1. law, govt and politics
2. law enforcement
3. fire department

211N. Jonesville Street P.O. Box 148 Montpelier, Ohio 43543 Phone (419) 485-5543 Fax (419) 485-4947
October 10, 2014
AGENDA NO. 19 - 2014
Agenda for Monday, October 13,2014
Regular Meeting - 6:00pm
at the Montpelier Police Department
1.
Call to Order
2.
Roll call
3.
Prayer
4.
Pledge of Allegiance
5.
Miss Elayna Hasty founder of G.A.B. Girls - Proclamation on Anti-Bullying
6.
Approve the Agenda for October 13, 2014 (Motion)
7.
Approve the Minutes for September 22,2014 Council Meeting (Motion)
8.
Approve Financial Reports for September 2014 (Motion)
9.
Comments from Audience
10.
Comments from Council
11.
Approve Change Order #1 Basketball and Tennis Court Reconstruction Project for Gerken
Paving, Inc. for $2,500.00 (Motion)
12.
Executive Session to discuss Personnel and reserving the right to discuss other matters
13.
Approve Fire Applicant Devon Cohoon with a One Year Probation period (Motion)
14.
Approve Fire Applicant Matthew Smith with a One Year Probation period (Motion)
15.
Approve Reinstatement of Lauren Hendricks to the Fire Department with a One Year
Probation (Motion)
16.
Income Tax report
17.
Adjourn
PUBLIC POWER
MEMBER
COMMUNITY
Village of Montpelier Website: www.montpelieroh.net
American Municipal Power, Inc.
American Water Works Association
American Public Power Association
Minutes September 22, 2014
Mayor Steve Yagelski called the Regular Meeting of the Council for the Village of Montpelier
to order on Monday, September 22, 2014 at 6:00p.m. Roll call was conducted and the
following Council Members were present: Mr. Dan Clum, Mrs. Laura Gray, Mr. Delmar
Karnes, Mr. Dan Willis, and Mr. Jim Rockey. Mr. Nathan Thompson, absent.
Pastor Paul Gruetter offered a word of prayer and then everyone in attendance recited the
Pledge of Allegiance.
Mayor Yagelski read a Proclamation for Public Power Week which is October 5th thru
October 11th and one for Fire Prevention Week for October 5th through October 11th. Mayor
Yagelski feels it’s fitting that Public Power and Fire Prevention are honored during the same
week.
Mrs. Laura Gray moved and Mr. Dan Clum seconded a motion to approve the agenda for
September 22, 2014. Vote on motion: All ayes
Mr. Jim Rockey moved and Mrs. Laura Gray seconded a motion to approve the minutes for
the September 8, 2014 council meeting. Vote on motion: All ayes
Mrs. Laura Gray moved and Mr. Dan Clum seconded a motion to approve the Public
Hearing minutes from September 22, 2014 to rezone property. Vote on motion: All ayes
Mayor Yagelski welcomed the Montpelier High School Seniors to the meeting. He advised
all citizens in attendance to feel free to ask questions during the meeting.
Mrs. Lucas introduced Ms. Jessica Smith. Ms. Smith received a nuisance complaint
because of a large amount of wood pallets that were in her backyard. She sent information
to the Village officials stating that they were going to be used for a “Haunt for Hunger”. Ms.
Smith recently moved here from Kentucky. Ms. Smith came to Council to address the
concerns and questions they had about the issue.
Ms. Smith stated that she has conducted a “Haunt for Hunger” for five years where she lived
before. She provided proof of liability insurance and gave a detailed description of how the
haunt was conducted, the safety measures in place in case someone was too scared to
continue through the structure, and water available in case of a fire, but there will be no
electricity in the structure. She stated that there is no monetary fee to go through the
haunted rooms, just a donation that will be given to the Helping Hands Food Pantry. She
stated that she has local businesses helping her as much as possible. Two Brother
supplied the pallets; Hammer Athletics supplied shirts and candy, etc. She has notified the
schools of the project and this is run entirely by volunteers. The structure will be 35’ x 34’
and have four rooms. After Halloween, the pallets structure will be taken down by October
30th and stored at a location in Michigan. She did contact Mrs. Laura Gray about the Main
Street Park and other activities in the Village, and stated that next year she would like to
incorporate something into the Village’s events. Council members commended her on her
presentation and stated that they could tell this wasn’t her first time putting on this type of
event. Ms. Smith stated that neighbors have been great and have even helped to assemble
the structure. Mrs. Gray stated that she is looking forward to Ms. Smith participating in the
Village activities next year when Halloween will be on Halloween, October 31st.
Page 1 of 3
Village of Montpelier
Council minutes for September 22, 2014
Mr. Dan Willis moved and Mr. Delmar Karnes seconded a motion to not pursue the nuisance
complaint against Ms. Smith as long as the pallet structure is torn down and removed by
October 30th. Vote on motion: All ayes.
Mrs. Gray stated that the new permanent sign has been installed at the Main Street Park.
The Main Street Park Committee did a very nice job of picking it out. It looks very nice!
Mayor Yagelski stated that yesterday he and Councilman Willis attended the POW/MIA
Recognition Ceremony. Mayor Yagelski noted that the 3rd Friday in September every year is
POW/MIA day!
Mayor Yagelski stated that the Fall Trash Drop off is on Saturday, October 4 th and October
11th from 8am to 1:30pm.
Mr. Willis stated the new road at the industrial park is really nice. The Street Department
had all the berms done today. Everyone did a nice job!
Pastor Ben Harris stated on October 9th at 5:30 at the New Era Auditorium in Bryan there is
a county wide meeting to discuss drug abuse in Williams County and its effect on our
communities, and our families.
Mr. Roan stated that WEDCO is involved with the Manufacturing Expo on October 3rd at
Northwest State starting at 11:30am. Mrs. Lucas wanted to thank the Montpelier Students
that participated in the WEDCO manufacturing video.
Mrs. Lucas informed council that almost all of the village employees are certified in CPR and
use of the AED.
Mrs. Lucas addressed the letter that was in the council packets concerning Storrer Park
Shelter House. Mrs. Lucas stated that just like the Main Street Park, we will need to have
some type of restroom facilities at Storrer Park because of the construction of the shelter
house. The Board of Appeals is asking for a letter from the Village stating it is willing to
comply with the conditions after the building is turned over for their use. There has to be a
concrete pad in order to place the portable restrooms on them. Mrs. Gray asked if a fence
would be erected in the future to hide the portable restrooms; it was discussed and felt that
we should follow the same guidelines as Main Street Park.
Mrs. Laura Gray moved and Mr. Jim Rockey seconded a motion to approve the use of
portable restroom facilities at Storrer Park in compliance with the conditions from the Ohio
Building Board of Appeals. Vote on motion: All ayes.
Mayor Yagelski wanted to thank the ministerial association for the leaders of the community
that has brought this project to fruition. Pastor Gruetter wanted to thank the entire
community for raising the funds to make this project a reality.
Mrs. Lucas introduced Mr. John Courtney of Courtney and Associates who has been the
electric, water and sewer rate consultant for many years. Mr. Courtney stated that last year
we conducted a rate study and projected revenue for water and sewer to 2016. He
recommended increases in the base rates, not on consumption. Council approved the two
step increase and those have been implemented. Mr. Courtney stated that in reviewing the
Page 2 of 3
Village of Montpelier
Council minutes for September 22, 2014
information that has been received, there is still a reduction in sales, particularly on the
waste water side, which are down around seven (7) percent; a shortfall of $61,000 to
$83,000. Because of the decrease in revenue, he recommends that Council increase the
base rates again, in the exact same manner as last year, increasing the base charges
proportionally according to meter size.
Mr. Courtney then addressed the power supply cost adjustment which continues to
increase. The power supply costs have risen to as high as $.03 a kilowatt hour kWh) and
we’re currently at $.02 to $.025; but AMP is projecting a continuing increase. The closure of
some coal fired plants with an increase in the capacity of the marketplace will cause a
higher price; and the polar vortex we experienced last year, and that they are predicting
again this year is expected to cause some significant swings in the power supply cost.
There was discussion on whether there is going to be enough power generated to cover the
demand once the coal fired plants are closed, and this is a definite concern. Mr. Courtney
stated that AMP, Inc. is looking into developing peaking generation projects, and he will
work to make sure we will have all the power supply necessary for our community. Mayor
Yagelski stated that the federal government doesn’t realize the impact shutting these coal
plants down will have on the country, not only in the shortfall of energy, the loss of jobs
including the transportation industry.
Mrs. Lucas stated that Christmas is on Thursday and asked council if they would allow the
village workers to work a full day on December 24th and have Christmas Day, December
25th and the day after Christmas, December 26th off.
Mr. Dan Clum moved and Mrs. Laura Gray seconded a motion to have the village
employees work a full day December 24th and have December 25th and 26th off as holidays.
Vote on motion: All ayes.
Mr. Jim Rockey moved and Mr. Dan Willis seconded a motion to go into Executive Session
with Legal Counsel to discuss possible pending litigation. Roll call on motion: Mr. Dan
Clum, yes; Mrs. Laura Gray, yes; Mr. Delmar Karnes, yes; Mr. Dan Willis, yes; Mr. Jim
Rockey, yes; and Mr. Nathan Thompson, absent.
Mr. Dan Willis moved and Mr. Delmar Karnes seconded a motion to return to Regular
Session. Roll call on motion: Mr. Dan Clum, yes; Mrs. Laura Gray, yes; Mr. Delmar Karnes,
yes; Mr. Dan Willis, yes; Mr. Jim Rockey, yes; and Mr. Nathan Thompson, yes.
There being no further business to come before Council, Mr. Delmar Karnes moved and Mr.
Jim Rockey seconded a motion to adjourn. Vote on motion: All ayes.
___________________________
Clerk of Council
___________________________
Mayor
Page 3 of 3
CASH FUND BALANCE
MONTH ENDED SEPTEMBER 30, 2014
FIRST FEDERAL BANK
FIRST FEDERAL BANK-SWEEP
FARMERS & MERCHANTS SOCCER
DENTAL
$418,928.44
$2,000,328.80
$0.00
$3,000.00
TOTAL CASH
$2,422,257.24
INVESTMENTS:
5th 3rd 7340360358
CHASE-MONTPELIER WATER
CHASE-MONTPELIER SEWER
WRA
INVESTMENTS
TOTAL INVESTMENTS
$170,668.46
$81,981.63
$183,222.77
$53,511.15
$7,002,251.36
PETTY CASH
TOTAL CASH AND INVESTMENTS
$7,491,635.37
$1,850.00
$9,915,742.61
LESS:
OUTSTANDING CHECKS
OUTSTANDING CHECKS (JOURNAL DATE SEPT CK DATE 10.1.14)
DEPOSIT FOR 501 C 3
PLUS:
INC TAX DEPOSITS POSTED TO BANK NOT BOOKS
DEPOSIT IN TRANSIT
NSF CHECKS UNCOLLECTED
CC IN TRANSIT
TOTAL CASH AVAILABLE PER BANK
($12,787.07)
($5,292.00)
$0.00
$0.00
$0.00
$0.00
$624.70
$9,898,288.24
TOTAL CASH AVAILABLE PER BOOKS
$9,898,288.24
$0.00
I have reviewed the following financial information: _________________________________date:___________
$2,419,257.24
$161,849.78
$19,215.34
$23,183.90
$82,271.15
0.0669
0.0079
0.0096
0.0340
$328.80
$328.80
$328.80
$328.80
$22.00
$2.61
$3.15
$11.18
$38.94
$12.52
$302.38
$3.93
$3.93
$6.02
$6.02
$13.45
$13.45
$11,843.94 $11,843.94
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$12,208.66 $12,208.66
201
202
205
211
101
506
507
508
53
WRA
CWA
CSA
101-482-001 INV
101-482-002 INV
101-482-001
101-482-002
INCOME TAX
$79,516.20
0.25000000
0.37500000
0.18750000
0.18750000
$19,879.05
$29,818.58
$14,909.29
$14,909.29
$79,516.20
101-000-413-000
301-000-413-000
203-000-413-000
401-000-413-000
0.625
0.1875
0.1875
1
0.25
0.375
Montpelier Fire Department
Reference Committee Recommendation
Fire ChieFs Recommendation
Village Manager Decision
Village Council Approval
Name of Applicant
Address
Oe
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V:Y'l
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Date of Reference action
SSN,
Phom[ #
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Reference Committee Comments:
,
Recommendation
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of Chief:
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Action Taken on Application
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Approval of One (1) Year Probationary Period
Village Manager:
Date
-----------------
Yes,
_
No
Village Mayor:
Date
_
_
Montpelier Fire Department
Reference Committee Recommendation
Fire Chiefs Recommendation
Village Manager Decision
Village Council Approval
Name of Applicant
Address
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Date of Reference action
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Reference Committee Comments:
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Action Taken on Application
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Yes
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Approval of One (1) Year Probationary Period
Village Manager:
Date
-----------------
_
No
Yes.
_
_
No---
Village Mayor:
Date
_
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Montpelier Fire Department
Reference Committee Recommendation
Fire Chiefs Recommendation
Village Manager Decision
Village Council Approval
He'1JI'IGks
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Name of Applicant
Address
Date of Reference action
SSN
_
Reference Committee Comments:
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Reference Committee Members
Chairman
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Action Taken on Application
No
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Recommendation of Chief:
~ief of Fire Department
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Yes
Approval of One (1) Year Probationary Period
Village Manager:
------------
Date
_ No
Village Mayor:
-------------
Date
_
I-
INCOME TAX COLLECTION COMPARISONS 2014
MONTH END SEPTEMBER 2014
January
February
March
April
May
June
July
August
September
October
November
December
January
February
March
April
May
June
July
August
September
October
November
December
2012
Monthly
Accumulated
237,029.71
237,029.71
97,235.51
334,265.22
80,967.65
415,232.87
368,077.72
783,310.59
69,165.90
852,476.49
95,302.44
947,778.93
79,149.54 1,026,928.47
215,816.88 1,242,745.35
60,871.50 1,303,616.85
246,826.22 1,550,443.07
70,383.98 1,620,827.05
92,758.00 1,713,585.05
2013
Monthly
Accumulated
271,168.66
271,168.66
77,628.96
348,797.62
62,438.21
411,235.83
363,456.48
774,692.31
61,274.39
835,966.70
69,307.27
905,273.97
238,670.36 1,143,944.33
74,974.88 1,218,919.21
85,777.21 1,304,696.42
245,164.20 1,549,860.62
60,575.36 1,610,435.98
45,783.70 1,656,219.68
2012
2013
% Above or below (-)
4.79%
8.14%
5.92%
0.87%
4.79%
3.15%
21.02%
6.29%
7.42%
% Above or below (-)
-8.40%
3.64%
6.95%
1.99%
6.86%
7.99%
8.64%
8.37%
7.34%
Monthly
248,382.84
113,096.62
78,332.10
350,277.12
103,255.43
84,259.21
265,187.73
78,100.51
79,516.20
2014
Accumulated
248,382.84
361,479.46
439,811.56
790,088.68
893,344.11
977,603.32
1,242,791.05
1,320,891.56
1,400,407.76
ICFRCRPT
2014/09/30 12:48:17
VILLAGE OF MONTPELIER
Pa
IT Cash Recapitulation Report
BASE YEAR 2014
DEPOSIT
DATE
DIRECT
BUSINESS
DEPOSITS
DIRECT
INDIVIDUAL
DEPOSITS
TOTAL
DIRECT I/B
DEPOSITS
WITHHOLDING
DEPOSITS
TOTAL ALL
DEPOSITS
01/2014
01/2013
01/2012
19744.55
19435.70
12487.50
7007.24
8909.98
9030.97
26751.79
28345.68
21518.47
221631.05
242822.98
215511.24
248382.84
271168.66
237029.71
02/2014
02/2013
02/2012
6126.16
673.00
922.67
14904.95
15131.39
23334.78
21031.11
15804.39
24257.45
92065.51
61824.57
72978.06
113096.62
77628.96
97235.51
46
16
03/2014
03/2013
03/2012
25681.06
5534.29
13226.52
25813.37
30001.49
24547.51
51494.43
35535.78
37774.03
26837.67
26902.43
43193.62
78332.10
62438.21
80967.65
25
3-
04/2014
04/2013
04/2012
56020.77
47499.23
108885.92
93266.35
89437.60
72415.73
149287.12
136936.83
181301.65
200990.00
226519.65
186776.07
350277.12
363456.48
368077.72
45-
05/2014
05/2013
05/2012
2547.84
725.10
486.23
8375.88
6273.75
8308.64
10923.72
6998.85
8794.87
92331.71
54275.54
60371.03
103255.43
61274.39
69165.90
69
49
06/2014
06/2013
06/2012
45113.69
39783.31
27374.61
11945.36
7002.10
4900.64
57059.05
46785.41
32275.25
27200.16
22521.86
63027.19
84259.21
69307.27
95302.44
22
12-
07/2014
07/2013
07/2012
3299.00
1201.50
2179.59
17513.41
15019.84
9037.03
20812.41
16221.34
11216.62
244375.32
222449.02
67932.92
265187.73
238670.36
79149.54
08/2014
08/2013
08/2012
2803.00
1811.00
4276.40
7759.95
11225.33
13628.08
10562.95
13036.33
17904.48
67537.56
61938.55
197912.40
78100.51
74974.88
215816.88
4
64-
09/2014
09/2013
09/2012
62433.84
49740.50
36225.15
4648.23
5489.96
8428.66
67082.07
55230.46
44653.81
12434.13
30546.75
16217.69
79516.20
85777.21
60871.50
731
10/2014
10/2013
10/2012
0.00
1567.00
3406.25
0.00
12120.30
13807.01
0.00
13687.30
17213.26
0.00
231476.90
229612.96
0.00
245164.20
246826.22
100100-
11/2014
11/2013
11/2012
0.00
304.00
597.00
0.00
5472.16
5395.47
0.00
5776.16
5992.47
0.00
54799.20
64391.51
0.00
60575.36
70383.98
100100-
12/2014
12/2013
12/2012
0.00
22511.52
60331.75
0.00
4403.76
3257.92
0.00
26915.28
63589.67
0.00
39137.46
29168.33
0.00
66052.74
92758.00
100100-
***2014
***2013
***2012
223769.91
190786.15
270399.59
191234.74
210487.66
196092.44
415004.65
401273.81
466492.03
985403.11
1275214.91
1247093.02
1400407.76
1676488.72
1713585.05
1618-
PCT
+/85
11
235