Invitation to Industry Industry Support and Exhibition Prospectus
Invitation to Industry Industry Support and Exhibition Prospectus Contents w w w. h u p o 2 0 1 4 . c o m Invitation Letter 3 The organization 4 HUPO 2014 Administration 5 HUPO 2014 Details 6 Past HUPO Congresses 8 Participant demographics of previews congresses 9 HUPO MADRID 2014 10 The City 10 The Venue 11 Why should you participate? 13 HUPO MADRID 2014 Objectives 13 Industry Sponsor 14 Educacional Sponsor Opportunities 16 Promotional Sponsor Opportunities 18 Exhibition Opportunities 17 Floor Plan 23 Types of Exhibition 24 TERMS AND CONDITIONS OF EXHIBITION 27 BOOKING FORM 24 GENERAL TERMS AND CONDITIONS 27 Invitation Letter Dear colleagues, The 13th Annual World Congress of the Human Proteome organized by the Human Proteome Organization (HUPO), the 7th EuPA annual conference and the 6th Spanish Proteomics Society Congress will be held in Madrid, Spain, October 5 to 8 of 2014. It is our great pleasure to invite you, on behalf of the HUPO Council, the Exec Committee and the Council Members of the geographic regions of HUPO, to participate in the largest congress of the Human Proteome. HUPO is a renowned organization of clinicians and scientists in biotechnology, genetics, oncology and more... striving to promote proteome research and improve new technologies worldwide for the treatment of many diseases. The theme of the congress is “The proteome quest to understand biology and disease”, with emphasis on the presentation of new research findings, innovations and stimulating discussions of the opportunities for future international collaboration and achievement in our field. HUPO 2014 is expected to be the largest HUPO Congress with approximately more than 2,000 participants. The remarkable success of the HUPO series of congresses is evident from the progressive increase in the number of participants with more than 68 countries represented. This success is due to the uniqueness of these conferences, their quality and atmosphere. We believe that there is no other meeting in the world that presents such a high level of science in an extremely condensed manner on one hand, and on the other hand, provides a welcoming environment in which to enjoy it all. Madrid, of course, is one of the world’s most fascinating cities with great history, world class theatres and, yes, even internationally renowned cuisine. We have chosen a venue that is easy to reach from MadridBarajas Airport and train terminals, with comfortable accommodation and excellent meeting facilities. We strongly recommend that you Save the Date, indicate your preferred way of sponsoring, and book the booth of your choice at your earliest convenience. Requests are already being received. More information can be found on the official congress website at: http://www.hupo2014.com We have no doubt that your enthusiasm, your scientific achievements and your willingness to share your best and newest research results will make the HUPO 2014 in Madrid a great success. We thank you again for your time and hope to hear from you shortly. Kind regards, Fernando J. Corrales Juan Pablo Albar Juan Calvete Concha Gil Chairs of 13th HUPO World Congress 3 I nd u s t r y S u p p o r t a n d E xhi b i t i o n Pro s p ect us www.h u po20 14.com THE ORGANIZATION The Human Proteome Organization (HUPO) is an international scientific organization representing and promoting proteomics through international cooperation and collaborations by fostering the development of new technologies, techniques and training. HUPO Mission Statement To define and promote proteomics through international cooperation and collaborations by fostering the development of new technologies, techniques and training to better understand human disease. For more information of the organization please visit http://www.hupo.org/ ABOUT EuPA The European Proteomics Association (EuPA) is the federation of European national proteomics societies. It has been established to coordinate and integrate national initiatives within the proteomics field. The main objectives are to strengthen and promote fundamental research and applications, as well as education and training in all areas of proteomics throughout Europe. EuPA is a non-profit organisation. for more information of the society Please visit http://www.eupa.org ABOUT SEProt One of the principal goals of the Spanish Proteomics Society is to contribute to the spreading of proteomics within the scientific community and in the whole society.This is to be done by encouraging scientific and technical research in the field of Proteomics, by promoting training, learning and formation in this field, and by sponsoring and facilitating the organization and/ or participation of their members in national or international activities, courses, workshops and meetings and any kind of cooperation and interchange with other societies. The major activity of SEProt is the organization of a national congress, which currently takes place once every two years, and is usually being held conjointly with other international societies and institutions. SEProt also sponsors the Jornadas Bienales para Jóvenes Investigadores en Proteómica (Biennial Workshops for Young Proteomics Researchers), which are completely organized by the younger members of the society in the years alternating the congress. The society also publishes a journal, called “Proteómica”, containing scientific and technical articles, reports and reviews and other useful information, and provides grants and fellowships to support attendance to meetings, workshops and other scientific activities. For more information of the society please visit http://www.cbm.uam.es/seprot/ 4 w w w. h u p o 2 0 1 4 . c o m In du str y Su pport an d Exh ibition Pros pect us HUPO 2014 ADMINISTRATION The HUPO Congress is organised by the World Human Proteome Organization, European Proteomics Association and the Spanish Proteomics Society HUPO Executive Committee President Pierre Legrain (2013-2014) Past President Vice President Treasurer Catherine Costello (2013-2014) William Hancock (2013-2014) Secretary General Member-at-Large Member-at-Large Maxey C.M. Chung (2013-2014) Mark Baker (2013-2014) Gilbert S. Omenn (2013-2014) Roman Zubarev (2011-2013) HUPO Council Members in Europe Region Marko-Varga, Gyorgy (2013-2015) Heck, Albert (2012-2014) Albar, Juan Pablo (2011-2016) Archakov, Alexander (2011-2015) Rabilloud, Thierry (2012-2014) Hermjakob, Henning (2013-2015) Bendixen, Emoke (2013-2015) Jimenez, Connie (2013-2015) Corrales, Fernando (2013-2015) Larsen, Martin (2011-2013) Domon, Bruno (2012-2014) Legrain, Pierre (2013-2016) Sanchez, Jean-Charles (2011-2013) Uhlen, Mathias (2013-2015) HUPO 2014 Congress Chairs Concha Gil Juan Pablo Albar Juanjo Calvete Fernando J. Corrales HUPO 2014 Organizing Committee Fernando Vivanco Manuel Sánchez del Pino Ignacio Casal Montserrat Carrascal Jesús Vázquez Eliandre de Oliveira Lucía Monteoliva Ángel García Jesús Jorrín José M. Mato 5 I nd u s t r y S u p p o r t a n d E xhi b i t i o n Pro s p ect us www.h u po20 14.com HUPO 2014 DETAILS AND CONTACTS Date Congress Secretariat 5-8 October, 2014 HUPO 2014 C/ Londres 17m 1st floor 28028, Madrid, Spain Tel: +34 91 3612 600 Fax: +34 91 355 9208 E-mail: [email protected] Website: www.hupo2014.com City/ Country Madrid, Spain Venue IFEMA, Feria de Madrid Sponsorship & Exhibition 2,000 approx. Eloy Gouveia Tel: +34 91 3612 600 Ext.: 2018 Fax: +34 91 355 9208 Email: [email protected] Technical and Exhibition Department Hotel Accommodation Cecilia Fernandez Tel: +34 91 3612 600 Ext.: 224 Fax: +34 91 355 9208 Email: [email protected] Laura Azcoaga Tel: +34 91 3612 600 Ext.: 200 Fax: +34 91 355 9208 Email: [email protected] Participants El Retiro Park - Madrid 3 6 ww w. hupo 20 1 4.c o m Ind ustr y Support and Exhibi ti on Pro sp ec t u s PRELIMINARY PROGRAMME This Information will be available soon and it will be uploaded in the official webpage of HUPO 2014 Main Congress Topics 1. Cancer Proteomics 2. Regulation of cellular pathways. Role of PTMs 3. Microvesicle and organelle proteomics 4. Proteogenomics 5. Proteomics of obesity and related metabolic liver disorders. Metabolomics 6. Phosphoproteomics 7. New trends in biomarker discovery 8. Plant and food proteomics 9. Immunobiology and cell signalling. 10. REDOX proteomics and mitochondrial biology 11. Top-down proteomics and macromolecular complexes 12. Integrative proteomics and sistems biology 13. Inflammatory and rheumatic diseases 14. Glycomics in biology and diseases 15. Proteomics of human microbiome and infectious diseases 16. Standardisation in proteomics 17. Cardiovascular and haematological proteomics. 18. Neurological disorders 19. Technological horizons. MS imaging, targeted proteomics, others. 20. Proteomics of neglected tropical diseases 21. Interactomics and beyond. Protein networks and pathways. 22. Computational proteomics. Data analysis and biostatistics 23. Human Proteome Project El Retiro Park - Madrid 4 7 I nd u s t r y S u p p o r t a n d E xhi b i t i o n Pro s p ect us www.h u po20 14.com PAST HUPO CONGRESSES Amsterdam Munich Geneve Yokohama Toronto Long Beach Boston Seoul Beijing Sydney Past HUPO Annual World Toronto 2009 Sydney 2010 Geneva 2011 Boston 2012 Yokohama 2013 Beijing 2004 Munich 2005 Long Beach 2006 Seoul 2007 Amsterdam 2008 HUPO Congress participants come from these countries Australia Austria Belgium Brazil Canada China Czech Republic Denmark France Germany Greece India Israel Italy Japan Lithuania Luxembourg Malaysia Mexico Netherlands New Zealand Norway Pakistan Portugal Russia Saudi Arabia Singapore South Africa South Korea Spain Sweden Switzerland Taiwan Thailand Turkey UK USA Vietnam PARTICIPANTS FIELD OF EXPERTISE Computational Biology Medical Geneticist Molecular Biology Clinical Biochemical Genetics Biochemistry Clinical Molecular Genetics Pharmacy Pharmaceutical Research Genetics Microbiology Proteomics Mass pectrometry 3 8 w w w. h u p o 2 0 1 4 . c o m In du str y Su pport an d Exh ibition Pros pect us AB Sciex Enzo Abnova EMD Millipore ACS Publications Agilent Technolgies AMR Anaspec, Inc. BD Beckman Coulter Biomed Central Funakoshi GE Healthcare Genedata Genebio Proteome Software Richell Rikaken Hokkaido System Science Co. Sayura Finetek Japan Co. Ltd. Hudson Surface Tech BiOptix Diagnostics Inc. Integrated Analysis Bruker Promega Corporation Riken Global Research Cluster Intavis, Inc. BioSys Technologies Pressure BioSciences, Inc. GL Sciences Inc. Bioinformatics Solutions Bio-Rad Peak Scientific JPT Peptide Technologies Life Technologies Luminex Silantes GMHB Sharp Shimadzu Scientific Instruments Inc. Shiseido Sigma Life Science Matrix Science Silantes GmbH Cambridge Isotope Labs Minerva Biotechnologies Silicon Kinetics Cell Signaling Technology Molecular & Cellular Proteomics Bucher Biotec AG Covaris, Inc. Decodon GmbH & NH Denator AB DyeAGNOSTICS Denator AB Sonation Lab Solutions New England Peptide Sumitomo Bakelite New Objective Taiyo Nippon Sanso Nonlinear Dynamics Novartis Olink Bioscience Dionex OMICS Group Eksigent Parker Balston Tomson Reuters Thermo Fisher Scientific Waters Corporation Wiley-Blackwel l 9 4 I nd u s t r y S u p p o r t a n d E xhi b i t i o n Pro s p ect us www.h u po20 14.com LOCATION HUPO 2014 THE CITY MADRID Madrid is strategically located at the geographical centre of the Iberian Peninsula, 646 meters above sea level. Its old town is exemplary among major European cities and blends harmoniously with the most modern and convenient of urban infrastructure. Madrid offers a broad range of accommodation and services along with the most advanced audio-visual and communication technology. All this, combined with the momentum of a society that is dynamic, open and at the same time warm and welcoming, has turned this metropolis into one of the western world’s most attractive cities. The Congress Secretariat and organizers cannot accept liability for personal accidents or loss of or damage to private property of participants, either during or indirectly arising from the HUPO 2014. The population of the Madrid Metropolitan Area including the city, some of its suburbs and the surrounding area are approximately of 5 million. Puerta de Alcalá - Madrid 10 3 w w w. h u p o 2 0 1 4 . c o m In du str y Su pport an d Exh ibition Pros pect us THE CONGRESS VENUE IFEMA – Feria de Madrid Avenida del Partenón, 28042 Madrid The Trade Fair Institution of Madrid has been staging events for over 30 years. Spain’s leading events center – one of the most popular in all of Europe – puts on a wide variety of commercial events for a whole host of industries. The Trade Fair Institution of Madrid is highly regarded for ingeniously managing its space and infrastructure for every type of activity: from trade fairs organized by third parties to conventions, from congresses to any other type of meeting you can imagine. The Trade Fair Institution aims to generate revenue for and facilitate the development of Madrid and the surrounding region by projecting a positive, proactive and business friendly image of the city. IFEMA (Feria de Madrid) Entrance - Madrid 11 4 I nd u s t r y S u p p o r t a n d E xhi b i t i o n Pro s p ect us www.h u po20 14.com VENUE ACCESS - IFEMA (FERIA DE MADRID) By subway: By Car: » Line 8, “Nuevos Ministerios/Barajas”, Campo de las Naciones Station » M-40, exit number 7 » A-II, exit Gran Vía de Hortaleza » M-11 By EMT Coaches: » Line 122, exit Intercambiador Avda. de América » Line 112, exit Glorieta Mar de Cristal » Line 104, exit Cruz de los Caídos 12 3 w w w. h u p o 2 0 1 4 . c o m In du str y Su pport an d Exh ibition Pros pect us Why Should Your Company Participate? • Demostrate your company’s leadership in the field of human proteomics • Reach key thought leaders academic and industry researchers and clinicians • Raise your company’s visibility in the field of human proteomics • Exhibit and distribute your marketing and promotional materials • Convene a corporate symposium In Madrid 2014 HUPO Congress Expect the participation of more than 2,000 plus the national and European committee and companions! HUPO MADRID 2014 Objectives The HUPO Congress will have a positive impact on the human proteomics response globally with the following objectives; • To bring together the world’s scientific experts to catalyze and advance scientific knowledge about human proteomics, present the most recent research findings, and promote and enhance scientific collaborations around the world. • To bring together community leaders, scientists, and policy leaders to promote and enhance programmatic collaborations to more effectively address regional, national and local responses to human diseases around the world and overcome barriers that limit access to prevention, care and services. 13 4 I nd u s t r y S u p p o r t a n d E xhi b i t i o n Pro s p ect us www.h u po20 14.com SPONSOR CATEGORIES You will be given a support category status dependent upon the total amount of your support. The total contribution will consist of items such as advertisements, satellite symposia and exhibition space (excluding storage space). You will benefit from outstanding advantages linked to your supporter category. Status will be allocated as follows: Category Minimum contribution Prime Supporter - Gold Supporter - Silver Supporter - General Supporter Any minimum amount – amount to be chosen INDUSTRY SPONSORS INDUSTRY SPONSOR BENEFITS Benefits will be allocated to industry supporters based on the following table: Prime Supporter Gold Supporter Silver Supporter General Supporter Priority Choice: satellite symposium 1st 2nd 3rd 4to Priority Choice: exhibition space 1st 2nd 3rd 4to 3 2 1 0 5 2 1 0 1 1 0 0 1 1/2 0 0 Benefit Final list of participants (after the Congress), includes only participants who agree to share information Supporter’s logo (company logo only, no product logos) with hyperlink on Congress website Number of Satellite Symposium posters permitted to be displayed in the Congress Centre Supporter’s logo (company logo only, no product logos) in the Programme Congress registrations Acknowledgement on Supporters’ Board on-site Congress Bags Inserts Exhibition space Advertisement on the final Program book Advertising of the symposium in the last mailling of the HUPO Database 14 3 w w w. h u p o 2 0 1 4 . c o m In du str y Su pport an d Exh ibition Pros pect us SPECIAL REQUESTS Tailored packages can be arranged to suit your objetives. Please feel free to contact the Sponsorship and Exhibition Department to discuss all your need regarding sponsor items and exhibition space: Eloy Gouveia Sponsorship and Exhibitions Specialist [email protected] All the prices below doesn’t have IVA/VAT EDUCATIONAL SUPPORT OPPORTUNITIES 1. SPEAKER SUPPORT Depending on Speaker Companies may support registration fees, travel, lodging, etc. for individual faculty members. • All support will be recognised in the Industry Support and Exhibition section of the program guide, on the event website, and with signage during the event. 2. USB The USB Pen drive will contain all on the scientific abstracts. Each participant will receive an exchange voucher. • USB will be distributed to all participants from the Supporter’s exhibition booth in exchange for a voucher; • Exclusive advertisement on the back of the exchange voucher; • USB case will be provided by the event organiser with the event branding; • Support will be acknowledged on the USB as: ˝Supported by... ˝ and a company logo; • Support will be recognized in the Industry Support and Exhibition section of the programme, on the event website, and with signage during the event. 3. HYBRID E-POSTER PRESENTATION ( For more information contact with secretariat ) The “Hybrid e-Poster” presentation will not use a conventional poster; it will use a display presentation, 5 minutes of oral presentation using slides, followed by 3 minute discussion. As Sponsor of this product, have the advantage that visual information can be provided before and after presentation, create the presentation area with the company guidelines. Subject to the approval by the HUPO 2014 Committee. • Support will be recognized with signage at the entrance to the hybrid e-Poster area with ˝Supported by...˝ and a company logo only; • Opportunity to brand the Hybrid e-Poster area; • Support will be acknowledged in the Industry Support and Exhibition section of the programme, on the event website, and with signage during the event. 4. POSTER BOARDS • Support will be recognized with signage at the each entrance to the Poster area with “Supported by...” and a company logo only; • Support will be acknowledged in the Industry Support and Exhibition section of the programme, on the event website, and with signage during the event. • More features could be added 15 4 I nd u s t r y S u p p o r t a n d E xhi b i t i o n Pro s p ect us www.h u po20 14.com 5. MOBILE APPLICATION (Exclusive) The Mobile Application enables participants to access all Congress related information and functions, such as scientific program, abstracts, e-posters, faculty information, participant’s “personal scheduler”, membership information, industry support and exhibition information , city information, etc.. • Support will be recognized on the home screen with ˝Supported by... ˝ and a company logo; • Support will be acknowledged in the Industry Support and Exhibition section of the programme, on the event website, and with signage during the event The sponsor Logo will appear in every section of the app and a special section with information about the company, plus the company logo and a hyperlink to the official website of the company. WEBCASTS OF KEY EDUCATIONAL SESSIONS (Exclusive) 6. Attending all congresses, not to mention all sessions, is impossible for the busy professional attenders. There is a growing need to share knowledge and learning opportunities beyond the dates of the actual event. High quality webcasting helps meet this substantial educational need. Congress webcasts are available 24/7, anytime, anywhere. • Support will be recognized on the webcast library/listing page with ˝ Supported by... ˝ and a company logo with a hyperlink to your website; • Support will be acknowledged in the Industry Support and Exhibition section of the programme, on the event website, and with signage during the event. PROMOTIONAL SUPPORT OPPORTUNITIES 7. SATELLITE SESSIONS Opportunity to organise an Official Satellite Symposium in a Session Room, up to 90 minutes (Programme subject to the approval by the HUPO 2014 Scientific Committee); • Includes: hall rental, standard audio/visual equipment, display table; • Permission to use the phrase: “HUPO 2014”; • Symposia Programmes and abstracts will be included in the Industry Support and Exhibition section of the Programme (subject to receipt by publishing deadline); • The supporting company in addition to the symposium fee must cover all speakers’ expenses including registration, accommodation and travel expenses. This also applies in cases where speakers have already been invited by the event organisers; • Full Page Colour Symposium Advertisement in the Industry Support and Exhibition Section of the Programme (if applicable); • Indicated in the programme as: “Satellite Symposium organised by: Company Name”; Support will be acknowledged in the Industry Support and Exhibition section of the programme, on the event website, and with signage during the event. 16 3 w w w. h u p o 2 0 1 4 . c o m In du str y Su pport an d Exh ibition Pros pect us For the Satellite Symposium sessions, the following apply: • Satellite sessions are offered to industry for commercial/promotional session and are allocated on a “first-come, first-served” basis. • Supporting companies are free to choose topics, invite speakers, and control content. However, topic and program are subject to approval by the scientific committee. • In cases where the congress chairs does not approve the Satellite Symposium program, each party will be entitled to cancel the Satellite Symposium booking without paying any penalty for the cancellation or for any damages caused by the cancellation to the other party. Accordingly upon such cancellation, neither of the parties will have any claims, demands or suits towards the other. • The company, in addition to the support fee, must cover all speaker expenses, including registration fees, accommodation and travel expenses. This also applies in the case where the speakers have already been invited by the event organisers. • Satellite sessions will be indicated in the programme as: “Satellite session organised by: Company Name”. • Sessions programmes and abstracts will be included in the industry Sponsor and Exhibition Section of the final Programme (subject to receipt by publishing deadline) Business Center of Madrid 17 4 I nd u s t r y S u p p o r t a n d E xhi b i t i o n Pro s p ect us www.h u po20 14.com NEW Technologies to add to your Satellite Symposium K –Speech Tech 8. It is a complete and sophisticated system management for an easy presentation and with multiple uses. This package contains: • An e-podium speaker that the sponsor can place the company logo and information of the main presentation topics; • Automated Semaphore or e-timer that allows time management to the moderator. • The sponsor may also place information “Satellite Symposium sponsored by: Company Name” and the information of the next symposium; • The simplicity and appeal of its handiling as well as its multiple possibilities and options conceal an innovative and amazing multimedia technological development. 9. Readcode The Read Code is a tool for the access control to the satellite symposium rooms and also for your stand visits in the exhibition area. This allows by the barcode registration lanyard to obtain the identification name of your symposium participant or booth visit. • Support will be acknowledged in the Industry Support and Exhibition section of the programme, on the event website, and with signage during the event. 3 18 w w w. h u p o 2 0 1 4 . c o m In du str y Su pport an d Exh ibition Pros pect us 10. Meet The Expert Sessions Price depending on the size of the Room An expert chosen by the supporting company (approved by the Congress Scientific Committee) discusses a topic to a small audience of participants (up to 60). • Opportunity to brand the meeting room; • Inclusion of a company invitation in the participants congress bags; • Indicated in the programme as: “Session organised by: Company Name”; • Support will be acknowledged in the Industry Support and Exhibition section of the programme, on the event website, and with signage during the event. 11. Grant Keynote And Plenary Lectures Depending on the Session These sessions are Scientific Congress Symposia selected and invited by HUPO 2014 Scientific Committee and supported from industry or other. • Acknowledgment on a slide both at the beginning and the end of the session; • Sponsors’ logo with hyperlink on Congress website; • Support will be acknowledged in the Industry Support and Exhibition section of the programme, on the event website, and with signage during the event. Hospitality Suites / Meeting Rooms Price Depending On The Size Of The Room 12. An opportunity to hire a room at the venue that will be used as a Hospitality Suite. The supporting company will be able to host and entertain its guests throughout the event. Companies will have the option to order catering at an additional cost. • Opportunity to brand the hospitality suite; • Acknowledgement on directional signage outside suite; • Support will be acknowledged in the Industry Support and Exhibition section of the programme, on the event website, and with signage during the event. 13. Executive Lounge Facilities will be available at the venue for speakers and members of the organizing committee. • Company’s logo on signage at the entrance to the executive lounge; • Opportunity to provide company’s mouse pad at each workstation; • Opportunity to display company logo on screensavers; • Support will be acknowledged in the Industry Support and Exhibition section of the programme, on the event website, and with signage during the event. Congress Bags Provided in kind 14. Supporter will provide the participants’ congress bags and/or funds for the bags. Bags will be branded with the event branding and logo. • Support will be recognized on the bag with ˝Supported by... ˝ and a company logo; • Support will be acknowledged in the Industry Support and Exhibition section of the programme, on the event website, and with signage during the event; If provided by a company, the bags will have to be approved by the Congress organiser. It is the company’s responsibility to pay the relevant tax, shipping and any other extraneous charges. 19 4 I nd u s t r y S u p p o r t a n d E xhi b i t i o n Pro s p ect us www.h u po20 14.com 15. Notepads And Pens An opportunity to provide the participants with branded notepads and pens. The notepads and pens will bear the Supporter’s name /company logo and will be distributed in the participants’ Congress bags only. • Support will be acknowledged in the Industry Support and Exhibition section of the programme, on the event website, and with signage during the event; 16. Package: Notepads + pens + bag congress 17. Congress Lanyards (Exclusive) • Opportunity to include company logo on lanyard; • Support will be acknowledged in the Industry Support and Exhibition section of the programme, on the event website, and with signage during the event. 18. Program At a Glance (Exclusive) • Opportunity to include company logo on the back of the program at a glance; • Support will be acknowledged in the Industry Support and Exhibition section of the programme, on the event website, and with signage during the event. 19. Congress Lanyards + Program At A Glance (Exclusive) • Opportunity to include company logo on the back of the program at a glance and on the lanyards; • Support will be acknowledged in the Industry Support and Exhibition section of the programme, on the event website, and with signage during the event. 20. Internet connection (Exclusive) There will be a Cyber Center equipped with workstations where attendees may check e-mails. • Opportunity to display company logo on screen saver; • Opportunity to distribute mouse pads from the Cyber Center; • Opportunity to set company home page as the default home page; • Support will be acknowledged in the Industry Support and Exhibition section of the programme, on the event website, and with signage during the event. 20 3 w w w. h u p o 2 0 1 4 . c o m In du str y Su pport an d Exh ibition Pros pect us 21. Package Internet Lounge + Internet Connection (Exclusive) There will be a laptop lounge where attendees may check e-mails using their own laptops. • Opportunity to design your own laptop lounge; • Opportunity to place your own carpet; • Opportunity to place signage in the lounge area; • Support will be acknowledged in the Industry Support and Exhibition section of the programme, on the event website, and with signage during the event. Coffee Breaks per coffee break full day negotiable 22. Coffee will be served during breaks in the exhibition area. • Opportunity to have a one day display of company’s logo at the catering point located within the exhibit area; • Opportunity to provide items bearing company logo for use during the supported break; • Support will be acknowledged in the Industry Support and Exhibition section of the programme, on the event website, and with signage during the event. 23. HUPO Mailing with Industry Advertising - Each mailshot / 14 remaining Before the Congress take place, there will be a mailing to all the HUPO Database, with more than 20,000 technician around the world. The industry can be the sponsor of each mailshot. This includes: • Your company logo with the link to the sponsor/exhibition section of the official HUPO Congress web site; • Support will be acnowledged in the industry support and exhibition section of the programme and on the event website 24. Speaker Ready Room (Exclusive) The speaker ready room will be utilized by all invited and promoted speakers. Your sponsorship includes the oportunity to place your company’s signage inside the toom and to provide branded mouse pads and/ or mice. Your company’s logo will be displayed on the screensaver, splash page, and home page in the explorer program will be the official web page of your company of all computer in the speaker ready room. 25. Final Program Advertisement The program will be distributed in the conference bags to all participants. Advertisements can be purchased for inside page. • Supporter’s logo with the hyperlink on the congress website; • Acknowledgement on supporters’ board on-site; • Acknowledgment on the list of supporters in the program. Type : Inside Page B&W (3.500€) Inside Page Full Colour (4.000€) Inside Back Cover Full Colour (5.000€) 26. Insert In Congress Bags Please note that all material entering the venue incur a handling charge. This includes material for inserts and display. In order to receive a price quote for handling and to assure arrival of your material, please be sure to complete the “Pre-Advise” form included in the shipping instructions when you receive either the Exhibition or Symposia Technical Manuals. 21 4 I nd u s t r y S u p p o r t a n d E xhi b i t i o n Pro s p ect us www. Special Request In addition, we are willing to tailor a package to suit your objectives. Please feel free to contact with Eloy Gouveia ([email protected]) to discuss your needs. Acknowledgements Please note that all supporters and exhibitors will be acknowledged in the Program, on the supporters’ Acknowledgement Board at the Congress and on the Congress website. Please forward your company logo (in eps 300 dpi format) [email protected] EXHIBITION FLOOR PLAN The commercial exhibition will be held in the IFEMA (Feria de Madrid) . The floor plan has been designed to maximise Exhibitors exposure to the delegates. FLOOR PLAN MADRID HUPO 2014 Entrance B to the Meeting Rooms 1 3x2 2 3x2 3x2 3 11 12 13 14 4 3x2 15 16 17 18 3x33 x3 3x33 x3 3x3 3x33 x3 3x3 3x3 5 19 20 6 3x3 21 22 3x3 7 23 24 8 3x3 3x3 3x3 3x3 3x3 3x3 3x3 9 4x3 10 25 26 6x6 6x6 6x3 27 29 30 6x6 28 6x6 Main Entrance to the Exhibition Hall 9x39 x3 31 32 33 34 3x3 3x3 3x3 3x3 3x3 3x3 3x3 3x3 35 36 37 38 Booth ReserveB eBooth Sold Note: This is a preliminary Floor Plan and may be subject to change. w w w. h u p o 2 0 1 4 . c o m 22 3 In du str y Su pport an d Exh ibition Pros pect us EXHIBITION OPPORTUNITIES Space Only Rental (Minimum of 6 m 2) This includes: • Exhibitors’ badges; • 100 word company / product profile in the commercial/exhibitor section of the Program guide; • Cleaning of public areas and gangways; • Invitation to the Welcome Reception for registered exhibitors. Shell Scheme Rental (Minimum of 6 m 2) This includes: • Exhibitors’ badges; • Shell scheme frame, basic lighting; • Fascia panel with standard lettering; • 100 word company / product profile in the Program; • Cleaning of public areas and gangways; • Invitation to the Welcome Reception for registered exhibitors. Additional Benefits: When you exhibit your company will receive the following additional benefits: • Listing as an Exhibitor on the Website prior to the HUPO 2014 with link to the Company website; • Listing and profile in the Industry Support and Exhibition section of the Programme; • Company name on Exhibition signage during HUPO 2014. **Please note: Space only / shell scheme rental does not include any furniture, electrical usage or stand cleaning. All these services and others will be available to order in the Exhibitors’ Technical Manual. GENERAL INFORMATION AND CONDITIONS OF EXHIBITION Allocation Of Exhibition Space Space Allocation will be made on a “first come, first served” basis. A completed Exhibition Booking Form and Contract should be faxed / emailed to ensure reservation of a desired location. Upon receipt of the Exhibition Booking Form and Contract, space will be confirmed and an invoice will be mailed. Please note that three alternative choices should be clearly indicated on the application form. Space allocations will be made in the order in which application forms with payment are received. Exhibitor Registration All exhibitors are required to be registered and will receive a badge displaying the exhibiting company name. Two exhibitor badges will be given 3 for the first 9 sqm booked and one additional 2 for each 9 sqm after. Any additional exhibitors will be charged an exhibitor registration fee of 150€. Companies can purchase a maximum number of exhibitor registrations as follows: Exhibitor registrations allow access to the exhibition area only and shall be used by company staff only. An exhibitor registration form will be included in the Exhibitor’s Manual. Exhibitors’ Technical Manual An Exhibitors’ Technical Manual outlining all technical aspects of exhibiting will be circulated 2 months prior to the HUPO 2014 Congress. It will include the following: • • • • Technical details about the Venue; Final exhibition details and information; Contractor details; Services available to exhibitors and order forms. 23 4 I nd u s t r y S u p p o r t a n d E xhi b i t i o n Pro s p ect us www.h u po20 14.com Site Inspections Exhibitors and Supporters are free to visit the Congress venue at their convenience. Please contact the venue directly to arrange this. Exhibitor Profile Upon receipt of the booking form, you will be asked to please upload a 100-word Exhibitor Company/ Product profile to a provided link. This will be published in the list of exhibitors in the Industry Support and Exhibition section of the Program. Exhibition Terms & Conditions The Terms and Conditions of exhibiting are included in this Prospectus. Please note that signing of the EXHIBITION BOOKING FORM AND CONTRACT indicates acceptance of these Terms and Conditions. The Exhibition Booking Form will be held as a valid liable contract, by which both parties will be bound. Further details will be included in the Exhibition Technical Manual. ADDITIONAL INFORMATION FOR SUPPORTERS & EXHIBITORS Applications for Support and/or Exhibition must be made in writing with the enclosed booking enquiry form. CONTRACTS & CONFIRMATION SUPPORTERS Once a Support Booking Form is received a contract will be sent to you for signature with an accompanying invoice. This contract should be signed and returned with a 60% deposit payment to the Supporter. Upon receipt of the Supporter Booking Form the organiser will reserve the items listed in it. Completion of the Booking Form by the Supporter shall be considered as a commitment to purchase the items. EXHIBITORS Once an Exhibition Booking Form is received a confirmation of exhibition will be mailed to you with an accompanying invoice. SUPPORT TERMS & CONDITIONS Terms and Conditions of Supporter are included in this Prospectus and will be included in the Supporter agreement. Neptuno Square - Madrid 24 3 w w w. h u p o 2 0 1 4 . c o m In du str y Su pport an d Exh ibition Pros pect us BOOKING FORM Please complete all details and send to: Eloy Gouveia [email protected] HUPO 2014 C/ Londres 17m 1st floor 28028, Madrid, Spain Tel: +34 91 3612 600 / Fax: +34 91 355 9208 Website: www.hupo2014.com CONTACT NAME: ................................................................................................................................................................................................... COMPANY NAME: ................................................................................................................................................................................................. ADDRESS: ............................................................................................................... CITY: ..................................................................................... POST / ZIP CODE: ................................................................................................. COUNRTY: .......................................................................... TELEPHONE: .......................................................................................................... FAX: ....................................................................................... EMAIL: ....................................................................................................................... WEBSITE: ........................................................................... VAT NUMBER: ......................................................................................................................................................................................................... I would like to book the following Supporter Items: Sponsorship Item Number# Price Cantidad Total (por favor completar) Tipo Choice Stand Number Space only ________ (price) /Shell Scheme ________ (price) No. of Square Meters Total Price Choice # 1 Choice # 2 Choice # 3 Total Amount (please complete) ** Please ensure that your VAT number appears on the booking form, in order to allow VAT reclaim. We accept the contract terms and conditions (listed in this Support and Exhibition Prospectus) and agree to abide by the Guidelines for Industry Participation for the HUPO 2014. I am authorised to sign this form on behalf of the applicant/Company. Signature ........................................................................................................ Date ..................................................................... 25 4 I nd u s t r y S u p p o r t a n d E xhi b i t i o n Pro s p ect us www.h u po20 14.com Special notes: Please indicate if your stand must be located adjacent to or opposite the following companies, or if special configuration is needed • Provisional Booking – The item will be released if not confirmed within 14 days • Please call me to discuss our support package • Please send me a contract and first deposit invoice TERMS OF PAYMENT 60% upon receipt of agreement and first invoice 40% by July 15th, 2014 All payments must be received before the start date of the HUPO 2014. Should the Supporter fail to complete payments prior to the commencement of the HUPO 2014, the Organizer will be entitled to cancel the reservation while cancellation will be subject to cancellation fees as determined below. • Reservations made less than 6 months before the Congress will be subject to 100% payment upon reservations. PAYMENT METHODS Option 2: Payment by Bank Transfer. Please make drafts payable to HUPO 2014 Name. Currency: EURO (€) Bank Account: 2100 0880 31 0200327385 IBAN: ES48 2100 0880 3102 0032 7385 SWIFT: CAIXESBBXXX Bank charges are responsibility of the payer CANCELLATION / MODIFICATION POLICY Cancellation / modification of items must be made in writing to the Industry and Liaison Sales Associate [email protected] The organizers shall retain: • 10% of the agreed package amount if the cancellation/ modification is made before February 15, 2014, inclusive • 50% of the agreed package amount if the cancellation/ modification is made between February 15 and June 15 2014, inclusive • 100% of the agreed package amount if the cancellation/ modification is made after June 15, 2014. Cibeles Square - Madrid 26 3 w w w. h u p o 2 0 1 4 . c o m In du str y Su pport an d Exh ibition Pros pect us TERMS AND CONDITION These terms are the contractual agreement between the Organizer and the (Exhibitor/s / Supporter/s). Application to Participate In standard booths, height is restricted to 246cm. Exhibitors are respon- Application to participate will be considered only if submitted on the ap- sible for the cost and execution of the design, installation and delivery of propriate forms, duly completed. Registration will be confirmed insofar their display to (and its removal from) the exhibition site. as space is available. Applicants will be informed in writing of the acceptance or refusal of their application. In case of refusal, all payments Flammable materials are not to be used. Equipment displayed or dem- shall be fully refunded. In case of acceptance Supporters/Exhibitor will onstrated must be installed with strict adherence to safety measures. be bound by the Terms and Conditions listed in the prospectus and/or contractual agreement. Exhibitors undertake to observe the timetable designated for completion of their display before the exhibition opening and its dismantling at Obligations and Rights of the Exhibitor/Supporter the close of the exhibition. No dismantling or packing of the display be- Registration implies full acceptance by the Exhibitors/Supporters of the fore the designated hour. It is the Exhibitor’s responsibility to pack and exhibition / supporter regulations. Any infringement of these regula- remove or consign for shipment all items of value prior to leaving their tions may lead to immediate withdrawal of the right to participate in the exhibit unattended, otherwise the Organizer will arrange for their re- Congress without compensation or refund of sums already paid, and moval at the Exhibitor’s risk and expenses. without prejudice to the Exhibitor/Supporter. By submitting an application to participate, the Exhibitor /Supporter Exhibitors are obliged to ensure that their stands are permanently make a final and irrevocable commitment to occupy the space /items staffed during the exhibition opening hours. allocated and to maintain his/her installation until the date and time fixed Payment is to be made in accordance with the conditions of payment for closure of the event. listed in the prospectus. The Exhibitor/Supporter may only present on his/her stand or space the materials, products or services described in the application to partici- Should the Exhibitor /Supporter fail to make a payment on time, the Or- pate. ganiser is entitled to terminate the contract, withdraw confirmation of No advertising on behalf of firms not exhibiting is permitted in any form acceptance, make other arrangements for the stand/ supporter items whatsoever. Transfer or sub-letting of all or part of the allocated spaces or seek compensation for non-fulfilment of contract. is prohibited. Participation by Exhibitors/Supporters is dependent upon compliance Obligation and Rights of Organizer with all rules, regulations and conditions stated herein. The Organizer undertakes to allocate exhibition space/supporter items Access to the exhibition is authorized on presentation of a badge issued space as far as possible on the basis of the preference expressed by by the Organizer. Exhibitors’ badges will not be mailed in advance and applicants. Application will be considered in order of receipt of applica- may be collected from the Exhibition Manager’s desk. tion forms accompanied by payment. The Organizer reserves the right, in case of absolute necessity, to mod- The Organizer ensures daily cleaning of the aisles. Exhibitors /Support- ify the positioning of stands, with no obligation to provide compensation ers are responsible for the cleaning of their stands. to Exhibitors/Supporters. The Organizer reserves the right to offer to a The provision of refreshments for the participants by Exhibitors is only different firm any stand, space or supporter item that has not been oc- permitted if the catering regulations of the exhibition building concerned cupied by the event of the opening of the Congress, with no obligation are observed. to provide compensation to the defaulting Exhibitor / Supporter. Exhibition areas and fittings made available to Exhibitors must be handLiability Insurance ed back in their original condition. In case of damage or loss of equip- Equipment and all related display materials installed by Exhibitors / Sup- ment provided, or damage to areas occupied, repair and replacement porters are not insured by the Organizer, and the Organizer under no will be charged to the Exhibitor. circumstances will be liable for any loss, damage or destruction caused to equipment, goods or property belonging to Exhibitors / Supporters. Any special decoration or fittings must be submitted to the Organizer for The Exhibitor / Supporter agrees to be responsible for his property and prior authorization. person and for the property and persons of his employees and agents Advertising panels and display are not permitted outside the exhibition and for any third party who may visit his space. The Exhibitor/Supporter areas allotted to Exhibitors. shall hold harmless the Organizer from any and all damages/claims in- The Organizer will not approve stands, which do not comply with the ac- cluding those usually covered by a fire and extended – coverage policy. cepted standards, until the necessary changes have been made. The Supporter/Exhibitor will purchase insurance policies for the above listed damages. Industry Codes of Practice All Exhibitors and Supporting Companies must comply with applicable Exhibition Regulations national and international rules, regulations and industry standards re- The Exhibition Manager, acting under direction of the Organizing Com- garding exhibition areas. Failure to comply with these regulations may mittee, has the final decision as to the acceptability of displays. Exhibi- not be used as a ground to declare the contract void. Failure to com- tors are not to share with others any space allotted to them without prior ply with the Rules and Regulations will not expose the Organiser to any written consent by the Exhibition Manager. suits, demands by the Supporters/Exhibitor/any third party. The Organizer reserves the right to alter the general layout or limit the space allotted to each Exhibitor / Supporter, postpone the exhibition or CME transfer it to another site if unforeseen circumstances warrant such ac- Absolutely no promotional activities will be permitted in the same room tion. Should any contingency prevent the holding of the exhibition, the immediately prior to, during, or after a CME activity. Exhibit materials Organizer will not be held liable for expenses incurred other than the must be in a room or area separate from the education and the exhibits cost of exhibit space rental fees. must not interfere, or in any way, compete with the learning experience. All exhibits are to be displayed so as to avoid blocking aisles, obstruct- All promotional activities including interviews, demonstrations, and the ing adjoining booths, damaging the premises or the leased equipment. distribution of literature or samples must be made within the exhibitor’s Exhibitors are kindly requested to allow sufficient see-through areas, space only; canvassing or distributing promotional materials outside the which ensure clear views of surrounding exhibits. exhibitor’s rented exhibit space is not permitted. 27 4 I nd u s t r y S u p p o r t a n d E xhi b i t i o n Pro s p ect us www.h u po20 14.com
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