Enterprise Architecture 2014 Exhibitor Services Manual
Enterprise Architecture 2014 Exhibitor Services Manual http://goveaconference.com/Events/Enterprise-Architecture/Information/Home.aspx If you can’t find what you’re looking for, if a form appears to be missing, or if you just have a question, please contact the exhibit sales coordinator, Ashley Voltz at [email protected]. Please DO NOT fax all of your forms to show management. **PLEASE NOTE: This is a true table top event and there will be no Pop-Up booths allowed. Only retractable banner stands will be allowed. See the next page for examples. TABLE OF CONTENTS EA Table Top Guidelines………………………………………………………………................ 2 Exhibits Schedule.................................................................................................................. 3 Shipping & Receiving* …………………………………………………………………………… 4 Smart City Internet Services ……………………………………………………………………... 6 Electrical Services…………………………………………………………………………………. 11 Plumbing Services ………………………………………………………………………………… 18 Rigging Services …………………………………………………………………………………… 22 * The Capital Business Center must be used for shipping materials to your tabletop area ONLY. This does not apply if you are hand carrying in a box (no hand trucks can be used). Sponsor Items: if you have any sponsor items in your package (bag inserts, banners etc. – Ashley Voltz will be sending you a separate tracking form with shipping information). These items should NOT be sent with your tabletop shipments. TABLE TOP GUIDELINES This event is truly a table top exhibit. We are unable to accommodate pop up booths that sit behind your provided 6 foot table as there is not enough room in the corridor for the chairs, tables and attendees. Items that are ok for the tables include white papers, collaterals, pop up table tops, monitors, screens, pop up banners, etc. Please see visual examples below: Not OK: OK EA SPONSOR SCHEDULE SPONSOR TABLETOP MOVE-IN / MOVE-OUT TIMES Tabletop Move Out: Monday, October 6, 2014, 10:00 AM – 4:30 PM Tuesday, October 7, 2014, 7:00 AM – 8:00 AM** Tabletop Move Out: Wednesday, October 30, 12:30 PM **ALL SPONSOR TABLETOPS MUST BE SET UP BY 8:00 AM, Tuesday, October 7 ENTERPRISE ARCHITECTURE CONFERENCE TIMES Monday, October 6, 9:00 AM – 4:30 PM Tuesday, October 7, 8:15 AM – 5:15 PM Wednesday, October 8, 8:15 AM – 2:00 PM DEDICATED SPONSOR NETWORKING TIMES Tuesday, October 7 9:15 AM – 10:15 AM Coffee Break with Sponsors 1:00 PM – 2:00 PM Technology Roundtable Luncheon Discussions with Sponsors** 2:00 PM – 2:30 PM Afternoon Coffee Break with Sponsors 4:15 PM – 5:15 PM Networking Reception with Sponsors **Sponsors participating in the Technology Roundtable Luncheon will provide 1 table captain/moderator and 1 scribe (2 representatives per company at one roundtable) Wednesday, October 8 9:45 AM - 10:45 AM Coffee Break with Sponsors 801 Mount Vernon Place, NW Washington, D.C. 20001 Phone: 202.289.5233 Fax: 202.289.0299 e-mail: [email protected] Website :capitalbusinesscenter.com Receiving & Shipping The Capital Business Center can receive and ship packages for your meetings or conferences held at the Walter E. Washington Convention Center. Please complete the information below and fax it to (202) 289-0299. Name:________________________________________________ Date: _________________________________________ Company Name: _____________________________________________________________________________________ Address: _____________________________________________________________________________________________ Street Suite/Apt. # ____________________________, __________________________________________________________________ City State Zip Phone Number: _______________________________ Email Address__________________________________________ Credit Card Information Name on card:_______________________________________________________________________________ Type of card: □ Visa □Master Card □ American Express Card Number:_____________________________________________________ Expiration date:____________ Security Code: (the three digit if Visa or Master card and four digit if American Express located on the back of the card) __________ Name of Show: Enterprise Architecture 2014 _____________________________________________________________ Date of Show: October 6 – 8, 2014___________________________ Number of Boxes:____________________________ Carrier: Date of Shipment/Method: (example: Sent out on 3/15/09 –ground)____________________________________________________ * Packages can be picked up at the Capital Business Center located in the main lobby of the Walter E. Washington Convention Center. If you want them delivered to a specific location in the Convention Center, there will be a $5.00 delivery charge per box/package/booth. *Note: We do not deliver/pick-up in Halls A,B,C,D & E- Times of operations are 9am-5pm unless other arrangements have been made. Handling Fees: Receiving Box Fees: 1-8 boxes $25 per box 9 or more boxes $20 per box There is a $10 dollars a day storage fee per box after the third day All boxes must be labeled as follows: Ship Out Fee: Capital Business Center 801 Mount Vernon Place, NW Washington, DC 20001 c/o Name of on-site recipient Organization name and event On-site contact phone number $30 Per box for small and medium boxes $40 Per box for Large Boxes and Booths $50 Per box for Extra Large $60 Per box for International For any questions, please call: Director: Calvin Johnson (202)438-7272 [email protected] Rodney Keller (202)345-0770 [email protected] Disclaimer: The Capital Business Center and the Walter E. Washington Convention Center are not responsible for lost, theft or damaged packages after they are delivered to room/hall. All incoming and outgoing shipments are to be paid to the Business Center by cash, credit/debit card and company checks; no personal checks are accepted. By initialing this form, you are responsible for payment: Initial: ________________ Date: _______________ 801 Mount Vernon Place, NW Washington, D.C. 20001 Phone: 202.289.5233 Fax: 202.289.0299 e-mail: [email protected] Website: www.capitalbusinesscenter.com MASTERLIST DATE:________________ DATE SHOW ENDS: 10/08/2014_____ SHOWROOM #: ____________ NAME OF SHOW: Enterprise Architecture 2014______________________________________________ CONTACT NAME:_______________________________________________________________________ COMPANY ADDRESS:____________________________________________________________________ CONTACT PHONE NUMBER:_______________________________________ PLEASE NAME ALL PERSONS AUTHORIZED TO USE THE MASTER LIST. (use additional sheet if needed) 1.________________________________________________________________ 2. ________________________________________________________________ 3._________________________________________________________________ 4._________________________________________________________________ 5._________________________________________________________________ 6._________________________________________________________________ 7._________________________________________________________________ 8._________________________________________________________________ CREDIT CARD INFORMATION Name on card:_______________________________________________________________________________ Type of card: □ Visa □Master Card □ American Express Card Number:_____________________________________________________ Expiration date:____________ Security Code: (the three digit if Visa or Master card and four digit if American Express located on the back of the card) __________ _____________________________________________ Signature _______________________ Date Disclaimer: By signing you are obligated to pay for services rendered. Billing Company Address: Show Name: Enterprise Architecture Show Dates: 10 / 6 / 14 To 10 / 8 / 14 Incentive Order Deadline: City, State / Country, Zip: Phone Number: Billing Company Name: 9/15/14 ( Contact: ) - Email: Credit Card Number: AMX MC Visa Expire Date(MM/YY): Cell Number: ( / ) - Credit Card Billing Address: Credit Card Billing City, State / Country, Zip: Print Credit Card Holder Name(as it appears on card): Card Holder Signature: A valid credit card number with signature must be on file regardless of payment method. Total payment must accompany order. With execution of this document the Customer hereby authorizes Smart City to provide services as requested herein, is authorized to request such services and acknowledges full and complete understanding of the Terms and Conditions and Attachments. View complete Terms & Conditions at www.smartcitynetworks.com/order/tc.aspx?center=015 Print Authorized Name Accepting Terms and Conditions: Authorized Signature Accepting Terms and Conditions: Wireless services are NOT included on this form – contact the event venue for specific rates. Dedicated Wired Internet Routers Allowed Premium High Speed Wired Internet No wired or wireless routers Basic Wired Internet No wired or wireless routers Connection speeds of 3Mbps and up Required for: Web Casting HD Streaming Routers(wired or wireless) Includes 5 Static Public IP Addresses Shared Connection speeds up to 10Mbps Shared Connection speeds up to 1.54Mbps Recommended for: Recommended for: Wired Cyber Cafe Email Social Media Feeds Surfing the Internet Multi Media Downloads Supports 1 device only Includes 1 Static Private IP Address Important! All online orders will receive a 5% discount. ORDER ON LINE: https://www.smartcitynetworks.com/Order/Ordering.aspx st ***Incentive rate applies to orders received with payment 21 days prior to 1 day of show move-in*** 1. Shared Internet Services – Routers Prohibited QTY Incentive Base On-Site $1,095 $150 $199 $695 $1,395 $185 $299 $895 $1,674 $222 $358 $1,074 a. Premium Internet Service w/ 1Private IP address b. Additional Private IP address for Premium Service c. Upgrade to Premium Internet Service w/ Public IP Address d. Basic Internet Service 2. Dedicated Internet Services – Routers Supported a. Dedicated 3Mbps w/ 5 Public IP address $3,495 $4,370 $5,244 b. Dedicated 6Mbps w/ 5 Public IP address $5,900 $7,375 $8,850 c. Dedicated 10Mbps w/ 5 Public IP address $7,850 $9,810 $11,772 Contact the event venue directly for public IPs, additional IPs, higher bandwidth, or specific programming requirements. 3. Internet Equipment & Labor a. Switch Rental – 8-port 24-port b. Patch Cable (up to 50’) – Cat5e c. Labor / Floor Work – Fee Per Hour $185 $50 $125 $225 $62 $125 $270 $74 $125 $275 $415 $345 $520 $414 $624 $465 $575 $690 $625 $780 $936 4. Voice Services: PBX Service – Domestic LD Included a. Single Line – Instrument, Non Dial 9, Int’l LD b. Multi-line Phone w/ 1 main number & 1 rollover line c. Conference Phone Line w/ Instrument (Conference service not included) 5. Cable TV Service a. Digital Cable TV Service w/ set top box converter 6. Special Quote – Attachment A or Statement of Work (if applicable) 7. Distance Fee of $500 Internet / $100 Telephone for each line outside the convention venue x (number of lines) For extension of 3rd party data circuits (ISDN, DSL, T-1, DS3, Ethernet) please call for quote. SUBTOTAL Send Completed Orders with Payment and Floor Plan To: SMART CITY NETWORKS 5795 W. Badura Avenue, Suite 110 Las Vegas, NV 89118 (888) 446-6911 FAX (702) 943-6001 [email protected] For Smart City Use Only: Customer No: 2014 ESTIMATED 10% TAX / FEES GRAND TOTAL - 015 - 471 - Total INTERNET – TELEPHONE – CABLE TV SERVICE CONRTACT Booth / Room #: Exhibitor Company Name: Network Security Declaration Center: W a s h i n g t o n C C ( 0 1 5 ) - D C Enterprise Architecture Show: Company Name: Booth / Room #: Customer / Ref #: 2014 - 015 - 471 - The Network Security Policy implemented for this Facility requires Customer(s) adherence to several necessary precautions in order for Smart City to maintain a healthy, viable network for all Customers. This declaration of compliance with the security requirements as noted herein is an acknowledgement of Smart City’s filtering policies and must be completed, signed by an authorized Customer representative and mailed or faxed to Smart City prior to the requested network service(s) being activated for Customer’s usage. Network Security Policy: Smart City requires that all devices directly or indirectly accessing Smart City’s network(s) have the latest virus scan software, Windows® security updates, system patches, and any other technological precautions necessary to protect the Customer(s) and others from viruses, malicious programs, and other disruptive applications. Any device(s) which adversely impacts Smart City’s network(s) may cause service interruptions to Customer(s) which can lead to disconnection of the Customer’s equipment from the network(s), with or without prior notice at Smart City’s sole discretion. The device(s) in question will remain disconnected until all issues are adequately resolved. All charges will apply and no refunds will be given. Additional charges may apply for trouble diagnosis and / or problem resolution. Smart City has implemented filtering policies on all Internet routers. These filters block all inbound Internet Control Message Protocol (ICMP) -- Ping, Traceroute, etc. -- destined to any Smart City Network(s). Smart City understands that Ping and Traceroute are valuable troubleshooting tools; therefore Smart City’s Policy does allow ICMP (Ping & Traceroute) packets sourced from any Smart City network(s). Further, to avoid infection by common Internet worms (Nachi, MSBlaster, LoveSAN, etc.), Smart City has implemented similar filters on the following TCP and UDP port numbers: UDP – 137, 138, 402, 1434 and TCP – 135, 139, 402, 445, 4444. Customers requiring inbound or outbound access to any of the filtered ports, should contact a Smart City customer service representative in advance of the event with details of the specific requirements so that Smart City may consider the potential of a customized alternative. Each Customer’s business is important to Smart City and with advanced and timely notification of a Customer’s needs we are confident that we can provide network services that perform as expected for all clients. *** Please inform all show site personnel about the importance of Smart City’s Network Security compliance issues *** *** Services are activated after Smart City is in receipt of this signed declaration of compliance with our network security requirements *** Device(s) Operating System: Total # of Devices: Type of Anti-Virus Software Installed: Virus Scan Last Updated - Date: Are You Renting Computers? Rental Company Contact: Norton / Yes / No McAfee Other: Security Updates Last Performed - Date: / / Rental Company Name: Contact Number: With execution of this document the Customer hereby attests that Customer provided equipment, which will be connected to Smart City’s network(s) at the above noted Facility and Show / Event has been properly protected, contains anti-virus software, and the latest patches and security updates have been installed. Customer(s) also accepts the responsibility for the performance of Customer’s equipment and understands the conditions placed on service delivery by this document as well as the potential that additional charges may be incurred should Customer’s equipment be found to adversely impact Smart City’s network(s) performance. The Customer acknowledges that this Network Security Declaration is part of the Customer Contract allowing Smart City to provide requested service(s) and is subject to change without notice. Signature Date Printed Name Title 5795 W. Badura Ave, Suite 110 • Las Vegas • Nevada 89118 • (888) 446-6911 • (702) 943-6087 • Fax (702) 943-6001 Floor Plan – Communications Cable Center: W a s h i n g t o n C C ( 0 1 5 ) - D C Enterprise Architecture Show: Company Name: Booth / Room #: Customer / Ref #: 2014 - 015 - 471 - Voice and Data communications cabling. Smart City is the exclusive installer of Voice and Data communications cabling. Smart City provides cabling to booths, within booths (under carpet and flooring) and from booth-to-booth. Fiber Optic, twisted pair (Category 3, 5 and 6) and all other data and telecommunication cable fall under Smart City’s area of expertise. IMPORTANT!! Prior to installation of service, a complete floor plan is required. Please utilize this grid should you not have your own floor plan to send us. You may use a different floor plan for each service group (Telephone, Internet, etc.) or combine all services on one floor plan. For a floor plan to be considered complete it must include all the information listed below (Main Distribution Location “MDL”, designated location of items within the booth, surrounding booths, scale-length and width). Adjacent Booth or Aisle# Adjacent Booth or Aisle# Adjacent Booth or Aisle# Adjacent Booth or Aisle# X = Main Distribution Location (MDL) – The originating line(s) for service, whether from overhead, a floor pocket or a column, will be delivered to a “MDL” before being distributed within your booth. Example: Storage area, back of booth, etc. (unless specified, the default for the “MDL” will be the back of the booth or at Smart City’s discretion, the most convenient location). All distribution of services to their final destination within the booth will originate from the “MDL”. A per line move fee will apply to relocate services within your booth after they have been engineered and / or installed. T = Location of Telephones, Fax lines or other telecommunications equipment “T”. I / H / PC / C = Location of primary Internet Service “I”, Hubs “H”, Patch Cables “PC” and / or Computers “C”. For Smart City to perform your floor work, you will need to indicate the location of each item you want cabled. Make sure to order your floor work, hubs, and patch cables early and in advance of the show moving in. Orientation = The Booth or Aisle #’s surrounding your booth. A minimum of one surrounding Booth or Aisle # is required (two or more would be more helpful) for Smart City to accurately install your services. Size = Booth dimensions (example 10x10) . Scale = 1 Box is equal to 5795 W. Badura Ave, Suite 110 • Las Vegas • Nevada 89118 • (888) 446-6911 • (702) 943-6087 • Fax (702) 943-6001 ft. Floor Plan – Communications Cable Center: W a s h i n g t o n C C ( 0 1 5 ) - D C Show: E x a m p l e S h o w N a m e Company Name: Example ABC Company Name 5 4 5 Booth / Room #: 2 Customer / Ref #: 2014 - 015 - XXX - XXXX Voice and Data communications cabling. Smart City is the exclusive installer of Voice and Data communications cabling. Smart City provides cabling to booths, within booths (under carpet and flooring) and from booth-to-booth. Fiber Optic, twisted pair (Category 3, 5 and 6) and all other data and telecommunication cable fall under Smart City’s area of expertise. IMPORTANT!! Prior to installation of service, a complete floor plan is required. Please utilize this grid should you not have your own floor plan to send us. You may use a different floor plan for each service group (Telephone, Internet, etc.) or combine all services on one floor plan. For a floor plan to be considered complete it must include all the information listed below (Main Distribution Location “MDL”, designated location of items within the booth, surrounding booths, scale-length and width). X = Main Distribution Location (MDL) – The originating line(s) for service, whether from overhead, a floor pocket or a column, will be delivered to a “MDL” before being distributed within your booth. Example: Storage area, back of booth, etc. (unless specified, the default for the “MDL” will be the back of the booth or at Smart City’s discretion, the most convenient location). All distribution of services to their final destination within the booth will originate from the “MDL”. A per line move fee will apply to relocate services within your booth after they have been engineered and / or installed. T = Location of Telephones, Fax lines or other telecommunications equipment “T”. I / H / PC / C = Location of primary Internet Service “I”, Hubs “H”, Patch Cables “PC” and / or Computers “C”. For Smart City to perform your floor work, you will need to indicate the location of each item you want cabled. Make sure to order your floor work, hubs, and patch cables early and in advance of the show moving in. Orientation = The Booth or Aisle #’s surrounding your booth. A minimum of one surrounding Booth or Aisle # is required (two or more would be more helpful) for Smart City to accurately install your services. Size = Booth dimensions (example 10x10) 20 X 20 . Scale = 1 Box is equal to 2 5795 W. Badura Ave, Suite 110 • Las Vegas • Nevada 89118 • (888) 446-6911 • (702) 943-6087 • Fax (702) 943-6001 ft. Frequently Asked Questions for Ordering Electrical Services Where Is My Power Located? Inline and Peninsula Booth power is generally located along the back center curtain wall, unless you request the power to be distributed from this main location (drop) to other locations in the booth. Island Booths will have the main drop installed at the location requested by you. This main drop must be indicated on a scaled floor plan. Neighboring aisles and booths should also be included on this floor plan. Should no floor plan be provided, the main drop will be installed in the booth at our discretion. Note: For safety precautions, all Island Booth power will be turned off after the installation is completed and tested. Please come to the Electric Labor Desk when your carpet installation is completed to schedule your booth electric services to be energized. What If I Need Power In One Or More Additional Locations? Supply Hi-Tech Electric with a floor plan of your booth showing the exact outlet locations needed, and the amount of electricity designated at each one. Feel free to download any of these scaled grids provided on the FAQs link at our website: www.hitechelectric.com for your convenience: 10x10, 10x20, 10x30, 20x20, 20x30, 20x40 If a different size grid is needed, please let our Exhibitor Services Department know. How Do I Determine How Much Power To Order? Calculate your electrical needs by the amperage (amps) or wattage (watts) of each piece of equipment requiring power. This would include lighting. If multiple outlet locations are required, there is a maximum of one connection per outlet. Ex: If there are 5 separate locations, indicate how much wattage per outlet location. Standard office equipment such as laptops, computer monitors, lead retrievals units, credit card machines, DVD players and TVs will be ordered from the first three line items under 120v outlet on the service order form. How Do I Order 24 Hour Power? Indicate the quantity of outlets in the column marked 24 Hr or Dedicated 20 amp, and double the listed amount according to the advance or post-deadline date. Also indicate these in the booth diagram. How Do Know If My Booth Requires Labor And Materials? Since all Island Booths stand alone, they require electricity to be brought to a main drop location from the closest power source in the exhibit hall. Therefore, a minimum one-hour (per technician) labor is charged for installation. Materials used to complete the installation are determined on site. If you require an estimate pre-show, contact our exhibitor services dept. Any booth or display that requires a dedicated outlet (minimum 20 amp) to be installed may also incur labor and material charges. Please call or email our exhibitor services department in our CA or DC office for more information. Any booth requesting multiple outlet locations (power distribution) will require labor with a minimum one hour (per technician) for installation. Materials used to complete the installation are determined on site. Any booth with a service order for a 208V motor and equipment outlet will require labor with a minimum one hour (per technician) to configure the connection. Materials used to complete the installation are determined on site. All overhead services will require labor : example: Overhead quartz lights from the ceiling, signage over 200 lbs, lit signage All re-distribution of services, added outlets, or any other onsite changes will require labor example: change of outlet location once installed Please complete the Labor Request Section of the service order form to schedule Labor. What is Dismantle Labor? Dismantle labor is charged for all booths with installation work orders. The fee is one half (1/2) of the total installation charges. Where Do I Go For Assistance At Show-Site? Hi-Tech Electric will have an Electrical Service Desk stationed with the other contractors at the general contractor Service Center. How Can I Get An Invoice Of My Electrical Charges? A detailed invoice will be available upon request at the Electrical Service Desk at show-site. If a pre-event invoice is required, please contact our corporate office in Hayward, California. Can I Bring My Own Extension Cords And Power Strips? Any extension cords or power strips that are not provided by Hi-Tech Electric are subject to inspection, and may not be placed under any carpet or flooring. These items are also available to rent at show site. Our electrical service desk will provide them upon request. Will my international equipment be compatible with USA power source connections? Please call our Hayward California or Washington DC office for technical support. How Do I Send A Wire Transfer Payment From Another Country? Please E-mail your request for our banking information to: [email protected] Do I Need A Floor Plan For Lighting? All lights require a floor plan for placement and focusing. How Is Payment Made To Hi-Tech Electric? Full payment for all items ordered from the electrical or plumbing service order form is required 21 days prior to the event in order to process installation. Any additional charges will be added at show site. Check, Visa, MasterCard, American Express and Wire Transfer payments are accepted. The correct credit card billing name and address must be on the service order form, complete with city, state, and zip code Purchase orders are not accepted as payment. Please call or E-mail our accounting department in Hayward, California. 202-293-6151 ext 223 [email protected] What If Another Company Is Paying For My Electrical Services? The exhibiting company acknowledges the responsibility for any additional charges in the event a third party named does not make payment. All balances must be settled onsite prior to the event closing. Need Assistance? Email: [email protected] Tel# (510) 293-6151 ELECTRICAL SERVICE CONTRACT Signature on last page (Terms & Conditions) is required. Full payment for services ordered and retainer credit card must be remitted to process this contract. Fed ID # 88-0437088 2014-2015** Event Name: ENTERPRISE ARCHITECTURE 24209 Clawiter Rd Hayward CA 94545 510-293-6151 510-293-6155 FAX [email protected] www.hi-techelectric.com Deadline Date for Incentive Rates: SEPT 18, 2014 Event Dates: Company Name OCTOBER 6-8 2014 Booth No. Credit Card Billing Address (exact address for credit card) City / State / Zip Country Credit Card No VISA □ Exp Date MC □ AMEX □ Check Number Cardholder Name (Please Print) Authorized Contact Name (Please Print) Phone Authorized Contact Email ***** PAYMENT MUST BE RECEIVED 21 DAYS BEFORE EVENT BEGINS TO RECEIVE INCENTIVE RATES ***** ELECTRICAL OUTLETS / LIGHTING SERVICES Power strips and extension cords available to rent onsite 24 Hr Power and dedicated 20amp / 120v outlets are double the listed price Description Of Service Total Outlets Incentive Base 24 Hr or Dedicated 20 amp Overhead Service Floor Service Total Price 120 V Outlet - Maximum of One (1) connection per outlet 5 Amp / 500 watts 99.00 120.00 10 Amp /1000 watts 122.00 147.00 20 Amp / 2000 watts 178.00 220.00 208 V 1Ø Motor & Equipment Outlet - Maximum of One (1) connection per outlet 20 Amp-Minimum for European Power 328.00 402.00 30 Amp 445.00 548.00 40 Amp 562.00 693.00 50 Amp 620.00 771.00 60 Amp 809.00 993.00 100 Amp 1004.00 1226.00 208 V 3Ø Motor & Equipment Outlet - Maximum of One (1) connection per outlet 20 Amp 442.00 544.00 30 Amp 642.00 774.00 60 Amp 978.00 1,210.00 100 Amp 1,773.00 2,137.00 200 Amp 3,482.00 4,354.00 400 Amp 5,731.00 7,163.00 1 Transformer(s): Indicate which 208V outlet ordered in the 208V section (that requires a boost) by adding “Boost” next to the outlet name. Check European Power column in this section if you have European power Description Of Service Qty Incentive Base 165.00 197.00 393.00 653.00 30 Amp 661.00 791.00 60 Amp 1,174.00 1,409.00 Incentive Base Boost 208V to 230V Euro Transformer 208V240V (Min 20 Amp/208/1ph) European Transformer 480V -380V (Min 60 amp 480V 3ph) European Power Total Price 480V 3Ø Motor & Equipment Outlets Over 60 Amp 3Ø Outlet – Call for Estimate Description Of Service Qty Overhead Quartz Lights: Booth Package for All Booths in Halls ABC Only! Includes Power, Rigging, Labor & One Time Focus (One Time Focus labor must be scheduled on straight time) 25% of total price added if installed between 4:30 pm – 8:00 am Monday – Friday, Holidays & Weekends Hall DE booths must use separate Rigging Order Form to order Overhead Quartz Lights Package Price Per Each Overhead Quartz Light 728.00 936.00 Overhead Quartz Lights: For booths that are supplying their own truss: Power, Rigging, Labor, Focus not included. Call for Quote Price per Each Overhead Quartz Light 359.00 438.00 99.00 120.00 155.00 187.00 99.00 120.00 215.00 226.00 Additional Booth Lighting Services 90 Watt On Stanchion Inline Booths Only 250 Watt Krypton On Stanchion - Inline Booths Only Stem Lights Hard Wall Use Only Track Lighting – (3) 75watt fixtures 10 ft. spreader bar required See Terms and Conditions Section for Labor Rates Subtotal of Charges $ THIRD PARTY PAYMENT Exhibiting firm acknowledges the responsibility for any additional charges in the event a third party named does not make payment. All balances must be settled onsite prior to the event closing. Labor Request Section: Send PDF or DWG for all Island booths 30x30 or larger to: [email protected] [ ] Floor Plan included with outlet locations/orientation Installation Labor date: [ ] Floor Plan to follow Installation Time: [ ] OK to proceed without exhibitor present Size of Booth: [ ] Do Not proceed until exhibitor is onsite Type of Booth: Inline [ ] Island [ ] Scaled floor plan showing all outlet locations and booth orientation required *****Indicate all 24 hr and dedicated outlets on floor plan Peninsula [ ] Other [ ] 2 TERMS AND CONDITIONS Page 5 must be signed in order for electrical installation to be scheduled ELECTRICAL LABOR RATES FOR OUTLET DISTRIBUTION AND CONNECTION 1. $ 95.00 per hour during Straight Time: 8am-4:30pm M-F 2. $181.00 per hour during Premium Time: After 4:30 pm M-F, Weekends, & Holidays 3. Lift Rates: $164.00 per hour (one hour minimum) plus operator’s time 4. The minimum charge per booth is one hour installation and ½ the total time for dismantle. RIGGING LABOR 1. 2. 3. 4. $95.00 per hour during Straight Time: 8am-4:30pm M-F $181.00 per hour during Premium Time: After 4:30 pm M-F, Weekends, & Holidays Lift Rates: $164.00 per hour (one hour minimum) plus operator’s time A four (4) hour minimum per labor call applies. DESCRIPTION OF OUTLET LOCATION & DISTRIBUTION CHARGES 1. All electrical outlets will be installed on the floor at the baseline back wall of in-line pipe and draped booths unless otherwise ordered by the exhibitor. 2. All electrical outlets for Island booths will be dropped from one main drop location per the exhibitor’s floor plan. Delays in installation can occur if no main drop location is provided. 3. All Island booths will be charged labor and materials which are determined by the diagram submitted. 4. All booths or displays requiring multiple outlet distribution and connection are chargeable on a time and material basis. 5. Re-distribution of such installation, additional power drops, and/or additional locations will be charged on a time and material basis. 6. All 208 volt outlets will require labor and materials. 7. All overhead services will require lift, labor, and materials. 24-hour power and dedicated 20amp/120v circuits are double the listed price. Indicate total outlets on order form Electricity will be turned on within 30 minutes of show daily. Payment: Payments must be received in full 21 days before show move-in to secure the incentive rate. No credit or refund will be issued for connections installed and not used. Full payment is required to process order. A retainer credit card is required. All balances must be settled prior to event closing. An outstanding balance may preclude the Exhibitor from retaining HTE services at any future event domestically or internationally. Any amount not paid at event closing is subject to interest up to the maximum amount allowed by law. Any outstanding balance is subject to in-house collections or to a credit reporting debt collection agency. Unauthorized Power Usage: Exhibitors using outlets without an order will be charged the base rate. A memo will be delivered onsite to all booths accessing outlets without an order. Labor Rates: All Labor Rates are subject to the current labor contract effective at time of performed labor. 3 HI-TECH ELECTRIC JURISDICTION 1. 2. 3. 4. 5. 6. Only HTE equipment is allowed for electrical distribution. Exhibitors are not permitted to bring their own distribution system. HTE installs all motor and equipment hook-ups requiring hard wiring connections. HTE performs all installations and/or repair of electrical fixtures. HTE performs installations of all electrical motors and electrical apparatus to be energized. HTE electrical labor is required to inspect pre-wired equipment that connects to HTE distribution systems. Exhibitor must give HTE notice of intended use of pre-wired equipment and schedule an inspection by HTE. HTE is not responsible for any loss or damage resulting from the use or installation of pre-wired equipment. The Exhibitor is responsible for any loss or damage caused by the use or installation of pre-wired equipment to HTE distribution systems. 7. HTE provides labor for all overhead truss rigging and overhead booth lighting. 8. HTE performs all installations of electrical cords under any booth space flooring. 9. The exhibitor, Display House, and Show General Contractor will indemnify Hi-Tech Electric for any and all work related accidents. RIGGING JURISDICTION 1. 2. 3. 4. 5. Rigging includes all motorized rigging-to-building structures. All exhibit hall rigging must provide a floor plan for approval by HTE All motors for rigging must be ordered through HTE. All labor for rigging-to-building structures will be provided through HTE. No other Contractor or Persons may attach motorized equipment for rigging to building. HTE is not responsible for any loss or damage resulting from any other Contractor or Person attaching motorized equipment to the building. 6. Failure to start labor as scheduled due to any delays with client-owned equipment will result in the hourly charges per man per hour of delay. 7. A four (4) hour minimum applies per rigging labor call. SPECIAL EQUIPMENT Special Equipment orders require 30 days notice prior to move-in. HI-TECH ELECTRIC MATERIALS All materials and equipment furnished by HTE shall remain the property of HTE and shall be removed only by HTE at the close of the show. FLOOR COVERINGS Unless otherwise directed, HTE personnel are authorized to cut floor coverings to permit installation of service. HTE is not liable for any costs incurred by the Exhibitor for such cuts. RAMPING UTILITY LINES All ramping of utility lines in booth are done on Straight Time plus materials. Laying of lines under carpet or floor or spotting from ceiling will incur additional labor charges. Minimum per removal of lines is 1 hour each. Floor plan is required with order to show location of lines. ESTIMATES / REVISIONS Estimate requests are encouraged for budgeting purposes. Requests must be received 30 days in advance before move in begins in order to prevent delays in processing. Estimate requests are subject to a minimum of $95.00 per revision. 4 Reductions made to an existing order are subject to a 10% surcharge. SUPERVISION FEES All booths and displays with labor incur a 20% supervision fee of the total labor charge. CANCELLATIONS Prior to event: Exhibitor will be charged 20% of services ordered. At Show Site: Exhibitor will be charged 50% of services ordered. Once services are installed: Exhibitor will be charged 100% of all services rendered. DISCONNECTION / INTERRUPTION OF SERVICES All services will be disconnected and/or shut-off at the conclusion of the show unless advance notice given by the Exhibitor and acknowledged by HTE. Exhibitor may have services disconnected if payment has not been rendered in full at the beginning of the event. DELAYS In the event the completion of work is prevented or delayed due to damage or destruction of the building, fire, accident, vandalism, earth movement, hurricane, tornado, windstorm, theft, labor strikes, warfare, material shortage, delay of any governmental agency in issuing any required permit or certificate, or in performing inspections, litigation, or any act of God, HTE is due payment for all executed work, labor, and materials. ON-SITE PAYMENTS / TIPPING All payments must be submitted only to a Customer Service Representative or HTE Management. Tipping or any gratuity is not permitted to any HTE personnel. INDEMNITY The Exhibitor, Display House, and Show General Contractor will indemnify Hi-Tech Electric, LLC for any and all work related claims, accidents, losses, and damage. Authorized Signature: I agree that I am an Authorized Representative on behalf of the Exhibitor and I accept HTE’s payment policies and terms of contract. Print Name: Signature: Booth No: 5 PLUMBING SERVICE CONTRACT 24209 Clawiter Rd Hayward CA 94545 510-293-6151 510-293-6155 FAX [email protected] www.hi-techelectric.com Deadline Date for Incentive Rates: Signature on last page (Terms & Conditions) is required. Full payment for services ordered and retainer credit card must be remitted to process this contract. Fed ID # 88-0437088 2014 – 2015 ** SEPT 18, 2014 ENTERPRISE ARCHITECTURE Event Name: Event Dates: Company Name OCTOBER 6-8 2014 Booth No. Credit Card Billing Address (exact address for credit card) City / State / Zip Country Credit Card No Exp Date VISA □ MC □ AMEX □ Authorized Contact Name (Please Print) Check Number Cardholder Name (Please Print) Phone Authorized Contact Email ***** PAYMENT MUST BE RECEIVED 21 DAYS BEFORE EVENT BEGINS TO RECEIVE INCENTIVE RATES ***** AIR / WATER / DRAIN Description Of Service Total Outlets or Connections Incentive Base 1. First outlet at rear of booth (24 hr Service: Add 50%) 234.00 281.00 2. Additional outlets 185.00 225.00 67.00 82.00 1. First outlet at rear of booth 234.00 281.00 2. Additional outlets 132.00 160.00 3. Number of connections 80.00 96.00 328.00 392.00 1. First outlet at rear of booth 177.00 217.00 2. Additional outlets 132.00 160.00 80.00 96.00 Compressed Air: 24 Hour Service Add 50% Total Price 90-100 lbs. PSI 3. Number of connections *Size of connections (24 hr Service: Add 50%) *PSI (Required) *CFM (Required) Water ½” and ¾” *Size of connections *GPM Continuous Water & Drain Drain Outlets ½” & ¾” 3. Number of connections * Size of connections 1 Description Of Service Quantity Incentive Base Total Price 1. Single Sink : Includes cold water,drain,labor/materials 832.00 1,040.00 2. Double Sink : Includes cold water,drain,labor/materials 1,040.00 1,248.00 322.00 376.00 Sinks & Water Heaters Booth Package 3. Hot Water Heater/ 40 gallons (includes electric) * Based on straight time labor.25% of total will be added if installed between 4:30pm-8:00am M-F Plus Weekends & Holidays Fill and Drain 1. Fill and Drain 0 -199 Gallons 132.00 160.00 2. Fill and Drain 200 - 399 Gallons 195.00 239.00 3. Fill and Drain 400 – Gallons and over 291.00 347.00 361.00 533.00 Natural Gas 1. First outlet at rear of boot Call for estimate of total invoice Subtotal of Charges $ See Terms and Conditions Section for Labor Rates THIRD PARTY PAYMENT Exhibiting firm acknowledges the responsibility for any additional charges in the event a third party named does not make payment. All balances must be settled onsite prior to the event closing. Labor Request Section: Send PDF or DWG for all Island booths 30x30 or larger to: [ ] Floor Plan included indicating all plumbing services [email protected] Installation Labor date: Installation Time: [ ] Floor Plan to follow Size of Booth: [ ] OK to proceed without exhibitor present Type of Booth: Inline [ ] Island [ ] Peninsula [ ] Other [ ] [ ] Do Not proceed until exhibitor is onsite Indicate all 24 hr services on floor plan Scaled floor plan showing all outlet locations and booth orientation required. Labor will not begin without floor plan, service locations, and booth orientation. 2 TERMS AND CONDITIONS Page 4 must be signed in order for Air / Water / Drain installation to be scheduled PLUMBING LABOR RATES FOR SERVICES ORDERED 1. 2. 3. 4. $95.00 per hour during Straight Time: 8am-4:30pm M-F $181.00 per hour during Premium Time: After 4:30 pm M-F, Weekends, & Holidays The minimum charge for plumbing service is one hour installation and ½ the total time for dismantle. All drain dismantle labor hours will be equal to the Fill installation labor hours DESCRIPTION OF OUTLET LOCATION & DISTRIBUTION CHARGES 1. Outlet Locations: All first outlets will be installed on the floor at the back wall of booth. Added outlets must be indicated on floor plan and will be charged on a time and material basis. 2. Special Equipment: HTE requires 30 days notice prior to move-in to supply special regulators, strainers, traps, etc. 3. Hi-Tech Electric Materials: All materials and equipment furnished by HTE shall remain the property of HTE and shall be removed only by HTE at the close of the show. 4. Service/ Repairs: HTE has exclusive jurisdiction to make Electrical/Plumbing service connections or repairs. 5. Floor Coverings: Unless otherwise directed, HTE personnel are authorized to cut floor coverings to permit installations of service. 6. Equipment Requiring Water: All equipment using water must have an inlet and outlet properly tagged by exhibitor representative for installation by HTE. 7. Moisture/ Sediment/ Loss of Pressure: HTE is not responsible for the accumulation of moisture, oil, or water in air lines. Exhibitors should supply their own filter or equipment to handle moisture or water. HTE is not responsible for sediment, color, or taste of water in line. HTE is not responsible for loss of pressure. Pressure may vary. No guarantee can be made of minimum or maximum pressure. If pressure is critical, the exhibitor should arrange to have a pressure regulator valve or pump installed. HTE is not responsible for any costs associated with such accumulation in air lines or loss of pressure. Water filters are recommended and are available on request. 8. Cylinders: All cylinders must be firmly attached to exhibit. If cylinder must be made secure by HTE it is subject to a labor charge. A connection of a regulator to cylinder or equipment will be subject to a 1 hour minimum labor charge plus material at the prevailing labor rate. 9. Ramping of Utility Lines: All ramping of utility lines in booth are done on a time and material basis. Laying of lines under carpet or floor or spotting from ceiling will incur an additional labor charge. 3 10. Estimates / Revisions Estimate requests are encouraged for budgeting purposes. Requests must be received 30 days in advance before move in begins in order to prevent delays in processing. Estimate requests are subject to a minimum of one hour labor per revision. Reductions made to an existing order are subject to a 10% surcharge. 11. Supervision Fees: All booths and displays with labor will incur a 20% supervision fee of the total labor hours. 12. Cancellations: Prior to event: Exhibitor will be charged 20% of services ordered. At Show Site: Exhibitor will be charged 50% of services ordered. Once services are installed: Exhibitor will be charged 100% of all services rendered 13. Disconnection: All services will be disconnected and/or shut-off at the conclusion of the show unless advance notice given by the Exhibitor to (and acknowledged by) HTE. 14. Claims and/or Invoice Disputes: Any claims or disputes to charges with regards to the services provided by HTE will not be placed under review by HTE management unless filed by the Exhibitor prior to the close of the exposition. Such dispute must be in writing by the Exhibitor and provided to HTE management. HTE management will conduct a billing audit and handle such disputes on a case by case basis. 15. Delays: In the event the completion of work is prevented or delayed due to damage or destruction of the building, fire, accident, vandalism, earth movement, hurricane, tornado, windstorm, theft, labor strikes, warfare, material shortage, delay of any governmental agency in issuing any required permit or certificate, or in performing inspections, litigation, or any act of God, HTE is due payment for all executed work, labor, and materials. 16. Payment: Payments must be received in full 21 days before show move-in to secure the incentive rate. No credit or refund will be issued for connections installed and not used. Full payment is required to process order. A retainer credit card is required. All balances must be settled prior to event closing. 17. On-site Payments / Tipping: All on-site payments must be submitted only to a Customer Service Representative or HTE Management. Tipping or gratuity of any kind is not permitted. 18. Labor Rates: All Labor Rates are subject to the current labor contract effective at time of performed labor. 19. Indemnity: The Exhibitor, Display House, and Show General Contractor will indemnify Hi-Tech Electric, LLC for any and all work related claims, accidents, losses, and damage. Authorized Signature: I agree that I am an Authorized Representative on behalf of the Exhibitor and I accept HTE’s payment policies and terms of contract. Print Name: Signature: Booth Number 4 24209 Clawiter Rd Hayward CA 94545 510-293-6151 510-293-6155 FAX [email protected] www.hi-techelectric.com RIGGING SERVICE CONTRACT Exhibitor Order Signature on last page (Terms & Conditions) is required. Full payment for services ordered and retainer credit card must be remitted to process this contract. Fed ID # 88-0437088 2014-2015** Event Name: Deadline Date for Incentive Rates: SEPT 18, 2014 ENTERPRISE ARCHITECTURE Event Dates: Company Name OCTOBER 6-8 2014 Booth No. Credit Card Billing Address (exact address for credit card) City / State / Zip Country Credit Card No VISA □ Exp Date MC □ AMEX □ Check Number Cardholder Name (Please Print) Authorized Contact Name (Please Print) Authorized Contact Email ***** PAYMENT MUST BE RECEIVED 21 DAYS BEFORE EVENT BEGINS TO RECEIVE INCENTIVE RATES ***** TRUSS / MOTORIZED HOIST / RIGGING LABOR Description Of Service Quantity Incentive Base 10X12X12 Truss 192.00 221.00 Corner Blocks 125.00 142.00 CHAIN MOTOR up to 1 Ton 534.00 565.00 Per Point 114.00 129.00 OVERHEAD QUARTZ LIGHT 359.00 438.00 Total Price TRUSS HTE provides all motors for all overhead rigging Price includes power and points RIGGING POINTS 10x10 / 10x20 In-Line & Peninsula Booths please use Electrical Service Order Contract Dimmer Boards / Custom Truss / Satellite Cable Run (Please call for Quote) Subtotal of Charges $ Labor Request Section: 4 Hour Minimum per Man See Terms and Conditions Section for Labor/Lift Rates Installation Day/Date No. Stagehands No. Riggers Dismantle Day/Date M M T T W W Th Th F F Sa Sa Su Su No. Stagehands No. Riggers 1 TERMS AND CONDITIONS Page 3 must be signed in order for Rigging Services to be scheduled RIGGING LABOR 1. 2. 3. 4. $ 95.00 per hour during Straight Time: 8am-4:30pm M-F $181.00 per hour during Premium Time: After 4:30 pm M-F, Weekends, & Holidays A four (4) hour minimum per labor call applies. Lift Rates: $164.00 per hour (one hour minimum) plus operator’s time RIGGING JURISDICTION 1. 2. 3. 4. 5. Rigging includes all motorized rigging-to-building structures. All exhibit hall rigging must provide a floor plan for approval by HTE All motors for rigging must be ordered through HTE. All labor for rigging-to-building structures will be provided by HTE. No other Contractor or Persons may attach motorized equipment for rigging to building. HTE is not responsible for any loss or damage resulting from any other Contractor or Person attaching motorized equipment to the building. 6. Failure to start labor as scheduled due to any delays with client-owned equipment will result in the hourly charges per man per hour of delay. 7. A four (4) hour minimum applies per rigging labor call. SPECIAL EQUIPMENT / ONSITE ORDERS 8. Special Equipment orders require 30 days notice prior to move-in. 9. Onsite orders increase 50% HI-TECH ELECTRIC MATERIALS 10. All materials and equipment furnished by HTE shall remain the property of HTE and shall be removed only by HTE at the close of the show. ESTIMATES / REVISIONS 11. Estimate requests are encouraged for budgeting purposes. Requests must be received 30 days in advance before move in begins in order to prevent delays in processing. Estimate requests are subject to a minimum of one hour labor per revision. 12. Reductions made to an existing order are subject to a 10% surcharge. SUPERVISION FEES 13. All booths and displays with labor incur a 20% supervision fee of the total labor charge. 2 CANCELLATIONS Prior to event: Exhibitor will be charged 20% of services ordered. At Show Site: Exhibitor will be charged 50% of services ordered. Once services are installed: Exhibitor will be charged 100% of all services rendered. THIRD PARTY PAYMENT 14. Exhibiting firm acknowledges the responsibility for any additional charges in the event a third party named does not make payment. All balances must be settled prior to the event closing. DISCONNECTION / INTERRUPTION OF SERVICES 15. All services will be disconnected and/or shut-off at the conclusion of the show unless advance notice given by the Exhibitor and acknowledged by HTE. 16. Exhibitor may have services disconnected if payment has not been rendered in full at the beginning of the event. DELAYS 17. In the event the completion of work is prevented or delayed due to damage or destruction of the building, fire, accident, vandalism, earth movement, hurricane, tornado, windstorm, theft, labor strikes, warfare, material shortage, delay of any governmental agency in issuing any required permit or certificate, or in performing inspections, litigation, or any act of God, HTE is due payment for all executed work, labor, and materials. TIPPING 18. Tipping is not permitted to HTE employees. All payments must be made to a Customer Service Representative or HTE Management. INDEMNITY 19. The Exhibitor, Display House, and Show General Contractor will indemnify Hi-Tech Electric, LLC for any and all work related claims, accidents, losses, and damage. Authorized Signature: I agree that I am an Authorized Representative on behalf of the Exhibitor and I accept HTE’s payment policies and terms of contract. Print Name: Signature: Booth No. 3
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