. DMC
will nominate in-charge of the visit either from DDC/DTO office. In-charge will be responsible
for the management of the visit.
Table 6 Norms for exposure visits
Sn
1
2
3
4
5
6
7
Expenditure Heading
Stationeries
Tea and snacks
Lunch/Dinner
Accommodation cost
Transportation cost
Other fees and costs
Medicine cost
Max’m ceiling
Rs. 250/participant/trip
Rs. 100/participant/per day
Rs. 300/participant/per time
Rs. 600/participant/night
As per actual
As per actual
Rs. 2,000/trip
4.5 General Norms for Resource Persons
General Norms Training:
1)
2)
3)
All Resource Persons shall be specialists in the subject matter.
Local Resource Persons
a) Line agencies, local body staff, NGO of the same district.
b) No service contract is required for Local Resource Person.
External Resource Persons
a) Freelancer or consultant
b) GoN, NGO and line agency officials (from other district)
c) A person facilitating training as an external resource person must take leave for
those facilitating days, if he/she is working in any government or non-government agencies /organization.
d) CVs of three candidates are required for the selection. If a CV of a resource person has already been approved for CV Roster, he/she can be directly hired as
External Resource Person (as individual Short Term Service Provider)
e) Signing a Service Contract before the event is MUST for external resource person. Respective coordinator is responsible for having the contract approved
prior to the event.
f) Fee and selection process of external resource person shall be as per the existing Rule of DDC/DoLIDAR.
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One training day consists of minimum of 6 hours.
4.6 Local Resource Person Fee
The fee (Including tax) of Local Resource Person shall be applied as follows (Table 4).
Table 7 Basis for Local Resource Persons Fee (Amount in Rupees)
LEVEL
RATE PER SESSION WITH HAND-OUTS IN A DAY
Gazetted officers (Central level training)
Per Session
Remarks
3,000 Max 3 sessions/day
Gazetted officers (district or regional
level training)
1,700 Max 3 sessions/day
Non Gazetted (at VDC/community
level training)
1,000 Max 3 sessions/day
1A session shall be of at least 1.5 hrs. in technical subject matter. Briefing the training
objectives, welcoming the participants, inaugurating, conducting pre or post-tests etc
shall not be considered as session and paid.
2Rate above is the maximum for Specialized Level Gazetted officers. Other levels (G1,
G2 and G3 Gazetted Officers) will be lower than the rate above and will be indicated in
respective Project Proposal prepared for the purpose.
4.7 External Resource Person Fee
The fee (including tax) of External Resource Person shall be applied as follows:
Table 8 Basis for External Resource Persons/Consultants Fee (Amount in Rupees)
Education
Experiences
Master or above
More than twenty years of experience
9,000 – 10,000
Fifteen to twenty years of experience
7,000 – 8,500
Ten to fifteen years of experience
6,000 – 7,000
Five to ten years of experience
5,500 – 6,000
More than fifteen years of experience
5,000 – 5,500
Ten to fifteen years of experience
4,500 – 5,000
Five to ten years of experience
3,500 – 4,500
Up to five years of experience
2,700 – 3,300
More than fifteen years of experience
3,000 – 4,000
Ten to fifteen years of experience
2,500 – 3,000
Five to ten years of experience
2,000 – 2,500
Bachelor or above
Intermediate or
equivalent or above
Up to five years of experience
More than fifteen years of experience
Ten to fifteen years of experience
Five to ten years of experience
Above rates include the hand-outs and presentation preparation.
Skill Technician or above
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Amount/day/person
1,750 – 2,000
1,900 – 2,200
1,700 – 1,900
1,400 – 1,700
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If the training event is organized outside the then residential location, Daily Subsistence Allowance during the
travelling days will be provided on top of the above fee. This shall be clearly mentioned in the service providers’ contract.
For highly specialized Resource Persons where the rates above do not apply, the Resource Persons can negotiate for a lump sum amount that covers travelling allowance, professional fee, and preparation of training
materials through a Proposal that will be reviewed by the PSU Specialist concerned and IDE/M&E Specialist
and for endorsement to the (dis)/approval of the Chief Technical Adviser.
1
In special cases the above fees can be increased by 10-15 % (subject to prior approval of CTA)
4.8 Staff as Resource Person
If a Project Staff member participates/facilitates an event outside his/her duty station, the
costs are covered as normal duty travel. There is no extra payment for a staff member who
acts as an event coordinator or a resource person – this is considered part of duties.
If a project staff member participates a training event organized by other agencies, and allowance is provisioned, the participant shall accept allowances from only one source (either training allowances or Daily Subsistence Allowance from the project)
If a project staff member facilitates a training organized by other stakeholders during normal
office hours in the duty station, he/she is not entitled to receive additional allowances. If it is
4.9 Value-Added Tax (VAT)
It is encouraged that External and Internal Resource Persons conducting capacity building for
foreign-funded projects should apply exemption from the GoN on the payment of VAT, as it
cannot be added as extra charge above their professional fees.
4.10 Other Costs
Miscellaneous Unit Cost on training: Maximum unit cost of miscellaneous items at the different levels of training shall be applied as follows (Table 4).
4.11 Food and Accommodation Cost
Full-board training system will be applied at PSU and district level. In case of VDC level and at
district level where management of food and accommodation is not possible, non-board system will be applied with justification. Under full-board system, the budget covers breakfast,
lunch, dinner, tea and snacks. Under non-board option, only day time snacks are covered.
Staff of DDC/DTO/DADO/VDC will not be paid any training allowances under non-board option. They are entitled to get DSA from DDC/project/concerned office as mentioned in the
training proposal. No allowances will be paid for the participant of training organized in duty
station, VDC or resident location of the participant.
Table 9 Maximum Food and Accommodation Cost or Allowance (Non–Board)
Level of the Training
Central Level
PSU Level*
District Level
VDC Level
Option 1 (Full Board)
Option 2 (Non-Board)
(Amount in Rupees)
(Amount in Rupees)
As per approved Proposal by Team Leader
As per need with prior approval of Team
Not applicable
leader
Rs. 850/participant/day
Rs. 700/participant/day
Not applicable
Rs. 500/participant/day (for outside
participants only)
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4.12 Regional Level TA Funded Activities
In case of TA funded regional level training/seminar/workshop/visits where participants from
DDC, DTO DoLIDAR participates project will apply either full board system or DSA as per project norms will be paid. Other payment and arrangements will be as per Project Administrative Manual (PAM).
4.13 Daily Subsistence Allowance
For Project staff, a 25% Daily Subsistence Allowance (DSA) will still be provided in full-board
training/seminar/workshop/visits as per the project rules. For non-Project staff, they will also
be entitled for 25% allowance.
4.14 Travel Cost for the training
Transportation cost (public bus fare) to the participants will be paid (from duty station/home
station to the training venue & to and from) as per actual bus fare. One way travel ticket shall
be submitted while claiming the cost. DSA of the participants of the actual travelling days will
be paid as per DDC norms in case of DDF funded activities and as per Project norms in case of
TA funded capacity building activities.
5
MONITORING AND EVALUATION OF TRAINING
5.1 Overview to monitoring
Monitoring and evaluation of CB activities is an essential part of the CB activity planning and
implementation. The training proposal has to include description on how M&E will be carried
out.
Monitoring and evaluation can include different forms as follows:-
Diagnostic evaluation
Monitor the process and attendance
Assess the feasibility of the training plan and implementation
Evaluation of learning results, and
Post evaluation (impacts)
Depending on the purpose and nature of an event, it should be considered whether all of the
above forms are to be included or not. For example, in a planning workshop, it is not necessary
to include all of them, but in case of the training courses, all of them should be planned and
implemented in some way.
5.2 Diagnostic evaluation
Purpose of diagnostic evaluation is to assess the existing knowledge and skills of the participants either before an event or latest at the beginning. It collects information on participants'
capabilities that can be taken into account in during the training.
Diagnostic evaluation can be done in different ways, e.g. through class discussion, asking the
participants to perform a small task, like planting a tree, or requesting the participants to
answer the questions in a pre-test form (see Annex 5 as an example).
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5.3 Monitor the progress and attendance
Monitoring of progress and attendance is necessary for seeing if the event is implemented as
planned and that the participants are present. In case of no progress, there may be a need to
adjust the plans during an event, or in worse case, postpone or cancel the event. The attendance records of the participants have to be kept on daily basis in writing as it may have direct
implications on budget and issuance of certificates.
The attendance record is kept in the attendance record book (PSU, district, community organization or scheme wise). The information required in the books is: name of the event,
timing of the event (dates & duration), location/venue, names of the participants and their
signatures on daily basis. As the book is a unique record of attendance, the responsible persons have to ensure the book is not lost. In addition to the book, a list of the event participants
has to be annexed to the event report and summarized in a fact sheet.
See Annex 4 for the Training Report and Annex 7 for participant list. The person coordinating
the event must make sure that the fact sheet is filled up during the event itself.
5.4 Assess the feasibility of training plan and implementation
This assessment is normally done at the end of a training event using ‘standard’ questionnaire
as enclosed in Annex 6. In addition, it is useful to organize a wrap-up discussion among the
participants and trainers. This will give an opportunity to raise issues, which are not covered
by the questionnaire.
5.5 Evaluation of learning results
The evaluation of the learning results is an essential part of a training event. With good planning and implementation of learning evaluation, one can measure whether a training event
met its purpose and to which extent the set learning objectives were achieved.
Evaluation of learning results has to be based on the set objectives in the training plan.
Learning evaluation can be done in different ways depending on the nature of an event (e.g.
training course, workshop, study tour or an on-the-job training). Some examples on how
learning evaluation can be done are described below:
-
-
Oral questions and oral answers, directly to a certain trainee or to the whole group
selecting a trainee to give an answer in different ways.
Written test where trainees write answers on paper, which are evaluated against
teacher models answers, based on the set objectives and the presented content.
Multiple-choice questionnaire: This can be used both for diagnostic test and for learning evaluation, and if done so, the comparison will give quick ‘picture’ of expected
improvements (change).
False-true questionnaire where a trainee has to consider and tick, whether the statements made are false or true.
Observation of a trainee’s work performance using a record sheet including the critical points of that particular work.
Assessing practical/concrete outputs of learning activities; e.g. PoCo action plan or
O&M Plan prepared by WUSC during the training, concrete foundation of a tap stand,
sample page in the WUSC book keeping, etc.
The evaluation has to be as objective as possible. Attention should be paid to selecting evaluation method depending on the set objectives, knowledge, skills and attitudes.
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5.6 Post Evaluation
Post evaluation means evaluation that is done several months or even a year after training
was completed. It is done in the working site of a trainee. The purpose is to evaluate whether
the learnt knowledge, skills and attitudes have been taken in use (impact). Normally a post
evaluation is done by two different ways:
-
-
Through observation/assessment of trainee’s work performance and outputs.
Through interviews or using questionnaire. In this case, opinions have to be received
from a trainee him/herself, from immediate supervisor(s), and even from clients depending on the nature of work.
Effectiveness evaluation and retention test of all scheme related training activities
shall be carried out during scheme regular monitoring and evaluation process. (please
refer: scheme monitoring and evaluation booklet for details)
5.7 Impact or Effectiveness Monitoring of Capacity Building Activities
All the capacity building activities funded by the project should be guided towards achievement of project indicators ultimately contributing to project overall objectives. Project does
not fund such capacity building events that are not related with the project indicators and
objectives. Therefore, all training events should be effectively implemented and the skills and
knowledge obtained from the trainings should be translated into practice. To ensure the effectiveness of the training, the following monitoring system is established that will be implemented during different monitoring visits and impact studies.
Table 10 Effectiveness Monitoring of Capacity Building Activities
Sn
Level of Training/ Expected Outcome
Target Audience
Effectiveness monitoring process
1
Step by Step related The Water Supply schemes imTrainings – Water Us- plemented with enough particiers and Sanitation pation, quality and transparency
Committees
All the step by step implementation monitored during different
stages of scheme monitoring. Effectiveness and retention test
shall be done during scheme
monitoring process.
2
SPs, DWASH Unit, All the activities in the field fol- Peruse of all the guidelines in the
Service
Providers, low the project approach, mo- field monitored during scheme
mobilizers – ToT type dality and process
and VDC level monitoring visits
of Training
3
Technical Trainings
4
DWASH/VWASH Plan Prepared plans are Participatory, Monitored through district and
related Training
realistic plan and all stakeholders VDC level workshops
agree on the existing status.
5
Celebration of differ- Level of awareness of the com- Monitored through scheme/VDC
ent national and in- munity raised and status of sani- level monitoring.
ternational
days, tation and hygiene improved.
Developed human resources
provide service to the schemes,
they have enough quality to
serve
Monitored during scheme/VDC
level monitoring. Special monitoring/study will also be carried
out.
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events and
awareness
paigns
6
other
cam-
District level Meet- Increased coordination among Monitored analysing timely deciings, workshops
stakeholders and DDC and stake- sions, reporting and initiation
holders own the project.
taken by district to solve problems and completion of activities.
5.8 REPORTING
All DDF funded activities are reported to DMC and DWASH Unit reports to PCO/PSU in
monthly basis. The capacity building data are submitted to PSU in bi-monthly basis. All the
field activities will be reported in monthly/bi-monthly basis to the DWASH Unit through
monthly/bimonthly review meeting with field staffs.
For TA funded capacity building, the Training Coordinator is responsible for Training Report
preparation. Annex 4 shows the template for the Training Report. Note that the first pages of
the Training Report are the same as in the Training Proposal Annex 3 – the objective is to
update with actual figures and names the same information as was provided in the Training
Proposal.
The report is concise and informative on key issues. Particular attention is to be paid on outputs and achievements and ensuring the fact sheet is updated. Fact sheet is an important link
to financial control and to MIS records of the Project; the participant figures are also needed
for the progress reports.
The final reports of events are to be submitted to: [email protected] and shared through
the Training Reports Drop Box. Depending on the topic and location of an event, copies may
be submitted also to relevant experts and stakeholders, including districts and resource persons/service providers.
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ANNEX 1 TEMPLATE FOR DISTRICT CAPACITY BUILDING
PLANNING (DDF FUNDED IN ANNUAL WORK PLAN)
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Rural Water Supply and Sanitation Project in Western Nepal Phase II
A
Total Estimated Budget of FY 01 (2071/72) (NPR)
DDF
DDF
Water Supply
1
2
Total (A)
B
B1
B2
Sanitation & Hygiene
Institutional Toilet Construction
Public toilet Construction
Institutional Toilet Construction
Rewards
ODF reward
B3
Sanitation Related
Sanitation Exhibition
Wall Painting
IEC & media
National Sanitation Week,
Hand washing Day, Toilet Day
District ODF declaration
VDC ODF declaration
Journalist Mobilization
Total (B)
C
Capacity Building
C.1
1
2
Scheme Level (Step-By-Step)
Pre-Construction/Procurement
training to WUSC
Post Construction training to
WUSC
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Kind
Users
Cash
Total
DDF
DDC
VDC
GOF
Total
Kind
Cash
VDC
Total
DDF
DDC
GOF
Users
GON
Total Estimated Budget (complete scheme) (NPR)
GON
Pop'n
Beneficiaries
HH
Complete
Year
Start
Year
Implementation
Phase
New/ rehab
Scheme status
Budget item
Scheme Type
Sn
Scheme Code
Capacity Building Guideline
To
ta
l
Rural Water Supply and Sanitation Project in Western Nepal Phase II
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C.2
Technical Training
1
WSP Training 3 Days
C.3
Sanitation & Hygiene
1
3
ToT ODF/TBC training
ODF/TBC orientation to Multistakeholders
WASH orientation to Media
4
ODF Refresher Training
2
C.4
GESI
C.5
Exposure Visits
C.6
Post Construction
C.7
Planning
V-WASH Plans
Total (C)
D.
1
SO/SP BUDGET
SO/SP cost
Total (D)
E.
E1
Running/Monitoring
GON Admin
Administrative Cost
E2
Running
Establishment/Strengthening
WASH Unit
E3
Monitoring
Scheme monitoring as per SBS
VDC level monitoring
Total (E)
Total (A+B+C+D+E)
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Rural Water Supply and Sanitation Project in Western Nepal Phase II
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ANNEX 2 TEMPLATE FOR PSU COORDINATED CAPACITY BUILDING
PLANNING (TA FUNDED IN ANNUAL WORK PLAN) – ALSO
TEMPLATE FOR REPORTING
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Rural Water Supply and Sanitation Project in Western Nepal Phase II
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Budget
code
#
Name of the Event
Level of
training
When?
How many
days? (Duration)
(mm/yyyy
only)
days
Where?
(Venue)
Budget
External
Resource
Person
NPR
Y/N
C1.02
Central/district meetings
0
C1.03
Non-Project Districts (off-DDF costs)
0
C1.04
Result 1 Sanitation
0
C1.05
Result 2 Water Supply
0
C1.06
Result 3 Institutional Development
0
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Participants
(who?)
Rural Water Supply and Sanitation Project in Western Nepal Phase II
Capacity Building Guideline
ANNEX 3 ............................... TEMPLATE FOR TRAINING PROPOSAL
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Rural Water Supply and Sanitation Project in Western Nepal Phase II
Capacity Building Guideline
Rural Water Supply and Sanitation Project in Western Nepal Phase II
TRAINING PROPOSAL FOR XXXXX TITLE OF TRAINING HERE
XXXX
Budget Code: .........
Submitted date: dd.mm.yyyy
File name: TR_Proposal for xyz_dd.mm.yyyy
Title of the training event:
Training dates (FROM – TO): (Dates: both in Calendar Year and Nepali calendar)
Location: Venue, District & VDC:
Prepared by (name & designation):
Other team members involved in the training:
Training level: 1. Scheme level  2. VDC level  3. District level  4. Project level 
Summary (to be updated in the Training Report)
Name of the
Event
Dates:
Duration (days):
Funding
Source
Budget and
actual cost
TA/DDF ??
TA Budget Code
Estimated NPR
Actual NPR
External resource person/s
Participants:
Mr./Ms. Name & organization
No of participants
Detail of participants
Expected
To be updated in the Training Report
WUSC/V-WASH-CC/D-WASH-CC/etc
F
Dalit
M
Actual
A/J
F
M
F
RM
M
F
DTC
M
To be updated in the Training Report
Others
Total
F
M
M
F
Other remarks:
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Rural Water Supply and Sanitation Project in Western Nepal Phase II
Capacity Building Guideline
BACKGROUND AND PURPOSE OF THE TRAINING
OBJECTIVES, METHODOLOGY AND EXPECTED OUTCOME
(Training schedule outlining context to be presented in Annex 1 to this proposal)
VENUE AND DURATION
(add any details needed especially if the admin needs to organize something; if the venue and dates
are clear from the page 1 and there is no need for special arrangements/equipment/booking, no
need to have this chapter)
Venue for class room training:
Venue for practical works (if any):
PARTICIPANTS
Who are the participants? (which agencies, SOs/UCs, from which VDC, schemes etc, estimated numbers & background/level)
RESOURCE PERSONS AND FACILITATORS
Full time Facilitators/Resource Persons:
Part time Facilitators Project Internal/External:
Support Staff:
BUDGET AND MODE OF PAYMENT
Total estimated cost is...................../- as per attached budget sheet (Annex 2 to this proposal).
Prepared and Submitted by:
Recommended by:
Approved by:
_______________________
_______________________ ____________________
Name:
Name:
Name:
Designation:
Designation:
Designation:
Date:
Date:
Date:
LIST OF ANNEXES
1.
2.
3.
4.
Session plan/s of the training
Detailed budget sheet
CVs of the Resource Persons
Other relevant information
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Rural Water Supply and Sanitation Project in Western Nepal Phase II
Capacity Building Guideline
ANNEX 1. SESSION PLAN OF THE TRAINING
Overview (for several days trainings)
Date
Time
Session I
Session II
Session III
Lunch Break
Session IV
Session V
Session VI
Day I
Day II
Day III
Day IV
Detailed daily programme (for daily details)
Time
Session
Facilitator/resource person
Day V
Day …
Day …
Remarks/materials
ANNEX 2. DETAILED BUDGET SHEET
Sn
A.
1
2
B.
1
2
3
C.
1
2
D.
1
E.
1
2
F.
G.
1
2
Particulars
Nbr Rate
Days
Tea, snacks, food, accommodation During Training Period
Participants
Trainer and resource persons
Sub Total
Stationeries
For distribution
For classroom use
Banner
Sub Total
Transportation
Bus for field trip
Participants bus fare (2 way)
Sub Total
Daily Subsistence Allowance for Traveling Days
in average from respective VDCs
Sub Total
Resource Person Fee
Facilitation fee
Transportation
Sub Total
Training Hall rent
Sub Total
Miscellaneous Cost
Medicine (first aid)
Photocopy of hand-outs
Sub Total
Grand Total (A+B+C+D+E+F+G)
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Total
Remarks
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Rural Water Supply and Sanitation Project in Western Nepal Phase II
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ANNEX 3 CVS OF THE RESOURCE PERSONS
ANNEX 4 ............... TEMPLATE FOR TRAINING REPORT – INCLUDES
TRAINING FACT SHEET AND UPDATES THE TRAINING PROPOSAL
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Rural Water Supply and Sanitation Project in Western Nepal Phase II
Capacity Building Guideline
Rural Water Supply and Sanitation Project
in Western Nepal Phase II
TRAINING REPORT OF XXXXTITLE OF TRAINING HERE XXXXX
Budget Code: .........
Submitted date: dd.mm.yyyy
File name: TR_District_XYZ_dd.mm.yyyy
Title of the training event:
Location: District & VDCs
Training dates:
Report by (name & designation):
Other team members involved in the training:
Training level: 1. Scheme level  2. VDC level  3. District level  4. Project level: 
Summary (updated from the Training Proposal)
Name of the
Event
Dates:
Duration (days):
Venue:
VDC/District:
Funding
Source
Budget and
actual cost
External resource person/s
Participants:
TA/DDF ??
TA Budget Code
No of participants
Expected*
From the Training Proposal
Actual
Detail of participants
Dalit
F
A/J
F
DTC
F
From the Training Proposal
Estimated NPR
Actual NPR
Mr./Ms. Name & organization
WUSC/V-WASH-CC/D-WASH-CC/etc
M
M
RM
F
M
M
Others
F
M
Total
M
Other remarks:
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F
Rural Water Supply and Sanitation Project in Western Nepal Phase II
Capacity Building Guideline
BACKGROUND ANDPURPOSE OF THE TRAINING
(updated from the Training Proposal)
OBJECTIVES, METHODOLOGY AND EXPECTED OUTCOME
(updated from the Training Proposal)
RESOURCE PERSONS, FACILITATORS AND PARTICIPANTS
(updated from the Training Proposal)
Full time Facilitators/Resource Persons:
Part time Facilitators Project Internal/External:
Support Staff:
EVALUATION OF THE TRAINING
Participants pre- and post-training tests and evaluation details in the annex
CONCLUSIONS AND RECOMMENDATION
What was good/worked/should be repeated in other similar events
What did not work/should not be repeated in the similar events
What should be followed up with these participants/schemes/VDCs?
Recommended methodology and training tools/resources
Other recommendations for the future reference
LIST OF ANNEXES
1.
2.
3.
4.
5.
Session plan/s of the training
List of participants
Pre-and post-training test results
Evaluation results (by participants in the training)
**** any other annexes needed *****
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Rural Water Supply and Sanitation Project in Western Nepal Phase II
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ANNEX 5 SAMPLE PRE-TEST FOR DIAGNOSTIC AND LEARNING
EVALUATION (AT THE BEGINNING OF AN EVENT)
u|fld0f d/Ddt ;+ef/ sfo{stf{ tflndM
VILLAGE MAINTENANCE WORKERS TRAINING
PRE-Test questionnaire -k"j{ kl/Iff_
Time: 30 minute
;doM #) ldg6
Name: .......................................
gfdM =============================================
Date:
ldltM
VDC:
...............
uf=lj=;= ===============
Ward No. .............
j8f g+= ================
Name of Scheme:………………................ VDC:……………………. Ward No.:……….
of]hgfsf] gfdM =============================================
Q. No. 1
uf=lj=;= ===========================
j8f g+= ================
What is your purpose of incoming here?
tkfO{ of] tflnddf cfpg'sf] p2]Zo s] xf] <
Q. No. 2
What do you means by W/S and sanitation scheme?
vfg]kfgL / ;/;kmfO{ of]hgf eGgfn] tkfO{n] s] a'em\g'x'G5 <
Q. No. 3
Were users committee involved during scheme implementation?
s] vfg]kfgL of]hgf lgdf{0fsf] ;dodf pkef]Qmf ;ldlt ;+nUg lyP <
Q. No. 4
Who selected you & how for training?
tkfO{nfO{ tflnddf s;n] / s;/L 5fg]/ k7fof] <
Q. No. 5
Why you were selected?
lsg tkfO{ 5flgg' eof] <
Q. No. 6
What is the main reason of scheme not run successfully after completion?
of]hgf ;DkGg eP kl5 lg/Gt/?kdf grNg'sf] sf/0f s] xf] <
Q. No. 7
Who is the owner of the scheme?
of]hgfsf] dflns sf] xf] <
Q. No. 8
What is the role of women for operates the scheme successfully?
of]hgfnfO{ ;kmntf k"j{s ;+rfng ug{ dlxnfx?sf] e"ldsf s] x'G5 <
Q. No. 9
How water gets polluted and how does we prevent from pollution of water?
kfgL s;/L b'lift x'G5 < kfgL b'lift x'g'af6 s;/L arfpg ;lsG5 <
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Rural Water Supply and Sanitation Project in Western Nepal Phase II
Capacity Building Guideline
Q. No. 10
what do you mean by operation and maintenance of W/S scheme?
tkfO{sf] ljrf/df vf=kf= of]hgfsf] d/Ddt ;+ef/ eGgfn] s] a'em\g'x'G5 <
Q. No. 11
How does water comes in source?
kfgL >f]tdf s;/L cfp+5 <
Q. No. 12
How many meters in 100 feet?
!)) lkm6df slt ld6/ x'G5 <
Q. No. 13
Write the name of three structure of W/S scheme and also write the name
of five GI fittings and tools using W/S scheme.
vfg]kfgL of]hgfsf] # j6f ;+/rgfsf] gfd n]Vg'xf];\ , To:t} % j6f lh=cfO{ lkml6ésf] gfd / # j6f cf}hf/x?sf]
gfd klg n]Vg'xf];\ .
u|fld0f d/Ddt ;+ef/ sfo{stf{ tflndM
VILLAGE MAINTENANCE WORKERS TRAINING
Post-Test Questionnaire
Time: 30 minute
Date:
;doM
ldltM
Name: .......................................
VDC:
gfdM =============================================
...............
uf=lj=;= ===============
Ward No. .............
j8f g+= ================
Name of Scheme:………………................ VDC:……………………. Ward No.:……….
of]hgfsf] gfdM =============================================
Q. No.1
uf=lj=;= ===========================
j8f g+= ================
what do you understand about it?
lgDg s'/fx? eg]sf] s] xf] <
a) Community participation
hg ;xeflutf
b) Communication
;+rf/
c) Motivation
pTk|]/0ff
Q. No. 2
What is the plus point of women involvement actively in scheme cycle rather then men?
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Rural Water Supply and Sanitation Project in Western Nepal Phase II
Capacity Building Guideline
k'?ifx? eGbf dlxnfx?nfO{ of]hgfdf ;xefuL u/fp+bf ;sf/fTds kIfx? s] s] x'g\ <
Q. No. 3
What is the role of WUCs in O & M the scheme?
d/Ddt ;+ef/ sfo{df pkef]Qmf ;ldltsf dxGjk"0f{ e"ldsf s] s] x'Gf <
Q. No. 4
Write the 7 names of water borne diseases (by drinking polluted water
only)?
b'lift kfgL lkP/ nfUg] s'g} & j6f /f]ux?sf] gfd n]Vg'xf];\ .
Q. No. 5
What is the importance of latrine? Which type of latrine is most useful and
why?
rkL{sf] dxTj s] 5 < s'g k|sf/sf] rkL{ ;a}eGbf pkof]uL x'G5 / lsg <
Q. No. 6
What is the function of these components?
lgDg ;+/rgfx?sf] sfd s] xf] <
a) Sed. Tank
b) BPT
c) WOV
d) IC
e) RVT
Q. No. 7
Write the names of 10 tools basically use in O & M of scheme.
d/Ddt ;+ef/df ;fwf/0ftof k|of]u ul/g] !) j6f cf}hf/x?sf] gfd n]Vg'xf];\ .
Convert this mathematical measurement: lgDg dfknfO{ kl/0ft ug'{xf];\ M
Q. No. 8
a) 25 mm HDPE pipe/fitting to GI pipe/fittings (in inches) @% ld=ld= Pr=l8=kL=O{= kfOk ;+u
nfUg]÷lkml6énfO{ O~rdf
b) 2.5 cu.m. To litre
@=% 3=ld= nfO{ ln6/df
$ O~rnfO{ ;]=ld= df
c) 4 inches to centimetre
d) 1 meter to feet
! ld6/nfO{ lkm6df
e) 28456 meter to kilometre
Q. No. 9
@*$%^ ld= nfO{ ls=ld= df
What would you do when HDPE pipe was leakage in distribution line?
Pr=l8=kL=O kfOk ljt/0f efudf r'x\of] eg] tkfO{ s] ug'{ x'G5 <
Q. No. 10
What are size and series of HDPE Pipe? write any five .
Pr=8L=kL=O kfOksf s'g} % j6f ;fOh / ;]l/hsf] gfd n]Vg'xf]; <
Q. No. 11
After completion of this training, what should you do firstly in your scheme?
tflnd kZrft\ tkfO{n] tkfO{sf] of]hgfdf klxnf] sfd s] ug'{ x'G5 <
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Rural Water Supply and Sanitation Project in Western Nepal Phase II
Capacity Building Guideline
ANNEX 6 .. SAMPLE EVALUATION OF TRAINING (AT THE END OF AN
EVENT)
Please give your personal opinions on the questions below.
(All the given answers will be collected confidentially, not to mention anybody’s name)
1)
What were the new things you learnt in the training/workshop/study tour?
__________________________________
__________________________________
2)
What were the most interesting contents or practices introduced?
__________________________________
__________________________________
3)
Would you like to add more topics or practices in the future?
__________________________________
__________________________________
4)
How was the duration of an event? (Please tick)
Too Short __
Just Suitable __
Too Long __
5) How was the timing of an event? Was it suitable from farming season or office work load point
of view? (Please tick)
Yes ___
No ___
If not, what is the best timing? Month; __________
6)
How was time shared between theory and practice? (Please tick)
Too much theory ___
Shared well ___
Too much practice ___
7)
How do you consider the capacity of the trainers? (Please tick)
Assessment
Topic 1 or
Name
Topic 2 or
Name
Topic 3 or
Name
Topic 4 or
Name
Topic 5 or
Name
Very Good
Good
Not Good
8)
Other Comments (if any)
____________________________________________________________
____________________________________________________________
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Rural Water Supply and Sanitation Project in Western Nepal Phase II
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ANNEX 7 ......................................................... PARTICIPANTS’ LIST
SUMMARY to the Training Report first page:
Detail of
participants
Dalit
F
A/J
M
F
M
F
RM
M
F
DTC
M
F
Others
M
M
Total
F
Other remarks:
No
Name of
Dalit
A/J
Participant
F
F
M
RM
M
F
M
DTC
Others
F
F
M
Age
Signature
M
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
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ANNEX 8. LIST OF WASH TRAININGS AND REFERRAL TRAINING
MANUALS
Sn
Name of Training
Duration
Source of
Funding
Expected Participants
A. WUSC Level Training - Refer Step by Step Manual for Detail Contents and Process
1 WUSC Orientation and Gender
1-2 days WUSC Members/VWASHCC
DDF
2
Financial Management/Book Keeping
3 days
WUSC Officials
DDF
3
WSP, DRR, O&M Orientation
1 day
WUSC Members
DDF
4
Community Action Planning
2 days
WUSC Members
DDF
5
Pre-construction Seminar
1 day
WUSC Members
DDF
6
During Construction Seminar
1 day
WUSC Members
DDF
7
Financial Management Refresher
1 day
WUSC Members
DDF
8
Post Construction Seminar
2 days
WUSC Members
DDF
B. Post Construction and Water Safety Planning Training - Refer Post Construction Manual
1 Water Tariff Training to WUSC
3 days
WUSC Members/VMW
DDF
2
Scheme Management Training
3 days
WUSC Members
DDF
3
WSP Formulation Training
Other Relevant Post Construction Workshop
2 days
WUSC Members
DDF
WUSC Members
DDF
5
Book Keeping Training
3 days
6
VMW/Pump Operator Refresher
3 days
4
C. Technical Training - Refer Technical Training Manual
1 VMW Training
14 days
WUSC Staffs of larger
schemes
VMW/Pump Operators
DDF
DDF
Selected VMWs
DDF
7 days
Selected Masons
DDF
14 days
Selected Masons
DDF
7 days
Selected Pump Operators
DDF
ICS Mistry Training
3 days
Selected Masons
DDF
Ferro cement Tank Construction Training
14 days
Selected Masons
DDF
2
LLB Training
3
RWH Mistry Training
4
Pump Operators Training
5
6
D. New VWASH Plan Formulation Training - Refer VWASH Planning Guidelines
1 VWASH Planning Training
4 days
SPs, VDC Secretaries
DDF
2
VDC Level Orientation Workshop
1 day
VWASHCC members
DDF
3
Ward Level Orientation workshop
1 day
DDF
2 days
6
Confidence Building Workshop for Female
VWASHCC Capacity Building Training
WCF Members
Selected Community Members
Selected Community Members
5 days
VWASHCC members
DDF
7
VDC Level Planning Workshop
3 days
VWASHCC members
DDF
E. VWASH Plan Updating Training - Refer VWASH Plan Updating Guidelines
1 VWASH Plan Updating Training
2 days
SPs, VDC Secretaries
DDF
4
5
Confidence Building Workshop for Dalit
2 days
DDF
DDF
2
VDC Level Updating Workshop
1 day
VWASHCC members
DDF
3
Ward Level Workshops
1 day
WCF Members
DDF
4
VDC Level Planning Workshop
2 days
VWASHCC members
DDF
F. DWASH Plan Preparation Training/Workshops - Refer DSWASH Plan Preparation Guidelines
1
2
DWASHCC-MSF Orientation Workshop
Draft Plan Sharing Workshop
2 days
DWASHCC-MSF Members
DDF
2 days
DWASHCC-MSF Members
DDF
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3
Final Draft Plan Sharing Workshop
4
DWASHCC and DTC Meetings
2 days
DWASHCC-MSF Members
DDF
Members as per need
DDF
G. Sanitation and Hygiene Related Trainings - Refer Sanitation and Hygiene CB Manual
1 Orientation on Sanitation & Hygiene
1 day
DWASHCC Members
2
16
Orientation on ODF/Post ODF
M ToT Training on Sanitation & Hygiene
(ODF/Post ODF)
ToT Training on sanitation, hygiene
(ODF/Post ODF)
Workshop on district budget and program
Orientation about WASH and social marketing
Workshop on ODF/Post ODF support access
Refresher Training on sanitation and hygiene (ODF/Post ODF)
Training on Sanitation & hygiene
(ODF/Post ODF)
Orientation on sanitation & hygiene
(ODF/Post ODF)
Orientation on Community Health Fund
Orientation on sanitation & hygiene
(ODF/Post ODF)
Orientation on sanitation & hygiene
(ODF/Post ODF)
Orientation on sanitation & hygiene
(ODF/Post ODF)
Orientation on Improved cooking Stove
17
Orientation on Eco-san toilet
1 day
VWASHCC
DDF
18
Training on Bio-gas Toilet
1 day
DDF
19
Orientation on sanitation and hygiene
1 day
VWASHCC
VDC Level Child and Health
Clubs
1 day
VWASHCC
DDF
1 day
School Girls
DDF
3
4
6
7
8
9
10
11
12
13
14
15
20
21
Workshop on review progress and update
action plan
Orientation on school sanitation and
menstruation hygiene
1 day
DDF
Multi stakeholder Forum
DDF
3-5 days
Resource Persons
DDF
3-5 days
Social Mobilizers/Others
DDF
1 day
WASH Stakeholders
DDF
1 day
Media / Journalist
DDF
1 day
sector Members
DDF
2 days
Support Persons
DDF
VWASHCC/Triggers
DDF
1 day
VWASHCC/MSF
DDF
1 day
VWASHCC
DDF
1 day
School Teachers
DDF
1 day
Ward Citizen Forums
DDF
1 day
Mother Group and FCHVs
DDF
1 day
VWASHCC
DDF
1-4 days
H. DWASH Unit - SO/SP Capacity Building - SPs training Manual
1 Step by Step Orientation
3 days
SPs, DWASH Unit Staffs
DDF
DDF
2
Post ODF Master ToT
5 days
HPs/LWASH Facilitators
TA
3
MToT on Scheme Management
5 days
TA
4
WSST Refresher Training
7 days
5
Survey and Design Training
7 days
Field Co-ordianaters
WSST/Assistant Sub Engineer
SPs and DTO Technicians
6
WSP ToT
3 days
FC and SE
TA
7
District MIS Training
3 days
DWASH Unit
TA
5 days
HPs/LWASH Facilitators
TA
7 days
DTO/DWASH Unit
TA
2 days
Support Persons
DDF
8
9
10
ToT Training on sanitation, hygiene
(ODF/Post ODF) for service provider ( 5
days)
GPS/GIS Training
SPs bimonthly thematic orientation
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I. Other District Level Capacity Building Events
1
DDC Accountants Training
3-5 days
2
Regional Review Workshop
2 days
DDC Accountants, Internal
Auditors
LDOs
3
Regional Review Workshop
2 days
DTOs
TA
4
Regional Review Workshop
2 days
TA
5
DMC/DWASHCC Meetings
Regular
6
GESI/HRBA Workshop
1 day
7
Media Regional Workshop
2 days
Focal Persons
Relevant Committee Members
DWASHCC and DMC members
WASH Media Forum
8
Women's Conference
3 days
Active Females (VMW,
WUSC Officials, Triggers etc)
TA
TA
TA
DDF
DDF
TA
J. Central Level Capacity Building Events
1
Project Steering Committee Meeting
2 days
SC members and invitees
TA
2
1 day
SVB members and invitees
DDC/DTO/DoLIDAR/Project
Staffs
TA
3
Project Supervisory Board Meeting
Participation in National Level Training/Workshops/Conferences
4
Participation in International Level Training/Workshops/Conferences
DDC/DTO/DoLIDAR/Project
Staffs
TA
TA
K. RWSSP-WN II Staffs Capacity Building Events
1
Internal Coordination Meeting
2
3
Other Thematic Trainings as identified
Fire Fighting Training to Guard and Drivers
4
Office Management Training
3-5 days
PSU, DWASHA, FP of San
districts
PSU/PCO/DWASHA/DTO/Focal Persons
TA
TA
PSU Guards and Drivers
TA
PSU Receptionist/Secretary
TA
L. Celebration of National and International Days, events etc.
1
National Sanitation Action Week
District HQ and VDC Level
DDF
2
World Water Day
District HQ and VDC Level
DDF
3
World Toilet Day
District HQ and VDC Level
DDF
4
Global Hand washing Day
District HQ and VDC Level
DDF
5
International Women's Day
District HQ and VDC Level
DDF
6
World Environment Day
District HQ and VDC Level
DDF
7
Other Days
District HQ and VDC Level
DDF
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Annex 9 Checklist for GESI mainstreaming in capacity building
program
1. Training Need Assessment and designing:

While conducting the training needs assessment consider the special focus on
gender and social equity related issues such as “gaps” in skills/ knowledge family
and personal attitudes, mobility, personal and family background, education
background, (Formal and Informal), interests and motivation, work experience
and exposure to outside work.

Ensure GESI priorities are reflected in selection of topics and designing of the
training program.

While designing the training program for different social groups and women be
considerate of duration, time, venue / location and flexibility. For instance child
care facilities could be provided for participants with children.

Ensure the facilitator is GESI sensitive. If possible maintain the facilitator composition by gender and caste.
2. Training Participants selection:

In all training organized at district level ensure equal participation of women and
men. Give priority to women candidates from excluded group. A written explanation should be provided if no female or excluded groups are selected for a given
course.

If possible always select two participants for any training program. If a District
official is asked to select two staff for a given training, the formal criteria for selection of participants should be “one woman and one man”. Always give priority
for excluded member.

Women and excluded group will be given priority when selecting candidates for
skilled training opportunities (i.e. LLB, TBC triggers, mason, MW, etc.). At least
reserve 50% of skilled training opportunities for them.

For Study tour and exposure visit introduce a quota saying that 50% of the participants must be women and excluded group. If possible ensure pro-women travel
conditions and lodging.

Various trainings arranged for WUSC (e.g. WUSC Orientation, TBC, Financial Management, CAP, Solid Waste Management, and IG etc). Efforts will be made to
promote importance of increasing women and representation and participation
of excluded group throughout these trainings.
3. Training Facilitation:

Use GESI sensitive language and proverbs. Avoid using humiliating, insulting,
proverbs or quotations to women or some particular caste group. The facilitator
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Rural Water Supply and Sanitation Project in Western Nepal Phase II
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needs to act as a role of gender sensitivity. S/he should be able to act as a friend,
mentor and guide.

Use the names of men and women characters equally in examples, stories and
content.

Be sensitive and careful enough not to pass only message against or beyond its
target e.g. complete reversal or role where men do all the house hold work,
women does just opposite.

Provide successful case studies / best practice of non-traditional jobs done by
women or some particular group.

During the training rotate participants roles, assignment, group formation such
formation of management team (chair, rapporteur, evaluator), to build the confidence of weak participants assign the role in a team.

Use of visual training materials, role play, games and demonstration while giving
training to grass root people mainly for illiterate and disadvantaged group’s level.

During the whole training period apply equitable principle e.g. formation of group
daily management team, presentation. Give priority to those participants who are
shy and speak less.

Apply process – monitoring system during the training. Always ask probing questions: who is actively participating who is not? Who is talking? Who is listening?
Who is not talking? Who is dominating and why? Whys/he is not participating?
What are the constraints of passiveness? How can we improve? Etc. always keep
eye on those participants who are weak and shy. Create enabling environment to
participate them.
4. Training Evaluation:
Add the following questions in the post evaluation:
- Who benefits most from this training?
- What change in gender and social relation can be expected from this training in your behaviour, in your organization where you work and in the
community (women, men, rich, poor, Dalit) you work for?
- At the end of each training program ask the participants how women, poor
and excluded member of the WUSC/WCFs/IMCs get benefit from this
training.
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